3 - Modifying Columns, Rows, And Cells

7/25/2019 3 - Modifying Columns, Rows, And Cells

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Modifying

Columns,Rows and

Cells

1thorized duplication not allowed

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Introduction


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When you open a new blank workbook, the

cells are set to adefault size. You have

the ability to modify cells, as well as to

insert and delete columns, rows, andcells as needed.

In this lesson, you will learn how tochange

rowheightandcolumnwidth,insertanddeleterowsandcolumns,wrap

textin a cell, andmergecells.


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Introduction


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By default, every row and column of a new

workbook is set to the sameheightand

width.

Excel allows you to modify column width

and row height in different ways.


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To modify column width


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1.Position your mouse over thecolumn

linein the column heading so thewhite

crossbecomes adoublearrow.


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2.Click and drag the columnto the

right to increase column width or to the

left to decrease column width.


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3.Release the mouse. The column widthwill be changed in your spreadsheet.

Note: If you see pound signs (###) in a cell,

it means the column is not wide enoughto display the cell content. Simply

increase the column width to show the

cell content.


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Set column width with a value


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1.Select the columns you want to modify.

2.Click theFormatcommand on theHometab. The format drop-down menu

appears.

3.SelectColumnWidth.


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4. The Column Width dialog box appears.

Enter a specific measurement.

5. Click OK. The width of each select column

will be changed in your worksheet.

Note: Select AutoFit Column

Width from the format drop-

down menu, and Excel will

automatically adjust each

selected column so all of the

text will it.


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To modify row height


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1.Position thecursorover therowlineso

the white cross becomes adouble

arrow.


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2.Click and drag the rowdownward to

increase row height or upward to

decrease height.


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3.Release the mouse. The height of each

selected row will be changed in your

worksheet.


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To set row height with a value


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1.Select the rows you want to modify.

2.Click theFormatcommand on theHometab. The format drop-down menu

appears.

3.SelectRowHeight.


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4.The Row Height dialog box appears.

Enter a specific measurement.

5.Click OK. The select rows heights will bechanged in your spreadsheet.

Select AutoFit Row Height

form the format drop-down

menu, and Excel willautomatically adjust each

selected row so all of the

text will fit.


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Toinsert

rowsand

columns


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To insert rows


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1.Select the rowbelowwhere you want

the new row to appear.


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To insert rows


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2.Click theInsertcommand on theHome

tab.


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To insert rows


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3.The new row appears in your worksheet.

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To insert rows


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When inserting new rows, columns, or cells,

you will see the Insert Options button by

the inserted cells.

This button allows you to choose how Excelformats them. By default, Excel formats

inserted rows with the same formatting

as the cells in the row above them.

To access more options, hover your mouse

over the Insert Options button and click

the drop-down arrow that appears.

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To insert rows


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To insert columns


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1.Select the column to therightof where

you want the new column to appear. For

example, if you want to insert a column

between A and B, select column B.

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To insert columns


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2.Click the Insert command on the Home

tab.

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To insert columns


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3.The new column appears in your

worksheet.

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To insert columns


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By default, Excel formats inserted columnswith the same formatting as the column

to the left of them. To access more

options, hover your mouse over the

Insert Options button and click the drop-down arrow that appears.

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Inserting rows and columns


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When inserting rows and columns, make

sure to select the row or column by

clicking its heading so all of the cells in

that row or column are selected.

If you select just a cell in the row or column,

only a new cell will be inserted.

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Todelete

rowsand

columns


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To delete rows


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1.Select the rows you want to delete.

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To delete rows


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2.Click the Delete command on the Home

tab.

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To delete rows


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3.The rows are deleted from your

worksheet.

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To delete columns


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1.Select the columns you want to delete.

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To delete columns


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2.Click theDeletecommand on theHome

tab.

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To delete columns


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3.The columns are deleted from your

worksheet.

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Wrapping

text andmerging

cells


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Wrapping and merging


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If a cell contains more text than can be

displayed, you can choose to wrap the

text within the cell or merge the cell

with empty adjoining cells.

Wraptextto make it display on multiple

lines of the cell.Mergecellsto combine

adjoining cells into one larger cell.

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To wrap text


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1.Select the cells with text that you want

to wrap.

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To wrap text


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2.Select theWrapTextcommand on the

Hometab.

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To wrap text


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3.The text in the selected cells will bewrapped in your worksheet.

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To merge cells


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1.Select the cells you want to merge.

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To merge cells


2.Select theMerge & Centercommand

on theHometab.

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To merge cells


3.The selected cells will be merged, and

the text will be centered.

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To access more merge options:


Click the drop-down arrow next to the Merge

& Center command on the Home tab. The

mere drop-down menu appears.

Merge & Center: Merges selected cells

into one cell and centers the text

Merge Across: Merges each row ofselected cells into larger cells; useful when

merging content across multiple rows of

cells rather than creating one large

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To access more merge options:

Merge Cells: Merges selected cells into

one cell

Unmerge Cells: Unmerges selected cells

Documents

3 - Modifying Columns, Rows, And Cells