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Today’s  Topics  

Submit  2015-­‐16  Dra1  Budget    to  the  Board  of  Educa;on  •  Investments  in  our  priori(es  • How  we  will  close  the  gap  while  maintaining  stability  

We  will  con;nue  our  unprecedented  trajectory  to  invest  more  for  students  and  close  a  significant  gap  at  the  same  ;me    

2  

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Stakeholder  Input  Process  •  13  mee(ngs  or  events  to  solicit  feedback  •  General  informa(on  about  District’s  fiscal  outlook  /  budget  process  •  Open-­‐ended  feedback  

1.  What  things  does  the  District  do  well?  2.  What  things  does  the  District  need  to  improve?  3.  What  things  does  the  District  not  currently  do,  but  needs  to?  4.  What  things  does  the  District  need  to  stop  doing?  

4  

Date   Target  Group  December  12,  2014   RCSD  Employees  December  30,  2014   Principals  January  7,  2015   Student  Leadership  Congress  January  9,  2015   Principals  January  10,  2015   Parents  and  general  public  (RCSD  School  Expo)  January  14,  2015   Assistant  Principals  and  School  Administrators  January  20,  2015   Parents  and  general  public    

(Coffee  and  Conversa(on  with  the  Superintendent)  January  20,  2015   Assistant  Principals  and  School  Administrators  January  26,  2015   Parent  Advisory  Council  January  28,  2015   Parents  and  general  public  February  5,  2015   Parents  and  general  public  February  5,  2015   Coordina(ng  Administrators  of  Special  Educa(on  February  7,  2015   Parents    of  young  students  (Pre-­‐K  and  Kindergarten  Registra(on  Fair)  

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7  

We  Are  Closing  the  Opportunity  Gap  

No  Monroe  County  District  offers  more:  • Full-­‐Day  Pre-­‐Kindergarten  • Full-­‐Day  Kindergarten  • District  summer  learning  programs  • Expanded  Learning  schools  • Books  for  student  home  libraries  

If  we  con6nue  on  this  path,  achievement  will  improve  for  our  students    and  suburban  families  will  want  to  choose  City  Schools.    

8  

We  Will  Close  the  Opportunity  Gap  in  Music  and  Art  

•  70%  more  art  teachers  in  three  years  (43          73)  •  32%  more  music  teachers  (68          90)  • City-­‐wide  marching  band  and  show  choir  • We  will  add  eight  music  teachers  in  2015-­‐16,  plus  $500,000  for  instruments  and  art  supplies  ($1.2  million  investment)  

The  arts  cannot  be  viewed  as  a  luxury  that  we  cut  to  balance  the  budget.    They  are  a  priority  that  we  fund  to  serve  our  students  and  families.  

We  will  con6nue  to  restore  the  arts  educa6on  that  engages  our  students  and  helps  them  learn  

What  Our  Budget  Will  Achieve  in  2015-­‐16  

• Sustain  or  add  to  music,  art,  sports  and  extracurricular  ac(vi(es  

• At  least  one  reading  teacher  for  every  school  (+46  posi(ons)  • Expanded  learning  at  13  schools  (+3  schools)  • Support  program  enhancements  for  Edison  Tech,  Wilson  IB,  Leadership  Academy  for  Young  Men,  East  High  School  

•  Increase  summer  learning  opportuni(es  by  >20%  

•  Improve  services  for  students  with  disabili(es  and  English  language  learners  

• Decrease  use  of  part-­‐(me  teachers  at  K-­‐8  schools  (+21  FTE)  

We  will  close  our  $40.5  million  gap  with  minimal  layoffs    through  aIri6on  and  invest  $25  million  in  our  priori6es  

9  

10  

Children  and  Families  We  Serve  

28,638  District  Pre-­‐K–12    students  •  1,014  students  enrolled  in  District  Pre-­‐K  programs  •  27,624  students  enrolled  in  District  K-­‐12  schools  and  programs    9,239  Rochester  students  served  in  schools  and  programs    outside  the  District  •  4,794  students  enrolled  in  13  charter  schools  •  1,218  students  currently  transported  to  58  private  schools  •  1,183  Pre-­‐K  students  in  Community  Based  Organiza(ons  •  910  students  enrolled  in  adult  educa(on  programs  •  583  students  apending  other  Districts  through  the  Urban  Suburban  program  •  551  students  with  disabili(es  in  programs  not  offered  by  the  District  

Our  budget  supports  the  educa6on  of  37,877  students  

Student  Enrollment  Trend  (BEDS  Data)  

11  

37,159     35,431     35,095     34,330     33,832     33,055     33,417     32,586     32,768     32,032     31,511     31,247     30,693     29,197     29,103      28,401      27,624    

1,689    1,672     1,877     2,032     1,625     1,741     1,604     1,664     1,826     1,850     1,940     1,981     1,988    

1,924     1,942     2,126     2,197    

1,328     1,509     1,718     1,979     2,064     659     781     1,060     1,175     1,318     1,724     2,168    2,668     3,227     4,148     4,794    

0    

5,000    

10,000    

15,000    

20,000    

25,000    

30,000    

35,000    

40,000    

Num

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RCSD  K-­‐12     Pre-­‐Kindergarten  (RCSD  and  Agency-­‐Based)   Charter  School  

•  Student  counts  do  not  include  private  and  parochial  schools  • 2014-­‐15  enrollment  is  based  on  preliminary  NYSED  BEDS  data  

Over  the  past  15  years,  the  number  of  K-­‐12  students  in  District    schools  has  decreased  by  8,758  students  (-­‐24%)  

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More  and  Beper  Learning  Time  (+$4.9  million)  

14  

Expanded  Learning  (+$2.7  million)  •  Total  of  $13.6  million  for  Expanded  Learning  -­‐  Year  to  year  increase  of  $2.7  million    to  add  three  new  schools  and  account  for  planned  phase-­‐out  of  grant  funds  •  Total  of  13  elementary  and  K-­‐8  schools  serving  more  than  6,500  students  •  These  schools  provide  the  most  instruc(onal  (me  among  districts  in  Monroe  County  

Expanded-­‐learning  schools    Star;ng  in  2013-­‐14  

Expanded-­‐learning  schools  star;ng  in  2014-­‐15  

Expanded-­‐learning  schools  expected  to  start  in  2015-­‐16  

Dr.  Mar(n  Luther  King,  Jr.  School  No.  9  Dr.  Walter  Cooper  Academy  School  No.  10    

Francis  Parker  School  No.  23  Mary  McLeod  Bethune  School  No.  45  

Charles  Carroll  School  No.  46  

Nathaniel  Rochester  Comm.  School  No.  3    Enrico  Fermi  School  No.  17    

Abraham  Lincoln  School  No.  22    Adlai  E.  Stevenson  School  No.  29    Dr.  Louis  A.  Cerulli  School  No.  34  

Roberto  Clemente  School  No.  8    Dr.  Charles  T.  Lunsford  School  No.  19    

Kodak  Park  School  No.  41  

•  Six  secondary  schools  offer  addi(onal  instruc(onal  (me  serving  over  3,200  students  in  grades  7-­‐12  

More  and  Beper  Learning  Time  (+$4.9  million)  

15  

Address  Summer  Learning  Loss  (+$1.8  million)  •  Total  of  $13.7  million  –  increase  of  15%  from  current  year  •  Increase  students  served  from  10,000  to  12,500  •  Na(onally  recognized  as  a  leader  in  programs  to  reduce  summer  learning  loss  

 Summer  Jobs  for  Students  (+$0.4  million)  • Funding  for  summer  work  for  up  to  100  RCSD  students  ($0.4  million)  in  partnership  with  the  City  –  Add  400  more  students  if  our  full  state-­‐aid  request  is  approved  

Reading  by  Third  Grade  (+$3.2  million)  

16  

From  Zero  to  62  Reading  Teachers  in  Four  Years  •  34  more  District  reading  teachers  in  2015-­‐16  –  50  total  (+$3.2  million)  •  Addi(onal  12  reading  teachers  for  East  High  School  •  At  least  one  reading  teacher  in  each  elementary  and  high  school  in  2015-­‐16  

Summer  Literacy  Support  •  Increase  funding  for  K-­‐3  summer  programs      –  Summer  learning  for  some  incoming  Pre-­‐K  students  at  Schools  #25  and  #33  

•  Partner  with  City  to  develop  literacy  programs  at  City  Recrea(on  Centers  •  All  students  will  receive  take-­‐home  books  for  summer  reading  •  Expand  partnership  with  Rochester  libraries  –  student  literacy  aides  for  summer-­‐reading  camps  •  Expand  successful  programs  like  Horizons  Summer  Enrichment  

•  District-­‐wide  class  size  targets  –  22  for  Kindergarten  through  3rd  grade  –  26  for  4th  through  6th  grade  –  28  for  7th  through  12th  grade  

•  Reduce  part-­‐(me  teachers  in  K-­‐8  schools  to  support  consistency  and  improve  instruc(on  (+$2.0  million)  

•  Strengthen  instruc(on  for  English  language  learners  with  19  more  ESOL  teachers  (+$1.8  million)  

•  Support  Online  Credit  Recovery  Program  in  each  school  (+$1.3  million)  –  7  Teachers,  12  teaching  assistants  

     

17  

Instruc(onal  Excellence  (+$6.6  million)  

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19  

Instruc(onal  Excellence  (+$6.6  million)  

Career  and  Technical  Educa;on  (+$0.3  million)  •  Maintain  Public  Safety  Training  Program  partnership  with  City  Police,  Fire,  and  911  services  as  grant  support  phases  out  ($0.2  million)  

•  Addi(onal  opera(ng  support  for  unified  Edison  Tech  ($0.1  million)  •  Con(nue  growth  of  P-­‐TECH  Grade  9-­‐14  program    

Professional  Development    •  Relevant  learning  opportuni(es  for  teachers  and  administrators  to  cul(vate  specific  instruc(onal  strategies  that  increase  student  learning  and  success  

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21  

Addi(onal  Priority  Ac(ons  

Enhancing  Special  Educa;on  Services  •  We  are  in  year  two  of  a  five-­‐year  plan  to  improve  special  educa(on  services  based  on  stakeholder  input  and  audits  •  Goals:  Improve  reading  and  math  skills,  gradua(on  rates  

1.  Offer  more  services  to  meet  specific  needs  of  students  with  disabili(es  2.  Improve  quality  of  individualized  educa(on  programs  (IEPs)  through  

consistent,  professional,  parent-­‐welcoming  CSE  process  3.  Offer  high-­‐quality  career  and  technical  educa(on  programs  

•  Con(nue  15  programs  and  services  for  students  with  13  types  of  disability    •  Expand  services  for  students  with  au(sm  and  language  delays  •  ShiC  to  more  consultant  teacher  services  to  integrate  special  educa(on  students  in  general  educa(on  classes    

22  

Addi(onal  Priority  Ac(ons  

Grades  K-­‐5   Grades  6-­‐12  Con(nue  self-­‐contained  classes  for  students  who  need  them  

Con(nue  self-­‐contained  classes  for  students  who  need  them  

Add  language-­‐enriched  ICOT  classes   Use  consultant-­‐teacher  services  to  replace  most  ICOT  classrooms  

Add  classes  for  student  with  au(sm   Use  ICOT  classrooms  for  groups  of  students  moving  from  a  self-­‐contained  class  to  general  educa(on  

Con(nue  ICOT  classrooms  in  Grades  1-­‐5     Expand  access  to  career  educa(on  for  students  with  disabili(es  at  Edison  

Use  consultant-­‐teacher  services  for  most  kindergarteners  with  disabili(es    

   

Enhancing  Special  Educa;on  Services  

Addi(onal  Priority  Ac(ons  

23  

Community  Task  Force  on  School  Climate  (+$0.5  million)  • Stakeholders  from  schools  and  the  wider  community  • Convened  by  the  Rochester  Area  Community  Founda(on  • A  key  goal  is  to  develop  a  code  of  conduct  the  en(re  community  supports  • This  work  informs  and  supports  our  efforts  to  improve  student  behavior  and  discipline  procedures  internally  • $500,000  earmarked  for  Task  Force  recommenda(ons    Mayor’s  Healthy  Weight  Leadership  Council  (+$0.3  million)  • Partner  with  Mayor  Warren  to  renovate  2  playgrounds  • Provide  every  Pre-­‐K  student  with  a  take-­‐home  book    that  promotes  healthy  ea(ng  habits  

24  

Addi(onal  Priority  Ac(ons  

East  High  School  (+$9.8  million*)  •  Projected  enrollment  of  1,524,  targeted  core  class  size  of  22  students  •  Increase  of  38  staff  per  EPO  request  – Addi(onal  15  posi(ons  transferred  from  District    – Total  increase  of  53  FTEs,  from  221  to  274  •  Extended  Day  –  7.5  hour  school  day  for  most  students  •  Focus  on  literacy  to  drama(cally  improve  ELA  skills  prior  to  9th  grade  •  East  Evening  School  • Mandated  professional  development  for  180  staff  •  University  of  Rochester  an(cipates  addi(onal  contracts  with  various    community-­‐based  organiza(ons  and  other  outside  agencies  – Big  Picture  Learning,  Expedi(onary  Learning,  EnCompass,  and  others  •  Yellow  bus  service  for  6-­‐8  graders  instead  of  RTS  •  Staggered  start  (mes  for  high  school  students  •  Service  shiCed  to  grants  ($0.3  million):  – School  Based  Health  Center  ($191,000)  – Contracts  for  family  coordina(on  and  preven(on  services  ($145,000)  

*University  of  Rochester  notes  that  some  increased  investment  would  be  required  without  the  EPO.  The  University  is  seeking  grants  that  may  offset  some  of  these  addiLonal  costs.  

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Efficiencies  and  Reduc(ons  

Central  Office  and  School  Administra;on  (-­‐$8.4  million)  •  Reduce  52  posi(ons  (including  current  vacancies)  in  Central  Office  departments  and  services  (-­‐$5.0  million)  •  Con(nue  disciplined  posi(on  control  (-­‐$1.3  million)  •  Reduce  7  school  administrators  (-­‐$1.1  million)  •  Further  reduc(on  in  vaca(on  cash-­‐out  (-­‐$0.4  million)  •  Reduce  vendor  contracts  (-­‐$0.3  million)  •  Reduce  two  Board  of  Educa(on  support  posi(ons  (-­‐$0.2  million)  •  Reduce  travel  (-­‐$0.1  million)    Match  Teaching  Staff  to  Enrollment  (-­‐$7.3  million)  •  An(cipated  loss  of  students  to  charter  schools  •  17-­‐student  minimum  for  AP  classes  in  school;  classes  offered  online  •  Staff  based  on  actual  students  in  school  vs.  total  enrollment    Implementa;on  of  Special  Educa;on  Improvement  Plan  (-­‐$4.2  million)  

  26  

Efficiencies  and  Reduc(ons  

Defer  Cash  Capital  (-­‐$2.3  million)  •  Delay  IT  investments  pending  Smart  Schools  Bond  revenue  • One-­‐(me  surge  of  textbook  investment  completed  in  2014-­‐15  • No  new  vehicles  needed  for  mailroom  due  to  redesign    Partner  with  Labor  Unions  to  reduce  growth  in  Health  Insurance  costs    (-­‐$2.2  million)    Redesign  Alterna;ve  School  Programs  (-­‐$2.0  million)    Reduce  17  instruc;onal  coaches  due  to  reduc;on  in  TIF  and  Management  Efficiency  grant  funding  (-­‐$1.6  million)  •  6  Math,  6  ELA,  and  5  Technology  coaching  posi(ons    Consolidate  OACES  GED  Program  with  All  City  High  School  (-­‐$0.8  million)  

  27  

28  

3,421   3,648   3,818   3,603   3,513   3,440   3,524   3,587   3,651   3,776   3,677   3,520   3,215   3,304   3,230   3,222   3,143  

2,699  2,761  

2,752  2,809  

2,530   2,476   2,524   2,593   2,639  2,716   2,715  

2,566  

2,277   2,237   2,344   2,396   2,327  

1999-­‐00  2000-­‐01  2001-­‐02  2002-­‐03  2003-­‐04  2004-­‐05  2005-­‐06  2006-­‐07  2007-­‐08  2008-­‐09  2009-­‐10  2010-­‐11  2011-­‐12  2012-­‐13  2013-­‐14  2014-­‐15  2015-­‐16  

All  Other  Staff  

Teachers  (cer;ficated  teaching  staff,  including  librarians,  social  workers,  counselors,  psychologists  and  instruc;onal  coaches)  

6,120  6,409   6,571   6,412  

6,043   5,916   6,048   6,181  6,291  

6,492   6,392  6,086  

5,492   5,541   5,574      5,618            5,470  

Match  Staff  to  Student  Enrollment  8%  reduc;on  in  staffing  since  1999-­‐00;  24%  decline  in  student  enrollment  

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30  

Staffing  Methodology  for  2015-­‐16  Budget  

The  school  staffing  projec(on  is  833  students  lower  than  the  total  K-­‐12  enrollment  projec(on    The  projected  K-­‐12  enrollment  of  26,791  staffs  for  actual  students  in  school  by  adjus(ng  for  the  following  parameters:  

•  No-­‐show  students  •  Students  who  apend  less  than  20%  of  the  (me    •  Students  dual-­‐enrolled  in  District  programs  •  Students  who  are  enrolled  in  a  par(al  course  load  •  Historic  student  apri(on  paperns    

Student  achievement  remains  our  top  priority  Improved  aIendance  is  a  key  strategy  to  boost  achievement  

31  

Staffing  Impact  of  2015-­‐16  Budget  

Staff  Category   2014-­‐15      (FTE)  

2015-­‐16      (FTE)  

Change  (FTE)  

Change  (Percent)  

Average  Annual  

Re;rements*  

Current  Vacancies  

Administrators   295.0    276.1   -­‐18.9   -­‐6.4%   14   12  Teachers    3,222.1   3,143.3     -­‐78.8   -­‐2.4%   112   59  Civil  Service   1,471.8   1,422.2   -­‐49.6   -­‐3.4%   62   90  Teaching  Assistants  &  Paraprofessionals    629.3    628.8   -­‐0.5   0%   19   42  

Total   5,618.2     5,470.4     -­‐147.8   -­‐2.6%   207   203  

We  will  reduce  our  workforce  with  minimal  layoffs  through  aIri6on  • We  are  proposing  148  posi(on  reduc(ons    versus  207  average  annual  re(rements    •  Displacements  will  be  determined  by  job  (tle  and/or  tenure  area,  and  will  be  based  on  the  vacancies  and/or  apri(on  in  each  (tle  

We  are  adding  131  new  FTE  posi6ons  in  the  2015-­‐16  budget—38  to  support  East  HS,  34  reading  teachers,  21  FTEs  (including  music)  to  reduce  part-­‐6me  teachers,  19  ESOL  teachers,  19  instruc6onal  professionals  to  support  OCR  

*Based  on  a  Five  Year  Average.    

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33  

Key  Assump(ons  Assump;on   Impact  

State  Aid  –  We  assumed  a  Founda(on  Aid  increase  of  7.1  percent  ($25.9  million)  to  fund  our  priori6es.    We  requested  an  increase  of  $36  million.  The  State  Budget  is  due  to  be  enacted  by  April  1st.  

Addi(onal  revenue  amount  uncertain;  if  aid  is  lower  than  assumed,  addi(onal  budget  reduc(ons  will  be  required  

SED  Expanded  Learning  Grant  –  We  are  not  coun(ng  on  any  of  the  $5  million  unallocated  Statewide  

No  funds  assumed  at  this  (me;  poten(al  revenue  source  

Appropriated  Fund  Balance  –  Use  of  addi(onal  $3.8  million  assumed  

Allows  us  to  mi(gate  displacements  and  maintain  programs;  should  be  restored  if  addi(onal  aid  is  received  

Charter  School  Tui;on  –  We  assumed  tui(on  rate  will  increase  by  $75  per  pupil  as  proposed  in  the  Governor’s  budget,  but  are  unsure  if  this  will  be  provided  for  in  the  State  Budget.  

$0.3  million    poten(al  addi(onal  cost,  reimbursed  in  subsequent  fiscal  year  

Nursing  Services  –  We  assumed  con(nua(on  of  a  $1.2  million  add  for  the  School  Health  Services  grant,  but  are  unsure  if  this  will  be  provided  for  in  the  State  budget  

$1.2  million  poten(al  reduc(on;  award  of  RFP  for  nursing  services  pending  determina(on  of  aid  

Smart  Schools  Bond  Act  -­‐  $47  million  alloca(on  an(cipated  for  technology,  security,  and  Pre-­‐K  facility  improvements  

Guidelines  not  yet  available;  funds  will  be  received  as  a  reimbursement  

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How  We  Used  Stakeholder  Input  

30  

• Online  credit  recovery  support   ü OCR  -­‐  7  Teachers  and  12  teaching  assistants  in  schools  

• Art  and  music  equipment   ü $0.5  million  for  art  and  music  equipment    

• Reduce  part-­‐(me  teachers   ü 21  FTEs  added  to  provide  more  full-­‐(me  teachers  and  stability  in  K-­‐8  schools  

• Reduce  administra(ve  overhead  costs   ü $8.4  million  reduc(ons  in  Central  Office  departments  and  services  

• Adjust  footprint  to  match  enrollment   ü Closing  School  #36  and  reloca(ng  School  #22  to  Franklin  Campus  

• Addi(onal  Expanded  Learning  Schools   ü Schools  #8,  #19,  and  #41  will  expand  

• Expand  Reading  teachers  to  high  schools   ü 34  addi(onal  reading  teachers  to  support  all  schools  

• Reduce  employee  benefits   ü Budget  assumes  lower  vaca(on  cash-­‐out  and  less  growth  in  health  insurance  costs  

37  

Key  Dates  for  2015-­‐16  Budget  Process  

Date   Time   Event  

Monday,  March  23   6:00  pm   Presenta(on  of  DraC  Budget  

Tuesday,  April  7   6:00  pm   1st  Budget  Delibera(on  Session  

Thursday,  April  9   6:00  pm   1st  Budget  Public  Hearing  

Tuesday,  April  21   6:00  pm   2nd  Budget  Delibera(on  Session  

Tuesday,  April  28   6:00  pm   2nd  Budget  Public  Hearing  

Thursday,  April  30   6:00  pm   3rd  Budget  Delibera(on  Session  

Thursday,  May  7   6:00  pm   Special  Board  Mee(ng  for  Budget  Adop(on  

Monday,  May  11   Summary  of  2015-­‐16  RCSD  Budget  due  to  City  Hall    

Wednesday,  May  13   Final  2015-­‐16  RCSD  Budget  due  to  City  Hall    

Wednesday,  June  10   4:30  pm   Joint  Budget  Hearing  with  City  Council  

Tuesday,  June  16   7:30  pm   City  Council  Budget  Adop(on    

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