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ACCESS for ELLs 2.0
Test Coordinator Handbook
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Last Updated: February 16, 2016
Contents Contact Information ................................................................................................................................... 4
Introduction ............................................................................................................................................... 5
Purpose of this Handbook ...................................................................................................................... 5
Test Vendor ............................................................................................................................................ 5
State-Specific Information ..................................................................................................................... 5
Roles and Responsibilities .......................................................................................................................... 6
Coordinating ACCESS for ELLs 2.0 Assessments ..................................................................................... 6
Test Coordinators ............................................................................................................................... 6
Technology Coordinators ................................................................................................................... 6
Test Administrators ............................................................................................................................ 6
WIDA’s English Language Proficiency Assessments .................................................................................. 7
Features of Online Testing ..................................................................................................................... 8
Structure of ACCESS for ELLs 2.0 Online Assessment ............................................................................ 8
Grade Clusters .................................................................................................................................... 8
Tier Placement ................................................................................................................................... 8
Order of Domain Testing .................................................................................................................. 10
Online Test Administration Times.................................................................................................... 10
ACCESS for ELLs 2.0 Paper Assessment .................................................................................................... 11
Structure of ACCESS for ELLs 2.0 Paper Assessment ........................................................................... 11
Grade Clusters .................................................................................................................................. 11
Tier Placement ................................................................................................................................. 11
Paper Test Administration Times ..................................................................................................... 12
Test Session Size............................................................................................................................... 12
WIDA Assessment Management System (WIDA AMS) ............................................................................ 12
Software Information ........................................................................................................................... 13
DRC INSIGHT Test Engine ................................................................................................................. 13
DRC INSIGHT Testing Site Manager (TSM) ....................................................................................... 13
ACCESS for ELLs 2.0 Training .................................................................................................................... 15
Location of Training Course Materials ................................................................................................. 17
Accessibility Tools and Accommodations ................................................................................................ 20
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Appendix A ............................................................................................................................................... 22
Webpages and Important Documents ................................................................................................. 22
Appendix B ............................................................................................................................................... 24
Alaska Specific Instructions and Information ....................................................................................... 24
Roles and Responsibilities ................................................................................................................ 24
Modes of Assessment ...................................................................................................................... 26
ACCESS for ELLs 2.0 Online Test ........................................................................................................... 27
Managing Student Accounts in WIDA AMS ..................................................................................... 27
Pre-ID File Generated from Fall OASIS ............................................................................................. 28
ACCESS for ELLs 2.0 Paper Test and Writing Test Booklets ............................................................. 29
Contact Information ............................................................................................................................. 34
Appendix C ............................................................................................................................................... 35
Student Transfer Processes .................................................................................................................. 35
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Contact Information
Questions about:
• ACCESS for ELLs 2.0 Training • WIDA website logins and passwords • Identification Screeners • Professional Learning • WIDA Research
Contact: WIDA Client Services Center 1-866-276-7735 [email protected]
Questions about:
• WIDA AMS • DRC INSIGHT • DRC Testing Site Manager (TSM) • Online Technical Issues • Ordering Materials • Data & Reporting
Contact: DRC Customer Service 1-855-787-9615 [email protected]
Questions about:
• Technical issues related to internet availability/bandwidth • INSIGHT installation and internet availability/bandwidth • Display Resolution • Sound for headsets and/or speakers
Contact: Your local Technology Coordinator or liaison
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Introduction Starting in the 2015–2016 administration year, the WIDA Consortium will begin administration of the new, annual summative assessment, ACCESS for ELLs 2.0. Each WIDA member state determines which mode(s) will be administered for the Grades 1-12 test: ACCESS for ELLs 2.0 Online or ACCESS for ELLs 2.0 Paper. These assessments build on earlier versions of ACCESS for ELLs and the WIDA English Language Development (ELD) Standards.
Purpose of this Handbook This handbook is designed as a quick reference guide for Test Coordinators to outline key information for ACCESS for ELLs 2.0 assessments. The information is drawn from existing documents and training materials available on the WIDA website and WIDA Assessment Management System (WIDA AMS). Appendix A provides links to source materials where you can find more detailed information on these topics. This document focuses on coordinating the ACCESS for ELLs 2.0 Online and Paper assessments for Grades 1–12. Since states vary in the mode of delivery (online, paper, or a combination), the information in this document separately addresses ACCESS for ELLs 2.0 Online and ACCESS for ELLs 2.0 Paper. State Education Agencies (SEAs) may choose to omit the information that does not apply to their state.
Test Vendor Data Recognition Corporation (DRC) is the operational test vendor for the full suite of ACCESS for ELLs 2.0 assessments, including Kindergarten, ACCESS for ELLs 2.0 grades 1–12 online and paper assessments, and Alternate ACCESS for ELLs. DRC coordinates the printing, distribution, scoring, and reporting activities for each of these assessments. During the upcoming year, DRC Customer Service ([email protected] or 855787-9615) is the contact for questions about technology systems and ordering procedures for the new assessments.
State-Specific Information This handbook includes general information on coordinating ACCESS for ELLs 2.0 assessments. In addition, each state worked with DRC to establish the testing window, key testing dates (e.g., related to ordering windows and availability of score reports), and procedures that are unique to that state. For more information regarding specific state guidelines and contacts, visit the WIDA member state page and click on your state: https://www.wida.us/membership/states/. If you have additional
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questions about state-specific procedures, your state contact will be able to provide the most current information. Refer to Appendix B for state-specific information.
Roles and Responsibilities Coordinating ACCESS for ELLs 2.0 Assessments Test Coordinators (TCs) generally have the overall responsibility for the coordination and planning of test administration. In larger districts, the Test Coordinator may delegate some responsibilities of managing the assessment to another person. However, it is essential for the Test Coordinator to communicate with coordinators at the district and site levels. ACCESS for ELLs 2.0 Assessments include the following roles and responsibilities:
Test Coordinators
• Responsible for the overall coordination of test administration • Set up user accounts and assign permissions within the new WIDA Assessment Management
System (WIDA AMS) • Ensure everyone has access to the WIDA website (www.wida.us) for training • Complete the ACCESS for ELLs 2.0 Training Course on the WIDA website (www.wida.us) and
verify that Test Administrators and Technology Coordinators have completed their trainings and checklists
Technology Coordinators
• Responsible for all technical and system setup for online testing • Troubleshoot and provide technical support during testing, communicating with DRC technical
support if needed • Complete checklist available through the WIDA AMS (www.wida-ams.us), including review of
technology web-based modules and user guides, and installation of the necessary systems
Test Administrators
• Responsible for administering ACCESS for ELLs 2.0 • Complete the ACCESS for ELLs 2.0 Training Course on the WIDA website (www.wida.us),
including review of all applicable Test Administration Manuals and web-based modules
Links for Checklists with timelines for each role can be found in Appendix A
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WIDA’s English Language Proficiency Assessments ACCESS for ELLs 2.0 Next Generation English Language Proficiency Assessment System The ACCESS for ELLs 2.0 suite of assessments includes the online assessment for grades 1–12, paper assessment for grades 1–12, paper Kindergarten assessment, and Alternate ACCESS for ELLs, which is a paper assessment for ELLs in grades 1–12 with significant cognitive disabilities. ACCESS for ELLs 2.0 Online test The ACCESS for ELLs 2.0 Online test will have items refreshed annually and will provide many new features and supports not previously delivered with the paper test. ACCESS for ELLs 2.0 Paper test The ACCESS for ELLs 2.0 Paper test will reflect comparable content to that found in the online test. It will be available in two fixed forms that will alternate annually. Kindergarten ACCESS for ELLs The Kindergarten test is a paper kit that has not changed for 2015-16. Alternate ACCESS for ELLs The Alternate ACCESS for ELLs is a paper test that has not changed for 2015-16.
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ACCESS for ELLs 2.0 Online Assessment Features of Online Testing Benefits to administering the online test:
• Increased student engagement through a more dynamic testing experience. • Built-in accommodations and accessibility features appropriate for a range of student
needs • Adaptive test design which best allows students to demonstrate their true level of language
proficiency. o The adaptivity allows the test engine to determine from students’ performance on the
Listening and Reading tests where they should be placed for Writing and Speaking • Increased ease for Test Administrators o Greater logistical flexibility as a result of being able to
simultaneously administer multiple grades and proficiency levels
o Group administration for all domains
o Automatic scoring for Listening and Reading domains; Central scoring by DRC for
Writing and Speaking domains o Tiers are built into the online test and will not need to be identified during the ordering process
Structure of ACCESS for ELLs 2.0 Online Assessment
Grade Clusters
ACCESS for ELLs 2.0 Online is available to students in grades 1–12. In order to better measure younger students’ language development, the online test includes a separate test form for Grade 1. Grades 2–3 form a new grade cluster, as do Grades 4–5. The two remaining clusters assess the proficiency of middle school (Grades 6–8) and high school (9–12). The new grade clusters are shown in the graphic below.
Tier Placement
The online test is adaptive, which allows students to progress through the test based on their performance on previous items. Due to this adaptivity, the online test does not require Test Administrators to identify tier placement of students prior to testing.
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While the test is adaptive, there are still tiered forms (i.e. test forms appropriate for students’ individual proficiency level) for the Speaking and Writing domains. After taking the Listening and Reading domains, the test engine will determine the appropriate Writing and Speaking tiered forms. NOTE: Test Coordinators or Test Administrators will need to run a Tier Placement Report in the WIDA AMS after students complete the Listening and Reading domains. This report contains both Writing and Speaking tier information, as further described below. The WIDA AMS User Guide Part 2 includes detailed information and screenshots on how to generate the Tier Placement Report in WIDA AMS. The basic steps are also included here for easy reference:
1. From the Test Setup menu, selection Test Sessions to display the Test Sessions page 2. Enter the search criteria for the session for which you would like to run the report and click
Show Sessions 3. In the Action Column, click the View/Print Tier Placement icon to generate the report
Additional Considerations for Writing Tier Placement For students in grades 1–3, designated staff will need to run the Tier Placement Report after students complete Listening and Reading and then give students the appropriate Writing Test Booklet. For students in grades 4–12 who will keyboard their Writing responses, the appropriate electronic form will load automatically when they log in to take the test. For students in grades 4–12 who will handwrite their Writing responses, designated staff will run the Tier Placement Report and give the student the appropriate Writing Response Booklet.
Writing Test Administration
Grades Tier Placement Prompt Student Response Mode
1 – 3
By computer (*Tier Placement Report needed)
Paper test booklet
4 – 5 By computer (*Tier Placement Report needed if students handwrite)
Shown on computer screen
Each state determines default
6 – 12 By computer (*Tier Placement Report needed if students handwrite)
Shown on computer screen
Keyboard default
Information about how to change the default response mode for Writing in WIDA AMS is included with the ACCESS 2.0 FAQs on the WIDA website, under Test Administration Procedures. Refer to Appendix B for details on state-specific instructions for Writing.
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Additional Considerations for Speaking Tier Placement Beginning in 2015–16, there are three forms for the Speaking test: a new Tier Pre-A form, designed for newcomers and students with very limited English speaking proficiency; a Tier A form for beginning students; and a combined Tier B/C form for developing English speakers and students who are approaching grade level Speaking proficiency or nearing their state’s exiting or reclassification criteria. The Speaking Tier Pre-A form is a shortened version of the Tier A Speaking form that contains tasks targeting English Language Proficiency level 1 of the WIDA ELD Standards. This form allows students with very limited Speaking proficiency to avoid more numerous and challenging test questions that may frustrate them. For scheduling purposes, Test Coordinators will need to review the Tier Placement Report and note that if a student is designated as Tier Pre-A, he or she will need an individual test administration (of up to 15 minutes). WIDA recommends this individual administration to support students with very limited English speaking proficiency and the Test Administration Manual includes a unique Test Administrator script for this tier. Test Administrators will not need to do anything additional for the test engine to load the appropriate Speaking tiered form. All students will access the appropriate Speaking form when they log into the test.
Order of Domain Testing
Due to the adaptivity of the online test, the domains must be administered in the following order:
1. Listening 2. Reading 3. Speaking and Writing (in either order)
Online Test Administration Times
ACCESS for ELLs 2.0 Online is an untimed test with the following target administration times:
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ACCESS for ELLs 2.0 Paper Assessment Each state determines the circumstances in which the paper test would be administered (if applicable). WIDA is posting each state’s guidelines to the WIDA member state’s pages as it becomes available. Please note that all states and districts may have situations in which individual students need to take the paper test if they are unable to test online (as noted in their IEP or 504 Plan).
Structure of ACCESS for ELLs 2.0 Paper Assessment
Grade Clusters
Language and cognition develop quickly in younger children, broadening in depth and breadth as they mature. In order to better measure younger students' language development, ACCESS for ELLs 2.0 includes a separate test form for Grade 1. The following clusters are part of the new tests:
The grade clusters for Kindergarten and Alternate ACCESS for ELLs remain unchanged.
Tier Placement
The Tiers for ACCESS for ELLs 2.0 Paper are the same as in previous years. Tier A is appropriate for new English speakers. Tier B is appropriate for developing English speakers, and Tier C is appropriate for students who are approaching grade level proficiency in academic and literacy content areas or who are nearing their state’s exiting or reclassification criteria. Tier selection is required for each student to ensure the Test Coordinator orders the appropriate number of test booklets via WIDA AMS. The Tier Placement Protocol can be downloaded by copying the following PDF link into a new window: https://www.wida.us/get.aspx?id=288. An additional
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resource to aid in tier placement is the WIDA Tier Placement Tutorial at www.wida.us/assessment/ACCESS/TierPlacementTutorial/player.html.
Paper Test Administration Times
ACCESS for ELLs 2.0 Paper is an untimed test with the following target administration times:
Test Session Size
Test session size remains the same as previous administrations. Up to 22 students may be tested at once for the group tests (Listening, Reading, Writing). Due to the different administration procedures and scripts, test sessions must be scheduled separately for each domain, tier, and grade level cluster. Note the paper Speaking test is individually administered and scored by the Test Administrator.
WIDA Assessment Management System (WIDA AMS) Beginning in 2015–16, Test Coordinators and designated staff will use the new administrative system, WIDA Assessment Management System (WIDA AMS), provided by DRC, to perform a number of pre and post-test functions. Designated staff use the online portal to order all paper tests, create online test sessions, select accommodations, view and print test tickets, and access score reports. The WIDA AMS includes all administrative tools needed to prepare for ACCESS for ELLs 2.0 test administration. DRC creates WIDA AMS accounts for Test Coordinators based on information provided by each member state. Test Coordinators then create WIDA AMS accounts for Technology Coordinators (if applicable) and Test Administrators and designate permissions for those roles. Note that if a state is administering only the paper test, Test Administrators may not need WIDA AMS access. The WIDA AMS can be accessed at: https://www.wida-ams.us
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Software Information There are two pieces of software required to administer the ACCESS for ELLs 2.0 Online test, both of which are accessed and downloaded from the WIDA AMS by the Technology Coordinator.
DRC INSIGHT Test Engine DRC INSIGHT is the test engine, or platform, used to provide the test to students. Students use the INSIGHT test engine (secure browser) to take the ACCESS for ELLs 2.0 Online test.
• Once installed, students will access the secure browser via an icon on the device on which they will test
• Students can access practice items to familiarize themselves with online testing • Students can view tutorials
DRC INSIGHT Testing Site Manager (TSM) This tool manages and streamlines communication between the test computers and DRC’s servers. Each site needs to have at least 1 TSM in order to administer the ACCESS for ELLs 2.0 Online test.
• Typically reduces bandwidth traffic by about 50% • If communication stalls between INSIGHT and DRC, the TSM caches responses and tries to
resend them every 15 minutes. • Information about this system is outlined in further detail in the Technology User Guide and
WIDA AMS TSM Training Module, available on WIDA AMS.
WIDA AMS for Test Coordinators Test Coordinators are responsible for managing users and other tasks within the WIDA AMS:
• Manage testing roles (e.g. setting up user accounts and assigning permissions) • Manage users (e.g. modifying user accounts and editing permissions) • Order tests • Add/delete students (if they have not been preloaded or if your member state has noted that
you are responsible for uploading the Pre-ID file) • Create online test sessions, if applicable • Select accommodations • View/print test tickets • View/print Score Reports
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WIDA AMS for Technology Coordinators Technology Coordinators can view documents, access training materials, add/edit user accounts, view downloads and access devices. Technology Coordinators will:
• Download and install INSIGHT TSM and INSIGHT from the WIDA AMS • Configure systems • Add/Edit User accounts
WIDA AMS for Site Coordinators and Test Administrators Site Coordinators will generally have a few more permissions than Test Administrators, but both can:
• View documents • Access training materials • Print test tickets • View student status
Please note district-level users are able to perform tasks that affect all schools in their district. School-level users are tied to a single school and can only perform tasks related to testing in that school.
Refer to the WIDA Assessment Management System User Guides in the ACCESS for ELLs 2.0 Training Course for detailed information on activities to be completed in WIDA AMS.
Links for Checklists with timelines for each role can be found in Appendix A
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ACCESS for ELLs 2.0 Training
All training materials for ACCESS for ELLs 2.0, both the online and paper test, are available online. For 2015–16, WIDA strongly recommends that Test Coordinators, Test Administrators, and Technology Coordinators complete all trainings related to their role(s) and the test(s) they will administer or support. Past certifications on ACCESS for ELLs for grades 1–12 are no longer valid for either the paper test (significantly changed) or the online test (all new) in 2015–16. For the grades 1–12 tests, the only certification required is for individuals who will administer and score the paper Speaking test. These Test Administrators will need to take a new Speaking Scoring Module and complete a quiz with a passing rate of 80% or higher. The detailed training requirements (readings, tasks, and/or media-based materials) for each assessment and role are listed in the Test Coordinator and Test Administrator training checklists at www.wida.us. For Technology Coordinators, they are listed in the training checklist available in the WIDA AMS at https://www.wida-ams.us. Once Test Administrators or Test Coordinators have submitted a completed online training checklist or certification quiz, their training certificates within the WIDA website portal will be updated as a record of completion. Test Coordinators for the online test will need to discuss with Technology Coordinators the checklists they are completing to ensure that all preparation steps are completed. Note: The Kindergarten and Alternate ACCESS for ELLs tests have not changed from previous years and have the same certification requirements (including quizzes) as previous years. Individuals do not need to retake those trainings or quizzes unless required by their state.
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Required Training
Role Grades 1–12 Online
Grade 1–12 Paper
Kindergarten Alternate ACCESS
Test Coordinator Checklist, Web-based training
Checklist, Web-based training
N/A N/A
Technology Coordinator
Checklist, Web-based Modules
N/A N/A N/A
Test Administrator
Checklist, Web-based training
Checklist, Web-based training, Speaking quiz
Checklist, Web-based training, Kindergarten quiz
Checklist, Web-based training, Alternate ACCESS quiz
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Location of Training Course Materials Materials for Test Coordinators and Test Administrators The ACCESS for ELLs 2.0 Training Course includes all Test Coordinator and Test Administrator materials needed for ACCESS for ELLs 2.0 administration. It is hosted on the WIDA website (www.wida.us) and requires a WIDA account to log in. Each state handles logins to this site differently – check with your state contact to see how to obtain access if you do not already have it or are not sure.
1. Log onto the WIDA website (https://www.wida.us) on the top right of the homepage
a. Your username was sent to you when you created your account. If you have forgotten your username or password, choose the ‘Forgot Password?’ link and it will be emailed to you.
2. Once logged in, click the ‘My Account & Secure Portal’ link at the top
3. You will see the following tiles for ACCESS for ELLs 2.0 Training.
a. If you do not see this row of tiles, you do not have permission to access these trainings.
Contact your state agency to request that your account be given these permissions.
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4. Click on the test you are coordinating to select the training you need to complete. You will see a checklist of activities and time frames for when they need to be done.
5. Test Coordinators must complete the checklist, checking off items as they are completed. a. Note you do not need to complete all of the training at once. However, all tasks must
be completed prior to test administration.
See Appendix A for direct links to ACCESS for ELLs Training Course materials. Materials for Technology Coordinators Training materials for Technology Coordinators are hosted on the WIDA AMS (https://www.wida-ams.us), which requires a WIDA AMS login to access the materials. Technology Coordinators will not need to access any materials on the WIDA secure website, and will be able to access both the training materials and necessary technology downloads once the Test Coordinator has created their WIDA AMS account.
1. To access materials, log into the WIDA AMS on the top right of the homepage.
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2. Select the General Information tab on the left, and the Training Materials option in the
dropdown.
3. Technology Coordinators and Test Coordinators can access the Technology Coordinator Checklist, Technology User Guide, and training modules on this page.
4. Test Coordinators will need to ensure that Technology Coordinators complete all steps listed on the Technology Coordinator Checklist.
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Accessibility Tools and Accommodations As part of the transition to online testing, WIDA and member states have created new accommodations guidelines to address accessibility considerations with the new assessments. The new test administration procedures, accessibility tools, and accommodations outlined below are based on (a) accepted practices in ELP assessment; (b) existing accommodations policies of WIDA Consortium member states; (c) consultation with representatives of WIDA Consortium member states who are experts in the education and assessment of ELLs and students with disabilities; and (d) the expertise of test developers at the Center for Applied Linguistics. Test Administration Procedures Test administration procedures are allowed for all ELLs during the online and/or paper test administration of ACCESS for ELLs 2.0, at the discretion of the Test Coordinator (or principal or designee), provided that all standardized testing and security requirements are met. Accessibility Tools Accessibility tools are available to all ELLs taking ACCESS for ELLs 2.0, and may either be embedded in the online test or provided to ELLs by Test Administrators for online or paper tests. Accessibility tools do not need to be pre-selected for online testing via the student record in WIDA AMS.
Accommodations Accommodations include allowable changes to the test presentation, response method, timing, and setting in which assessments are administered. Accommodations are intended to provide testing conditions that do not result in changes to what the test measures; that provide comparable test results to those students who do not receive accommodations; and that do not affect the validity or reliability of the interpretation of the scores for their intended purposes. Accommodations are available only to ELLs with disabilities when listed in an IEP or 504 Plan (and ELL/LEP Plan if required by state policy), and only when the student requires the accommodation(s) to participate in ACCESS for ELLs 2.0 meaningfully and appropriately. Accommodations may be embedded and delivered within the online test platform or be delivered locally by a Test Administrator. NOTE: There are three accommodations that, if applicable, must be pre-selected during test set up, in order to be activated during online testing. These accommodations are: manual control of item audio (MC), repeat item audio (RA), or extended Speaking test response time (ES). Refer to State Specific Instructions and Information in Appendix B for details on activating accommodations within the WIDA AMS.
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The documents below, available on the WIDA website, provide detailed explanation of the new accessibility and accommodations guidelines.
• ACCESS for ELLs 2.0 Accessibility and Accommodations Descriptions • ACCESS for ELLs 2.0 Accessibility and Accommodations Guidelines
In addition, the following resources will help provide IEP teams the necessary information to allow them to select appropriate accommodations for ACCESS for ELLs.
• ACCESS for ELLs 2.0 Accommodations, Accessibility, and Test Administration FAQs • ACCESS for ELLs 2.0 IEP/Multidisciplinary Team Checklist
Accommodations for Kindergarten and Alternate ACCESS for ELLs are covered in their respective Test Administration Manuals.
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Appendix A Webpages and Important Documents For more specific information, please ensure that you are familiar with these webpages and documents. Note that you will need a login to the WIDA website and a separate account for WIDA AMS to gain access to training materials released September 4, 2015 or later. If you have problems accessing any of the secure pages below, please copy the link into a new browser. Webpages
WIDA member states’ pages https://www.wida.us/membership/states/
ACCESS for ELLs 2.0 Overview Page http://wida.us/access_2.0
ACCESS for ELLS 2.0 Technology Requirements
http://wida.us/access_2.0/technology
ACCESS for ELLs 2.0 FAQs http://wida.us/access_2.0/FAQs
ACCESS for ELLs 2.0 Preparation Resources
http://wida.us/access_2.0/preparation
ACCESS for ELLs 2.0 Training Course (checklist) – Online Test, Grades 1-12
https://www.wida.us/ACCESSTraining/online (select either Test Administrator or Test Coordinator)
ACCESS for ELLs 2.0 Training Course (checklist) – Paper Test, Grades 1-12
https://www.wida.us/ACCESSTraining/paper (select either Test Administrator or Test Coordinator)
ACCESS for ELLs 2.0 Training Course (checklist) – Kindergarten test
https://www.wida.us/ACCESSTraining/Kindergarten
ACCESS for ELLs 2.0 Training Course (checklist) – Alternate ACCESS
https://www.wida.us/ACCESSTraining/AlternateACCESS
WIDA AMS website https://www.wida-ams.us/
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Documents ACCESS for ELLs 2.0 Online Test Administration Manual (Grades 1-12)
https://www.wida.us/OnlineTAM
ACCESS for ELLs 2.0 Paper Test Administration Manual (Grades 1-12)
https://www.wida.us/PaperTAM
ACCESS for ELLs Kindergarten Test Administration Manual
https://www.wida.us/KindergartenTAM
Alternate ACCESS for ELLs Test Administration Manual
https://www.wida.us/AlternateACCESSTAM
WIDA AMS User Guide Part 1
https://www.wida.us/WIDAAMSUserGuidePart1
WIDA AMS User Guide Part 2
https://www.wida.us/WIDAAMSUserGuidePart2
ACCESS for ELLs 2.0 Accessibility and Accommodations Guidelines
http://wida.us/accommodations/guidelines
ACCESS for ELLs 2.0 Accessibility and Accommodations Descriptions
http://wida.us/accommodations/descriptions
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Appendix B Alaska Specific Instructions and Information Roles and Responsibilities District Test Coordinators District Test Coordinators (DTCs) have the overall responsibility for all assessments. Specifically for the ACCESS for ELLs, the DTC is responsible to coordinate and plan all test administration. In larger districts, the DTC may delegate the responsibility of managing the assessment to an English Language Proficiency (ELP) Lead Coordinator. It is also the DTC’s responsibility to coordinate communication with the ELP Lead Coordinator and the Technology Coordinator at the district level. It is ultimately the DTC’s responsibility to ensure the test is administered properly in a secure environment. ELP Lead Coordinator If an ELP Lead Coordinator is designated, he/she is responsible for planning and implementing the ACCESS for ELLs assessment and communicating with the DTC and Technology Coordinator to ensure all tasks are completed in a timely manner. In addition, the ELP Lead Coordinator will communicate directly with Site Coordinators and Site Technical Liaisons to ensure all schools are technologically prepared for testing. District Test Coordinator/ELP Lead Coordinator Primary Responsibilities:
• Manage staff roles and responsibilities • Develop and implement a comprehensive training plan • Develop a schedule for test implementation • Monitor and support test preparations and administration • Troubleshoot issues as they arise
Technology Coordinator/Director
The Technology Coordinator (TCs) works with the DTC and ELP Lead Coordinator to plan for online testing. The TC is crucial to the successful implementation of the online assessment as they are responsible for managing the technology parts of the test. TCs will:
• Configure, install, manage, and troubleshoot DRC INSIGHT • Set up and manage online testing • Ensure systems work effectively and securely
Site Coordinators & Site Technology Liaisons Site Coordinators and Technology Liaisons work together at each testing site to prepare for testing. The Site Coordinator determines who will administer the test and plan for training, while the Technology Liaison helps manage the set up and installation of the test engine, INSIGHT. The Site Coordinator often works with the Technology Coordinator to ensure the local systems work effectively and securely.
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Test Administrators
Test Administrators must be district personnel and must be certified annually to administer the ACCESS for ELLs 2.0 Assessments. Test Administrators are responsible for the following tasks:
• Completing online training • Setting up and managing test sessions • Completing student information uploads • Setting up accommodations for LEP students with disabilities • Communicating with the Site coordinator and the Technology Liaison
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Modes of Assessment There are two modes of assessment that districts can use for Grades 1-12 testing. The Alaska Department of Education strongly encourages districts and schools to test online. Although most students will be able to test online, there may be a few sites where the technology demands will not allow for this. If a school wishes to test a group of students using the ACCESS for ELLs 2.0 paper test, they may do so, but should submit a ‘Notice of Intent’ to the Department to inform them of the decision. Note the paper ACCESS for ELLs 2.0 is also available as an accommodation for students unable to test online.
Testing Mode Description The school is testing Grades 1-12 online.
All students are testing online.
The school has some students testing paper for Grades 1-12.
The school has some students testing paper for Grades 1-12 with a customized format (such as a Braille test).
The school is testing Grades 1-12 all on paper.
No students are testing online
If a school wishes to use the ACCESS for ELLs 2.0 paper form due to technology difficulties, the site coordinator must contact EED informing them of the decision. Additional information and documentation may be required to use the paper test. Note that Kindergarten and Alternate ACCESS for ELLs are paper only.
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ACCESS for ELLs 2.0 Online Test Managing Student Accounts in WIDA AMS Entering New or Additional Students in WIDA AMS A district level user can add individual or multiple students into the WIDA AMS if they were not in the original Pre-ID file submitted by EED. Only the fields listed above need to be entered for that student. Note that students taking the paper test do not need to be entered in the WIDA AMS unless a school or district wishes to track all of their students in that manner or to track and edit accommodations. Student Accounts Cannot Be Deleted Student accounts created in the WIDA AMS in error cannot be deleted. This may change in the next administration of the ACCESS for ELLs 2.0 online test. You may, however, remove students from test sessions so they are not tested by accident. Refer to the WIDA AMS Guide, Part 2 for details on managing student data. Student Supports Accommodations for ELLs with disabilities Accommodations for students taking the online ACCESS for ELLs 2.0 The Pre-ID file submitted for districts will not include accommodations since the Fall OASIS does not capture that information. Therefore, accommodations for students will not be populated in the WIDA AMS so districts will need to manually enter a few accommodations into the system. Although there are many accommodations that can be provided to ELL students with disabilities, only three embedded accommodations require selection in WIDA AMS to activate prior to testing. 1. Manual control of item audio (MC) 2. Repeat item audio (RA) 3. Extended response time for Speaking test (ES) All other accommodations are non-embedded, i.e., provided by the test administrator outside of the test engine and are not required to be entered into the system. All accommodations must be documented in the IEP or 504 Plan and communicated to test administrators. Students should have opportunities to practice the use of accommodations prior to testing. Accommodations and Accessibility Tools for students taking the Paper ACCESS for ELLs 2.0 It is not necessary to enter student accommodations into the WIDA AMS for the paper test. Although the use of accommodations and accessibility tools are not tracked or audited at the state level, they must be documented in the IEP or 504 Plan and tracked at the local level. Refer to the ACCESS for ELLs 2.0 Accessibility and Accommodations Description document for details on test administration procedures. Link provided in Appendix A.
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Required Training Test Administrators (TAs) must be district employees. This includes certified teachers, paraprofessionals, and teacher assistants. TAs must complete the required Web-based training and/or Checklists to administer the assessment, whether paper or online ACCESS for ELLs 2.0. Kindergarten and Alternate ACCESS TAs must also complete a quiz for certification.
Required Training
Role Grades 1-12 Online Grade 1-12 Paper Kindergarten Alternate ACCESS
Test Administrator
Checklist, Web-based training
Checklist, Web-based training, Speaking quiz
Checklist, Web-based training, Kindergarten quiz
Checklist, Web-based training, Alternate ACCESS quiz
Pre-ID File Generated from Fall OASIS Districts will not need to complete the initial student enrollment in the WIDA AMS. The Department of Education will complete and submit the Pre-ID file to DRC in early December. DRC will generate labels for all students listed in the Pre-ID file and send them to districts. These labels can be used for any of the ACCESS for ELLs 2.0 paper tests including: the Writing test booklets, the ACCESS for ELLs 2.0 paper test, Alternate ACCESS for ELLs, and the Kindergarten ACCESS for ELLs test. Note: students taking the entire ACCESS for ELLs 2.0 online test will not need labels so those labels will need to be destroyed in a secure manner.
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ACCESS for ELLs 2.0 Paper Test and Writing Test Booklets Bubbling Booklets That Do Not Have Labels (white) The following fields must be bubbled on the student test booklet if no label is provided: Front of Test Booklet Field 1 Date of Testing (optional) Field 2 Student’s Last Name & First Name Affix yellow District/School label here if you have one
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Back of Test Booklet Field 3 District Name and School Name Field 5 State Name Abbreviation Field 6 Grade Level Field 8 Gender Field 10 Birth Date Field 12 IEP Status Field 16 State Student ID Number Field 17 State Defined Optional Data:
Enter Ethnicity Codes here Field 18 District Student ID Number Field 23 Do Not Score…use ONLY if necessary Note: DO NOT USE Field 9 for Ethnicity (Alaska has a unique set of Ethnicity Codes)
Ethnicity Codes 01 Caucasian 02 African American 03 Hispanic 04 Asian 05 American Indian 06 Alaska Native 07 Two or more races (non-Hispanic) 08 Native Hawaiian or Pacific Islander
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Guidance for Transitioning From the Online ACCESS 2.0 to the Paper Test • Communicate the change to the paper test with your Technology Coordinators, Technology Liaisons, Site and Test
Administrators. • Review the training course checklists for Test Coordinators and Test Administrators at WIDA’s website. Username and password
required. • Plan for your Test Administrators to take the training for the ACCESS 2.0 paper test.
o Note the training for paper administration is a separate process that includes a new Paper Speaking training and quiz. • Order test materials through the WIDA AMS. Orders must be placed by school.
o You can call DRC to request that orders be sent to your district office if needed. o Track the timing of test materials if they are back-ordered. DRC will send Alaska materials second-day air. o Contact EED if you need assistance. o You do not need to track students taking the paper test in the WIDA AMS, but it is an option.
• When you have received test materials be sure to track and keep them secure from the time they arrive until they are returned to DRC.
o Inventory and distribute test materials to schools. o Require schools to inventory and track test materials and sign Test Security Agreements. o When booklets arrive, attach labels if you have them. See TAM for details. o Use yellow labels for booklets that do not have white student labels. Review Appendix B of this manual for directions on
which fields to bubble in on the demographic pages of the test booklets. See directions above. o Follow directions for Ethnicity Codes.
• Monitor progress on TA training o Make sure TAs have completed all of the training for administering ACCESS for ELLs 2.0 paper, which includes the
checklist, training modules, and appropriate certification quizzes. o Plan for accommodations for ELLs with disabilities taking ACCESS for ELLs 2.0 paper.
• Have Test Administrators download and review the ACCESS for ELLs 2.0 Paper Test Administration Manual (TAM) prior to testing. Note:
o Listening, Reading, and Writing are group administered domains. o Speaking is individually administered – takes approximately 20 minutes. o Grade clusters for the paper test have changed this year.
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• Double check your list of ELL students from the WIDA AMS and check for any new student or students transferred to your schools.
o Make sure students are assessed only if they are currently identified LEP students, i.e., do not give the ACCESs for ELLs as an identification tool.
o Do not assess students in monitoring status or who have shown proficiency on a previous ACCESS test. • Have Site Coordinators set up testing sessions for ELLs.
o Set up sessions according to grade cluster, Tier and domain. Consult the TAM for details. o Prepare for accommodations.
• Work with the Test Administrator(s) to troubleshoot any issues. • After testing, collect test materials from schools and return to DRC. Consult the TAM for details on how to return materials.
o Inventory all test materials from schools. o Return ALL test materials to DRC.
Contact DRC Customer Support: 855-787-9615 or [email protected] for technical assistance. Contact WIDA Client Services Center: 866-276-7735 or [email protected] for test administration or policy questions.
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Alaska Important Dates and Deadlines
9/30/2015 Release of WIDA AMS & Guide, Parts I & 2
10/5/2015 Release of Tech. User Guide, INSIGHT, TSM
10/7/2015 Q&A Webinars: October – January 2016, first Wednesday of each month at 10:00 am Alaska Time. January – April 13, 2016, every Wednesday at 10:00 am Alaska Time. http://wida.us/access_2.0/preparation to join.
10/5 – 11/27/2015 Download and install WIDA AMS
11/2/2015 – 11/25/2015 Order Test Materials
Nov. – Dec. 2015 Install INSIGHT & TSM on testing devices
12/21/15 – 3/31/2016 Test Set Up
1/19/2016 Receive Test Materials (Inventory materials)
2/1/2016 TAs Complete Online Training (2 weeks before testing)
2/1 – 3/31/2016 ELP Test Window
4/5/2016 Deadline to ship materials to DRC
5/31/2016 Districts receive reports – printed and online through WIDA AMS
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Contact Information Questions about:
• ACCESS for ELLs 2.0 Training • WIDA website logins and passwords • Identification Screeners • Professional Learning • WIDA Research
Contact: WIDA Client Services Center 1-866-276-7735 [email protected]
Questions about:
• WIDA AMS • DRC INSIGHT • DRC Testing Site Manager (TSM) • Online Technical Issues • Ordering Materials • Data & Reporting
Contact: DRC Customer Service 1-855-787-9615 [email protected]
Questions about: • Alaska specific guidance • Account setup for WIDA website • Request to use paper ACCESS • Pre-id file and labels • Accommodations
Contact: Grace Gray, Program Manager Department of Education & Early Development 1-907-465-8437
Questions about: • Title III eligibility and requirements • Identification of LEP students
Contact: Patricia Adkisson, Program Manager Department of Education & Early Development 1-907-465-2888
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Appendix C Student Transfer Processes In order to ensure the best testing experience for students and maintain the optimal validity of scores, WIDA recommends, if possible, that students transferring to a new school and/or district be assessed in the same modality that was used in the sending school. Please review the table below and encourage educators to contact DRC Customer Service at [email protected] or 855-787-9615 if they have questions about these processes. The chart and transfer form (for transfers to another district) are also available on the ACCESS 2.0 Updates page on the WIDA website and under ACCESS 2.0 FAQs/Test Administration Procedures.
WIDA AMS Steps: Transferring Students Between Schools (within a District) You can transfer students from one school to another using the “Test Session” tab in the WIDA AMS if the student transfers before testing has begun. To transfer a student, you must start at the test session level:
1. Locate a test session in which the student is enrolled at the sending school (i.e. the school from which the student is transferring).
2. Remove the student from the test session and move the student into the receiving school (i.e. the school to which the student is transferring).
3. Add the student to the appropriate test session(s) at the receiving school. Important: This process is only necessary for domains in which the student has not yet tested—completed domains may be left as is. Also, this procedure is only necessary if the student transfers after he or she has started testing. You can also transfer students from one school to another using the “Manage Students” tab if the student transfers before starting testing:
1. Select Test Setup 2. Manage Students 3. Add Student - to add the student at his or her new school and place the student into a test
session for each domain. You do not need to remove the student from the test sessions at the old school. The student will not test there, so no records will be created. Note: If the student transfers after testing is complete, this procedure may be used as long as Test Setup is open. If Test Setup has closed, the student’s record may be transferred during Data Validation. The above steps are shown below with screenshots.
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ACCESS for ELLs 2.0 Student Transfer Process Using the Same Modality
District – to – District Transfer
ACCESS for ELLs 2.0 Student
Transfer Process Transfer Mode
Using Same Modality
Student Status (Testing
Minimum) District Actions DRC
Actions
Student Required to
Retake Domain(s)?
Online to Online One+ Domain Complete
1. The sending district completes Student Transfer Form and faxes to DRC Customer Service in order to transfer online student record from the sending district to the receiving district. 2. The receiving district will need to enter new student into new or pre-created test sessions.
DRC will transfer the student record to the receiving district in
WIDA AMS within 48 hours of receipt of the
Form and email recipient.
No
Paper to Paper One+ Domain Complete
1. The sending district will securely transfer the partially completed test booklet to the receiving district. 2. The receiving district will place a District/School Label on booklet and complete the demographic information.
No Action needed N/A
ADDITIONAL OPTION: 1. The sending district will complete and fax the Student Transfer Form to DRC Customer Service and return the partially completed test booklet (must have Pre-ID or District/School label attached) with all test materials. 2. The receiving district will follow the same procedures noted above with Student Transfer Form, return of partially completed test booklet in the receiving district to DRC, and will affix a District/School Label on booklet and complete the demographic information.
DRC will transfer the student record to the receiving district in
WIDA AMS within 48 hours of receipt of
Accountability Form and email recipient.
No
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ACCESS for ELLs Student Transfer Process Using a Different Modality
District – to – District Transfer
Transfer Mode Using Different
Modality
Student Status (Testing
Minimum) District Actions DRC
Actions
Student Required to
Retake Domain(s)?
Online to Paper
Two+ Domains Complete
1. The sending district completes Student Transfer Form and faxes it to DRC Customer Service. Student must complete Listening and Reading to generate the Tier Placement Report in WIDA AMS. The sending district notifies the receiving district of Writing and Speaking Tiers.
2. The receiving district will use overage or order Additional Materials to administer the remaining domains, return partially completed test booklet to DRC, and will affix a District/School Label on booklet and complete the demographic information.
DRC will transfer the student record from the online district to the paper district by the end of the testing window.
No
Online to Paper
One Domain Complete
1. The sending district completes Student Transfer Form and faxes it to DRC Customer Service.
2. The receiving district will use overage or order Additional Materials and determine the appropriate tier placement to administer the test, return partially completed test booklet to DRC, and will affix a District/School Label on booklet and complete the demographic information.
DRC will remove the completed test record for the one online domain that was completed.
Yes, would need to retake the one domain that was originally completed online.
Paper to Online One+ Domain
Complete Not possible; follow instructions for Paper to Paper process. No Action needed
No
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