57TH GRAND COUNCIL CONVENTIONDENVER, COLORADO AUGUST 5, 2015

So You Want to Be a Province Supervisor? - Expectations, Utilization, and Best Practices"

PRESENTERSMelissa Buchanan PharmD, MSCR;

Chris Miller PharmD;

Marvin Smith PharmD;

Greg Zumach PharmD, BCPS

LEARNING OBJECTIVES:

• Compare the traditional versus the emerging role of the Province Supervisor

• Describe the lessons learned from the Province Supervisor

• Understand the relationship between the Province Supervisor, Assistant Supervisor and Province Executive Committee

MARVIN SMITH, PHARM. D.

OBJECTIVESDiscuss the traditional role for supervisors

Discuss the emerging role of supervisors

Discuss the “deliverables” for supervisorsInternational Fraternity deliverables

Province-wide deliverablesChapter deliverablesIndividual Brother deliverables

TRADITIONAL ROLES (-2000)

Represent the Grand Regent/C.O. at meetings

Ensure constitutional compliance for the business of the province at Assembly

Facilitate delivery of information to the province from C.O.

Provide guidance for Assembly planning and general matters (when invited to do so).

THIS ROLE WAS EASY BUT INEFFECTIVE

EMERGING ROLESWHAT CHANGED? Provinces got too big to manage

Province meetings became more professional

The Internet Massive expansion of Kappa Psi (first in Collegiate Chapters; then in Grad Chapters)

We realized “Stupidity is Genetic”

Increase in active Grads wanting to be involved

EMERGING ROLESFacilitate consistent province communication

Work as an active part of the Executive

Coordinate province-wide adherence to Fraternity obligations

Foster inter-province relationships

Provide direct guidance/development for new/struggling chapters

Mentor Brothers for potential leadership

EMERGING ROLES

Promote province-wide involvement in the Fraternity’s activities

Facilitate continuity for new administration

Provide an independent avenue for the resolution of matters when necessary

Assist in the planning of Assemblies and other province events

Enhance opportunities for Fraternity-wide involvement for chapters and Brothers.

CAN I BE A SUPERVISOR?It requires TIME!!It requires RESOURCES!!It demands KNOWLEDGE!!It is essential to have some EXPERIENCE!!

It takes PATIENCE!!It requires certain SKILLS!! (public speaking, teaching, conflict resolution, etc)

It is essential to be PERSONABLE!!

It requires PASSION & COMMITMENT!!

CHRIS MILLER, PHARM. D.

We have a Supervisor?

Dr. Christopher Miller Southeast Province Supervisor Beta Kappa Grand Council Deputy

OBJECTIVES

1. As a Supervisor, how do you get involved

2. How does the Province benefit from a Province Supervisor

3. What to learn from your Province Supervisor

GETTING INVOLVED WITH THE PROVINCE

1. Back to Basics… Introduce yourself to your new Province and go to the Assemblies

2. Attend executive committee meetings and conference calls

3. Have an Interactive Supervisor Report.. Ask questions

4. Visit Chapters…even if it is at Assembly5. Attend Province and Chapter Events6. Prepare a Workshop

HOW TO BENEFIT FROM YOUR SUPERVISOR?

Experience

Knowledge

GuidanceMentorshi

p

EXPERIENCE

1. Leadership Positions2. Personal Experiences3. Sharing of Ideas4. Collegiate to Graduate

Transition

KNOWLEDGE

1. Policies and Procedures1. Risk Management2. Updating Ordinances

2. Pledging and Recruiting3. Hosting an Assembly4. Conducting an Assembly5. The Ritual

GUIDANCE

1.Neutrality2.Conflict Resolution3.Facilitator

MENTORING

1.Positive Role Model2.Developing Future Leaders3.Chapter Development4.Professional Development5.Networking

BEST PRACTICES AS A SUPERVISOR

1. Act Professional- Remember “Positive Role Model”

2. Be involved3. Show up on time 4. Be Prepared5. …open hands and open minds

GREGORY ZUMACH, PHARMD, BCPSMELISSA BUCHANAN, PHARMD, MSCR

PROVINCE SUPERVISORS:A TEAM-BASED APPROACH

Gregory Zumach, PharmD, BCPSMelissa Buchanan, PharmD, MSCR

OBJECTIVE AND OVERVIEW

Objective: Describe the benefits of utilizing a team-based approach for Province SupervisorsOverview:

Roles and responsibilitiesBest practicesTeam-based impact on Province mentorship

ROLES AND RESPONSIBILITIES

• Be familiar with functions of Chapters and Provinces:• Ritual• Ordinances• Forms/Deadlines/Taxes

• Act as a liaison to Province on behalf of the Grand Council• Provide reports on matters of the Fraternity at Province

Assemblies• Assist with Province Executive Council

BEST PRACTICES

• Communication and teamwork!• Get to know your fellow supervisor• Discuss goals

• Prior to Province Assemblies• Review Supervisor’s manual• Gather letters of communication• Prepare Supervisor report

• Province Assembly• Meet Province EC and Brothers• Divide and conquer presentation

BEST PRACTICES CONT’D

• After a Province Assembly• Tie up any loose ends (tax information, ordinances)

• Conference calls• Determine information that needs to be shared on the

call• After the call, speak with each other on positive aspects

of the call and any concerns• General

• Work to provide guidance on any issues that occur• Make sure either the Supervisor or Assistant is at as

many Province events (conference calls/meetings) as possible

• Pair up with other Supervisors/Assistants to share info

OUR IMPACT ON GLP

• Team-based approach• 100% Supervisor participation on

Province EC conference calls and Assemblies

• Workshops in Pledge Recruitment and Social Media Awareness

• Friendship, mentorship, and growth in the Province

PROVINCE SUPERVISORS:A TEAM-BASED APPROACH

Gregory Zumach, PharmD, BCPSMelissa Buchanan, PharmD, MSCR

What questions do you have?