SpreadsheetsSpreadsheets

Ms. Scales

What is a Spreadsheet?0Spreadsheets

0 A document, or table that is made up of rows and columns.

0Table0 Columns and rows of cells that can be filled with text,

used to organize information

0Spreadsheet programs, such as Excel, allows you to use calculations, formulas, graphs, charts, and sorting.

Why use Spreadsheets?

0Makes working with numbers more efficient0To arrange and organize information0To calculate totals, %, budgets, grades, etc…

Parts of a Spreadsheet0Cell

0 The space at the intersection of a row and column in a spreadsheet

0Row0 The horizontal division in a spreadsheet named with a number

0Column0 The vertical division in a spreadsheet named with a Letter

Parts of a SpreadsheetActive cell

Column C

Row 5

cells

Parts of a Spreadsheet0Active Cell0Thick bordered cell you are currently

working in or entering numbers/formulas

0Entry Bar0The field where information or data is

entered into

Cells0Label0The term given to the words entered on a

spreadsheet usually naming a column0Value0The term for a number in a spreadsheet that

can be added (+), subtracted (-), multiplied (*), or divided (/).

0Data0Information or numbers

Labels and Values

labels valuesdata

Cells…

0Cell Reference

0The cell’s location in the spreadsheet, also known as cell address. It is the combination of the row and column letters and numbers, ex. B5.

0Cell Format

0This determines such things as alignment, number style, borders, fonts, etc..

Cell Format:Number and Alignment

Format CellsFont and Border

Sorting

0Sort0 Arranging information in a specific order.

0Ascending Order0 Organizing or sorting information in order from

smallest to largest, or A-Z or 1-9.

0Descending Order0 Organizing or sorting information in order from largest

to smallest, or Z-A or 9-1.

Sorting

Formulas

0Calculate0The working of mathematical equations.

Formulas that are usually used in spreadsheets allow the computer to automatically perform calculations.

0Formula0A mathematical calculation on a set of

cell. A typically starts with =.

Parts of a Formula

=B2+C2+D2

Equal Sign—first part of any spreadsheet formula

Mathematical Operators

Cell Reference/Address—made up of the column heading and the row number

Functions

0Function0 A formula that is already built into the spreadsheet

software.

0AutoSum0 A built in function that automatically calculates the sum

of a series of values.

Function Examples0=Average

0 Calculates the average number of all the numbers in a range

0=Count 0 Counts up the number of cells containing numbers in a range

0=Sum0 Adds all the numbers in the range

0=Max0 Tells you the largest number in a data range

0=Min0 Tells you the smallest number in a data range

FunctionsTo add a Function in

OR use the Function Books from the Function Library for the different Function Categories you need

Parts of a Function

=SUM(B2:B6)

Equal Sign

Name of Function Range

Functions

Function in the Entry Bar appears as the Mathematical Formula

Function in the Spreadsheet appears as Actual Answer

Chart

• Chart• A way to present information from a spreadsheet

• Bar Chart • A type of chart showing the relationship of data

using parallel bars to compare data and changes of data over time

• Pictogram • On certain types of bar charts, pictures can be

substituted in the place of the bars.

Charts

0Pie Chart 0 Circle graph divided into pieces that look like portions

of pie, usually in %

Circle Chart

A picture showing the relationship of two or more sets of data using a circle

Graph

0Graph0 A picture shows the relationship of one or more sets of

numbers to each other

0Line Graph 0 A graph used to display trends and compare data

0Axis0 A feature of a graph/chart on which you can plot

numbers. The horizontal line is called the X axis and the vertical line is called the Y axis.

Chart vs. Graph

0Charts vs. Graphs0 Charts compare different information to each other

0Ex. like the heights of different plants

0 Graphs shows the changes of a set of information0Ex. like changes in time

Using Chart Wizard

Using Chart Wizard

Graph Examples