A Policy Suggestion to Address Problems Faced by English Teachers in Teaching Writing in SK Sungai Tangap

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    A policy suggestion to address non-supporting school environment for

    English Language Learning in SK Parun Suan, Serian

    1.0 Introduction

    School plays a major role in providing quality education, motivating and building good

    discipline to pupils. It also helps to mould pupils behaviour, personalities and social being by

    giving programmes such as welfare programmes and support services and by the same time

    enhancing their skills and talent in curriculum or co-curriculum activities throughout their

    schooling life. According to Dr. Ragbir Kaur (2008, p.313), each school has a big

    responsibility to provide a quality education to ensure excellent achievement of pupils in the

    field of academic, co-curriculum and as well as in the overall development of their

    personalities. Therefore, the management of the school must be responsible in succeeding

    all of the criteria above.

    The school management without a doubt is an integral part in an education

    organization. As the head of the school, the headmaster is an important figure in any

    department. They are responsible to provide good leadership, correct pathway and

    motivation necessary to succeed. According to Daniel Goleman (2002) in Fred and Alan

    (2008, p.116), the leader of a department is not about whos smarter or tougher but about

    qualities that they have or can develop. To achieve this type of qualities, the headmaster

    must figure out plans, organises, executes and controls in order to accomplish the desire

    goals. In this era of globalisation, the headmaster and the school must be dependable and

    strong in facing problems involving the students, the community and its surrounding. The

    tidal wave of problems concerning students with less moral values, lack of motivation, bunk-

    off school and many more generate complexity and failure to the school management. This

    definitely will affect the performance in academic and co-curriculum activities. As a manager,

    the headmaster must be capable of proposing, producing and executing a practical policy in

    order to overcome problems both in curriculum and discipline of the students.

    Policies can be diverse with each issue or problems. Policy can be defined as

    principles chosen by the government that influence the action based on rationality and with

    workout plans if it is reasonable and appropriate in particular situation. Policies also

    explicable in terms of process whereby it involves negotiation between different groups of

    people; aiming to secure particular outcomes (Jenny Ozga, 2000). The headmaster must

    take account of all factors before a policy can be proposed and implement. A policy must be

    related to our National Philosophy of Education (NEP). NEP is like a bench mark for the

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    school management because it helps the administrator to plan, create, propose, implement

    and evaluate policies in school.

    Education in Malaysia is an on-going effort towards further developing the

    potential of individual in a holistic and integrated manner, so as to produce

    individuals who are intellectually, spiritually, emotionally and physically

    balanced and harmonious, based on firm belief in and devotion to God.

    Such an effort is designed to produce Malaysian citizens who are

    knowledgeable and competent, who possess high moral standards and

    who are responsible and capable of achieving high levels of personal well-

    being as well as being able to contribute to the harmony and betterment of

    the family, the society and the nation at large. (Curriculum Development

    Center 2001)

    Educational policy is typically describes as a series of law that control the activity of

    the educations system. It is meant to analyse procedures suggested in the sense of its

    practicality towards attainment o good result that can change an organisation, a down-to-

    earth education policy to address problems that arise in the school environment.

    Every school has its own policies including SK. Parun Suan. The school throughout

    the years has implemented all kind of policies just to fulfil the desire objectives. In this essay,

    there is one policy that SK. Parun Suan is currently working with. It is a policy to address

    non-supporting school environment for English Language learning problem in the school. In

    this essay, it contains the issues, the objectives, the implementation process and all the

    related items of policy making in a department.

    1.1 Problem Statement

    In the present time, SK Parun Suan is facing a problem that creates difficulty

    not only to the school management, but to the students themselves; which is a non-

    supporting school culture for learning English Language. SK Parun Suan, is a small,

    rural school that was first established in 1959 and located 25 kilometres from Serian

    town. Geographically surrounded by legendary mountains; Mount Jangat, Mount

    Minampun, Mount Sadong, Mount Buros and Mount Nambi. The scenery was

    spectacular and fascinating. The school nearby, SK Parun Suan was attended by the

    children of Bidayuh.Bukar community from the nearby village; Kampung Kakeng,

    Kampung Jenan and Kampung Plaman Bantang.

    Since 80% of the students come from the Bidayuh communities, it is

    noticeable that they speak Bidayuh language all the time. This is not unusual in a

    country where English Language is their second language of communication. When

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    the students start their journey in school from an early age, they are alreadyproficient

    speakers of their mother tongue. In Malaysia, the student may speak fluently in

    Malay, Mandarin, Cantonese, Hokkien, Tamil, Iban and in SK. Parun, it is Bidayuh

    Language. English Language as the second language acquisition is seen as the

    process that people go through when they are confronted by need to use a language

    other than their native one for communication (Jason Peter: p.29, 2006).

    The culture of using their mother tongue in the classroom is a problem for

    many English teachers. It really has a negative impact in learning the language and

    weakens the quality of English grade in UPSR examination. Statistic have shown that

    English grade in UPSR was not good enough especially grades from rural area

    school such as SK Parun Suan. According to Nesamalar, Saratha and Teh Soo

    Choon (1995:3), urban pupils have greater exposure to English. They have more

    opportunities to hear it, being used and to use it themselves, compare to rural pupils

    that have limited exposure to English.

    Another reason of using mother tongue in English language is because it is

    common thing to do. For example, when they need to explains certain meaning, the

    students automatically will use their own language to explain. This should be limited

    to during teaching and learning practices because in the long run, it will not improve

    the student proficiency and performance in the language.

    This statement put the English Language in a critical mode and teachers must

    do something in order to balance the differences and to produce at least 60 percent

    students with good proficiency level and the rest of 40 percent will belongs to those

    with excellent proficiency level.

    1.2 Objectives

    English Language as we know is taught in both primary and secondary school

    in Malaysia. Its position is that of a second language. In the KBSM English Syllabus,

    (Ministry of Education of Malaysia, 2003), stated four important objectives of learning

    English. Below are the objectives mentions:

    1. Form and maintain relationship through conversation and

    correspondence; take part in social interactions;

    2. Obtain, process and use information from various audio-visual and

    print sources; and present the information in spoken and written form

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    3. Listen to, view, read and respond to different texts, and express ideas,

    opinions thoughts and feelings imaginatively and creatively in spoken

    and written form; and

    4. Show an awareness and appreciation on moral values and lovetowards the nation.

    With the position as a second language, it justified the importance to fully

    master the language. In English Language, there are four important skills that a

    student must learn. These skills are listening skills, speaking skills, reading skills and

    writing skills.

    In UPSR and PKSR examination, pupils need to answer two papers. Paper

    one consist of forty multy-choice questions and Paper two consist of three section

    that tested the pupils ability to write English in word phase, phrase phase and

    sentence phase in correct grammatical order. Both papers consist of 40 marks each

    and paper 2 normally will decide whether the pupils would get good result or even

    failed. From 2006 to 2010, the percentage of passes for English Paper is only 58%.

    This really put the teachers and the school under pressure and a solution to this

    issue must be raise.

    This short piece of writing is produced to explain the policy taken by SK ParunSuan that needs to be talked with swift actions. The first main purpose is to discern

    the problem that has shackled the schools academic performance for the past few

    years. The identification of the matter lies on continuous study and observation upon

    the students achievement. Our deepest concern towards the situation it is necessary

    to expound the policys implementation. It needs to be systematically planned and

    put to action; ensuring its successfulness by the end of the day. Besides that, it aims

    to make a clear envision of the policy with a drawing of the policy model; simple and

    easy way to understand the policy process. Details pertaining how the policy startedare presented in the bicycle chart below:

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    1.Goal Setting

    2.Department Goal

    Setting

    3. Set teachers

    objectives based on

    capabilities

    4. Join other

    teachers together

    to help with the

    goal.

    5. Get Feedback

    after

    implementation

    6. Improved target

    with new solution if

    any

    7. Goal achieve

    From the policy above, it is crucial that the head master plays a active roles in

    succeeding this policy. The head of department must creates an environment of trust

    and provide a platform for teachers to air their concerns and grievances. The head of

    department may either resolve these problems or present possible solution to Higher

    Management for an equitable resolution (Jason Peter Geyser: 251, 2006).

    SK Parun Suan

    Policy Process

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    1.3 Significance

    The policy provides important roles in enhancing pupils understanding of the

    language. It is an important step to create a policy that could use to solve issues that

    degrading the school performance. Within the policy, there is a programme that could

    identify the hard core pupils that need special attention. These pupils must be put

    into this programme if the school want any hope on improving them and the

    performance of the school. This policy if successfully implemented, will provides an

    insight of a better understanding on the proposed policy that can trigger the desire to

    change the school atmosphere from non-English speaking to an English speaking

    environment that finally creates an English-speaking school community. By executing

    the proses of the policy, it is hoped that obviously, improvement does happen among

    the students in their learning of English Language that gradually, will help to progress

    the schools academic performance.

    2.0 Policy

    2.1 Policy Name

    The policy that we propose to curb the related issues is called The ChrysalisBreakaway policy. Chrysalis is defined by Oxford Advance Learners Dictionary (7th

    Edition, 2006) as a hard case that encloses an insect during the stage of life when it

    changes from a grub to an adult insect; for example a butterfly. Breakaway,

    according to Oxford Advance Learners Dictionary (7th Edition, 2006) precisely stated

    as escape suddenly from captivity. The general notion of this policy is the act of

    trying to set free from a covering that holds the life without freedom for certain period

    of time; referring to the students who were living inside their non-supporting mother

    tongue chrysalis and try to escape like a butterfly to explore the outside world;

    equipped with the knowledge of English Language.

    2.2 Policy Identification

    This policy begins after three years of observation and analysis on the

    performance of the students in UPSR from 2008 to 2010 (Graf A). We also include

    the result for Year-End Examination analysis for English Language subject from Year1 to Year 6 (Graf B). We included both of the graphs in our Data Gathering Process.

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    From the graph, we can conclude that the students attainment for this subject is

    overall unsatisfactory. We have identify the problems and slowly started to find the

    solution to the issues. This policy is the best solution so far to apprehend the matters.

    Deeply concerned about this matter, we went to observe the students

    learning session and what we can conclude is that the students still cannot achieve

    the expected level of speaking, understanding and reading; what more to say writing

    in English. English Language is not their mother tongue like what Emmer, Evertson,

    Clement and Worsham (1994) have stated and clearly pointed that it is difficult for

    teacher to fully implement using English Language in the classroom. The students

    communicate in Bidayuh Language at home; and the same thing goes in the school

    compound; inside and outside the classroom. This situation hardly helping the

    students learning English Language because they cannot practice the language in

    the classroom when communicate with the teacher.

    Chitravelu, Sithamparam and Teh Soo Choon (2001) stated that the first

    stage of language learning before the students meet with the language in written

    form is through repeatedly hearing the words in the environment. It means that they

    learn English Language basically from listening and speaking; then they are able to

    write. Regarding to the problem, the students of SK Parun Suan are still living in a

    Chysalis environment ; enclosed by non-supporting Bidayuh-speaking culture in the

    school environment. The atmosphere deprives them to develop English Language

    learning and it brings bad effect to their achievement in the subject. This policy is to

    free the students from the chrysalis restraint, so that they can breakaway like a

    butterfly towards the world of excellent in English Language.

    2.3 Data Gathering

    Data gathering is essential to ensure the development of the policy isdeveloping smoothly. Any improvisation and amended on the policy all related to the

    data collected and the outcome of the policy. There are many ways of collecting data.

    One of them is from assessment and testing. This data gathering should be specific,

    measurable, and realistic and within the duration of time planned. Data gathering

    should be done by teachers in charge with the policy. They will collect everything

    from assessment and testing to small information that will shape the outcomes of the

    data later.

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    It is noticeable for the school management and the teacher particularly to see that

    the students performance in English Language subject is not encouraging. As a

    concern manager, the headmaster with the help of the head of English Department

    should gather information regarding to the problems in order to create a suitable

    policy to curb it.

    i. Study on past years examination result

    The observation upon past year result; focussing on English Language subject

    can help to identify how well the performance of the students is. Based on the

    students attainment in UPSR for the past three years, the inconsistency in the graph

    trend quite enough explain the students incompetency in English Language (Graph

    A). Not only that, a continues observation and analysis from primary one to primary

    six of the final semester examination (Graph B) shows the same patterns of

    inconsistency.

    Graph A: Percentage for UPSR English Paper from year 2008 to 2010

    65.80

    45.3

    61.5

    0.00

    10.00

    20.00

    30.00

    40.00

    50.00

    60.00

    70.00

    80.00

    90.00

    100.00

    UPSR 2008

    UPSR 2009

    UPSR 2010

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    60

    80

    66

    50

    66

    50

    8885

    48

    55

    65

    45.5

    78 78

    50

    45

    78

    37.8

    0

    10

    20

    30

    40

    50

    60

    70

    80

    90

    100

    Year 1 Year 2 Year 3 Year 4 Year 5 Year 6

    2008

    2009

    2010

    Graph B: Percentage for Year-End English Examination for Primary 1 to Primary 6 from year

    2008 to 2010

    ii. Interviewing the students

    The data also can be obtained from the students themselves by engaging

    them with informal listening and speaking activity. Teacher can applies simple

    questionnaires, role play, conversations and others in order to identify their level

    of competency in the language (Appendix A). From the interview, we found out

    that the students fluency in English Language is very low; even to response

    some simple questions.

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    Previous research (Wacana Profes, Bilangan 4, 2004) says that a school

    manager can participate in a non-participant classroom observation of English

    Language lesson in progress to collect information in various aspects. It is

    focussing on learning environment under these aspects;

    (a) Learning strategies choice

    It refers to any learning strategies applied during teaching and learning

    session; whether teacher-centred or learner-centred learning. According to Abdul

    Rahman Aroff (1987), teacher-centred learning; a traditional education trend is

    focussing on teacher who directs the learning process and associated chiefly

    with the transmission of knowledge. As for learner-centred learning, it gives

    attention to the students whereby knowledge production is vital when providing

    students the opportunity to explore their own learning styles and fully engaged in

    active learning process. Learning strategies used in teaching-learning activities is

    significant to ensure successfulness in English Language Learning.

    (b) Opportunity for self-learning

    This aspect is concerning about the students and the chance given to them to

    study, tackle about and explore more about the things that they have learnt. This

    is more to learner-centred learning that is under the influence of progressivismeducation like what Gerald. G.Gutek(2004) had stated. Then, the teacher gave

    the opportunities to the students to contribute ideas about the subject that they

    discuss and observe the way they express their opinion using simple English

    Langauge. If they are able to do so, they have the experience on learning to

    speak using the language that can motivates them to learn more.

    (c) Suitability of the activities conduct with the pupils

    In the classroom, we are dealing with students with different abilities; good,

    average and weak or in other words, heterogeneous group. Citravelu,

    Sithamparam and Teh Soo Choon (2001), shares the view that grouping

    students according to their abilities will allow them to work on their own pace.

    Reflecting on that, different group of students with different ability should be

    handled wisely by giving them suitable kind of activities and it must be based on

    their level. By doing so, they will be able to learn something from the learning

    session that will help them to excel more on the language.

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    2.4 Data Processing and Decision Making

    Based from the information that has been collected, it is important to process the

    date; taking into account the aspects under observation in order to decide

    appropriate activities under the policy suggested. The policy makers should meet

    regularly, to discuss on the data gathered and the targets and further action that

    should be taken. It is also important to ensure the policy objectives and

    implementation did not sway from its original setting.

    Concerning on the study of the examination result, we can conclude that the

    students unsatisfactory achievement in English Language should be deal with

    seriously to find the root of the problem. The examination result lies fully on the

    students ability in certain subjects; for instance if the students have a goodcommand in English Language, surely they will have no problem in scoring the best

    grade for the subject. On the contrary, it is very hard for them to achieve good grade

    if their basic in English Language is very weak.

    In view with the importance of a supporting school environment to generates

    English-speaking school culture, suitable activities need to be organized and

    implemented to motivate the students communicating in English Language especially

    when doing listening and speaking activities. The rational is when the learner is

    exposed to English Language; the students will apply the language they heard and

    gradually master the language they need to communicate with others. Roger Gower,

    Diane Philips and Steve Walters (2003:163), suggested that if the students learning

    of a subject has been a happy experience, they associate that particular subject with

    happy feeling and stating to like the language. It means that the student s can be

    motivated through fun activities. Here are suggested activities that go together under

    The Chrysalis Breakaway policy.

    (a) Inside classroom activities

    The students particularly participate inside classroom activities when teaching and

    learning is in progress. During the English Language learning, it is wise for the

    teacher to engage the students with more listening and speaking activities as pre-

    lesson, during lesson and post-lesson activity. Here are the suggested activities for:-

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    Pre-lesson;

    Start Your Day-

    The teacher calls two or more students to come to the front and introduce

    themselves to their friends, say greetings (Good Morning, good afternoon) givinginstruction s and sing songs with their friends.

    During Lesson

    Say Out and Shine-

    Teacher calls the students and encourages them to distribute ideas about the

    subject that they are going to learn; for example teacher, name all kinds of flower

    that you know. Teacher also guides the students to reflect on what they have done

    during the activity in the classroom.

    Post Lesson

    Call It A Day-

    Teacher gives opportunity to the students to reflect back on the activity that they

    have learnt and experience and to talk about their feelings upon the activities

    conducted.

    (b) Outside Classroom Activities

    This activity will be carried out for one week every morning during recess time form

    Monday to Friday. The name of the activity is Morning Glory. In this activity, the

    students will take turn to say greeting, words of prayer, recite poems, story-telling or

    simple public speaking. Teachers on duty will help to monitor students progress.

    Every student will be participating in this activity, starting with Year 1 and 2 on

    Tuesday morning, Year 3 for every Wednesday morning and meanwhile Year 5 and

    Year 6 starts on Thursday and Friday respectively. The activity will be carried out at

    the school hall.

    Another activity is called English Titbits. This activity last for 15 minutes and only

    been implemented during recess time. Just like Morning Glory, the students will take

    turn everyday in class order to present Word of a day, short story telling and so on.

    With this suggested activities, hopefully it can support the Chrysalis Breakaway

    policy to address the problem in SK Parun Suan.

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    2.5 Creating Policy Instrument

    The instruments that will be used to run this policy are;

    (a) Banner

    The school management will prepare a banner to promote this policy

    so that everyone including the community nearby will get a clear vision and

    information on the policy and its practicality. Additionally, the Chrysalis

    Breakaway policy banner will guide the students on their mannerism for the

    support of the policy execution.

    (b) Handbook

    The Chrysalis Breakaway policy should be put into documentation in

    a handbook as a guidance for the school management to implement it and it

    will be a good policy to be refer to if any related issues raise later. In the

    manual, the policy process must be stated clearly so that the policy

    development, objectives, instruments and execution can be understood and

    carried out wisely.

    2.6 Policy Alternatives and Selection

    This policy has no alternatives and selection. The current policy is good

    enough to tackle the problem.

    2.7 Policy Execution

    The policy execution comes in several phase. First of all, there will be held a

    staff meeting to discuss on selected issues. In this case, they will discuss on the

    problems of English Learning. During the gathering, teachers and headmaster

    discuss on the issues raised and set a new policy for the school. To achieve the

    policy, the headmaster set realistic goals and the related teachers need to contribute

    to achieve the goal. Teachers will be divided into their own specialities based on their

    capabilities. During the implementation of the policy, teachers could coordinate with

    other teachers to motivate the selected pupils. Along the course of implementation,

    headmaster would get feedbacks and reports from the chief of programme regarding

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    on the status of the programme. If any problems and issues raise, headmaster will

    set up a new meeting to raise the issues and a new set of alternatives will be

    implement if any. Within a certain period of time, the policy should reach its goal in

    improving English Language among the students.

    The Goal Action Responsibility Requirement Time Period Re-evaluationDate

    SuccessCriteria

    Curriculum Development and Resources

    -Provide a set

    of effective

    curriculum for

    the

    programme.

    -Change the

    current

    curriculum to

    adept with

    the

    programme.

    -Headmaster

    -Head of

    English

    Panitia

    -English

    Teachers

    -resource

    books i

    English.

    -Teaching

    courseware

    in English

    -Teaching

    aids on

    various topic.

    -flash cards

    and pictures.

    -sentence

    strips.

    -Projectors

    and laptops.

    -the school

    library.

    February

    September

    (every year)

    -Every June -Student

    should be

    able to

    use listen,

    speaks,

    read and

    write in

    English in

    good

    manner.

    The table above shows the execution of policy on the issue raised based on the goal and

    action.

    2.7.1 Policy Time Run

    The period of time needed to execute this policy is within 6 years.

    For Year 1 to Year 3, the efficacy of the policy can be observed when

    they get to year 4 while the upper primary, Year 4 to Year 6, the result

    can be seen after UPSR examination. At the end of the duration, the

    students should be able to speak, read and write in good English manner.

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    2.7.2 Policy Process

    The policy process to address non-supporting school environment

    for English Language Learning in SK Parun Suan is shown below:

    Headmaster and Head of English

    Department discuss on issues

    raised

    The Headmaster set the overall

    goal

    The teachers set the objectives

    based on observation and

    evaluation

    Create tools and equipments to

    promote and execute the policy

    Liaise with staff and set specific

    targets with motivation approach

    Get feedback on the development

    and discuss with the headmaster

    for any alternative.

    Achieve the goal

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    2.8 Policy Evaluation

    This policy can be evaluated through;

    (a) Academic competition

    The pupils ability in using English Language can be observed through the

    academic competition that can be organized in the school such as story telling

    competition, public speaking competition, action songs and many more. These

    activities should be guided by English Language teachers.

    (b) Teacher-students conversation

    Teacher should set a time after class to have a few minutes of friendly

    discussion to address certain issues with the students. This could build good rapport

    between teacher-student and thus could give a positive impact to the students.

    (c) Examination Result

    The examination result will definitely play a massive role whether the policy is

    working according to plan. School examination should be analysed to ensure the

    successfulness of the policy. If the result is good, then the students competency in

    English Language is supposed to be improved and they are able to apply the

    language in their examination.

    2.9 Policy Circle

    The policy circle for this Chrysalis Breakaway is based on the main criteria of

    a policy execution. They are:

    (a) Problem identification

    (b) Agenda setting

    (c) Policy formation

    (d) Decision making

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    1.Goal Setting

    2.Department Goal

    Setting

    3. Set teachers

    objectives based on

    capabilities

    4. Join other

    teachers togetherto help with the

    goal.

    5. Get Feedback

    after

    implementation

    6. Improved target

    with new solution if

    any

    7. Goal achieve

    (e) Policy implementation

    (f) Policy analysis and evaluation

    Based on the criteria of policy above, our group decided to use a very unique policy

    model based on the circle life of a butterfly.

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    2.10 Policy Model

    This policy model is very unique to our group because it resembles all the

    criteria for the related issues in the school. The eggs represent the early age of

    students in the school. The caterpillar symbolizes the challenged faced by the pupils

    in the form of friends, parents and the community that disrupt the flow of learning

    English as the second language. The chrysalis symbolizes the shell that the student

    having right now because of lack of exposure and scared in using the language.

    They think that they are safe in the case but actually, they are preventing themselves

    to excel in life. The butterfly represents the last stages of the policy where the

    teachers successfully managed to guide them to come out from the chrysalis and be

    brave to explore the world and at last they are free and successful in their life.

    Life Cycle of a Butterfly

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    3.0 Conclusion

    As a conclusion, we would like to stated that the policy that been implemented in

    the school is what we think is the best policy so far. No policy is the best but it depends on

    the time of the policy been implemented. This study has made a big contribution in

    generating a school culture that speaks and use English Language. This policy also can

    motivate not only the students but the management of the school team as well and to make

    them realize how significant it is to cultivate the love of the English Language among the

    students. With the managers and the teachers wholehearted commitment in running their

    responsibilities under this suggested policy, the problem faced by SK Parun Suan could be

    solved.

    Excel in English

    LanguageGood competency In

    English Language

    Teacher

    English-speaking

    school culture

    Parents support Parents support

    Parents supportParents support

    Students

    Chrysalis Breakaway Policy

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