SAP MM Logistics Invoice Verification End-User Manual-Planned Delivery Cost before GR

PROJECT A-SURE

User Training Manual

MATERIAL MANAGEMENT LOGISTICS INVOICE VERIFICATION FOR PLANNED DELIVERY

COST - BEFORE GOODS RECEIPT

CUSTOMER: PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan

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planned delivery Cost before GR.doc/001 Page 2 Version 001

Document Number

Document Number Document Date

planned delivery Cost before GR.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 17 November, 2007 NA NA

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TABLE OF CONTENTS

1. LEGEND ..................................................................................................................... 5

2. TRANSACTION ACCESS PATH ............................................................................... 6

2.1. REQUIRED USER INPUT ......................................................................................................... 6 2.2. SAP SCREEN SNAP .............................................................................................................. 6 2.3. DESCRIPTION ........................................................................................................................ 6

3. MAINTAIN CURRENCY ............................................................................................. 7


4. SCREEN VARIANT - PLANNED DELIVERY COST ................................................. 8


5. ALLOCATION TO PO ................................................................................................ 9


6. SELECTION OF DELIVERY COST ......................................................................... 10

6.1. REQUIRED USER INPUT ....................................................................................................... 10 6.2. SAP SCREEN SNAP ............................................................................................................ 10 6.3. DESCRIPTION ...................................................................................................................... 10

7. QUANTITY AND AMOUNT ...................................................................................... 11


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8. CALCULATE TAX .................................................................................................... 12


9. INVOICE AMOUNT .................................................................................................. 13


10. INVOICING PARTY ................................................................................................ 14

10.1. REQUIRED USER INPUT ..................................................................................................... 14 10.2. SAP SCREEN SNAP .......................................................................................................... 14 10.3. DESCRIPTION .................................................................................................................... 14

11. SIMULATE INVOICE .............................................................................................. 15


12. POST INVOICE ...................................................................................................... 16


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1. Legend

ICONS EXPLANATION

Create (F5)

Change (F6)

Display (F7)

Copy (Shift+F9)

Delimit (Shift+F1)

Delete (Shift+F2)

Overview (Shift+F8)

Cancel (F12)

Save (Ctrl+S)

Back (F3)

Exit (Shift+F3)

Cancel screen (F12)

EXAMPLES EXPLANATION

The field is mandatory - it must be filled in order to proceed

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2. Transaction Access Path

2.1. Required User Input Access the Transaction screen.

2.2. SAP Screen Snap

2.3. Description To Post a Logistics Invoice, you can access the transaction via following path: Logistics --> Materials Management --> Logistics Invoice Verification --> Document Entry --> Enter Invoice (MIRO) Alternatively, you can directly access the transaction by typing the transaction code in the command field: MIRO

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3. Maintain Currency

3.1. Required User Input Go to Header Tab - Basic Data & Enter "pkr" then press Enter.


3.3. Description The currency field is automatically copied from the Allocation Document. However, if you want to post an invoice to a separate / different currency then you should enter the currency code in the Header Data before taking the Purchase Order reference. Since Planned delivery cost for an import related PO is generally posted in local currency (PKR), so make sure that this currency is selected here.

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4. Screen Variant - Planned Delivery Cost

4.1. Required User Input For Posting Planned delivery cost, Select 'Planned delivery cost' as shown.


4.3. Description Make sure that the correct screen variant has been selected.

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5. Allocation to PO

5.1. Required User Input Select Allocation category: Purchase Order/ Scheduling agreement & Enter the purchase Order number.


5.3. Description Allocation of Invoice to Purchase Order copies all the condition items for Planned delivery cost to Invoice. You have to select the one for which you want to make payments.

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6. Selection of Delivery Cost

6.1. Required User Input Select the delivery cost item.


6.3. Description You have to select the delivery cost for which you want to post invoice.

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7. Quantity and Amount

7.1. Required User Input Enter the Quantity and Amount manually at item level.


7.3. Description Since no Goods receipt has been carried out so far for this purchase Order therefore you have to specify here manually that for how much quantity and what amount is being posted for.

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8. Calculate Tax

8.1. Required User Input Go to Header Tab - Basic Data & Set 'Calculate Tax' Indicator.


8.3. Description To calculate the tax automatically make this selection.

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9. Invoice Amount

9.1. Required User Input Go to Header tab - Basic Data & Enter the total amount in 'Amount' field.


9.3. Description Toil amount inclusive of all taxes is maintained here.

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10. Invoicing Party

10.1. Required User Input Go to Header Tab - Details and Change the Invoicing Party.


10.3. Description By default the PO vendor is copied as the invoice party here. But for the imports the delivery charges can be paid to third parties. Hence, the invoicing party needs to be changed here.

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11. Simulate Invoice

11.1. Required User Input In application tool bar, Click on the 'Simulate' button.


11.3. Description Simulate before posting to analyze accounting entries and identify any errors.

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12. Post Invoice

12.1. Required User Input Click on 'Post' button. Note the document number displayed on the message line.


12.3. Description After analyzing the accounting entries, you can post the document.

Documents

SAP MM Logistics Invoice Verification End-User Manual-Planned Delivery Cost before GR