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5S Methodology
5S is the name of a workplace organization
method that uses a list of five Japanese
words: seiri, seiton, seiso, seiketsu, andshitsuke (sort,
systematize, shine,
standardize and self-discipline). It describes
how to organize a work space for efficiency
and effectiveness by identifying and storing
the items used, maintaining the area and
items, and sustaining the new order. The
decision-making process usually comes
from a dialogue about standardization,
which builds understanding among
employees of how they should do the work.
5S was developed in Japan and was
identified as one of the techniques that
enabled Just in Time manufacturing. Two
major frameworks for understanding and
applying 5S to business environments have arisen, one proposed
by Osada, the other by
Hirano. Although the origins of the 5S methodology are in
manufacturing, it can also be
applied to knowledge-economy work, with information, software,
or media in the place of
physical product.
1. SortAlso called SEIRI in Japanese. It means to remove
unnecessary and unwanted items and keep
them properly. It makes work easy by eliminating obstacles. It
also provides no chance of
being disturbed with unnecessary items. It prevents accumulation
of unnecessary items.
2. SystematizeIt is called as SEITON in Japanese. Systematize
means to arrange necessary and important
items of daily use in order so they can be very easily picked
for use. It helps prevent loss and
waste of time. Helps make it easy to find and pick up necessary
and important items. Ensure
first-come-first-serve basis. Make work flow smooth and easy
without consuming much time.
Can also be translated as "set in order".
3. ShineCalled as SEISO in Japanese. It means to clean your
workplace or anything completely. Here
cleaning means inspection. It prevents machinery and equipment
deterioration. Keep
workplace safe and easy to work. Can also be translated as
"sweep".
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Sort
Before applying 5S, my book shelf cum study table was all messed
up. There were many
unwanted and unnecessary things like books of last year, files,
it was not kept properly. I
would find difficulty in taking books as last years books were
mixed up with this years
BBA text book. But after applying Sort theory, it looked neat;
books were kept in order,
laptop got its permanent place, files were easy to pick up and I
could find books easy without
any obstacles. I eliminated unnecessary things.
Systematize
I arrange necessary and important items of daily use in order so
they can be very easily
picked for use so that I can access my things easily without
taking much time. Books of last
year were kept in first shelf and BBA books were kept up.
Shine
I cleaned my shelf cum study table. It was safe and looked as
new. And laptop was in safe
place. Things were easy to pick up.
Standardize
After cleaning the result was cleanliness and orderliness.
Self-Discipline
Usually I clean this shelf after 3 weeks. I dont like dirty
things. Everyone must keep their
things clean and tidy. We students must do our work before
anyone tells us to do.
We must be self-disciplined.
