A PROJECT REPORT ON “COMPANY OVERVIEW” AT GUJARAT ALKALIES AND CHEMICALS LTD

8/11/2019 A PROJECT REPORT ON COMPANY OVERVIEW AT GUJARAT ALKALIES AND CHEMICALS LTD.

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A PROJECT REPORT ON

COMPANY OVERVIEW

AT

GUJARAT ALKALIES AND CHEMICALS LTD.

SUBMITTED TO:

BBA PROGRAMME

FACULTY OF COMMERCE

MAHARAJA SAYAJIRAO UNIVERSITY

PREPARED BY:

MOHAMMAD AATIF MANSURI


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GUJARAT ALKALIES

&

CHEMICAL LIMITED

A PROJECT REPORT ON

COMPANY OVERVIEW

AT

GUJARAT ALKALIES AND CHEMICALS LTD.

SUBMITTED TO:

BBA PROGRAMME

FACULTY OF COMMERCE

MAHARAJA SAYAJIRAO UNIVERSITY

PREPARED BY:

MOHAMMAD AATIF MANSURI


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CONTENTS

I. Acknowledgement

II. Preface

1. Introduction1.1POLICIES

1.2HISTORY

1.3MILESTONES

2. HUMAN RSOURCE DEPARTMENT

CONCEPT OF HR

HR FUNCTIONS

TIME KEEPING OFFICE

EMPLOYEE SERVICES

WELFARE SCHEMES

LEAVES PROVIDED TO EMPLOYEES

FACILITIES PROVIDED TO EMPLOYEES

TASK OF AMINISTRATION DEPARTMENT

3. QUALITY CONTROL DEPARTMENT

4. MARKETING DEPARTMENT

PRODUCT PLANNING MARKET SEGMENTATION

CHANNEL OF DISTRIBUTION

SALES PROMOTION

DEALERS OF THE COMPANY

5. DISPATCH AND STORES DEPARTMENT

STORES INVENTORT MANAGEMENT

PROCESS OF STORES

ABC CLASSIFICATION OF RAW MATERIALS ORDERING OF RAW MATEIALS

COMMITTEE FOR APPROVING RAW MATERIAL

SAFETY GADGET

COLLECTIVE BARGAINING AND TRADE UNION

PUBLIC RELATION

6. FINANCE DEPARTMENT

NINE SECTIONS OF FINANCE DEPARTMENT

7.

CONCLUSION


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ACKNOWLEDGEMENT

Undergoing a 4-week industrial training at GACL has been a very valuable experience for us. It would not

have been possible without the expert guidance and the support that we received at GACL.

We would like to express my sincere gratitude to the management staff, for helping us to carry out a very

systematic study and for providing us with their valuable information that we required from time to time.

We would like to thank Mr Rajkumar Emmanuel (Senior Officer), HR department, for providing his expert

guidance regarding the rules and regulations of a company and the how HR practices that go around in an

industry and for teaching us how HR forms the base of any industry.

We are very thankful to Mr M.H.Shah (Senior Manager), HR department, for his motivation and

encouragement to carry out my work in an enthusiastic and efficient way.


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PREFACE

The objective of Industrial Training is to get sound understanding of the theoretical principle.

The main purpose of practical training is to get us acquainted with the industrial environment, industrial

scale work and about its overall working.

Undergoing a 4-week training at GACL (Gujarat Alkalies & Chemicals Limited), Vadodara Complex, has

given a broader view about the working of an Industry in a very conductive environment.

During the training, we learned in general about various departments. Learning about even the tiniest detailavailable and its crucial role in the process has given a more clear view of the industrial working and the

environment prevailing there.

To be able to have a fruitful insight in a large-scale industry such as GACL has boosted up our confidence to

channel it in a very effective manner. In a nutshell, it has been a thorough productive period for us, and we

believe that this training would play a major role in our future.


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INTRODUCTION

Gujarat Alkalies and Chemicals Limited, popularly known as GACL located 15km North of

Banyan city of Vadodara was promoted by Govt. of Gujarat in 1973 through Gujarat Industrial Investment

Corporation Ltd.

The Company commenced commercial production of only 3 basic chemicals production. GACL

commenced its operations in 1976. GACL is the single largest producer of Caustic Soda in India with

installed production capacity of 412550 MT on 31stmarch, 2008 and enjoys the economies of scale. The

company has about 18% market-share in the domestic chlor-alkali industry.

The company is accredited with IS/ISO 9001:2000, ISO 14001:2004 and IS 18001:2000certifications. From an initial capacity of 37,425 TPA Caustic Soda, it has grown to be the largest producer

in India, with a capacity of 270,000 TPA spread over two complexes at Vadodara and Dahej. Gujarat has the

longest coastal area and the company has proximity to the salt pans leading to uninterrupted supply of the

major raw material i.e. Salt.

After 1976, when the company commenced its operations, through diversification, forward and

backward integration has emerged as a multi-product company manufacturing twenty six products.

Power being the costly and basic raw material, the company has achieved self- reliance to meet

its power requirements to maintain its sustained cost effective performance in the long run.


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VISION

To continue to be identified and recognized as a dynamic, modern and eco-friendly chemical company

with enduring ethics and values.

MISSION

To manage our business responsibility and sensitively, in order to address the needs of our Customers &

Stakeholders

To strive for continuous improvement in performance, measuring results precisely, and ensuring GACL's

growth and profitability through innovations

To demand from ourselves and others the highest ethical standards and to ensure products and processes

to be of the highest quality


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GACL PRODUCTS

1 Caustic Soda Lye 13Chlorinated

Paraffin Wax

2 Caustic Soda Flakes 14 Methylene Chloride

3 Caustic Soda Prills 15 Chloroform

4 Liquid Chlorine 16 Carbon Tetrachloride

5 Hydrochloric Acid 17 Phosphoric Acid

6 Sodium Hypochlorite 18 Hydrogen Peroxide

7 Sodium Cyanide 19 Compressed Hydrogen Gas

8 Sodium Ferocyanide 20 Calcium Chloride Powder

9 Caustic Potash Lye 21 Dilute Sulphuric Acid

10 Caustic Potash Flakes 22 Scale win

11 Potassium Carbonate 23 Bleach win

12 Poly Aluminium Chloride 24 Aluminium Chloride Anhydrous

Power and salt are major raw materials for the manufacture of caustic soda using electrolyte process.

A major reason for location is: GACL has ensured self-located to west coast& therefore has advantage of

being close to source of major raw material i.e. salt.

GACL has also an advantage in terms of quality & price for selling its products. The raw materials

used for production is also manufactured by GACL itself. GACL sells its products to companies producing

chemicals, fertilizers, pharmacy co. etc. GACL also export its products to countries like Tanzania, Nepal, Sri

Lanka, Turkeys, Mauritius, etc.


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POLICIES

OF THE

COMPANY


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History

GACL is a forward-looking company, was listed on 29thmarch, 1973 with initial investment of

425 crores in the state of Gujarat by Gujarat Industrial Investment Corporation limited (GIIC), a whollyowned company of government of Gujarat, as a Core Promoter, company is listed in Mumbai, Delhi, &

National Stoke Exchange.

Exporting its products to USA, Europe, Australia and Middle East and SAARC; GACL has two

units located at Vadodara and Dahej, both in the State of Gujarat. It has integrated manufacturing facilities

for Caustic Soda, Chlorine, Hydrogen Gas, Hydrochloric Acid, Chloromethane, Hydrogen Peroxide,

Phosphoric Acid, Potassium Hydroxide, Potassium Carbonate, Sodium Cyanide, and Sodium Ferro cyanide.

The Dahej unit also has 90 MW Captive Power Plant (CPP) for regular and economic power supply.

The Company commenced its operations in 1976 with 37,425 MTPA Caustic Soda Plant basedon the then, state-of-the-art Mercury Cell process at its Plant which is situated 16 km North of Vadodara

near Village Ranoli on the main Railway track route between Ahmedabad and Mumbai.

Right from the inception, GACL has been following the strategy of continuous capacity

expansion in core areas. The first stage expansion of the Caustic Soda Plant raising the capacity to 70,425

MTPA was undertaken in October, 1981 followed by a diversification programmed to produce 2000 MTPA

of Sodium Cyanide in December, 1982.

In 1984, the second stage expansion to increase the capacity of Caustic Soda Plant to 103,425

MTPA was undertaken. Simultaneously, the Company undertook the diversification project for manufacture


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of 10,560 MTPA of Chloromethane using Chlorine, a co-product of the Company and in 1991, the capacity

of Chloromethane production was doubled.

As power is the major input for production of Caustic Soda and constitutes about 65% - 70% of

the cost of production, the Company along with other Corporations likes M/s. GSFC, Petrifies Co-operative

Ltd. and Gujarat Electricity Board promoted a gas based power unit in Vadodara under the name of GujaratIndustrial Power Company Ltd. (GIPCL) during the year 1985. As a promoter of GIPCL, the Company gets

low cost power, as the plant is gas based and is depreciated.

Since production of Caustic Soda is highly power intensive, in order to reduce power cost and to

eliminate mercury pollution, the Company during the year 1989 converted one of its Cell Houses producing

Caustic Soda from Mercury Cell Technology to environment friendly Membrane Cell Technology, thereby

eliminating the use of mercury. The Capacity of Caustic Soda was also increased to 132000 MTA.

The conversion of second Mercury Cell to Membrane Cell was carried out during March, 1994,

thereby eliminating the total use of mercury from the Complex for production of Caustic Soda and

increasing the capacity of plant along with this conversion to 170000 MTA including Potassium Hydroxidefacility.

As part of this Membrane Cell Conversion Project, a new facility for manufacture of 16500 MTA of

Potassium Hydroxide Lye based on Membrane Cell was also set up. The Company has further set up facility

for converting part of this Caustic Potash Lye into Potassium Carbonate with a capacity of 13200 MTA.

In order to add further value to its products, the company had set up manufacturing facility for

production of 11000 MTA Hydrogen Peroxide (100%) at Vadodara Complex during the year 1996 to utilize

Hydrogen gas, which is a co-product from Caustic Soda Process.


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In 1995, as a part of diversification programmed and to meet the growing demand of its products in the

State of Gujarat and nearby areas, the Company had set up a plant for manufacture of Technical Grade

Phosphoric Acid with capacity of 26400 MTA (85% Phosphoric Acid) at a new location at Dahej, District

Bharuch. The Company also set up Membrane Cell based grass root Caustic-Chlorine Unit with a capacityof 100000 MTA at Dahej. Along with this, a captive 90 MW co-generation Power Plant was set up so as to

ensure uninterrupted and low cost power for its captive operations.


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5s Model


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ISO Certificates awarded to GACL

ISO

9001:2008 Quality Management System

14001:2004 Environment Management System

18001:2007 Occupational Health and Safety Management System

50001:2011 Energy Management System

ISO certification is used for

Monitoring and maintaining the record of ISO attending if any.

Implement policies, processes, systems relating to Personal and IR function and contribute towards

improvements to the same.


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THE NEW LOGO OF GACL

The abbreviated GACL goes in different fashion,

GRepresent, globs, which encompasses the vision, mission and objectives that the

corporation tries to achieve.

ARepresent, The core competence of the company as a manufacture of Alkalis and related

chemicals PROMOTING GREEN TECHONOLOGY, retries GACLs motive to envision a

verdant earth and a clean environment.

C - Represents chemicals.

L - Represents limited liability.

The Green Attitude of company addresses the aspects of global warming

The color Blue and Yellow reflect, the rising temperatures can adversely affect some regions with

excessive rainfall while some others with heat waves and drought.


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MILESTONES

Sr No. Date Events

1 29/03/1973 Inception of the Company

2 29/11/1974 Foundation stone laying of Caustic Chlorine-Plant

3 19/10/1976 Commissioning of 37425 MTA Caustic-Chlorine Plant

4 22/10/1981 Expansion of Caustic-Chlorine Plant 70425 MTA

5 31/03/1982 Commissioning of 2000 MTA Sodium Cyanide Plant

6 23/10/1983 Commissioning of second stage

Expansion of Caustic Chlorine Plant to 103425 MTA

7 12/03/1986 Commissioning of Chloromethane -1

8 31/03/1987 Commissioning of 26,400 MTA Caustic Soda Flakes Plant

9 20/07/1989 Changeover first Hg to Membrane Cell

10 03/09/1990 Commissioning of Methane Recovery (Cold Box) Unit

11 29/11/1990 Commissioning of Sodium Hypochlorite Plant

12 04/12/1991 Commissioning of Chloromethane - II

13 17/01/1992 Commissioning of Sodium Ferocyanide Plant

14 28/03/1994 Changeover second Hg to Membrane Cell &

Commissioning of Potassium Hydroxide / Potassium Carbonate

Plant

15 27/09/1995 Commissioning of Phosphoric Acid Plant (Dahej)

16 16/10/1995 ISO - 9002 Certification

17 22/10/1981 Commissioning of Hydrogen Peroxide Plant

18 17/10/1996 Commissioning of 2000 MTA Sodium Cyanide Plant

19 15/08/1998 Commissioning of 300 TPD Caustic Chlorine Plant (Dahej)

20 15/08/1998 Commissioning of 90 MW Power Plant (Dahej)

21 15/08/1998 Commissioning of Caustic Soda (Dahej) Prills / Flakes

22 01/03/2000 Started - e - Business & Companys website


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23 06/11/2000 Commissioning of Caustic Potash Flakes

24 31/01/2000 Increased in CLM Capacity to 23760 TPA

25 14/10/2002 Increased in Caustic Soda Capacity at Dahej to 116500 MTA

26 25/01/2001 Increased in H2O2 Capacity to 13200 MTA

27 20/11/2003 ISO - 9001:2000 Re-Certification / Upgradation

28 02/09/2004 ISO - 14001 Certification for Baroda Complex

29 00/09/2004 Commissioning of Calcium Chloride Plant - Dahej

30 2005 ISO 18001:2000 Certificate for Vadodara Complex and Dahej

Complex

31 2006 Commissioning of Poly Aluminum Chloride Plant at Dahej

Complex.

200 TPD Caustic Soda Expansion

Hydrogen Compression System

32 2007 Hydrogen Peroxide Project (50%)-78 TPD

33 2008 Chlorine Evaporation Unit

100 TPD Flaking Plant

Anhydrous Aluminum Plant

34 2009 Commissioning of second phase of wind mill project of 39 MW at

Gandhidham started on 12-01-2009. In the month of Feb-2009 all

WTG have been commissioned.

RA Dr. M fitter commissioned on 21-11-2009.

10 Commissioned in the month of October in MC11

35 22-03-2010 21MW wind mill project commissioned on 22-03-2010

50 TPD Caustic Soda De-bottlenecking Project

200TPD Waste Heart Caustic Evaporation Project

36 02-03-2011 25 TPD CaCl2 plant at sodium cyanide complex of Vadodara has

been commissioned on 20th Jan.25TPD stable bleaching powder

plant at Dahej is commissioned

37 27-06-2011 42 TPD Hydrogen peroxide plant (Phase-11) is commissioned at

Dahej.


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Departments at GACL

Technical Departments:-

Production Department

Engineering Department

Quality Control Department

Safety & Environmental Department

Research & Development Department

Non- Technical Departments:-

Purchase Department

Marketing Department

Finance Department

HR Department

Security Department

MS Department (Management System)

Secretary Department


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MANPOWER

SR.NO DETAILS RANOLI DAHEJ TOTAL

1 MANAGEMENT 424 218 642

2 NON-MANAGEMENT 366 465 831

3 TRAINEE MANAGEMENT 7 2 9

4NON-TRAINEE

MANAGMENT21 10 31

5CONTRACTUAL

MANAGEMENT6 2 8

6

NON CONTRACTUAL

MANAGEMENT 44 34 78

7APPRENTICE

MANAGEMENT10 11 21

8APPRENTICE NON-

MANAGEMENT56 41 97

871 495 1791


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HUMANRESOURCE

DEPARTMENT


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CONCEPT OF HR

Human resource development is the wave of future but in each country HRD is the history of its own and of

the potential divergent futures direction must be recognized.

Every human being has a potential to do remarkable thing to enable every person to understand develop and

utilize his or her potential, organization should provide a development climate as well as opportunities for

such a development. Due to our fighting operation, profit etc. The Human resources are being neglected

done the work live of most organization and development agents on this neglected aspects of a potential

resources the HRD movement has taken safe. The above description of HRD was treated as a definition of

HRD however recently HRD as a continuous process of process to ensure the development of an employees

competencies, dynamism, motivation and effectiveness in a systematic and planned way.

HRD may be defined as a system and a process involving serious of activities designed to product

behavioural change in the available human resources for a maximization and proper utilization of their

competence level as well as their potential abilities for their present or future role to optimize the

organizational performance.


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HR FUNCTIONS:

1) JOB ANALYSIS

2) RECRUITMENT

3) SELECTION

4) ORIENTATION

5) TRAINING AND DEVELOPMENT

6) PERFORMANCE APPRAISAL

7) PROMOTION

8) TRANSFER


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1) JOB ANALYSIS

Job analysis is the process of collecting job related information. Such information held in the preparation of

the job description and in the job specification.

Jon description is an important document, which is basically in descriptive in nature and contents astatement of a job analysis which provides both organisational and functional information.

GACL does not have any specific job description at a managerial level. They allot a job according to the

recruitment and believe that of a specific job is assign practically no one will be ready to accept the job or

activity to be performed.

2) RECRUITMENT

The process of recruitment begins after man power recruitment is determined in terms of quality throughforecasting and planning. It is the process of identifying the source of prospective candidates and stimulates

them to apply for the job in the organisation.

GACL adores basically two sources of man power:

INTERNAL SOURCE

EXTERNAL SOURCE

In internal source, transfer and promotion of other section of the organisation and fill the vacancies. The

transfer may be helpful in avoiding the replacement, job enrichment, shift changes and removing

individuals grievance.

As far the external sourcesare concerned vacancies are filled through:

Advertisements

Employee recommendation

Recommendation of the trade union

Government employment agencies

RECRUITMENT PROCEDURE AT GACL:

1) Identify the recruitment, scrutinize it and obtain MDs approval

2) Issue office order regarding creation of post

3) Prepare the advertisement draft

4) Receive application and classify them

5) Verify the rejected application against its norms.


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3) SELECTION:

Selection is the process of individual (out of a pool of job applicants) with requisite qualifications and

competence to fill the job in the organization the selection is the process of ascertain in whether or not the

selected candidates possess the requisite qualifications, training and experience require.

Process of Selection in GACL:

1) Obtain a Managers approval for the nomination committee for a different grade.

2) Decide data and time of interview, issue call letter in a prescribed form of candidate.

3) Prepare a candidates bio-data for the time of interview.

4) Verify certificate and testimonial at the time of interview and conduct a test interview.

5) Obtain a list of selected candidates verify antecedent from by sending them to public and previous

employer prepare a prescribed appointment and dispatch.

6) Issue copies of appointment letter and joining letter to the concern.

4) ORIENTATION:

Orientation, also called induction is designed to provide a new employee with the information he/she needs

to functions comfortably and effectively in the organization. Orientation is the technique by which a new

employee is re-habilitated in to the changed surrounding and introduction to the practices, policies and

purpose of the organization.

The process in GACL is carried out by the way that the new employee is shown time of arrival, place of

reporting work, he meet boss and boss welcomes him and he should complete administrative work and then

is introduced to the department. GACL completely believe in a socialization of employee with the friendly

culture of the organization at the time of orientation.

5) TRAINING AND DEVELOPMENT;

Training is function, providing management with professional support in meeting the organizational

objectives. It is concerned with people relationship and organizational success.

Training is defined as a process by which specific skill of an employee is enhanced. This usually means

changes in specific knowledge, skill, attitudes or behaviour. Training is the function providing management

with professional support in meeting the organizational success.

GACL arranges training for entrants as well as existing employees aim at the holistic growth of employees

by providing them guidance in the mode of need base training. The company is committed to provide

adequate opportunity to enrich their knowledge, skills and attitudes, contributing to growth to the company.

GACL arranges for training of employees after assessing their capability and potential. It provides training

to the top executives as well as to the employees. Professional experts from outside are called for imparting

training. Depending on the need basis the training topic and venue are selected.


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An annual training chart is prepared at the beginning of the year. A monthly schedule is prepared wherein

details are mentioned about the various topics of training, the persons required for training, date, time and

faculty of the training program. This schedule is signed by the section I/C (HRD) DEPARTMENT.

The company conducts three types of training for its valuable human resource which is mentioned in the

Need identification by self & HOD.

1) ISO 9000 related training:-

Since 1995 GACL is an ISO 9001-2000 certified company and so it has to maintain the

standards. Therefore training is conducted under the supervision of HRD department.

2) Behavioural training:-

Discipline is very important aspect, which reduces the rate of absenteeism, work stoppage of

plant, which one of the goals of GACL. So training is carried out regularly.

3)

Technical or functional training:-

Technical training converts an unskilled worker to a skilled worker, which strengthens the

competencies of the worker, which is beneficial to the company hence; such training is

conducted in GACL.

For an effective training

Determine the training needs objectives.

Translate them into a program that meets to needs of the selected trainee.

Evaluate the results.

6) PERFORMANCE APPRAISAL:

Performance appraisal done every year in the month of January and for this, forms are sent to various

departmental heads in the month of December. It is compulsory for all the employees irrespective of their

categories i.e. whether they are in management category or non-management category based on such

system.

Department head takes the appraisal meeting annually together with the employee and after discussion they

fill the forms. Performance appraisal is an essential management activity. It is necessary for all important

decision making relating to people such as placement and promotion rewards or punishment, training as well

as long term planning of the organizational development. Performance appraisal however employees are

performing their duties and meeting their job responsibility.

In GACL performance appraisal is implemented for the following objectives:

1) For providing a feed back to the employee about their performance levels, this serves them for

improving and changing their behaviour toward effective working habit.

2) For analysing the strength and weakness of current employees and identify employee who have the

potential of growth and advancement.


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In GACL, performance appraisal certificate is provided to the new employee joining the organization

after completing their training period. Performance appraisal is basically for promotion or up

gradation. Performance appraisal from after duty filled up by immediate boss and employee in the

meeting and it forwarded to top person and it is with a recommendation of immediate boss and give a

positive remarks then after it is sent to the HR department read each and every performance appraisal

and made a positive and negative remarks. Through performance appraisal form they decide

promotion for an employee.

At GACL there are various appraisal forms like:

1) Management category

2) Non-management category and

3) Security category

7) PROMOTION

Promotion is the upward advancement of an employee in particular job which commands better status and

higher challenges, responsibility and authority, better working environment for higher risk.

GACL considers employees:

Attendance seniority, past performance, merit for deciding promotion or up gradation of certain post.

GACL gives promotion:

To put the worker in a position were hi personal satisfaction and income increases

Increase organisational effectiveness and attract him for competent work for the organization.

Promotions are made for the basis of ability, hard work, co-operations, and honesty. GACL provides

education, training, etc.

The managerial level employees are to be given promotion after six to eight years as per their

qualification.

8) TRANSFER

A transfer is a horizontal or a lateral movement of an employee from one job, section, department,

shift, plant or a position to another place where his salary status and responsibility is the same. It

does not involve the promotion other than the movement from one job or place to another.

In GACL, the following are the reasons/causes of transfer:

As a penalty


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Transfer as promotion

In case of injury

Resignation of an employee

Shortage of manpower

WAGE AND SALARY ADMINISTRATION

Wage and salary are payments made to employees are compensation for a service rendered by them

to the organization. Wage and salary represents a substantial part of total companies from wage and

salary policy in such away, the maximum satisfaction of an employee decided keeping in a view

having a standard and need of employee. The wages are paid to the employee who directly engages

in the production. The term salary refer to record to be paid to employee make who are engage in

clerical and official work which are not direct activities to the production.

Determinants of wage and salary:

a) Demand and supply of money

b) Governments rule

c) Basic qualification and merit

d) Urgency of a requirement

e)

Surrounding industry

Pay Practices

GACL has devises a fix practice depending on the various categories. The main pay structure is

basic pay, dearness allowance, house rent allowance and city compensatory allowance. GACL

gives statutory benefits like PF, Gratuity, bonus etc. In addition to this GACL provides various

liberal fringe benefits like canteen subsidy, education expenses, professional skill development

allowance, medical reimbursement, gardening allowance, shift allowance, conveyance

allowance, birthday gift, leave travel assistance etc.

It has annual performance based increment system divided in various quarters on the basis on

date of Joining of employees.


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TIME KEEPING OFFICE

Time keeping office s keeping attendance, level record of all employee or trainee or apprentice and also

looking after the welfare item to be provided to all the employee or trainee or apprentice. The function of

TKO at CS plant, NSCN plant (Baroda) and PAP complex (Dahej) are on same line.


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WAGE AND SALARY ADMINTRATION.

Attendance.

Posting of various regularization.

Salary statement details for payment of salary or stipends.

Canteen coupon amount deduction from canteen allowance payment.

Leave record

Supply of contract labour as and when required by different department

To fill up various under various industrial law.

Issues of show cause notice.

WELFARE

To look after canteen facilities

Uniforms

Safety items

First aid box

Sports

General activities


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General activities of the Time Office

Arrangement of the function

Distribution of silver medals for long service award

Distribution of various gifts on various occasion

Forwarding medical bills issue of registration number for a long term cause

Arrangement for medical treatment in case of accident in plant premises

Casual contract worker

Preparation for disciplinary action proceedings

Time shifts

General 8:30 am to 5:15pm

First 6.00am to 2.00pm

Second 2.00pm to 10.00pm

Third 10.00pm to 6.00am


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EMPLOYEE SERVICES

1) CANTEEN FACILITIES

2) BUS FACILITY

3) LIC POLICY

4) EDUCATIONAL ALLOWANCES

5) FOOD GRAINS ALLOWANCES

6) CONVEYANCE EXPENCES

7) MEDICAL ALLOWANCE

8) LOANS


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1) Canteen facilities:

The company provides canteen facility to all its employees. All employees get coupon of Rs.46/- pm

the person who does not avail the canteen facility where the allowance of Rs.630/- p.m.

2) Bus facilities:

Company provides bus service to their employees. They can pick the bus at a certain selected points.

3) Lic policy

The employees are given LIC per 2 years it is calculated on basic pay

Cycle allowance: 150/- p.m.

4)

Educational allowances:

The company also helps the employees for educating their children by providing some amount for

their uniform, notebook as well as school fees.

5) Food grain Allowances:

The employees are given some money in advance to purchase food grains in season

Management category: 3500 per year

Non- management category: 3000 per year

6) Conveyance expenses :

The employees who do not take companystransport service and use their personal vehicle are given

convenience expense.

7) Medical allowances :

The company gives different type of facility and its employee it provides free payment checkups and

also provides allowance of Rs 500/- to its employees

8) Loans :

The company provides some loans to the employee:

The company provides some loans to the employee:

Housing building loan

Vehicle loan

Car loan


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WELFARE SCHEMES

If you employ people and they are under your control, you must provide adequate and appropriate

welfare facilities or arrangements for them while they are at work. If you control a worksite where

other employers or selfemployed people work, you must ensure, so far as is reasonably practicable

that these requirements are met.

Welfare means the provision or making available of facilities that are necessary for the well-being

of people at work, such as adequate washing, toilet, rest and changing facilities and somewhere clean

to eat and drink during breaks.

Welfare facilities should be planned for all work except regular short-duration maintenance or short-

duration emergency activities. Access to the facilities must be via a safe route.

Welfare may refer to: Well being, quality of life style

Organizations provide welfare facilities to their employees to keep their motivation levels high. The

employee welfare schemes can be classified into two categories viz. statutory and non- statutory

welfare schemes. The statutory schemes are those schemes that are compulsory to provide by an

organization as compliance to the laws governing employee health and safety. These include

provisions provided in industrial acts like Factories Act 1948, Dock workers Act (safety, health and

welfare) 1986, Mines Act1962. The non- statutory schemes differ from organization to organization

and from industry to industry.


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STATUTORY WELFARE SCHEMES

The statutory welfare schemes include the following provisions:

1. Drinking water: At all the working places safe hygienic drinking water should be provided.

2. Facilities for sitting: In every organization especially factories, suitable arrangements are to be

provided.

3. First aid appliances: First aid appliances are to be provided and should be readily assessable so that in

case of any minor accident initial medication can be provided to the needed employee.

4. Latrines and Urinals: A sufficient number of latrines and urinals are to be provided in the office and

factory premises and are also to be maintained in a neat and clean condition.

5. Canteen facilities: Cafeteria or canteens are to be provided by the employer so as to provided hygienic

and nutritious food to the employees.

6. Spittoons: In every work place, such as ware houses, store places, in the dock area and office premises

spittoons are to be provided inconvenient places and are to be maintained in a hygienic condition.

7. Lighting: Proper and sufficient lights are to be provided for employees so that they can work safely

during the night shifts.

8. Washing places: Adequate washing places such as bathrooms, wash basins with tap and tap on the

stand pipe are provided in the port area in the vicinity of the work places.

9. Changing rooms: Adequate changing rooms are to be provided for workers to change their cloth in the

factory area and office premises. Adequate lockers are also provided to the workers to keep their

clothes and belongings.

10.Rest rooms: Adequate numbers of restrooms are provided to the workers with provisions of water

supply, wash basins, toilets, bathrooms etc.


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NON-STATUTORY WELFARE SCHEMES

Many non- statutory welfare schemes may include the following schemes.

1. Personal Health care (Regular medical checkups): Some of the companies provide the facility for

extensive health check-up.

2. Flexi- time: The main objective of the flexi- time policy is to provide opportunity to employees to work

with flexible working schedules. Flexible work schedules are initiated by employees and approved by

management to meet business commitments while supporting employee personal life needs.

3. Employee assistance programs: Various assistant programs are arranged like external counselling

service so that employees or members of their immediate family can get counselling on various matters.

4. Harassment Policy: To protect an employee from harassments of any kind, guidelines are provided for

proper action and also for protecting the aggrieved employee.

5. Maternity & Adoption leave: Employees: Employees can avail maternity or adoption leaves. Paternity

leave policies have also been introduced by various companies.

6. Medi-claim Insurance scheme: This insurance scheme provides adequate insurance coverage of

employees for expenses related to hospitalization due to illness, disease or injury or pregnancy.

7. Employee referral scheme: In several companies employee referral scheme is implemented to

encourage employees to refer friends and relatives for employment in the organization.


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PROVIDENT FUND:

As per Provident fund Act, 12% of Basic pay plus dearness allowance is deducted from employees salary

and company is equally depositing in Provident Fund Account.

LONG SERVICE AWARD:

All the staff employees who are continuously serving for the company and after the completion of 20 years

will be reimbursed the service award 500 grams and after completion of 25 years will be reimbursed the

long service award of 750 Grams of silver medal.

Different kinds of leaves available to employees:

SICK LEAVE:

Sick leave is admissible for 12 days in a calendar year. Medical as well as fitness certificates are required to

be submitted if the leave applied for is more than 3 days. Sick leave can be encashed at the time of

retirement and in case of registration provided that 10 years of service in the company is completed at the

time of leaving on resignation. In case of death, balance Sick Leave shall be encashed and paid to his/his

legal heir.

CASUAL LEAVE:

Casual leave is admissible for 12 days in a calendar year. If not availed, are merged with the Privilege leave

at the end of the calendar year. Sundays, holidays and Weekly off days falling before, after or within the

Period of casual leave are not counted as part of casual leave. It can be availed to a maximum of six days at

a stretch.

MATERNITY LEAVE:

Female employees are allowed maternity leave for a period of 90 days from the date the employees desires

to proceed or from the date of actual confinement and for 6 weeks in case of miscarriage or abortion on the

basis of medical certificate. It shall not be granted for more than 2 confinements during entire service period.

PRIVILGE LEAVE:

The company provides 33 leaves as PL per year.


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ACCIDENT LEAVE:

In case of accident while on duty, special leave will be granted from date of accident it will be with full pay

and allowances and will not be deducted from employees leave account.

SHORT LEAVE:

It shall be for total of 3 hours in a month and can be availed in only one instalment only. It cannot be availed

during the beginning of any shift. So it cannot be carried forward.

SPECIAL LEAVE FOR OTHER PURPOSES:

FAMILY PLANNING OPERATIONS: In case of family planning operation for female employees then

15 days special leave will be granted.

FOR BLOOD DONATION:

An employee who is donating blood for any employee or his/her dependent will be entitled to special leave

for one day.

FUNERAL EXPENSES:

The amount of Rs 5000/- is paid to the heirs of the deceased employee to meet with the funeral expenses.

LEAVE RECORD/NATURE OF LEAVE:

PL working of 11 days: 1day

CL YEARLY: 12 DAYS

SL YEARLY: 10 DAYS

Accident leave: minimum 1 day and maximum 90 days or it may extend of approval of

M.D.

Special leave: 6 days leave for a family planning in case of wife employee self undergo

for operation.

Leave for a spot: As per Mgt. approval as and when require for a participate in

tournament

Short leave: two hours in a calendar month for onetime


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Leave for Training:

PL after one year: 15days

CL and SL: every 36 days 1 day

Leave for apprentice:

PL: Nil

CL: 12 days

SL: 15 days


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FACILITIES

1) CANTEEN FACILITIES

2) LIBRARY FACILITY

3) PERSONAL INFORMATION FACILITY

4) OUTDOOR GUEST HOUSE FACILITY

5) CREDIT SOCIETY FACILITY

6) HEALTH CLUB FACILITY

7) GROUP INSURANCE FACILITY


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CANTEEN FACILITY:

As a part of welfare, the company is extending canteen facility at both the complex at Baroda and

Dahej. The food items are served against coupons at subsidized rates. The canteen facility is

available on all working days for 24 hours. The snacks and Tea are served at the working place and

lunch dinner is served at canteen of the factory premises. The rates of the various items are served

at the canteen are as follows:

The details of other items served and coupon rates are displayed in the canteen. Each staff employee

is issued coupons of Rs 46/- worth per month. In case the employee does not wish to avail canteen

coupons in a calendar monthly, he shall be eligible for reimbursement of Rs 700/- provided he/she

has attended his duties for minimum 13 days in that calendar month.

LIBRARY FACILITY:

The company has provided a rich library facility for all the employees with a wide range of various

subject books, news papers and magazines and cassettes, compact disks on thesis for reading and

references. The company has also provided Internet facility for all the employees in the library. Thelibrary has 1 lac different books on different subjects.

PERSONAL INFORMATION FACILITY AT MIS:

The company has also provided a very good facility of all employees on local network about all

personal details about PF, Medical Salary, Leave status, Credit society data, etc online by companys

management information system department without requesting anybody, but on his network

computer in the department itself. This saves a lot of time and other department interaction in thecompany.

ITEM COUPON RATE

Tea/Coffee 0.20 paisa

Snacks 0.25 paisa

Cold drinks 0.50 paisa

Lunch/Dinning 1.00 Rs


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OUTDOOR GUEST HOUSE FACILITY:

The company has contracted with different hotels, clubs and amusement parks at various historical

and tourists places like Goa, Mount Abu, Matheran etc. at very subsidized rates for the employees of

the company. All employees can get maximum of 15 days facility once in a calendar year with the

prior booking.

CREDIT SOCIETY FACILITY:

The company authorities run a very rich credit society by an elected body from employees with a

president and a General Secretaryfrom management directly. The employee contribution of Rs 100/-

per month is collected through salary. After 3 years of membership an employee is eligible to get all

the facilities provided by the society like personal loans up to Rs 50000/- as per the period of

membership. Also this society arranges Group Benefit purchase of essential items like notebooks,

Personal computers, refrigerator, television, etc.

HEALTH CLUB FACILITY:

The company has provided a very good facility of very rich Health club with various types of

physical exercise instruments with a trainer and guide. The company has spent a huge amount of

money on this to make employees physically and mentally healthy with consciousness about

personal health in the company premises on duty with permission from department as per schedule.

GROUP INSURANCE POLICY:

The company has provided a group insurance policy for the benefit of the dependent members of the

employee as it is under Provident Fund Act of insurance coverage for Rs 100,000/- This is in case of

Death and it is admissible to PF members only. Also an additional group insurance is covered for the

employees who are members of Superannuation Scheme for and amount of Rs 50000/- This is

admissible in case of death of employee only.

GENERAL INSTRUCTIONS:

All the leaves must be applied on a leave card only except short leave, must be applied in a short

leave from. All employees/ trainees/ apprentices punch their own punching card while coming in and

out from plant/ office.

Various forms available in the time office Attendance certificate form


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Outside duty form

Overtime claim form

Outside overtime performance form

Convenience allowance form

Accident form One days salary deduction

Benevolent fund form

Nomination for a graduate

Nomination for a provident fund

Nomination for a Gratuity

Transfer of provident fund amount

WORKING OF E.S.I SCHEME:

The employee state insurance scheme is nothing but the scheme which regulate under the government

act 1948, this act is to introduce certain facilities to the employees to cause of sickness industry and may

other relation compensation this scheme has not adopted by GACL because the company pay medical

allowance to its employee and company also cover the insurance contract with LIC which is applicable

to them. According to the employee state insurance act 1948, employee is extent to the whole India

including the state of Jammu and Kashmir the insurance scheme contend in the act has up till death been

applied to a selected industries in a certain selected by amendment of 1960 to 1991. All contribution paidand money received by the employees state insurance corporation are to be paid on to hand called

employee state insurance scheme and contribution are to be paid on to hand called employee state

insurance fund.

PROVIDENT FUND SCHEME:

The provident fund scheme is a king of financial security of employee. After recruitment of employee,

they have to contribute certain amount money from their wages and salaries. The company also

contribute equal amount in respect of each employee toward provident fund scheme in every month.

The present prevailing provident fund contribution is 10% of the basic pay plus D.A. maintain equal

contribution is being made by the company as share of each employee which includes contribution

toward fund for family person. After deducting this fang company shall credit at to the employees

individual account, the board of trustee shall credit to member in own contribution account.


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TASK OF ADMINISTRATION DEPARTMENT:

Furniture purchase

Maintenance work

Telephone bills

Procurement of steel and wooden furniture and stationeries

Services required to GACL

Payment of bills

Housing loans and vehicle loans

Booking of hotels

Booking of Railway tickets and Airline tickets Office function arrangements

Cellular phone activation

Government liaison work

Preparations of sign boards

Exhibitions

Repairs and Maintenance of lifts

Maintenance of dead stocks register

Receiving invoices from the Marketing department

Procurement of latest books, magazines, videos Membership with institution/ clubs

Computer work and office work

Printing of work order reports, etc.


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QUALITYCONTROL

DEPARTMENT


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QUALITY CONTROL

Supervising RM Quality at process centres& finished goods whether they are as per specification or not and

then only samples are analyzed to check the quality.

Once finished goods are approved by the concerned officer then they are ready for dispatch.

Department head will convey the interpretation of prior analysis to the respective process

department. Laboratory technician collects the samples from respective stores then studies and tests

the sample according to the specifications given by the purchase & inventor.

Section in-charge instruments calibration i.e. solution preparation & sees whether the same results are

obtained using standard material. Then department head approves it that everything is as per order.

Shift head looks after all general activities .i.e. practical work which includes undertaking of specified tests

and administrative work.

Function of the Quality control department is to give remarks but not to take actions. It is done by the

inventor and if in the process anything happens then control room takes in-charge of the remaining process.


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MARKETING

DEPARTMENT


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RESPONSIBILITIES & AUTHORITIES OF HOD (MKT)

The responsibilities and authorities of HOD (MKT) are defined in quantity manual of company

Department In- charge

1. Co-ordinate the overall activity of marketing dept.

2. Entirely into contract or re-new contract with sales represented or transporters based

approvals.

3.

Discussion, negotiation, entering into contract with customers.

Product in-charge:

(Product in charge is a change who looks after marketing and sales of any particular finished product

he can be Manager, senior sales officer, sales officer, sales officer and assist. Sales officer)

PRODUCT PLANNING

The competitive pressure levers to the displacement of existing products and free management to

look ground for alternative source of income through the development of new products to replacing

existing procedure or through diversification and extension of the procedure line itself such an

approach to product development is generally called product planning.

Product planning is done every as per needs company has its own research and development

department. By this department company also take so many decisions about selling and

manufacturing of products.

Destination for export

SR.NO. DESTINATION

1 AUSTRAILIA

2 PHILPINES

3 BRAZIL

4 CHINA

5 SINGAPORE

6 HONG KONG


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Because of the large demand of caustic soda and low level of supply the government decides the

government decide to produce caustic soda per annum. The location of the plant decided at Baroda keeping

in a view, the availability of infrastructure and also convenience transport facility.

At this time the procedure of chlorine and hydrochloric acid also increase. Initially the old technology of

mercury is adopted by GACL. GACLS latest technology helps company to manufacture mercury freeproduct in India.

MARKET SEGMENTATION

The priority of GACL is to market its product in such a way the supply and demand of homogeneous and

heterogeneous pattern informally more popular as most of its products are organic and inorganic chemicals

when every products are in liquid form segmentation of market area is decided in such a way that customer

are near to main complex of GACL. The products like caustic soda lye, hydrochloric acid, liquid chlorine

and hazardous nature are sufficient for its safe handling are taken. It is preferred to have sales as near as

possible.

7 INDONESIA

8 BELGIUM

9 MALAYSIA

10 MAURATIUS

11 KENYA

12 NEPAL13 SOUTH AFRICA

14 NETHERLAND

15 SRILANKA

16 THAILAND

17 USA

18 BANGLADESH

19 ZIMBABWE

20 UK

21 SPAIN

22 EGYPT23 CANADA


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Pricing policies

The main aim behind formulating policies of organization in obviously to fetch minimum return i.e. Best

prices of its products while deciding the policies, the producer has to consider the following:

The cost of raw material The fixed and variable cost

The administration cost

Marketing cost including commission of distribution channel

The statutory liabilities

The above factors play a vital role in determining the prices for demand and supply scenario prevailing

in domestic and global market. The prices are decided keeping in a view the philosophy of organization

of its export plan.

Channel distribution

In the field of marketing channel the distribution indicator routes through which goods and services flow

or moves from producers to customers. The route of channel includes the manufacturers and the ultimate

cumulative as well as all intermediaries GACL has been gathering all the three channel of distribution

asunder:

For large consumers public sector like IPCL, GSFC, IFFCO, etc. the company has adopted the zerolevel channel of distribution where the manufactured goods are sold directly from manufacturer to

consumer hence channel distribution.

For medium scale consumer where price negotiation and transportation arrangement payment follow

up are regularly requisite and the quantity requisite is not very large GACL has adopted first level of

channel of distribution as under.

Also top consumer having very small quantity requirementwhere and availability plays main side in

buying decision GACL has been operating through and level of channel of distribution as follows:

Manufacturing dealer

Trader

Sub dealer sales

In GACL the product are sold out of two ways:


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Through dealers:

The company appoints same dealers to sell its products. Such dealers work for the company

discovers the customers negotiation with them and try to expand the market. They charge some

commission for their duties. The company has appointed 15 dealers for the domestic market.

Direct contact:

The company also enters in to direct contact with other large companies like GSFC, IPCL, IOC,

IFFCO, etc. both the parties negotiate with each other directly and if the terms and conditions of

contract is accepted mutually.

SALES PROMOTION

Sales promotion is very vital for any company to increase its sales promotion is mainly done in three

ways:

Advertisement

Samples

Discount

GACLS promotion is done by two ways.

Giving sample of product to customer

Credit facilities up to 30 days

Apart from these two ways GACL has no particulars sales promotion policy. The company isstriving to make better one for the great goodwill and maintaining good relationship with

customers.

Advertising:

Gujarat alkalise and chemical limited company therefore it does not have big advertising

system mostly there is not advertising for GACL but sometimes in international market for

export of its products new ways GACL has started giving advertisement on website for

international business.


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DEALERS OF THE COMPANY

SR.NO. REGION NO. OF DEALERS

1 Ahmedabad 20

2 Vadodara 12

3 Surat 1

4 Vapi 3

5 Saurastra 2

6 Maharastra 16

7 North India 13

8 Andhra pradesh 1

9 Bangalore 1

10 Madhya Pradesh 1

11 Kolkata 1

12 Rajasthan 1

13 Chennai 1

Total 78


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DISPATCH

AND STORESDEPARTMENT


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STORES INVENTORY MANAGEMENT

The raw material are stored in the stores section, GACL is manufacturing 26 products. Raw materials of all

the products are stored in the stores section, there is no specific storage facility required for the materials.General spares and include all the mechanical electrical process instruments.

While the trucks full of goods enter the gate following documents are enclosed;

1. Challan

2. Lorry/railway receipt

3. Excise, moderate gate pass (I G P)

These documents are issued against purchase order to the supplier.

After goods inward receipt voucher inspection is done, RM is checked by the engineers. They are verified

according to the Challan given by the supplier, quantity is checked and measured.

Then comes GRV approve, i.e. if RM are as per specification then are stored in the stores section.

If any RM is rejected the reject voucher is prepared, in case of materials being not as per specification, then

they are returned and material return voucher is prepared .Similarly materials are issued to the respective

plants and the details are noted and CGIN is prepared.

Selling of scrap materials is also done; they are disposed from the plant after shut down and are sold by thestores section. Mineral state transport corporation (MSTC) is dealing with purchase and sale of scrap of

scrap of goods to which it is charging 3.306% commission from GACL on scrap realization.

PROCESS OF STORES:

1. Requirement of plants and department.

2. Indent of purchase.3. Receive material from party.

4. Checking of material.

5. Make inward and goods receive voucher.

6. Properly arrange material for inspection.

7. Material inspection by the engineer or senior officer.

8. Sign by the engineer on the GRV.

9. Put the material on its location.

10. Issue the material as per demanded by the plant and departments.


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ABC classification of material of GACL:

A items:

Salt

Barium carbonate

Soda ash

Sodium bisulphate

Alpha cellulose

Sulphuric acid

B items:

Magnafloc/fast floc

Sodium sulphite

Sodium thio sulpahte

Ammonium nitrate

Mono ethylene glycol

Nitric acid

Mono ethylamine

Palladium catalyst

C items:

HM-HDPE barrels 200ltrs.

HDPE bagsCSF

HM-HDPE carboys

HDPE bags-KOH flakes

HM-HDPE drums

Furnace oil

Cast iron powder

Polythene bags

MS drum

Alumina cryohydrate powder

Sugar

Prills bags

Morph line

GACL also uses natural gas as a raw material which is supplied through pipe line from GAIL, so it is not

included in the ABC list.


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E-TENDERING:

The annual rate contracts are finalized electronically so as to cut the cost and save the time.GNFC is the

service provider for E-TENDERING and is done through a GNFCs (n) code solution. The suppliers who

bid for the tenders can directly send their quotations through internet and after receiving quotations from the

suppliers, the lowest bidder is issued the contract.But since the quantity required by GACL is large, so the

other bidders are also asked to match their prices with the lowest bidder and then the quantity is distributed

amongst different suppliers. The contract is finalized by a committee in which chief general manager

(purchase), chief financial officer and the executive director (electrical) is member.

SETTING OF INVENTORY LEVEL:

The various inventory levels like minimum stock level, maximum stock level, and recorder level are set

through the annual budget prepared by the top level management.

Major raw material inventory levels at GACL are:

1) SALT:Minimum 300MT

Maximum 2200MT

2) POTASSIUM CHLORIDE: Minimum 500MT

Maximum 5000M

3) ROCK PHOSPHATE:Minimum 3000MT

Maximum 18000MT

These above levels are set annually and are fixed throughout the year.

ORDERING OF RAW MATERIAL

The raw material is ordered on receiving an indent in which the details about the quantity and the order is

mentioned. The purchase department then places the order on the basis of the indent received and then the

order proposal is approved by the committee and then finally the order is placed.


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COMMIITTEES FOR APPROVING THE ORDER PROPOSAL:

There are different purchase committees for granting purchase approval which are as under:

Purchase of 1 lakh to 5 lakhs:

This committee consists of chief financial officer, deputy general manager (finance), executive director

(technical) and chief general manager (purchase).

Purchase of over 5 lakhs:

All purchases of above 5 lakhs are made by committee consisting of managing director, chief financial

officer, chief general manager (purchase), executive director (marketing).

Purchase committee for salt:

GACL is having a separate committee for salt as this is the most important raw material and is known as

black gold in the company. The committee consists of managing director, chief financial officer, executive

director (technical), executive director (marketing).


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SAFETY GADGET

Personal protective equipment

1) Head protection:-safety helmet

2) Eye protection:-safety goggles

-welders goggles

-chippers goggles

3) Face protection:-face shield

-acid and alkali proof hood

4) Hearing protection: -ear plug, ear muff

5) Hands and fingers protection: -canvas/leather hand gloves

-asbestos hand gloves

-rubber, PVC, surgical hand gloves

6) Body protection: -cotton aprons and cotton boiler suit

-PVC neck

-asbestos suit

7) Foot or leg protection:-safety shoes/gum boots

8) Respiratory protection: -full gas mask with canister (for HCN,

Chlorine acid gases and organic vapours)

-half face mask with filter on the air

Respiratory mask protection with full face

Gas mask and risk proof tube

Breathing apparatus with full face mask.

-air tube and air cylinder

-dust mask

9) Protection from falling: -safety belt


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Collective bargaining

Collective bargaining is an agreement under which employees jointly or collectively resolve their

conflicts or differences through negotiations usually between the concerned parties & if necessary

with the assistance of a third party.

At GACL generally conflicts are collectively resolved by the union & the management. In some

cases are management agrees to their demand and in some cases the management doesnt. In short

the relation between union and management is very cordial and all the matters pertaining to

collective bargaining are settled by discussion.

Trade Union

GACL employees are not affiliated with any union but the employees of non-management cadre are

the members of Gujarat Alkalies and Chemicals Employees Union. The election of the union is held

once in 3 years and the members of the union are giving their vote to the members of the union and

elect president, vice- president, treasurer, secretary, joint secretary and the elective members are

discussing the problem of employees with management and resolve the issues.

PUBLIC RELATIONS

The industrial corporate communication is planned and organized effort on the part of an individual

or institution to communicate the vision, mission and goals, actions which the organizationundertakes for public to know, and in order to arrive at a mutual understanding.

It provides support to every department in their communication efforts. Every person in the

organization is a PR officer, because in some way or the other these individuals reflect the image of

the organization to the outside world.

For example Marketing dept. is helped in development of the advertisement; the finance dept is

helped with the presentation that itll have to show to the bank and other investors etc.

This department plays an important role when the company on the image, logo, name a tag lines.

This is to convey to the public that the company has a better edge over compliments in many aspects.


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Their functions mainly evolve around establishing the companys image as a leader in chlor alkali

sector.

In these processes major PR activities are involved. The company also has a corporate song, written

by the employees. All this is to harness in the individuals a sense of belongingness and cohesiveness.

The various tools for PR are:

Annual reports

Advertisements

Trade Fairs

Seminars

Direct mails

Corporate Brochures

Product Brochures

Films

Media Relations

Events

As for GACLS advertisements, an agency has been hired in Baroda that looks into development

of these new ads.


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FINANCE

DEPARTMENT


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NINE SECTIONS OF FINANCE DEPARTMENT

1) SALES ACCOUNTING

2) BILL PASSING

3) INCOME TAX AND INSURANCE

4) BANKING

5) CENTRAL ACCOUNTING

6) CASH ADN ESTABLISHMENT

7) LOAN

8) COSTING AND BUDGETING

9) INVENTORY ACCOUNTING


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1) SALES ACCOUNTING SECTION :

Sales accounting has to deal with the external parties such as government bodies, sales

representatives, dealers, manufactures and retail traders, etc. It also maintains the details of sales

and debtor account and related adjustment.

In GACL different kinds of discounts are as follows:

Trade discount

Price discount

Quantity discount Dealer discount

Long distance discount , etc

2) BILL PASSING SECTION :

Make the payment of routine expenses like payment for purchase as per order made by purchase

department. All the bills related to plant come to this department for sanction.

For example, purchase of raw materials, equipments, machineries, etc. Here all the particulars are

checked and approved for local purchase bills.

GRV (Goods Receipt Voucher) is needed only after the bills have been approved payment will

be made. The company enjoys E-payment for CENVAT, EXCISE and also the salaries

3) INCOME TAX AND INSURANCE SECTION :

This section takes care of all tax related issues. It is involved tax planning and update of all the

laws with respect to taxation. This becomes very important for the company because many

decisions are taken, keeping in mind its tax implication. The budget in this respect has also to be

made for the payment and provision of advance tax. They also manage the insurance part. GACL

basically has the insurance for the fixed assets and also a Group Insurance for the employees. For

deciding on Insurance the company calls in for the quotations from various companies and

decides on the lowest and also considering the reputation.

Involved in updating of taxation as per rules Tax Planning is under this department as

part of prior responsibility.

Insurance of all the fixed assets.

Tax consultants are appointed to follow up with tax laws.


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Housing Allowance

Conveyance Allowance

Medical Allowance

Canteen Allowance Shift Allowance

Washing Allowance

Garden Allowance

Chemical handling Allowance

Professional skill development Allowance

Transportation Allowance

City compensation Allowance

7) LOAN SECTION :

When new projects are taken up, a project report is prepared on the basis of market survey.

The report includes the present and future estimates, financial aspects i.e. estimated cost,

budget, production capacity market trends and the likely sales. When project pass through

then it goes to the financial institution for its final approval by this section. This section does

negotiations with bank for payment terms and rate of interest and makes long term

arrangement of financial assistance for new project.

8) COSTING AND BUDGETING SECTION :

Make estimation of cost to the company (CTC) and budget in advance and try to reduce the

cost and improve efficiency. Costing is done not only for the whole activity but also for

individual items.

This section prepares the monthly cost incurrence budget and monitors it. They have to

ascertain the variable cost of the items being produced. This is because the knowledge of the

variable cost is very essential as if an item is sold below the variable cost it would incur loss

to the company. This section has a major hand in ascertainment of the prices of the items

because it provides data about the cost of production.


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9) INVENTORY ACCOUNTING SECTION:

This section is concerned with the valuation of inventory. The Stores Department prepares a

goods receipt voucher. Based on this voucher, cost of inventory is calculated. It also prepares the

Variance Report based on the purchase order placed and the materials receive Monthly statementof inventory send to bank for the hypothecation of the stock of capital. Many of the items

company need for day to day maintenance and operations. The time to procure these materials

may be longer due to various reasons and it is not possible to procure these materials

instantaneously. Therefore it is necessary to keep stocks of such items.

On the one hand inventory is very valuable resource foe uninterrupted production, and on the

other hand excess of inventory holding locked up capital. So optimizing level of stock is

necessary. GACL is having continuous production so optimum inventor has to be maintained so

that production is not affected due to shortage of raw material.


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CONCLUSION

The Summer Placement, overall, was an enriching experience that enhanced the practicalities of thetheoretical base of Management.

Being able to work in all the major Management Departments gave me the clear idea and distinction of the

work done by each Department and its importance.

It helped me decide my choice of the Management Branch/ Department that Id like to pursue my Masters

degree in.

GACL has an apt management background that helped us learn better. The employees and Managers at

GACL were warm and kind, helping us with our internship at every step. We learnt something, however big

or small, from everyone at GACL. It had become an extended family by the end of our Internship.

GACL provided us with the practical exposure necessary to adopt proper Managerial conduct and shaped us

as the future Managers.


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BIBLIOGRAPHY

Company policies

GACL Website

Documents

A PROJECT REPORT ON “COMPANY OVERVIEW” AT GUJARAT ALKALIES AND CHEMICALS LTD