ALBERTA GYMNASTICS FEDERATION

Saturday, October 15, 2016 Calgary, AB

2016 Annual General Meeting

Motion: “To approve Kenda London as the recording secretary for the 2016 AGF AGM.”

Motion: “To appoint Heather Sjostrom & Gina Peake as scrutineers for the 2016 AGF AGM.”

Motion: “To approve the agenda for the Saturday, October 15th, 2016 Annual General Meeting of the Alberta Gymnastics Federation.”

Motion: “To approve the minutes from the October 17th, 2015, Annual General Meeting.”

Confirmation of Number of Votes

• Success in all areas

• Strategic plan 2016-2020

• GCG and Team AGF

• Very busy and productive

• Addition of new clubs

• Successful hosting of events, new hosting strategy

• New equipment supplier

• Club support and development– 3rd level, club excellence

• Gymnastics awareness– club visits, kids can move

• Coaching & judging development and leadership– mentorship programs

• Athlete support & leadership– resources to be added to website

• GCG report card

• AGF Board member elected to GCG Board

• AGF Staff

• Partners & Volunteers

• The Federation

• Strong membership base

• Various Events

• AGF Community and partners

• Strategic Plan

• Thank you

• Financially strong and viable organization

– over 50,000 members with over 80 registered clubs

• Remain second largest in the country

– 2015 Trampoline Gymnastics (TG) Canadian Championships• In conjunction with GCG and ATTSA• Showcased the skills of more than

370athletes• 7 Provinces participated• 370athletes

– Western Canada Summer Games • Wood Buffalo, AB

– Annual General Meeting• Calgary, October 16 to 18

– Various Training Camps, Trials, Provincial Championships

• Staff Members– Bogi Gyorfi – Women’s Program– Karen Beresnak – Women’s Program Assistant– Derek Hanson – Men’s, T&T and Acro Programs– Molly Fang – Communications– Gina Peake - Education (NCCP)– Heather Sjostrom - Recreational Gymnastics/Kids Can Move– Kenda London – Accounting/Membership/Administrative Support– Jacqueline Escobar– ActiveNet Coordinator– Robin McDougall– Special Events Coordinator– Joanna Low – Technical Administrative Support

• International, National and Provincial

• Coaches, judges and volunteers

• AGF membership providing the passion, commitment and dedication

• Present Partners:

– Alberta Sport Connection

– SA Sport

– Calgary Sport Tourism Authority

– GK Elite Sportswear

– Boulevard Travel

– Skyline Athletics

– Future Fundraisers

– Delta Hotels

– MasterCard (GCG)

• Recreational Gymnastics Program K. Wills• Women’s Program B. Spencer• Men’s Program T. Oxley• Trampoline & Tumbling Program E. Silberg• Acro N. Lewis

• Review of the 2015-2016 Season

– Canadian Gymnastics Week 2016

– Club Visits 2016

– Rec Mentorship

– Inclusion sub committee formed

– Gymfest 2016

• Proposed 2016-2017 Season

– Canadian Gymnastics Week 2016

– Western Gymnaestrada 2017

– Inclusion Policy

– CanJump Review/Revisions

– Rec Mentorship Program

• Review of the 2015-2016 Season– Highlights

• Number of National Team members

• Notable Results

– National

– International

• Proposed 2016-2017 Season– Highlights

– Areas of Emphasis

• Review of the 2015-2016 Season– Highlights

• Number of National Team members

• Notable Results

– National

– International

• Proposed 2016-2017 Season– Highlights

– Areas of Emphasis

• Review of the 2015-2016 Season– Highlights

• Number of National Team members

• Notable Results– National

– International

• Proposed 2016-2017 Season– Highlights

– Areas of Emphasis

• Review of the 2015-2016 Season

- Highlights

• Number of National Team members

• Notable Results

- National

- International

• Proposed 2016-2017 Season- Highlights

- Areas of Emphasis

Program Area Revenues Expenses Net Budgeted

Administrative $24,729.42 $995,536.66 $(970,807.24) $(1,056,385.00)

Interdisciplinary $84,814.04 $194,260.02 $(109,445.98) $(222,500.00)

Women’s $90,968.71 $193,032.17 $(102,063.46) $(96,515.00)

Men’s $21,876.55 $64,197.86 $(42,321.31) $(49,631.00)

T&T $130,650.89 $217,661.34 $(87,010.45) $(102,347.15)

Acro $8,326.63 $19,895.56 $(11,568.93) $(17,918.00)

Recreation $30,298.10 $51,902.21 $(21,604.11) $(51,400.00)

Education - NCCP $177,053.42 $147,039.87 $30,013.55 $9,131.61

Fund Development $1,928,812.25 $435,070.33 $1,493,741.92 $1,522,511.88

Games $32,567.50 $27,595.46 $4,972.04 $(4,540.00)

Insurance $267,966.20 $277,222.92 $(9,256.72) $(2,640.00)

Events $178,583.86 $199,601.24 $(21,017.38) $(8,629.00)

Amortization - $12,139.90 $(12,139.90) $(17,000.00)

Total $2,976,647.57 $2,835,155.54 $141,492.03 $(97,861.66)

“To approve the 2015-2016

financial statements as

presented.”

“ To approve Cremers and Elliott LLP as the auditors for the 2016-2017 AGF audit.”

See attached Documents- AGF Board of Directors (M.Desmarais-Moen)

Motion: "To approve the changes to the AGF Bylaws as presented”.

Business arising.

• AGF Hosting Strategy

2017 AGF Annual General Meeting

Dates:

Friday, October 13th – Sunday, October 15th

Location:

Edmonton

Will include:

• Annual General Meeting

• AGF Awards Recognition Dinner

Additional Business arising if any.

The following individuals have been nominated to stand for election to the AGF Board.

• NOMINEE: Ingrid Meger

• NOMINEE Maya Patrie

• NOMINEE Dawn Vande Vyvere

ELECTION PROCEDURES

• Nominations will NOT be accepted from the floor at the time of the AGM. However, if there are an insufficient number of nominees then nominations will be accepted from the floor provided that two-thirds (2/3) of the eligible votes cast at the AGM agree.

• The nominee will be given the opportunity to speak for up to three (3) minutes. No more than one other individual may speak for the nominee up to a maximum of (2) minutes.

Voting

• Shall be conducted in accordance with Bylaw 6 Meetings of Members, section 9 Votes.

• At the beginning of the AGM each club will be allotted ballot(s) in accordance with the number of votes they possess (Bylaw 6 Meetings of Members, section 6.10 Right to Vote).

• Directors at Large, the candidates receiving the highest number of votes shall be elected. If a tie occurs additional ballots shall be cast until one candidate receives a majority.

• All ballots will be destroyed following the completion of the elections.

ELECTION PROCEDURES – Cont’d

In no particular order the newly elected AGF Directors are:

• _________________________

• _________________________

• _________________________

Motion: “To destroy all ballots.”

“To adjourn the October 15th, 2016

Annual General Meeting at _____.”