A Visit from HUDCity of Davenport, Iowa

Where is Davenport, Iowa?

QUICK FACTS

Population of 100,000+ on the shore of the Mississippi River

Largest city within the Quad Cities, a metro region of almost 400,000 people

Part of HUD Region VII 5th largest of 14

entitlements

Preparing for Field Office “visit” a.k.a. HUD is coming, HUD is

coming

Could begin with a phone call

Follow-up with a letter

Verify programs/areas/functions to be reviewed.

Determine if any tours/site visits

Logistics – most important

Dedicated work space

Names, numbers, and program area of staff

Parking options

List of restaurants

Pre-visit work

Determine which exhibits HUD will use Web address

http://www.hud.gov/offices/cpd/library/monitoring/handbook.cfm

File for each exhibit - complete the checklist - include copy of support documentation

Check program files for completeness and order

Entrance Conference

Assure appropriate staff present

Provide staff list – and office location

Access to copier – per your city protocol

Housekeeping items

During the visit

Be a good “host”

Be available

Consider lunching

At the end of the day, stop and say good-bye

During the visit con’t.

Why keep communicating ?

address issues as they ariseprovide clarification/explanation avert findingsidentify mutually acceptable solutions

Closing Conference

It “aint” over until it’s over

Again, assure appropriate staff is present

HUD reviews what they did, what they found or didn’t find…

No surprises, HUD will again identify any findings or concerns

Clarify with HUD rep what is needed to address/close any issues

It’s over – Celebrate!