2016 04-05 Town Council Meeting OCRBKMK

AGENDA VERNON TOWN COUNCIL

REGULAR MEETING TOWN HALL - 14 PARK PLACE - 3rd Floor

VERNON, CONNECTICUT

TUESDAY, APRIL 5, 2016 7:30 P.M.

A.) PLEDGE OF ALLEGIANCE

B.) ROLL CALL

C.) CITIZENS FORUM

D.) EXECUTIVE SESSION

E.) PUBLIC HEARING

F.) PRESENTATIONS BY THE ADMINISTRATION

Mayor Daniel A. Champagne to make a presentation to the Town Council on various topics.

G.) ACTION ON CONSENT AGENDA

C b Request for the approval Tax Refunds for Prior and Current Year (s) . (A copy of a memorandum from Terry Hjarne, Collector of Revenue, to John D. Ward, Town Administrator dated March 22,2016 is included in the Council packet.)

PROPOSED MOTION:

THE TOWN COUNCIL HEREBY APPROVES TWO (2) PRIOR YEAR TAX REFUNDS FOR A TOTAL OF $630.32 AND THREE (3) CURRENT YEAR TAX REFUNDS FOR A TOTAL OF $1985.82, AS OUTLINED IN THE MEMORANDUM FROM TERRY HJARNE, COLLECTOR OF REVENUE TO JOHN D. WARD, TOWN ADMINISTRATOR DATED MARCH 22,2016.

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C 2. Request the Town Council approve Mayor Daniel A. Champagne's reappointment of Richard J. Quinn, (D), 110 Main Street, Talcottville, Connecticut as a regular member of the Historic Properties Commission, said term to commence on April 6, 2016 and expires on April 5, 2021. (A copy of Mr. Quinn's resume is included for Council review.)

PROPOSED MOTION

PURSUANT TO ORDINANCE NO. 185 (TOWN CODE SEC. 2-122) THE TOWN COUNCIL HEREBY APPROVES MAYOR DANIEL A. CHAMPAGNE'S REAPPOINTMENT OF RICHARD J. QUINN, (D), 110 MAIN STREET, TALCOTTVILLE, CONNECTICUT AS A REGULAR MEMBER OF THE HISTORIC PROPERTIES COMMISSION FOR A TERM TO COMMENCE ON APRIL 6,2016 AND ENDS ON APRIL 5, 2021.

H.) DISCUSSION OF PULLED CONSENT ITEMS

I.) PENDING BUSINESS

1. Follow up information relative to the Information Technology VOIP Project. (See memorandum from Robert Sigan, Director of Information Technologies dated March 23,2016 to John D. Ward, Town Administrator relative to same.)

J.) NEW BUSINESS

1. Request the Town Council allllrove a bid waiver for the Town's Health Insurance. (See memorandum from John D. Ward, Town Administrator dated March 29,2016 to Mayor Daniel A. Champagne and the Vernon Town Council relative to same.)

PROPOSED RESOLUTION

THE TOWN COUNCIL HEREBY RESOLVES IN ACCORDANCE WITH CHAPTER TWELVE (XII) SECTION NINE (9) OF THE VERNON TOWN CHARTER, THAT IT IS IN THE BEST INTEREST OF THE TOWN TO (1) WAIVE THE TRADITIONAL SEALED BID REQUIREMENTS FOR OBTAINING HEALTH INSURANCE SERVICES, AND HEREBY AUTHORIZES CONNECTICUTCARE, INC., FARMINGTON, CONNECTICUT, TO SERVE AS HEALTH INSURANCE PROVIDER TO THE TOWN OF VERNON AND; (2) AUTHORIZES THE TOWN ADMINISTRATOR JOHN D. WARD AS THE MAYOR'S DESIGNEE TO EXECUTE ANY INSTRUMENT (S) TO THAT EFFECT ON BEHALF OF THE TOWN OF VERNON.

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2. Request the Town Council approve the Non-Emergency Interagency Agreement relative to cross-jurisdictional swearing in between the Towns of Manchester, South Windsor and Vernon Police Departments.

PROPOSED MOTION

THE VERNON TOWN COUNCIL HEREBY APPROVES THE NONEMERGENCY INTERAGENCY AGREEMENT BETWEEN THE TOWNS OF SOUTH WINDSOR, MANCHESTER AND VERNON FOR THE PERFORMANCE OF LAW ENFORCEMENT AND POLICE SERVICES, AND FURTHER AUTHORIZES TOWN ADMINISTRATOR JOHN D. WARD TO EXECUTE SAID AGREEMENT.

3. Request the Town Council approve a bid waiver for establishment of a new Fitness Trail in memory of Mikey Shea, with funds donated by his mother Lauren Lalancette. (See memorandum from John D. Ward, Town Administrator to Mayor Daniel A. Champagne and Vernon Town Council dated March 29, 2016. Also included is a drawing of the trail for your review.)

PROPOSED RESOLUTION

THE TOWN COUNCIL HEREBY RESOLVES IN ACCORDANCE WITH CHAPTER TWELVE (XII) SECTION NINE (9) OF THE TOWN CHARTER, THAT IT IS IN THE BEST INTEREST OF THE TOWN TO WAIVE THE TRADITIONAL SEALED BID REQUIREMENTS FOR OBTAINING FITNESS EQUIPMENT FOR PLACEMENT ON THE MIKEY SHEA FITNESS TRAIL, FROM ULTIPLAY PARKS AND PLAYGROUNDS, AND HEREBY AUTHORIZES THE INTERIM DIRECTOR OF PARKS AND RECREATION DEPARTMENT STEPHEN KRAJEWSKI TO PURCHASE SAID EQUIPMENT ON BEHALF OF THE TOWN OF VERNON, FOR AN AMOUNT NOT TO EXCEED $25,000.00.

4. Request approval from the Town Council to abate property taxes on leased computer equipment. (See memorandum from James M. Luddecke, Finance Officer and Treasurer dated March 30, 2016 to John D. Ward, Town Administrator relative to same.)

PROPOSED MOTION

THE TOWN COUNCIL HEREBY RESOLVES, IN ACCORDANCE WITH SECTION 12-81t OF THE STATE OF CONNECTICUT GENERAL STATUTES, TO ABATE THE PERSONAL PROPERTY TAXES ON THE INFORMATION TECHNOLOGY EQUIPMENT TO BE LEASED FROM VAR TECHNOLOGY FINANCE PERTAINING TO THE EQUIPMENT INCLUDED IN THE METROPOLITAN AREA CLUSTER, AS PROVIDED BY GovCONNECTION, INC. PER

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CONTRACT NUMBER 1072. THIS ABATEMENT IS FOR 100% OF THE PERSONAL PROPERTY TAXES FOR THE FIVE-YEAR TERM OF THE LEASE AGREEMENT. AND FURTHER, AUTHORIZES THE TOWN ADMINISTRATOR, TO EXECUTE ON BEHALF OF THE TOWN OF VERNON ANY INSTRUMENT{S) TO THAT EFFECT.

5. Request the Town Council approve the resolution adding roads for inclusion into the Road Bond. (See memorandum from John D. Ward, Town Administrator to Mayor Daniel A. Champagne and the Vernon Town Council relative to same. Also included is the resolution relative to same.)

PROPOSED RESOLUTION

THE VERNON TOWN COUNCIL HEREBY APPROVES THE RESOLUTION ENTITLED, "HEREBY RESOLVED AS OF APRIL 5, 2016, THE TOWN COUNCIL MODIFIES THE SCOPE OF ORDINANCE #299 ROAD RECONSTRUCTION AND IMPROVEMENTS, BY ADDING RESERVOIR ROAD, FISH AND GAME ROAD, PHOENIX STREET THE BOLTON LAKE GROUP OF ROADS TO THE PROJECT." AS PRESENTED.

K.) INTRODUCTION OF ORDINANCE

1. Request the Town Council consider the proposed ordinance entitled "An Act Concerning Panhandling", and scheduling a public hearing for same. (See memorandum dated March 29, 2016 from John D. Ward, Town Administrator to Mayor Daniel A. Champagne and the Vernon Town Council relative to same. Copy of the Ordinance is included for Council review.)

PROPOSED MOTION

THE VERNON TOWN COUNCIL HEREBY SCHEDULES A PUBLIC HEARING TO HEAR COMMENT AND ANSWER QUESTIONS RELATIVE TO A PROPOSED ORDINANCE ENTITLED "AN ACT CONCERNING PANHANDLING," ON APRIL 19, 2016, AT 7:40 PM, THIRD FLOOR, MEMORIAL BUILDING, 14 PARK PLACE, VERNON, CONNECTICUT.

L.) ACTION ON ORDINANCE(S) PREVIOUSLY PRESENTED

M.) IDENTIFICATION/ADOPTION OF ADDITIONAL AGENDA ITEMS

N.) DISCUSSION OF ADDITIONAL ITEMS AND INFORMATIONAL ITEMS

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0.) ADOPTION OF MINUTES

THE TOWN COUNCIL WAIVES THE READING OF THE MINUTES OF THE REGULAR TOWN COUNCIL MEETING OF MARCH 15, 2016 AND THAT MINUTES OF SAID MEETING BE APPROVED.

THE TOWN COUNCIL WAIVES THE READING OF THE MINUTES OF THE SPECIAL BUDGET TOWN COUNCIL MEETING OF MARCH 19, 2016 AND THAT MINUTES OF SAID MEETING BE APPROVED.






P.) INFORMATIONAL ITEMS. PETITIONS, COMMUNICATIONS, CORRESPONDENCE, REPORTS, ETC. NOT REQUIRING ACTION.

1. Monthly Report - February, 2016 for the Vernon Town Clerk, as submitted by Bernice K. Dixon, Town Clerk.

Q) ADJOURNMENT

FROM DEPARTMENT/NAME

PROPOSED ITEM

SUBJECT

ACTION REQUESTED

BACKGROUND INFORMATION

APPROPRIATION REQUIRED?

LIST OF SUPPORTING DOCUMENTATION

WORDING PROPOSED MOTION

-* CO N S EINiJ?nn d TOWN OF VERNON

DEPARTMENT SUBMISSION FOR TOWN COUNCIL AGENDA

ICOLLECTOR OF REVENUE

rAXREFUNDS

rAXREFUNDS

REQUEST FOR TAX REFUNDS FOR CURRENT YEARS. (A COPY OF A MEMORANDUM FROM TERRY HJARNE, COLLECTOR OF REVENUE, TO JOHN D WARD, TOWN ADMINISTRATOR DATED I 3/22/16

IS INCLUDED IN THE COUNCIL PACKET.) _ _ _. .___

(!;NO OYES AMOUNT SOUGHT 11-----... -.. ----..

THE TOWN COUNCIL HEREBY APPROVES C' TAX REFUND(S) FOR PRIOR YEAR S TAXES

TOTALING , AND ~- -TAX REFUND(S) FOR CURRENT YEAR 1630.32! ~

TOTALING b_=-8~~~~ ___ J AS OUTLINED IN THE MEMORANDUM FROM TERRY HJARNE,

COLLECTOR OF REVENUE TO JOHN D WARD, TOWN ADMINISTRATOR DATED

VERNON-crGOV ONTHEMOVE TOWN OF VERNON

1

Terry Hjarne CCMC Collector of Revenue

TO:

FROM:

DATE:

SUBJECT:

PRIOR YEARS:

John Ward, Town Administrator

Terry Hjame, Collector of Revenue

March 22, 2016

Refunds for Town Council Approval

8 Park Place, VERNON, cr 06056 Tel: (860) 870·3660 Fax: (860) 870-3585

E-mail: [email protected]

Byrd James C ............................................................................................................................................. 565.38 Assessor's Correction - Duplicate paid in New Britain

Millett Timothy J ........................................................................................................................................... 64.94 Taxpayer Paid Too Much

CURRENT YEAR: 2014 GRAND LIST

Leretta LLC ............................................................................................................................................... 1652.09 Paid in Error by Service Company

Joo Jaeeun ................................................................................................................................................. 193.78 Taxpayer Paid Too Much

Centeno Jason M ....................................................................................................................................... 139.95 Assessor's Correction - Vehicle Totaled

(2) Prior Year Overpayments ........................................................... $630.3Z (3)Current Overpayments ................................................................. $1,985.82

Cc: James Luddecke TXP16101 TXC16101

RESUME FOR APPOINTMENT TO A TOWN OF VERNON AGENCY,

BOARD, COMMITTEE, COMMISSION OR AUTHORITY

Name: t:/C~&A/lt/ 'J. C? U/~/U ,

Address: //0 /J?r71/~ >/- 1·~LctJr/z/l/i!l~) t'r Ott 06£

Home Telephone: <ift-tJ - 57;£, -O~Oi Work Telephone: (C) 9/6 -5-OO;L

Educational Background: /35/4'1S ("'I>.-I-/$L ("~,.vA;, Sb/€ .tlrt.(~IU(.iZ , t f::i, cJ x. II' /?I. a .-A 4~ ~/t/"(/t.J0 o~ /-t-v.'V {oc(/c "-/

).(/0 6 ~ /' re .IY"f(. 1- { tP/'V.fU' /!--,4;v!- . f. /.J" (. Employment Experience: / '19(J - ). 00 t. _ Et?5f/A1-.e;-kJ7:t;:I Alit Sc J ,II.</ij - r~/,v{'?~ -

( 'It?,).. - 19"'1t?- S CJ01-?t5 ~6~; 5C!/L-L~ - ;::;'/,'Vcya;L / f7/ - / r <6;Z -- j/ --l--In-t1'1.1~i;;~ S~/h.! - Ur,JH-tcC&t

C~,4(.eIJ?#tv· ft~~h{1--)tl1J j'l'7lCifL-;2 000 - ,;LOOLj-Civic Activity:

Personal Datal Comments:

Political AffIliation:

~Democrat 0 Republican 0 UnaffIliated o Other

I hereby request that I be considered for appointment to:

!It;htel c (j rJ7 frll..5..r ( tJ,v

Date: J/.?"'ILP(! 8'j 2A2? Signature: d¢..td ~ This fonn should be returned to: Office ofthe Mayor, Memorial Building, 14 Park Place, mon, CT 06066.

Please list any other Commission, Committee, or Authority that you are a member of:

Tfyou were not appointed to a Town of Vernon Commission, would you like your resume distributed to the local Non-Profit Agencies?

o Yes No

For Office Use Only:

Commission or Committee Appointment: ________________________ _

Term #1 From: _________ To: _______ _

Term #2 From: To:

DUn-expired 0 Expired

DUn-expired 0 Expired

VERNON-CT.GOV

TO:

FROM:

DATE:

RE:

ONmEMOVE

Mayor Daniel A. Champagne Vernon Town Council

John D. Ward, Town Adrninis~fJ WmJ March 30,2016

Report Back: Town wide new VOIP telephone system

14 Park Place, Vernon Connecticut (860) 870-3665

Daniel A. Champagne Mayor

(860) 870-3600

On May 19,2015, Administration requested funding for Town and School Improvement Projects, including a Town-wide new VOIP telephone system for the Town and Vernon Public Schools. During the approval of resolution, the Council requested a report back on the phone system after it went out to bid.

Eleven responses to Its Request for Proposals ("RFP") were received. Mr. Sigan, the Director of IT and his staff and consultant reviewed the responses and narrowed the vendor's down by cost, services agreements, project management, qualifications, references and incident response. The recommended vendor is Carousel Industries as they met or exceeded the RFP requirements and provided the best value over the next ten years at the lowest cost. The attached spreadsheet reflects the numbers associated with this vendor's proposal. (Please see the attached memorandum from Mr. Sigan, dated March 23,2016).

Carousel Industries will be notified of their selection, subject to finalization of the contract. Phase 1 will start this summer and will include the Town Hall, Annex, Senior Center, Building and Planning, Engineering, BOE and Youth services. After the first phase is completed and working without issues, Phase 2 will be stm1ed. It will include the remaining Town buildings and Vernon public schools. The project is estimated to take 4-7 months to complete.

14 Park Place Vernon, CT 06066 Tel: (860) 870-3665 Fax: (860) 870-3580

www.vernon-ct.gov

TOWN OF VERNON

TO:

OFFICE OF THE TOWN ADMINISTRATOR

John D. Ward, Town Administrator

14 PARK PLACE, VERNON, CT06066 Tel: (860) 870-3665 Fax: (860) 870-3580

E-mail: [email protected]

FROM: Robert Sigan, Director of Information Technologies

DATE: March 23, 2016

RE: Town wide new telephone system

We finished reviewing the eleven bids received in response to the PBX System and Associated Peripheral Replacement contract #1080. We narrowed the vendor's down by cost, services agreements, project management, qualifications, references and incident response. The recommended vendor is Carousel Industries as they met or exceeded the RFP requirements and provided the best value over the next ten years or more. The attached spreadsheet reflects the numbers associated with this vendor's proposal.

Upon reviewing Carousel Industries, they are a Platinum partner with Avaya, which is the highest level, achieved. They provide incident response for the Police department 24x7x365 with level 4 Avaya tech on site at a (NOC) Network Operations Center 24x7, which is vital to the town's public safety. In addition, they provided project management with detailed escalation procedures and processes. They have over one thousand employees and over two hundred and fifty service technicians. They have prior knowledge with working with multiple Towns and schools such as Town of Groton, Town of Stonington, Town of Ellington, Travelers, The Hartford, UCONN and Meriden schools.

We would like to continue to move forward with this vendor with your approval.

Robert Sigan Director of Information Technology

RFP# 1

Draft #1 Unapproved Minutes

ENTITLED "SIDEWALK MAINTENANCE AGREEMENT" RELATIVE TO THE STATE BRIDGE PROGRAM - PROJECT 146-196, BRIDGE #05588 IN VERNON - CT ROUTE 74 OVER THE HOCKANUM RIVER, FOR THE INSTALLATION OF CONCRETE SIDEWALKS.

Council Member Wakefield. seconded by Council Member Kopec made a motion to authorize Mayor Daniel A. Champagne to sign the agreement entitled "Sidewalk Maintenance Agreement" relative to Project 146-196. Bridge #05588, Motion carried unanimously.

2) Update and discussion regarding Year to Date Revenue and Expenditures report from Finance Officer James M. Luddecke for Fiscal Year 2014-2015.

NO MOTION PROPOSED

Finance Director, James luddecke provided an update and was available to answer questions. Discussion took place.

3) Request the Town Council approve the May 19, 2015 Resolution. to modify the scope of the Road Reconstruction and Improvement ordinance by adding Bamforth Road, Cemetery Road and the lower section of Hatch Hill Road. (See memorandum attached for Council review.)

PROPOSED MOTION

THE TOWN COUNCIL HEREBY APPROVES THE MAY 19, 2015 RESOLUTION TO MODIFY THE SCOPE OF ORDINANCE #299 - ROAD RECONSTRUCTION AND IMPROVEMENTS, BY ADDING BAM FORTH ROAD, CEMETERY ROAD AND HATCH HILL ROAD TO THE PROJECT.

Council Member Wakefield, seconded by Council Member Kopec made a motion to approve the May 19, 2015 resolution to modify the scope of Ordinance #299 to add Bamforth Road, Cemetery Road and Hatch Hill Road to the project. Public Works Director, Robert Kleinhans made a presentation and was available to answer questions. Discussion took place. Motion passed unanimously.

4) Request the Town Council approve the the transfer within Capital

~. Projects Fund for Town and School Improvement Projects. (See memorandum from James M. Luddecke, Finance Officer and Treasurer dated May 13,2015 relative to same.)

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RESOLVED, THE TOWN COUNCIL HEREBY AUTHORIZES THE TRANSFER OF $815,900.00 FROM THE CAPITAL PROJECTS FUND - ORDINANCE 257. ROCKVILLE HIGH SCHOOL ADDITIONS AND RENOVATIONS; AND THE TRANSFER OF $623,100.00 FROM THE CAPITAL PROJECTS FUND ORDINANCE #260, VARIOUS ELEMENTARY SCHOOL ADDITIONS AND RENOVATIONS; FOR A COMBINED TOTAL OF $1,439,000.00; TO THE CAPITAL PROJECTS FUND - TOWN AND SCHOOL IMPROVEMENT PROJECTS. THESE FUNDS ARE TO BE COMMITTED TO THE PAVING OF THE VERNON CENTER MIDDLE SCHOOL PARKING LOTS IN THE AMOUNT OF $332,000.00; THE REPLACEMENT OF THE TOWN-WIDE TELEPHONE SYSTEM IN THE AMOUNT OF $500,000.00; THE GENERATOR UPGRADE AND EXPANSION FOR THE MEMORIAL BUILDING. ANNEX AND THE SENIOR CENTER IN THE AMOUNT OF $363,000.00; AND THE COMPLETION OF THE WEST MAIN STREET BRIDGE PROJECT IN THE AMOUNT OF $244,000.00.

Council Member Wakefield. seconded by Council Member Kopec made a motion to approve the above resolution as read. Data Processing Director, Robert Sigan and James Luddecke were available to answer questions. Council Member Winkler, seconded by Council Member Schaefer, proposed an amendment to remove $500,000 for the replacement of the town-wide telephone system. Discussion took place. Council Member Winkler, seconded by Council Member Schaefer, withdrew the proposed amendment

8:35 PM RECESS 8:45PM RECONVENED

Council Member Campbell, seconded by Council Member Wakefield made a motion to approve the resolution with an amendment that when the RFPs for the telephone system come back with a contract, this item win come back to the town council for approval. Council Member Winkler made a friendly amendment to state "prior to the contract being signed." Discussion took place. Amendment carried unanimously.

Main motion. as amended, carried unanimously.

5) Request the Town Council authorize Mayor Daniel A. Champagp.e to execute any and all documents related to the Collaborative Agreement for the Graustein Discovery Grant application for 2015-2016. (See memorandum from AIan Slobodien, Director of Youth Services relative to same attached to the agenda for review.)

Page 4 of7

Office of the Town Adminis

VERNON-CT.GOV ONTHEMOVE

TO: Mayor Daniel A. Champagne Vernon Town Council Daniel A. Champagne

Mayor

FROM: John D. Ward, Town AdminiS~nW~ (860) 870-3600

DATE: March 29,2016

RE: Request for Bid Waiver for Health Insurance with ConnectiCare

The town's Health Insurance broker, USI Insurances Services has secured a reduction in Health Insurance costs to the town for the next year with the town's current health insurance provider, ConnectiCare.

For the next fiscal year, the town will see a zero percent (0%) increase in costs for the Board of Education side and a negative four percent (-4%) decrease for the Town of Vernon side. As such, not only will the town see a cost savings, but also it will provide continuity of health insurance to its employees with no disruption to coverage and service. This offer of renewal at reduced premiums was obtained due to the Broker's marketing of the Town's business without utilizing an official bid process.

I am therefore requesting the Council approve a bid waiver for Health Insurance coverage with ConnectiCare as follows:

PROPOSED RESOLUTION:

THE TOWN COUNCIL HEREBY RESOLVES IN ACCORDANCE WITH CHAPTER

TWELVE (XII) SECTION NINE (9) OF THE TOWN CHARTER, THAT IT IS IN THE

BEST INTEREST OF THE TOWN TO: (1) WAIVE THE TRADITIONAL BID

REQUIREMENTS FOR OBTAINING HEALTH INSURANCE SERVICES, AND

HEREBY AUTHORIZES CONNECTICARE, INC. FARMINGTON,

CONNECTICUT, TO SERVE AS HEALTH INSURANCE PROVIDER FOR THE

TOWN OF VERNON, AND; (2) AUTHORIZES THE TOWN ADMINISTRATOR

JOHN D. WARD AS THE MAYOR'S DESIGNEE TO EXECUTE ANY

INSTRUMENT(S) TO THAT EFFECT ON BEHALF OF THE TOWN OF VERNON.


www.vernon-ct.gov

r

Office of the Town Administrator

VERNON-CT.GOV ON THE MOVE

TO: Mayor Daniel A. Champagne Vernon Town Council Daniel A. Champagne

Mayor FROM:

DATE:

RE:

(860) 870-3600

March 30, 2016

Non-Emergency Interagency Agreement - Cross-jurisdictional Swearing in Manchester, South Windsor, and Vernon Police Departments

Attached you will find a proposed agreement for the cross jurisdiction swearing in of Manchester, South Windsor and Vernon police officers.

In 2008, the Manchester Police and the South Windsor Police Departments entered into a similar agreement to resolve jurisdictional issues around the mall area (see attached). Both the South Windsor Town Council and the Manchester Board of Directors approved this agreement.

Since that time, it has become common for Vernon, Manchester, and South Windsor Police, to provide reciprocal coverage for during special events. For example, Vernon sends officers to the Manchester Road race and the South Windsor leg of the Hartford Marathon. In return, Vernon receives their assistance for the July in the Sky event. Vernon also has jurisdictional issues at Motel 6 where property line boundaries are shared between two towns.

SWPD and MPD have developed a regional approach to mutual assistance and the attached agreement would put Vernon's officers on solid jurisdictional ground, similar to the agreements that East Central Narcotics and metro traffic operate under. The Chiefs of the respective departments also support the proposed expansion of the Manchester/South Windsor agreement.

I am requesting the Council approve this agreement, in order that all parties may execute prior to the July in the Sky event.

JDW/lsc

PROPOSED MOTION:

THE VERNON TOWN COUNCIL HEREBY APPROVES THE NON-EMERGENCY INTERAGENCY AGREEMENT BETWEEN THE TOWNS OF SOUTH WINDSOR, MANCHESTER, AND VERNON FOR THE PERFORMANCE OF LA W ENFORCEMENT AND POLICE SERVICES, AND FURTHER AUTHORIZES TOWN ADMINISTRATOR JOHN D. WARD TO EXECUTE SAID AGREEMENT.

14 Park Place Vernon, CT 06066 'reI: (860) 870-3665 Fax: (860) 870-3580

www.vernon-ct.gov

TOWNS OF SOUTH WINDSOR, MANCHESTER, AND VERNON

NON-EMERGENCY INTERAGENCY AGREEMENT

WHEREAS, Connecticut General Statute §7-148cc authorizes two or more municipalities to jointly perform any function that each municipality may perform separately under any provisions of the general statutes of any special act, charter, or home rule ordinance upon entering into an agreement to such effect with other municipalities;

WHEREAS, e.G.S §7-148cc requires that any such agreement be approved by each participating municipality in the same manner as ordinances are approved or, if no ordinances are approved, in the same manner as the budget is approved;

WHEREAS, the undersigned municipalities recognize the benefits of joining together for the performance of law enforcement and police services;

WHEREAS, the undersigned municipalities find that entering into such as agreement is necessary and beneficial for the delivery of more effective and efficient police services to the citizens of their respective municipalities and have followed the approved process outlined above; and

WHEREAS, the undersigned municipalities wish to cooperate in the joint performance of law enforcement and police services by granting full powers of arrest to full-time sworn police officers of participating municipalities.

NOW, THEREFORE, it is agreed by and between the municipalities signing this agreement by their respective chief executive officers, duly authorized, as follows:

1) The undersigned municipalities hereby grant to all full-time sworn police (peace) officers, as defined in subdivision (9) of section 53a-3 of the Connecticut General Statutes, from other municipalities participating in this agreement ("participating municipalities") the power to act or arrest, without previous complaint or warrant, any person for any offense when such offense is committed in their presence or upon speedy information of others.

2) The Police Chiefs of the municipalities participating in this agreement shall constitute an oversight board for the administration and performance as outlined in this agreement. This board is authorized to administer the processes and procedures of this agreement and may modify these procedures as necessary to insure efficient and effective operation.

3) The services performed under this agreement shall be deemed to be for public and governmental purposes, and all immunities from liability enjoyed by the municipality within its boundaries shall be extended to its participation under this agreement outside its boundaries.

4) Any police officer as defined in subsection (1) of this agreement shall have the same powers, duties, privileges and immunities as are conferred on the police officers of any participating municipality in whose jurisdiction he/she is operating.

5) Each participating municipality agrees that it shall be responsible for all costs it incurs as a result of participation in this agreement, whether monetary or in the form of goods or services. Such costs may include, but are not limited to:

a) The actual payroll, including overtime, of the agency's personnel participating in this agreement. b) The replacement or repair cost of any equipment lost, destroyed, damaged or made unavailable

as a result of acting under the terms of this agreement. c) Fuel and maintenance costs for any vehicles and equipment. d) Training costs arising from participation in this agreement.

e) Worker's Compensation claims pursuant to Connecticut General Statutes §§31-275 through 31-355a.

f) Awards for death, disability, injury to employees acting under this agreement or related activities to the extent that such awards exceed Worker's Compensation coverage.

g) Survivor's benefits pursuant to Connecticut General Statute §7-323e. h) Heart and hypertension claims pursuant to Connecticut General Statute §7-433c. i) Costs arising from agreements, contracts or obligations the municipality entered into prior to

entering this agreement.

6) Each participating municipality shall indemnify and hold harmless the other municipalities participating in this agreement from all third party death, injury or property damage claims arising from, and solely identifiable to, the negligent acts of one or more of the participating municipalities. Each municipality is liable only for its percentage of liability as determined by the courts in instances where the identity of the negligent actor cannot be determined.

7) Not later than five (5) years from the effective date of this agreement, and every five (5) years thereafter, the effectiveness of this agreement shall be reviewed by the body which approved the agreement for each participating municipality.

8) Any participating municipality may withdraw from this compact by giving thirty (30) days written notice to all the other participating municipalities. Withdrawal of one or more participants shall not void the compact so long as two or more participants remain active in the compact.

Matthew B. Galligan Town Manager Town of South Windsor, CT As approved by the South Windsor Town Council at its regular meeting on

Scott Shanley General Manager Town of Manchester, CT As approved by the Manchester Board of Directors at its regular meeting on

John D. Ward Town Administrator Town of Vernon, CT As approved by the Vernon Town Council at its regular meeting on

Date

Date

Date

, ..

TOWNS OF SOUTH WINDSOR AND MANCHESTER NON-EMERGENCY INTERAGENCY AGREEMENT

WHEREAS, Connecticut General Statute §7-148cc authorizes two or more municipalities to Jointly perform any function that each municipality may perform separately under any provisions of the general statutes or any special act, charter, or home rule ordinance upon entering into an agreement to such effect with other municipalities;

WHEREAS, C.G.8 §7-148cc requires that any such agreement be approved by each participating municipality in the same manner as ordinances are approved or, if no ordinances are approved, In the same manner as the budget is approved;

WHEREAS, the undersigned municipalities recognize the beneffls of joining together for the performance of law enforcement and police services; ,

WHEREAS, the undersigned municipalities find that entering Into such an agreement is necessary and beneficial for the delivery of more effective and efficient police services to the citizens of their respective municipalities and have followed the approved process outlined above; and

WHEREAS; the undersigned municipalities wish to cooperate In the Joint performance of law enforcement and police services by granting full powers of arrest to fuJI-time sworn police officers of participating municipalities.

NOW, THEREFORE, it is agreed by and between the municipalities signing this agreement by their respective chief executive officers, duly authorized, as follows:

1) The undersigned municipalities hereby grant to all full-time sworn police (peace) officers, as defined in subdivision (9) of section 53a-3 of the Connecticut General Statutes, from other municipalities participating in this agreement ("participating municipalities") the power to act or arrest, without previous complaint or warrant, any person for any offense when such offense Is committed in their presence or upon speedy information of others.

2) The Police ChIefs of the municipalHles participating In this agreement shaff constitute an oversight board for the administration and performance as outlined in this agreement This board is authorized to administer the processes 'and procedures of this agreement and may modify these procedures as necessary to insure efficient and effective operation.

3) The services perfonned under this agreement shall be deemed to be for public and governmental purposes, and all Immunities from liability enjoyed by the municipality within Its boundaries .shall be extended to its participation under this agreement outside Its boundaries.

4) Any police officer as defined in subsection (1) of this agreement shall have the same powers, duties, privileges and Immunities as are conferred on the police officers of any participating municipality in whose jurisdiction he/she is operating.

5) Each participating municipality agrees that It shaff be responsible for all costs It incurs as a result of participation in this agreement, whether monetary or in the form of goods or services. Such costs may include, but are not limited to:

a) The actual payroll, Including overtime, of the agency's personnel participating in this agreement.

b) The replacement or repair cost for any equipment lost. destroyed, damaged or made unavailable as a result of acting under the terms of this agreement.

c) Fuel and maintenance costs for any vehicles and equipment. d) TrainIng costs arIsing from participation In this agreement. e) Worker'S Compensation claims pursuant to Connecticut General Statutes §§31-

275 through 31-355a. f) Awards for death. disability. injury to employees acting under this agreement or

related activities to the extent that such awards exceed Workers Compensation coverage.

g) Survivor's benefits pursuant to Connecticut General Statute §7-323e. h) Heart and hypertension claims pursuant to Connecticut General Statute §7-433c. i) Costs arising from agreements. contracts or obligations the municipality entered

Into prIor to entering this agreement.

6) Each partiCipating munlclpalHy shall indemnify and hold harmless the other municipalities participating in this agreement from aI/ third party death, injury or property damage claims arising from, and solely identifiable to, the negligent acts of one or more of the participating munic/paUtles. Each municipality is liable only for its percentage of liability as determined by the courts In Instances where the identity of the negligent actor cannot be determined.

7) Not later than five (5) years from the effective date of this agreement, and every five (5) years thereafter, the effectiveness of this agreement shall be reviewed by the body which approved the agreement for each participating municipality.

8) Any participating municipality may withdraw from this compact by giving thirty (30) days written notice to all the other participating municipalities. Withdrawal of one or more participants shan not void the compact so long as two or more participants remain active In the compact.

Matthew B. Galligan Town Manager Town of South Windsor, CT

Date I

As approved by the South Windsor Town Council at its regular meeting dn June 20, 2005.

~.~ 3/ .. "/'8 Scott Shanley Date General Manager Town of Manchester, CT As approved by the Manchester Board of Directors at its regular meeting on March 6, 2007

VERNON-CT.GOV

TO:

FROM:

DATE:

ONTHEMOVE

Mayor Daniel A. Champagne Vernon Town Council

John D. Ward, Town Administrator

March 29,2016

N£l"" bI,ltfl.'Dl ~rkQJJ/~1

(860) 870-3665


(860) 8703600

RE: Request for Bid Waiver - Purchase of Fitness Trail Equipment

At the suggestion of Mayor Champagne, the Parks and Recreation Department has developing a fitness trail for the Town. The project will consist of eight stations and will be located at Dart Hill Park. Mrs. Lauren Lalancette has very generously offered to underwrite the project in memory of her son Michael Shea. bequeathed $25,000 for the purchase of fitness equipment to be placed on the Dart Hill Park trail.

In order to proceed with the establishment of the trial for the summer months, the next step is the purchase of equipment. Interim Director Steve Krajewski and former Director Dinnie, with the assistance of a consultant, recommend the following equipment be purchased. Mrs. Lalancette concurs with the choices. The proposed vendor is UltiPlay Parks and Playgrounds.

ITEM PRICE Energi Prime Station 5 (Core torso balance) $3,250

LifeTraiI Weighted Squat Station with $3,465 weights Energi Prime Station 3, (squat, dip and push $2,900 up) Overhead Ladder with Parallel Bars $1,153 Energi Prime Station 4, (Agility and core $3,000 exercise) LifeTrail Wobble Board Station, Balance and $2,150 movement core LifeTrail Overhead Press Station with $3,600 Weights Energi Prime Station 2, (Angle bars, pulling $3,650 movements, back and hurdle exercises TOTAL $23,168

I am therefore requesting the Council approve a bid waiver for the purchase of the fitness equipment


www.vernon-ct.gov

Page 2 of2

ONTHEMOVE Town Administrator

John D. Ward

PROPOSED MOTION:

THE TOWN COUNCIL HEREBY RESOLVES IN ACCORDANCE WITH CHAPTER

TWELVE (XII) SECTION NINE (9) OF THE TOWN CHARTER, THAT IT IS IN THE

BEST INTEREST OF THE TOWN TO WAIVE THE TRADITIONAL SEALED BID

REQUIREMENTS FOR OBTAINING FITNESS EQUIPMENT FOR PLACEMENT

ON THE MIKEY SHEA FITNESS TRAIL, FROM ULTIPLAY PARKS AND

PLAYGROUNDS AND HEREBY AUTHORIZES THE INTERIM DIRECTOR OF

THE PARKS AND RECREATION DEPARTMENT, STEPHEN KRAJEWSKI TO

PURCHASE SAID EQUIPMENT ON BEHALF OF THE TOWN OF VERNON, FOR

AN AMOUNT NOT TO EXCEED $ 25,000.

JDW: lsc

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UlTlPLAY PARK&. PLAYGROUNDS, INC.

P.O. BoJ;374 Uxbridge. MA 01569

fl66.575-PlAY

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FROM DEPARTMENT/NAME

PROPOSED ITEM

SUBJECT

ACTION REQUESTED

BACKGROUND INFORMATION

APPROPRIATION REQUIRED?

LIST OF SUPPORTING DOCUMENTATION

WORDING PROPOSED MOTION

TOWN OF VERNi\UHJ\/ R"S· .. J:;J. DEPARTMENT SUBMIssi6'NtOlt' INESS -(

TOWN COUNCIL AGENDA

IFinance - Administration

I Personal Property Tax Abatement

Request approval to abate property taxes on leased computer equipment

To approve personal property tax abatement for leased computer equipment.

The Town of Vernon went out to bid to replace the computer configuration, aka the Metropolitan Area Cluster, at the Data Center. The low and responsible bid went to GovConnection, Inc. of Merrimack, New Hampshire. A summary of the equipment provided is attached. As with the last contract for computer equipment, the Town's intention is to enter into an operating lease, and return the equipment at the end of a five-year term, as opposed to purchasing and owning the devices. Included within the bid proposal from GovConnection, the leasing firm ofVARTechnology Finance of Mesquite, Texas was selected. The Town negotiated the terms with VAR and among several items, an abatement of the personal property taxes has been determined.

le NO rYES AMOUNT SOUGHT

Memo from Finance Officer and Treasurer.

THE TOWN COUNCIL HEREBY RESOLVES, IN ACCORDANCE WITH SECTION 12-81t OF THE STATE OF CONNECTICUT GENERAL STATUTES, TO ABATE THE PERSONAL PROPERTY TAXES ON THE INFORMATION TECHNOLOGY EQUIPMENT TO BE LEASED FROM VARTECHNOLOGY FINANCE PERTAINING TOTHE EQUIPMENT INCLUDED IN THE METROPOLITAN AREA CLUSTER, AS PROVIDED BY GovConnection, INC. PER CONTRACT NUMBER 1072. THIS ABATEMENT IS FOR 100% OF THE PERSONAL PROPERTY TAXES FOR THE FIVE-YEAR TERM OF THE LEASE AGREEMENT. AND FURTHER, AUTHORIZES THE TOWN ADMINISTRATOR, TO EXECUTE ON BEHALF OF THE TOWN OF VERNON ANY INSTRUMENT(S) TO THAT EFFECT.

Town of Vernon

Memo To: John D. Ward, Town Administrator

From: James M. Luddecke, Finance Officer and Treasurer

Date: Wednesday, March 30, 2016

Finance

Re: Personal Property Abatement -Information Technology Equipment

Please request the Town Council to approve the following motion at their April 5, 2016 meeting:

THE TOWN COUNCIL HEREBY RESOLVES, IN ACCORDANCE WITH SECTION 12-81t OF

THE STATE OF CONNECTICUT GENERAL STATUTES, TO ABATE THE PERSONAL

PROPERTY TAXES ON THE INFORMATION TECHNOLOGY EQUIPMENT TO BE LEASED

FROM VAR TECHNOLOGY FINANCE PERTAINING TO THE EQUIPMENT INCLUDED IN

THE METROPOLITAN AREA CLUSTER, AS PROVIDED BY GovCONNECTION, INC. PER

CONTRACT NUMBER 1072. THIS ABATEMENT IS FOR 100% OF THE PERSONAL

PROPERTY TAXES FOR THE FIVE-YEAR TERM OF THE LEASE AGREEMENT. AND

FURTHER, AUTHORIZES THE TOWN ADMINISTRATOR, TO EXECUTE ON BEHALF OF

THE TOWN OF VERNON ANY INSTRUMENT(S) TO THAT EFFECT.

Background:

The Town of Vernon went out to bid to replace the computer configuration, aka the Metropolitan Area Cluster, at the Data Center. The low and responsible bid went to GovConnection, Inc. of Merrimack, New Hampshire. A summary of the equipment provided is attached. As with the last contract for computer equipment, the Town's intention is to enter into an operating lease, and return the equipment at the end of a five-year term, as opposed to purchasing and owning the devices. Included within the bid proposal from GovConnection, the leasing firm of VAR Technology Finance of Mesquite, Texas was selected. The Town negotiated the terms with VAR and among several items, an abatement of the personal property taxes has been determined.

Personal Property Tax Abatement:

When the Town engages in an operating lease, thereby not owning the equipment, the lessor is responsible for personal property taxes, per the net assessment and depreciated value. In the original payment schedule presented to the Town, the lessor indicated that their financing rate of 5.5 percent 1 was developed with the provision of excluding property taxes. After removing the software and certain services, the net projection of personal property taxes over a five-year term amounted to approximately $47,500.00. The subsequent negotiations with the Town, led VAR to reduce the financing rate to 4.4 percent, thereby reducing the overall costs by $29,560.40. VAR also agreed to pay the return shipping costs at the end of the contract, estimated at $8,000 to $9,0002. Considering a provision of property taxes in the original proposal, it is concluded that the personal property tax consideration is satisfied.

This approach of netting projected personal property taxes from the payment schedule and requesting an abatement of those taxes, is agreeable from a financing perspective, and is a recommended course of action. Please do not hesitate to contact me with any questions or comments that you may have.

c: Robert Sigan, Director of Information Technology

Louis Spadaccini, Town Attorney

David Wheeler, Town Assessor

1 Considered an impliCit or financing rate, as opposed to a tax exempt rate. 2 The cost of shipping back the computer equipment in February, 2016 amounted to $7,000.00, excluding the cost of disconnecting and crating the devices .

• Page 2

Appendices

CGS Section 12-81t:

Sec. 12-81t. Municipal option to abate property taxes on information technology personal property. Any municipality may, by vote of its legislative body or, in a municipality where the legislative body is a town meeting, by vote of the board of selectmen, abate up to one hundred per cent of the property

taxes due for any tax year with respect to information technology personal property.

History: P.A. 98-242 effective June 8, 1998, and applicable to assessment years of municipalities commencing on or after October 1, 1998.

Equipment:

GovConnection, Inc. Proposals

GCI Quote # Equipment Cost

23789938.1 Networking $89,829.66

23973506.02 Vmware $59,536.44

23943818.07 APC \ Racks $25619.86

23959782.03 3Par Storage 8200 $403236.46

2376140.12 Gen 9 Servers $106,195.39

Services SOW Services $30,265.00

Total: $714682.81

• Page 3

MfW 8 U &tru,jg6~ + 0-VERNON-CT.GOV ONTHEMOVE

TO:

FROM:

DATE:

RE:

Mayor Daniel A. Champagne Vemon Town Council

JohnD. Ward, TownAdmini~ WovJ\ April 1, 2016

Modification of Roads under Ordinance # 299

Town Administrator John D. Ward

jwa [email protected]


(860) 870-3600

JohnD. Ward Town Administrator

(860) 870-3665

Director Robert Kleinhans has recommended adding the following roads for inclusion within roads to be worked on this summer and paid through the Road Bond. There is funding available under the predetennined limits of the Bond due to the Year 1 and Year 2 work coming in under budget on the listed value of the work perfonned.

Reservoir Road and Fish and Game Road These roads have deteriorated more rapidly than anticipated due to excessive frost heaving.

The estimated cost to improve Reservoir Road is $414,480;

and Fish and Game Road is $141,350;

Phoenix Street Improvements are needed due to increased wear and tear from traffic are necessary on a portion of Phoenix Street from Jeff Road to the town line.

The estimated cost to complete this section of Phoenix Street is $177,956;

Bolton Lake Roads

Permanent improvements are necessary on roads surrounding Bolton Lake to provide for public safety and services such as refuse collection. The roads are Juniper Lane, Sunningdale Lane, Miller Road, Anchorage Road, Beechwood Road, Sycamore Road, Cubles Road, Garth Lane, Beverly Road, and Foxcroft Road.

The estimate to complete this group of roads is $291,654;

Total $1,025,440;

PROPOSED RESOLUTION: See next page.


www.vernon-ct.gov

TOWN OF VERNON 375 HARTFORD TURNPIKE, VERNON, CT 06066-4864

Tel: (860) 870-3500 Fax: (860) 870-3505

DEPARTMENT OF PUBLIC WORKS OFFICE OF THE DIRECTOR

ROBERT J. KLEINHANS

E-Mail: [email protected]

To: Daniel Champagne, Mayor John Ward, Town Administrator

From: Robert J. Kleinhans, Director of Public Works

Re: Additions to Road Bond 2016

Date: March 7, 2016

Gentlemen:

Per our previous discussions, I request the following streets be added to the Road Bond Package for restoration in the 2016 paving season:

Bolton Lake Shores

Juniper.

Sunn.il.1~dale.

.Miller

Anchorage

Beechwood

~y~amore

.Cubles

'Garth Lane

. Miller Road South

Beverly Road

Foxcroft

$ Total

20,916 ,,<~ - <

i $ 13,680

. $ .. ~,3~0 $ 27,000

$ $

25,884 .

22~~66

••••••••••• m. i $ J7,436 I $ 12,636 ;$ 7,992

. ; $ 27,684

$ 15,840

Reservoir Road Bolton to Baker $ 232,320 , Rt 31 to Baker i $ 18~,160

Fish and Game Road.t 141,350 Phoenix Street -Jeff ROi3d t'o townlineLt 1n,9~6.

! $1,025,440

Savings achieved in Year 2 will more than cover the added expenses.

VERNON-CT.GOV ONTHEMOVE

John D. Ward

TOWN OF VERNON 14 Park Place, VERNON, CT 06066

Tel: (860) 870-3690 Fax: (860) 870-3587

Daniel A. Champagne Mayor Town Administrator

James M. Luddecke E-mail: [email protected] Finance Offlcer/Treasurer

Hereby Resolved as of AprilS, 2016, the Town Council modifies the scope of Ordinance # 299 -Road Reconstruction and Improvements, by adding Reservoir Road, Fish and Game Road, Phoenix

Street the Bolton Lake Group of Roads to the project.

WHEREAS, provided in Ordinance # 299, Road Reconstruction and Improvements, adopted October 15, 2013, the Town Council may reduce or modify the scope of the project; and

WHEREAS, the ordinance appropriates $27,637,000 for road reconstruction and improvements, and authorizes the issuing of $27,637,000 in bonds and notes to finance the appropriation. Within the appropriation is $26,452,000 for the project, with the remaining amount of said appropriation to be spent on net interest from temporary borrowing and other legal and financing costs; and

WHEREAS, Reservoir Road and Fish and Game Road deteriorated more rapidly than anticipated due to excessive frost heaving; and the estimated cost to improve Reservoir Road is $414,480; and the estimate to improve Fish and Game Road is $141,350; and

WHEREAS, improvements due to increased wear and tear from traffic are necessary on a portion of Phoenix Street from Jeff Road to the town line, and estimated costs to complete this section of Phoenix Street is $177,956; and

WHEREAS, permanent improvements are necessary on roads surrounding Bolton Lake to provide for public safety and services such as refuse collection, include Juniper Lane, Sunningdale Lane, Miller Road, Anchorage Road, Beechwood Road, Sycamore Road, Cubles Road, Garth Lane, Beverly Road, and Foxcroft Road; the estimate to complete this group of roads is $291,654; and

WHEREAS, the combined cost estimate of the aforesaid roads is $1,025,440; and at the end of years one and two, road projects completed within Ordinance # 299 resulted in savings against original estimates of approximately $ pendin£' .

NOW THEREFORE, Be It Resolved: That the Town Council hereby modifies the scope of Ordinance #299 - "Ordinance Appropriating $27,637,000 For Road Reconstruction And Improvements And Authorizing The Issue Of $27,637,000 Bonds And Notes To Finance The Appropriation," by adding Reservoir Road, Fish and Game Road, Phoenix Street, Juniper Lane, Sunning dale Lane, Miller Road, Anchorage Road, Beechwood Road, Sycamore Road, Cubles Road, Garth Lane, Beverly Road, and Foxcroft Road to the project. The savings produced from completed roads during the first and second years of project work exceed the cost estimates for the additional roads, and as a result, the overall project as so modified is within the original appropriation of $27,637,000. This approval is effective as of AprilS, 2016.


John D. Ward Town Administrator

James M. Luddecke Finance Officerrrreasurer

VERNON-CT.GOV ON THE MOVE

TO: Mayor Daniel A. Champagne Vernon Town Council

FROM: John D. Ward, Town AdmimsmtJiQlb~~";

DATE: March 29,2016

&inistrator John D. Ward

14 Park Place, Vernon Connecticut (860) 870-3665


(860) 870-3600

RE: PROPOSED ORDINANCE - AN ACT CONCERNING PANHANDLING

Across the state, municipalities are facing widespread panhandling, where their residents and visitors are approached for money and donations on public sidewalks and streets. Vernon is not exempt from this trend. While local police are aware of these nuisances, an ordinance is required to provide enforcement and to curtail the frequency of such events. Chief Kenny, working with Assistant Town Attorney Bo Burke, developed the proposed ordinance.

The purpose of the proposed ordinance is to:

1. Protect citizens and visitors from solicitors in the environment where the freedom of movement is restricted.

2. Accommodate and encourage safe, efficient ordinary movement of pedestrians 3. Protect local merchant economy

The proposed ordinance also provides for a fine of up to one hundred dollars ($100.00) per occurrence. A copy of the proposed ordinance is attached. Should the Council wish to pursue this Ordinance, the next step would be to establish a date and time for a Public Hearing.

PROPOSED MOTION:

JDW:lsc

THE TOWN COUNCIL HEREBY SCHEDULES A PUBLIC HEARING TO HEAR

COMMENT AND ANSWER QUESTIONS RELATIVE TO A PROPOSED

ORDINANCE ENTITLED "AN ACT CONCERNING PANHANDLING," ON APRIL

19, 2016, AT 7:40 PM, THIRD FLOOR, MEMORIAL BUILDING, 14 PARK PLACE,

VERNON, CONNECTICUT.

14 Park Place Vernon, CT 06066 'Tel: (860) 870-3665 Fax: (860) 870-3580

www.vernon-ct.gov

AN ACT CONCERNING I)ANHANDLING

Ordinance No.

Be it Ordained by the Town Council of the Town of Vernon that:

Section 1. Findings.

The Town Council finds that residents of Vernon and others visiting the Town are increasingly being solicited for money or donations on the streets and sidewalks of the Town in unwanted ways. It is the intention of the Town Council to pass the following solicitation ban:

(l) To protect potential citizens and visitors fhnn solicitors in the environment where the freedom of movements is restricted;

(2) To accommodate and encourage the save, efficient ordinary movement of pedestrians;

(3) To protect all people using the business ways f)'om activities; and

(4) To protect the local merchant economy.

Sec. 2. Definitions.

As used in this section: Panhandling means any solicitation made in person requesting an immediate donation of money or the purchase of an item for an amount far exceeding its value under circumstances where a reasonable person would understand that its purchase is, in substance, a donation.

Sec. 3. Exceptions.

Except where the following activity is on private property without the permission of the property owner or tenant of such property, Panhandling does not include passively standing or sitting with a sign or other non-verbal indication that one is seeking donation, without addressing any solicitation to any specific person other than in response to an inquiry by that person.

Sec. 4. Offenses.

No person shall engage in panhandling: (1) between sunset and sunrise on any street, sidewalk, public right-of-way, of other public property; (2) at a bus stop; (3) in a vehicle on the street; (4) on private property, unless the person panhandling has the written penllission from the owner or tenant of the private property; (5) in a manner that blocks the path of the person being asked for a donation; (6) by following a person who walks away from the person who is a panhandling; (7) by making a statement of gesture, or other communication by which the person panhandling knows or should have known, that their action causes, or would cause, another to believe that the panhandler will cause physical harm to the person or property of the other person; (8) by

knowingly making any false or misleading representation in the course of panhandling; (9) by stating that the donation is needed for a specific purpose then spending the donation received for a different purpose; (10) by standing on the median or shoulder of a public highway where upon the person Panhandling must enter onto the traveled portion of a public highway to seek donations thus endangering themselves or the motoring pUblic.

Sec. 51)enalty.

Any violation of this section shall be fined not more than 100 dollars for each offence.

Sec. 6 Severability.

If any part of this Ordinance is held by the Courts to be in conflict with any State or Federal Laws or Constitutions, the validity of the remaining portions shall of said Ordinance shall not be affected and the rights and obligations of the parties shall be construed and enforced as if the Ordinance did not contain the provision held to be invalid.

Sec. 7 Effective Date.

This Ordinance shall be effective upon passage.

Sec. 8 Sunset.

This Ordinance shall be effective for not more than ten (10) years from the date of adoption at which time, if the Town Council does not or has not acted to renew this Ordinance, it shall be deemed repealed.


TING R '1 Ii

Floor 16 2

March is, 2016 ·1:30 PM

Mayor Daniel Champagne called the meeting to order at 7:30 PM

A) PLEDGE OF ALLEGIANCE:

B) ROll CAll: Present: Council Members Pauline Schaefer, Michael Winkler, Brian Motola, Julie Clay, Kim Appleyard, Steve Wakefield, Laura Bush, Bill Campbell, Jim Tedford, Steve Peterson, Ann Letendre and Virginia Gingras Ab"nt: Entered During Meeting: AI,o Pr!t'umt: Town Administrator John Ward, Recording Secretary Karen Daigle

C.) CITIZEN'S FORUM

No one spoke at Citizen's Forum.

D.) EXECUTIVE SESSION None

E.) PUBLIC HEARING None

F.) PRESENTATiONS

Presentation to the Town Council by Mayor Daniel A. Champagne on various topics.

Page 1 of6

e ECHN's Public Hearing originally scheduled for March 16th here at Town Hall has been rescheduled to March 3D, 2016 at 2:00 PM at the Elks Lodge, North Park Street

III The Town of Vernon Mayor's Office partiCipated in the Annual Fidelco Bowling Tournament at Spare Time Entertainment, Route 83 on March 5th

• Thanks to Bob Sigan's bowling skills the TOV won the toumament and the Mayor's trophy will be returned to the Vernon Town Hall for another year. Vernon had another winner as well, the Vernon Fire Department membership brought home the Fire Department trophy for Vernon. Thank you to at! who donated and partiCipated in the very worthy cause.

e The Memorial Day Committee has asked that any local veteran who would rlke to ride in the parade this year contact Town Hall Administration Department at 860-870~3600. Local car dealerships assist in providing vehicles for the parade.

e We were in negotiations for the health insurance which first started at 3% for the Town and 6% for the Board of Ed. but final negotiations resulted in 0% for the Board of Ed and -4% for the Town side, which results in savings to the Town and it's employees


" Budget books were on the table for council members. Thank you to the Finance Director and his staff for getting us prepared for the budget discussions ahead.

G.} ACTION ON CONSENT AGENDA

Council Member Wakefietd, seconded by Council Member Bush made a motion to approve the consent agenda items as presented # C1 - ca. Council Member Schaefer pulled consent agenda item #C2. Council Member Wakefield seconded by Council Member Bush made a motion to approve consent agenda items #C1 - ca, less consent agenda item #C2. Motion carried unanimously.

£ 1:. Request for the approval Tax Refunds for Prior and Current Veani). (A copy of a memorandum from Terry Hjame, Collector of Revenue. to John D. Ward, Town Administrator dated March 2, 2016 is included in the Council packet)

PROPOSED MOTION:

THE TOWN COUNCil HEREBY APPROVES (10) TEN CURRENT YEAR TAX REFUNDS FOR A TOTAL OF $9473.97, AS OUTLINED IN THE MEMORANDUM FROM TERRY HJARNE. COLLECTOR OF REVENUE TO JOHN D. WARD, TOWN ADMINISTRATOR DATED MARCH 2.2016.

£ ib Request the Town Council in accordance with the requirements for the SmaU Cities, Community Development Block Grant Program, adopt the Town of Vernon Affirmative Action Policy Statement for the Town of Vernon. (A copy of said policy Is included in the agenda packet.)

PROPOSED MOTION:

THE TOWN COUNCIL HEREBY ADOPTS THE TOWN OF VERNON AFFIRMATiVE ACTION POLICY STATEMENT AND HEREBY AUTHORIZES MAYOR DANIEL A. CHAMPAGNE TO EXECUTE THIS DOCUMENT, ASSIGNING THE RESPONSIBILITY TO ACHIEVE THE SUCCESSFUL IMPLEMENTATION OF SAID GOALS AND OBJECTIVES TO JOHN D. WARD, TOWN ADMINISTRATOR.

£ !b. Reguest the Town Council. in accordance with the requirements for the Smail Cities. Community Development Block Grant Proqram, adopt the Fair HQusing Resolution for the Town of Vernon. (A copy of said policy is included in the agenda packet.)

PROPOSED RESOLUTION:

THE TOWN COUNCIL HEREBY WAIVES THE READING AND ADOPTS THE TOWN OF VERNON FAIR HOUSING RESOLUTION AND AUTHORIZES JOHN D. WARD, TOWN ADMINISTRATOR TO EXECUTE THE DOCUMENT ON BEHALF OF THE TOWN OF VERNON.

£ 5. Request the Town Council. in accordance with the reguir!)!m!)!nts for the Small Cities. Community Development Block Grant Program, adopt the Fair Housinq Policy Statement for the Town of Vernon. (A copy of the Policy is included in the agenda packet)

PROPOSED MOTION:

THE TOWN COUNCIL HEREBY WAIVES THE READING AND

Page 2 of6


ADOPTS THE TOWN OF VERNON FAIR HOUSING POLICY STATEMENT AND FURTHER AUTHORIZES JOHN D. WARD, TOWN ADMINISTRATOR, TO EXECUTE THE DOCUMENT ON BEHALF OF THE TOWN OF VERNON.

Q 6. Request the Town Council. in accordance with the requirements for the Small Cities. Community Development Block Grant Program. adopt the Compliance with Title VI

of the Civjl Rights Act of 1964 document for the Town of Vernon. (A copy of said document is included in the Council packet.)

PROPOSED MOTION:

THE TOWN COUNCIL HEREBY WAIVES THE READING AND ADOPTS THE TOWN OF VERNON COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 AND AUTHORIZES JOHN D. WARD, TOWN ADMINISTRATOR TO EXECUTE THE DOCUMENT ON BEHALF OF THE TOWN OF VERNON.

Q 7. Request the Town Council, in accordance with the requirements for the Small Cities, Community Development Block G@nt Program. adopt the ADA Notice for the Town of Vernon. (A copy of said document is included in the Council packet.)

PROPOSED !IIIOTION:

THE TOWN COUNCIL HEREBY WAIVES THE READING AND ADOPTS THE TOWN OF VERNON ADA NOTICE AND AUTHORIZES JOHN D. WARD, TOWN ADMINISTRATOR TO EXECUTE SA1D NOTICE, AND TO PUBLISH THIS NOTICE IN A LOCAL NEWSPAPER.

Q IL Requn" the Town Council, in accordance with the reguirements for the Small Cities. Community pevelopment Block Grant Program, adopt the Municipal ADA Grievance Procedure for the Town of Vernon. (A copy of said document is included in the Council packet.)

PROPOSED MOTION:

THE TOWN COUNCIL HEREBY WAIVES THE READING AND ADOPTS THE TOWN OF VERNON MUNICIPAL ADA GRIEVANCE PROCEDURE NOTICE AND AUTHORIZES MAYOR DANIEL A. CHAMPAGNE TO SIGN THE MUNICIPAL GRIEVANCE PROCEDURE NOTICE DECLARING THE TOWN OF VERNON'S COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT.

H.) DISCUSSION OF PULLED CONSENT ITEMS

Q 2. Request the Town Councii approve Mayor Daniel At Champagne's appointment of Tara Trapp. (R), 52 East Street. Vernon, Connecticut as an alt,rnate m,mb,r of th, Historic Properties Commission. Said term to commence on March 16, 2016 and ,xpires on April 3, 201ft (A copy of Ms. Trapp's resume is included for Council review. Ms. Trapp will be completing the unexpired tenn of Susan Reudgen.)

Page 3 of6

PROPOSED MOTION

PURSUANT TO ORDINANCE NO. 185 (TOWN CODE SEC. 2-122) THE TOWN COUNCIL HEREBY APPROVES MAYOR DANIEL A. CHAMPAGNE'S APPOINTMENT OF TARA TRAPP (R), 52 EAST STREET, VERNON,


CONNECTICUT AS AN ALTERNATE MEMBER OF THE HISTORIC PROPERTIES COMMISSION FOR A TERM TO COMMENCE ON MARCH 16, 2016 AND EXPIRES ON APRIL 3,2018.

Council Member Wakefield, seconded by Council Member Bush made a motion to approve the consent agenda item C2. Council Member Schaefer wanted to acknowledge that Ms. Trapp was in attendance. Motion carried unanimously.

I.} PENDING BUSINESS None

J.) NEW BUSINESS

1. Reguest the Town Council authorize Mpyor Daniel A. Champagne to sign the documents related to the 2016 Summer Yguth Employment & Learning Program. (See grant documents enclosed.)

PROPOSED MOTION

BE IT RESOLVED, THAT THE TOWN COUNCIL AUTHORIZES MAYOR DANIEL A. CHAMPAGNE TO EXECUTE THE NECESSARY PAPERWORK TO MAKE APPliCATION FOR RENEWAL OF THE CONTRACT WiTH CAPITAL WORKFORCE PARTNERS FOR FUNDING TO OPERATE THE SUMMER YOUTH EMPLOYMENT AND LEARNING PROGRAM.

Council Member Wakefield, seconded by Council Member Bush, made a motion to authorize Mayor Champagne to execute documents related to the 2016 Summer Youth Employment & Learning Program. Youth Services Director, Michelle Hill answered questions. Discussion took place. Motion carried unanimously.

2. Request the Town Council approve the job description for the RoadS/Parks Foreman in the Public Works Department as recommended by Assistant Town Administrator. Dawn Maselek. (A copy of the new job description is included for Council review.)

PROPOSED MOTIQN

THE TOWN COUNCIL CONSISTENT WITH THE TOWN OF VERNON PERSONNEL RULES AND REGULATIONS, SECTION 4.1 (B), ENTITLED • JOB DESCRIPTIONS», HEREBY ADOPTS THE JOB DESCRIPTION OF ROADS/PARKS FOREMAN IN THE DEPARTMENT OF PUBLIC WORKS AS PRESENTED.

Council Member Wakefield, seconded by Council Member Bush. made a motion to adopt the job description of RoadS/Parks Foreman in the Public Works Department. Assistant Town Administrator Dawn Maselek and Public Works Director, Robert Kleinhans answered questions. Discussion took place.

7:53 PM Council Member Tedford left the table.

Motion carried with 11 in favor; Council Member Tedford was absent from the vote.

Page 4 of6


3. Reguest the Town Council cancel the March 19. 2016 meeting and public hearing and schedule a new date. (See memorandum from Diane Wheelock. Executive Assistant dated March 9, 2016 to the Town Council relative to same.)

PROPOSED MOIION

THE TOWN COUNCIL HEREBY AMENDS THE SCHEDULE OF BUDGET DELIBERATION MEETING DATES AS FOLLOWS:

--------------------~@----~ -----------------------@----------------@--; -----------------------@----------------------------@------PUBLIC HEARINGS WILL BE HELD ON

@ AND ______ ~=_ ____ ----~~~~@ ALL BUDGET MEETINGS AND PUBLIC HEARINGS WILL BE HELD IN THE VERNON TOWN COUNCIL CHAMBERS, THIRD FLOOR, TOWN HALL, 14 PARK PLACE. VERNON, CONNECTICUT.

Council Member Wakefield. seconded by Council Member Clay read the above motion adding Thursday. March 31&t to replace March 19th

, have the second public hearing on March 281h and have April 2nd as the if needed date. Discussion took place.

8:01 PM Council Member Tedford returned. 8:12 PM RECESS 8:22 PM RECONVENED

Council Member Wakefield, seconded by Council Member Clay withdrew the above motion. Council Member Wakefield, seconded by Council Member Schaefer made a motion to cancel the public hearing for March 19th but still have a meeting with a reduced agenda, have March 28111 as the second public hearing, the first being March 24111 and have April 2nd as the if needed date. Council Member Clay. seconded by Council Member Peterson made an amendment to the motion to start all evening meetings at 7:00 PM rather than 7:30 PM. Discussion took place. Council Member Clay. seconded by Council Member Peterson withdrew the motion. Original motion, with the above dates, carried unanimously. Council Member Clay, seconded by Council Member Peterson, made a motion to start all evening meetings at 7:00 PM. Discussion took place. Motion carried with 10 in favor and 2 opposed, Council Members Campbell and Peterson. NOTE BY CLERK: The budget meetings will be held on Saturday, March 19, 2016 at 9:00 AM. Tuesday, March 22, 2016 at 7:00 PM, Thursday. March 24, 2016 at 7:00 PM, Saturday, March 26, 2016 at 9:00 AM. Monday. March 28, 2016 at 7:00 PM, Tuesday, March 29, 2016 at 7:00 PM, Thursday, March 31, 2016 at 7:00 PM and Saturday. April 2, 2016 at 9:00 AM if needed

4. Request the Town Council approve the appOintment of COHNREZNICK LLP as the Town of Vernon Auditors fpr Fi!';Jcal Year endinq June 30. 2016. (See memorandum dated March 8, 2016 from James M. Luddecke. Finance Officer and Treasurer to John D. Ward. Town Administrator relative to same.)

PageS of6

PROPOSED MOTION

RESOLVED, THE VERNON TOWN COUNCil HEREBY APPOINTS THE FIRM OF COHNREZNICK LLP, OF 350 CHURCH STREET.


HARTFORD, CONNECTICUT. AS AUDITORS TO AUDIT THE BOOKS AND ACCOUNTS OF THE TOWN OF VERNON FOR THE FISCAL YEAR ENDING JUNE 30. 2016; AND TO AUTHORIZE THE TOWN ADMINISTRATOR TO EXECUTE CONTRACT #1027 IN THE AMOUNT OF $58,265.00 FOR THE FISCAL YEAR 2016 AUDIT.

Council Member Wakefield, seconded by Council Member Schaefer made a motion to appoint the firm of CohnReznick llP as auditors to audit the books and accounts of the Town of Vernon for the fiscal year ending June 30, 2016. Finance OffICer James Luddecke answered questions. Discussion took place. Motion carried with 11 in favor and 1 opposed, Council Member Winkler.

K.) INTRODUCTION OF ORDINANCES None

1...) ACTION ON ORDINANCES PREVIOUSI.. Y PRESENTED None

M., IDENTIFICATION/ADOPTION OF ADDITIONAL AGENDA ITEMS. None

N.) DISCUSSION OF ADDITIONAL ITEMS AND INfORMATIONAL ITEMS None

0.) ADOPTION Of MINUTES

THE TOWN COUNCIL WAIVES THE READING OF THE MINUTES OF THE REGULAR TOWN COUNCil MEETING OF MARCH 1, 2016 AND THAT MINUTES OF SAID MEETING BE APPROVED.

Council Member Wakefield, seconded by Council Member Peterson, made a motion to waive the reading of and approve the minutes of the March 1. 2016 regular Town Council meeting. Motion carried unanimously.

P.) INFORMATIONAL ITEMS, PETITIONS, COMMUNICATIONS, CORRESPONDENCE, REPORTS, ETC. NOT REQUIRING ACTION

1. Monthly Report for February, 2016 for the Vernon Police Department as prepared by John Kelley, Captain.

Adjourn ( 8:31 PM)

Council Member Wakefield, seconded by Council Member Schaefer. made a motion to adjourn. Motion carried unanimously.

Received:

Approved:

Respectfully Submitted.

Karen C. Daigle Recording Secretary

Page 6of6

Draft #l Unapproved Minutes

MINUTES VERNON TOWN COUNCIL SPECIAL BUDGET MEETING

TOWN HAll-14 PARK PLACE - 3id Floor VERNON, CONNECTICUT

March 19, 2016 9:00 AM

Mayor Daniel A. Champagne called the meeting to order at 9:03 AM


B) ROLL CALL:

16H.&R29 Ptl2:08

Present: Council Members Pauline Schaefer, Michael Winkler, Brian Motola, Julie Clay, Kim Appleyard, Steve Wakefield. Laura Bush, Bin Campbell, Jim Tedford, Ann Letendre and Virginia Gingras Absent: Entered During Meeting: Also Present: Mayor Daniel A. Champagne. Town Administrator John Ward, Recording Secretary Karen Daigle

C) CITIZEN'S FORUM No one spoke at Citizen's Forum.

D.) PRESENTATION

Mayor Daniel A. Champagne and James M. Luddecke, Finance Officer and Treasurer presented the 2016 -2017 Budget Overview to the Town Council. Discussion took place.

E.) TOWN COUNCIL TO ESTABLISH THE RULES ANP PROCEPURES FOR BUDGET DELIBERATIONS

PROPOSED MOTION:

The Town Council adopts the following list of Rules and Procedures for the 2016-2017 Budget deliberations:

Waive all Robert's Rules of Procedure during budget deliberations;

Revenue will be discussed at the opening meeting and at the final budget meeting;

All budget accounts shall be opened and closed, with the Council making decisions on each individual budget during the allocated time frame;

Each meeting will be recessed to the next scheduled budget hearing and draft minutes will be prepared by the Clerk for each meeting to be used during final deliberations;

At the final budget hearing the Town Council may add or delete from any account previously discussed.

Council Member Wakefield, seconded by CounCil Member Campbell made the above motion to approve the list of Rules and Procedures for the 2016-2017 Budget deliberations.

9:52 AM Council Member Clay left the meeting; 9:53 AM Council Member Clay retumed.

Discussion took place. Motion carried unanimously.

Page 1 of5


G.) BUDGET REViEW

The Town Council shall consider the budgets for FY 2016-2017 for various departments, divisions, and organizations to include:

1. Revenue 2. Probate 3. Visiting Nurse 8. Health Services of CT 4. Hockanum Valley Community Council 5. Child Guidance Clinic 6. Exchange Club - PreVention of Child Abuse 7. MARC, Inc of Manchester 8. Shelter Services 9. Connecticut legal Services 10. Hartford Interval House 11. YWCA Sexual Assault Services 12. Hockanum Valley School Readiness 13. Rockville Public Library 14. Historical Society 15. North Central District Health 16. Greater Hartford Transit District 17. Arts Commission

Directors from each Department presented information and answered questions regarding their budget submissions.

Revenue Finance Officer James Luddecke made a presentation on effects of State of Connecticut cuts and the motor vehicle tax to the Town ofVemon.

Probate Coyrt Council Member Wakefield, seconded by Council Member Appleyard made a motion to open tab 5 page 3, account 10111112, in the amount of $13.655. motion carried unanimously.

James luddecke answered questions. Discussion took place.

Council Member Wakefield, seconded by Council Member Bush made a motion to close tab 5 page 3. account 10111112, in the amount of$13,655, motion carried unanimously.

Visiting Nurse & Health Services of CT Council Member Wakefield, seconded by Council Member Campbell made a motion to open tab 8 page 110, account 10455221, in the amount of $12,249, motion carried unanimously.

President and CEO, Todd Rose and Karen Roy~Gugllelmi were present to answer questions. Discussion took place.

Council Member Wakefield, seconded by Council Member Peterson made a motion to close tab 8 page 110, account 10455221, in the amount of $12,249, motion carried unanimously.

Hockanum Valley Community Council Council Member Motola, seconded by Council Member Campbell made a motion to open tab 8 page 111, account 10456222, in the amount of $180,000, motion carried unanimously.

Page 2 ors

Dran #1 Unapproved Minutes

Chairman of the Board of Hockanum Valley Community Council, Todd Rose, was present to answer questions. Discussion took place.

10:13 AM Council Member Tedford left the meeting; 10:15 AM Council Member Tedford returned.

Council Member Motola, seconded by Council Member Campbell made a motion to close tab 8 page 111, account 10456222, in the amount of $180,000, motion carried unanimously.

Child Guidance Clinic Council Member Motola, seconded by Council Member Peterson made a motion to open tab a page 112, account 10456223, in the amount of $5,500, motion carried unanimously.

Council Member Motola, seconded by Council Member Bush made a motion to close tab 8 page 112, account 10456223, in the amount of $5,500, motion carried unanimously.

EXch;;u'Ige Club·Prevention of ChUd Abuse Council Member Campbell, seconded by Council Member Appleyard made a motion to open tab 8 page 113, account 10456224, in the amount of $6,000, motion carried unanimously.

Exchange Club representatives, Robin Kohler and Paula Plante were present to answer questions. No discussion took place.

Council Member Campbell. seconded by Council Member Peterson made a motion to close tab 8 page 113, account 10456224, in the amount of $6,000. Motion carried unanimously.

MARC. Inc. of Manchester Council Member Appleyard, seconded by Council Member Peterson made a motion to open tab 8 page 115, account 10456226, in the amount of $4,000, motion carried unanimously.

Carol Breslin, Quality Assurance Director of MARC Inc. of Manchester was present to answer questions. Discussion took place.

Council Member Campbell, seconded by Council Member Peterson made a motion to close tab 8 page 115, account 10456226, in the amount of $4,000, motion carried unanimously.

10:34 AM RECESS 10:46 AM RECONVENED

Shelter Services Council Member Schaefer, seconded by Council Member Appleyard made a motion to open tab 8 page 116, account 10456227, in the amount of $7,200, motion carried unanimously.

Karen Roy-Guglielmi and Cornerstone Shelter Director Bryan Flint were present to answer questions. Discussion took place.

Council Member Schaefer, seconded by Council Member Campbell made a motion to close tab a page 116, account 10456227, in the amount of $7,200, motion carried unanimously

Connecticut legal Services Council Member Schaefer, seconcled by Council Member Campbell made a motion to open tab 8 page 117, account 10456229, in the amount of $2,000, motion carried unanimously.

Attorney Wendy Wanchak from Connecticut Legal Services was present to answer questions. Discussion took place. Council Member Letendre, seconded by Council Member Schaefer

Page 3 of5


moved to increase the account by $1,000. Discussion took place. Motion carried with 7 in favor and 5 against, Council Members Clay, Appleyard, Bush, Campbell and Motola.

Council Member Schaefer, seconded by Council Member Appleyard made a motion to close tab 8 page 117, account 10456229, in the amount of$3,OOO, motion carried unanimously.

Hartford Interval HOmi@ Council Member Letendre, seconded by Council Member Appleyard made a motion to open tab 8 page 118. account 10455232, in the amount of $2,500, motion carried unanimously.

Cecile Enrico, representative of Hartford Interval House, was present to answer questions. Discussion took place.

Council Member letendre, seconded by Council Member Motola made a motion to close tab 8 page 118, account 10456232, in the amount of $2,500, motion carried unanimously.

YWCA S@xual Assault Services Council Member Letendre. seconded by Council Member Peterson made a motion to open tab 8 page 119, account 10456235, in the amount of $2,000, motion carried unanimously.

Council Member Letendre. seconded by Council Member Schaefer made a motion to close tab 8 page 119, account 10456235, in the amount of $2.000. motion carried unanimously.

Rpckville Public libraoc Council Member Appleyard, seconded by Council Member Schaefer made a motion to open tab 9 page 144, account 10562262, in the amount of $460,000, motion carried with 10 in favor and 2 opposed, Council Members Campbell and Motola. Discussion took place and decided to re-open when representatives were available.

Council Member Appleyard, seconded by Council Member Campbell made a motion to close tab 9 page 144, account 10562252. Motion carried unanimously.

North Central Health District Council Member Tedford, seconded by Council Member Peterson made a motion to open tab S page 109. account 10455220, in the amount of $135,888, motion carried unanimously.

11 :30 AM Council Member Motola left the meeting.

Michael Corona, Director of health of the North Central Health District was present to answer questions. Discussion took place.

Council Member Tedford, seconded by Council Member Schaefer made a motion to close tab 8 page 109, account 10455220. in the amount of $135.888, motion carried with 11 in favor as Council Member Motola was absent from the vote.

Arts Commission Council Member Gingras. seconded by Council Member Schaefer made a motion to open tab 9 page 142, account 10562250, in the amount of $6,840. motion carried with 11 in favor

Sandra Justin, commissioner of the Arts Commission was present to answer questions.

11 :34 AM Council Member Motola returned. Discussion took place.

Council Member Gingras, seconded by Council Member Peterson made a motion to close tab 9 page 142, account 10562260, in the amount of $6,840. motion carried unanimously.

Page 4 of5


Historical Society Council Member Peterson, seconded by Council Member Bush made a motion to open tab 9 page143, account 10562261, in the amount of $6,300, motion carried unanimously.

Robert Hurd, Historical Society treasurer. was present to answer questions. Discussion took place.

Council Member Peterson, seconded by Council Member Schaefer made a motion to close tab 9 page 143, account 10562261, in the amount of $6,300, motion carried unanimously.

Rockville public Library Council Member Appleyard. seconded by Council Member Bush made a motion to open tab 9 page 144, account 10562262, in the amount of $460,000, motion carried unanimously.

Robert Hurd, past treasurer, along with Thomasina Clements and Sharon Redford were present to answer questions. Discussion took place.

12:09 PM Council Member Clay left the meeting; 12:10 PM Council Member Clay returned. 12:22 PM Council Member Motola left the meeting; 12:23 PM Council Member Motola returned.

Council Member Appleyard, seconded by Council Member Schaefer made a motion to close tab 9 page 144, account 10562262, in the amount of $460,000, motion carried with 11 in favor and 1 opposed, Council Member Winkler.

12:37 PM Council Member Peterson left the meeting.

Greater Hartford Transit District Council Member Bush, seconded by Council Member Schaefer made a motion to open tab 5 page 41. account 10116158. in the amount of $4,085. motion carried with 11 in favor as Council Member Peterson was absent from the vote.

Finance Officer James Luddecke answered questions. Discussion took place.

12:39 PM Council Member Peterson returned.

Council Member Bush, seconded by Council Member Schaefer made a motion to close tab 5 page 41, account 10116158, in the amount of $4,085, motion carried unanimously.

H.) MISCELLANEOUS ACCOUNTS REqUIRING ACTION

12:44 PM Council Member Wakefield, seconded by Council Member Bush moved to recess the meeting until 7:00 pm Tuesday, March 22, 2016 at Town Hall, Third Floor. Motion carried unanimously.

L) RECESS REMAINING ACCOUNTS TO MARCH 22. 2016.

Received: Approved:

Respectfully Submitted,


Page 5 of5


MINUTES VERNON TOWN COUNCIL SPECIAL B

TOWN HAll· 14 PARK PLACE - 3 VERNON, CONNECTICUT

March 22, 2016 1:00 PM

Mayor Daniel A. Champagne called the meeting to order at 7:00 PM


Ell ROLL CALL:

DB

Present: Council Members Pauline Schaefer, Michael Winkler. Brian Motola, Julie Clay, Kim Appleyard. Steve Wakefield. Laura Bush, Bill Campbell, Jim Tedford and Virginia Gingras Absent: Council Member Ann Letendre Entered During Meeting: Also Present: Mayor Daniel A. Champagne, Town Administrator John Ward. Recording Secretary Karen Daigle

C) CITIZEN'S FORUM None.

D.} PRESENTATION

Mayor Daniel A. Champagne presented updates since the March 19,2016 meeting.

E.) BUOGET REVIEW

The Town Council shall consider the budgets for FY 2016-2017 for various departments, divisions. and organizations to include:

1. Emergency Management 2. Fire Marshal 3. Water Pollution Control Authority 4. Waste Treatment Plant Operations 5. Housing Authority - Sewer Subsidy 6. Ambulance Division 7. Fire Fighting and Administration 8. Public Safety - Fire Hydrants 9. Capital Improvements - Town 10. Refunds - Tax Adjustments 11. Collector of Revenue 12. Board of Assessment Appeals 13. Revaluation 14. Debt Service -Interest Payments 15. Debt Service - Principal Payments 16. Contingency 17. MuniCipal Insurance 18. Unemployment Compensation 19. Group Insurance 20. Pension 21. Social Security and Medicare 22. Finance - Purchasing

Page 10f6

Draft # 1 Unapproved Minutes

23. Finance - Treasury 24. Finance - Independent Audit 25. Finance - Administration


Emergency Management Council Member Gingras, seconded by Council Member Appleyard made a motion to open tab 6 page 74, account 10232189, in the amount of $56,470, motion carried unanimously.

Emergency Management Director, Michael Purcaro, was present to answer questions. No discussion took place.

Council Member Gingras, seconded by Council Member Appleyard made a motion to close tab 6 page 74, account 10232189, in the amount of $56,470, motion carried unanimously.

Fire Marshal Council Member Gingras, seconded by Council Member Appleyard made a motion to open tab 6 page 66, account 10232185, in the amount of $140,437, motion carried unanimously.

Fire Marshal, Adam Libras, was present to answer questions. Discussion took place.

Council Member Gingras, seconded by Council Member Appleyard made a motion to close tab 6 page 66, account 10232165, in the amount of $140,437, motion carried unanimously.

Water Pollution Control Authority: Council Member Wakefield, seconded by Council Member Appleyard made a motion to open tab 5 page 40, account 10116157, in the amount of $7,235, motion carried unanimously.

Director of WPCA, Robert Grasis, was present to answer questions. Discussion took place.

Council Member Wakefield, seconded by Council Member Appleyard made a motion to close tab 5 page 40, account 10116157, in the amount of $7,235, motion carried unanimously.

Waste Treatment Plant Operations Council Member Wakefield, seconded by Council Member Appleyard made a motion to open tab 12 page 181, account 41345700, in the amount of $5,879,838, motion carried unanimously.

Director of WPCA, Robert Grasis, was present to answer questions. Discussion took place.

Council Member Wakefield, seconded by Council Member Campbell made a motion to close tab 12 page 161, account 41345700, in the amount of $5,879,838, motion carried unanimously.

Housing Authority- Sewer Subsidy Council Member Motola, seconded by Council Member Bush made a motion to open tab 10 page 154, account 10673282, in the amount of $50,450, motion carried unanimously.

Director of WPCA, Robert Grash; and Finance Officer James Luddecke were present to answer questions. Discussion took place.

Council Member Motola, seconded by CounCil Member Bush made a motion to close tab 10 page 154, account 10673282, in the amount of $50,450, motion carried unanimously.

Page 2 of6


Ambulance Division Council Member Gingras, seconded by Council Member Appleyard made a motion to open tab 12 page 167, account 22231417. in the amount of $1,216,475, motion carried unanimously.

Fire Chief, William Call answered questions. Discussion took place.

Council Member Gingras, seconded by Council Member Bush made a motion to close tab 12 page 157, account 22231417, in the amount of $1,215,475, motion carried unanimously.

Fire Fighting and Administration Council Member Motola, seconded by Council Member Appleyard made a motion to open tab 6 page 50, account 10231183, in the amount of $580,455, motion carried unanimously.

Fire Chief, William Call answered questions. Discussion took place.

Council Member Motola, seconded by Council Member Appleyard made a motion to close tab 6 page 50, account 10231183, in the amount of $580,455, motion carried unanimously.

Public Safety - Fire Hydrants Council Member Motola. seconded by Council Member Appleyard made a motion to open tab 6 page 77, account 10231190, in the amount of$588,OOO, motion carried unanimously.

Fire Chief, William Can answered questions. Discussion took place.

Council Member Motola, seconded by Council Member Appleyard made a motion to close tab 6 page 77. account 10231190, in the amount of $588.000, motion carried unanimously.

Capital Improvements - Town Council Member Tedford, seconded by Council Member Appleyard made a motion to open tab 11 page 155, account 10780290, in the amount of $1,491,897, motion carried unanimously.

Finance Officer, Jim Luddecke, and Public Works Director. Robert Kleinhans, were present to answer questions. Discussion took place.

Council Member Tedford, seconded by Council Member Appleyard made a motion to close tab 11 page 155, account 10780290, in the amount of $1,491,897, motion carried unanimously,

8:36 PM RECESS 8:52 PM RECONVENED

Refunds- Tax Adiustments CounCil Member Tedford, seconded by Council Member Appleyard made a motion to open tab 5 page 28. account 10114145, in the amount of $17,000 motion carried unanimously.

Collector of Revenue, Terry Hjame. was present to answer questions. Discussion took place.

Council Member Tedford, seconded by Council Member Appleyard made a motion to close tab 5 page 28. account 10114145. in the amount of $17,000 motion carried unanimously,

Coliector of Revenue Council Member Tedford, seconded by Council Member Bush made a motion to open tab 5 page 29, account 10114146, in the amount of $230,779 motion carried unanimously.

Collector of Revenue, Terry Hjarne, was present to answer questions. Discussion took place.

Page 3 of6


Council Member Tedford, seconded by Council Member Bush made a motion to close tab 5 page 29, account 10114146, in the amount of $230,779 motion carried unanimously.

Board of Assessment Appeals Council Member Peterson. seconded by Council Member Appleyard made a motion to open tab 5 page 39, account 10116155, in the amount of $2,600 motion carried unanimously.

Assessor, Dave Wheeler, was present to answer questions. Discussion took place.

Council Member Peterson, seconded by Council Member Appleyard made a motion to close tab 5 page 39, account 10116155, in the amount of $2,800 motion carried unanimously.

Revaluation Council Member Peterson, seconded by Council Member Appleyard made a motion to open tab 5 page 32, account 10114147, in the amount of $5.488 motion carried unanimously.

Assessor. Dave Wheeler, was present to answer questions. Discussion took place.

Council Member Motola, seconded by Council Member Appleyard made a motion to close tab 5 page 32. account 10114147, in the amount of $5.488 motion carried unanimously.

Assessment Council Member Peterson, seconded by Council Member Appleyard made a motion to open tab 5 page 25, account 10114144, in the amount of$276,969, motion carried unanimously.

Assessor, Dave Wheeler, was present to answer questions. Discussion took place.

Council Member Motola. seconded by Council Member Appleyard made a motion to ciose tab 5 page 25, account 10114144, in the amount of $276,969, motion carried unanimously.

Debt Service - Interest Payments Council Member Bush, seconded by Council Member Appleyard made a motion to open tab 11 page 160, account 10883294. in the amount of $1,635,325. motion carried unanimously.

Finance Officer, James Luddecke, was present to answer questions. Discussion took place.

Council Member Bush, seconded by Council Member Appleyard made a motion to close tab 11 page 160, account 10883294, in the amount of $1,635,325, motion carried unanimously.

Debt Service - Principal Payments Council Member Bush, seconded by Council Member Appleyard made a motion to open tab 11 page 159, account 10883292, in the amount of $4,899,993, motion carried unanimously.

Finance Officer, James Luddecke, was present to answer questions. Discussion took place.

Council Member Bush, seconded by Council Member Appleyard made a motion to close tab 11 page 159, account 10883292, in the amount of $4,899,993, motion carried unanimously.

Contingency Council Member Bush. seconded by Council Member Appleyard made a motion to open tab 10 page 153, account 10672280, in the amount of $221,700. motion carried unanimously.

Finance OffICer, James Luddecke, was present to answer questions. Discussion took place.

Page 4of6


Council Member Bush, seconded by Council Member Appleyard made a motion to close tab 10 page 153, account 10672280. in the amount of $221 ,700, motion carried unanimously.

Municipal Insurance Council Member App1eyard, seconded by Council Member Bush made a motion to open tab 10 page 151, account 10671276, in the amount of $1,020,692, motion carried unanimously.

Finance Officer, Jim luddecke was present to answer questions. Discussion took place.

Council Member Schaefer, seconded by Council Member Peterson made a motion to close tab 10 page 151, account 10671278, in the amount of $1,020,692, motion carried unanimously.

Unemployment fnsyramj!il Council Member Appleyard, seconded by Council Member Bush made a motion to open tab 10 page 150, account 10670273, in the amount of $24,000, motion carried unanimously.

Finance Officer. Jim Luddecke was present to answer questions. Discussion took place.

Council Member Appleyard. seconded by Council Member Campbell made a motion to close tab 10 page 150. account 10670273, in the amount of $24,000. motion carried unanimously.

Group Insyrance Council Member Clay, seconded by Council Member Peterson made a motion to open tab 10 page 148, account 10670272, in the amount of $2,720,948, motion carried unanimously.

Finance Officer, Jim Luddecke was present to answer questions. Discussion took place. Council Member Wakefield, seconded by Council Member Bush made a motion to reduce line item #52187. medical-HSA ER premium by $21,000. Motion carried unanimously.

Council Member Clay, seconded by Council Member Appleyard made a motion to close tab 10 page 148, account 10670272, in the amount of $2,699.948, motion carried unanimously.

Pensiqn Council Member Clay. seconded by Council Member Bush made a motion to open tab 10 page 147, account 10670271, in the amount of $3,168,190, motion carried unanimously.

Finance Officer, Jim luddecke was present to answer questions. Discussion took place.

Council Member Clay, seconded by Council Member Appleyard made a motion to close tab 10 page 147, account 10670271, in the amount of $3,168,190, motion carried unanimously.

Social Security and Medicare Council Member Schaefer, seconded by Council Member Appleyard made a motion to open tab 10 page 146. account 10670270, in the amount of $1,030,390 motion carried unanimously.

Finance Officer, Jim Luddecke was present to answer questions. Discussion took place.

Council Member Schaefer, seconded by Council Member Appleyard made a motion to close tab 10 page 146, account 10670270, in the amount of $1,030,390, motion carried unanimously.

Finance - Purchasing Council Member Schaefer, seconded by Council Member Appleyard made a motion to open tab 5 page 24, account 10114143, in the amount of $9,745 motion carried unanimously.

Finance Officer, Jim Luddecke was present to answer questions. No discussion took place.

Page 5 of6


Council Member Schaefer, seconded by Council Member Appleyard made a motion to close tab 5 page 24, account 10114143, in the amount of $9,745 motion carried unanimously.

Finance· Treuury Council Member Campbell, seconded by Council Member Bush made a motion to open tab 5 page 23, account 10114142, in the amount of $6,360 motion carried unanimously.

Finance OffICer, Jim Luddecke was present to answer questions. Discussion took place.

Council Member Campbell, seconded by Council Member Appleyard made a motion to close tab 5 page 23, account 10114142, in the amount of $6,360, motion carried unanimously.

9:59 PM Council Member Motola, seconded by Wakefield made a motion to extend curfew until the end of business. Motion carried unanimously.

Finance - Independent Audit Council Member Campbell, seconded by Council Member Bush made a motion to open tab 5 page 22, account 10114141. in the amount of $54,775, motion carried unanimously.

Finance Officer, Jim Luddecke was present to answer questions. Discussion took place.

Council Member Campbell, seconded by Council Member Bush made a motion to close tab 5 page 22, account 10114141, in the amount of$54,775, motion carried unanimously.

Finance - Administration Council Member Motola, seconded by Council Member Appleyard made a motion to open tab 5 page 19, account 10114140, in the amount of $507,619, motion carried unanimously.

Finance Officer, Jim Luddecke was present. Discussion took place.

Council Member Motola, seconded by Council Member Appleyard made a motion to close tab 5 page 19, account 10114140. in the amount of $507.619, motion carried unanimously.

H.) MISCELLANEOUS ACCOUNTS REQUiRING ACTION

10:06 PM Council Member Wakefield. seconded by Council Member Appleyard moved to recess the meeting until 7:00 PM Thursday, March 24, 2016 at Town Hall, Third Floor. Motion carried unanimously.

I.) RECESS REMAINING ACCOUNTS TO MARCH 24, 2016.

Received:

Approved:



Page 6 of6


MINUTES VERNON TOWN COUNCIL SPECIAL BUDGET MEETING

TOWN HALL· 14 PARK PLACE· 31i1 Floor VERNON, CONNECTICUT

March 24, 2016 7:00 PM

Mayor Daniel A Champagne called the meeting to order at 7:01 PM


B) ROLL CALL: Present; Council Members Pauline Schaefer, Michael Winkler, Brian Motola, Julie Clay, Kim Appleyard, Steve Wakefield, Laura Bush, Bill Campbell, Jim Tedford and Steve Peterson Absentj Entered During Meeting: Council Members Virginia Gingras and Ann Letendre Also Present; Mayor Daniel A Champagne. Town Administrator John Ward, Recording Secretary Christopher Prue

7:05 PM Council Member Gingras entered meeting.

C) PUBLIC HEARING (7:05 PM)

PUBLIC HEARING TO RECEIVE COMMENTS AND QUESTIONS RELATIVE TO THE 2016-2017 TOWN OF VERNON BUDGET.

MAYOR DANIEL A CHAMPAGNE CALLED THE PUBLIC HEARING TO ORDER

CLERK READ THE LEGAL NOTICE INTO THE RECORD

MAYOR DANIEL A CHAMPAGNE AND TOWN COUNCIL RECEIVED COMMENTS

ADJOURNED THE PUBLIC HEARING

RETURNED TO THE SPECIAL TOWN COUNCIL MEETING AGENDA

No one spoke at the public hearing.

Closed: 7:06 PM

D.) PRESENTATION

Mayor Daniel A Champagne and James M. Luddecke, Finance Officer and Treasurer to present any updates since the March 22, 2016 meeting.

E.) BUDGET REVIEW


1. Registration 2. Elections - General 3. Elections - Primary 4. Elections - Referendum 5. Engineering

Page 10f5


6. Community and Economic Development 7. Town Planner-Administration (moved to 3-29-16 meeting) 8. Building Inspection 9. Public Works - Administration 10. Public Works -- General Maintenance 11. Public Works - Equipment Maintenance 12. Public Works - Maintenance of Government Buildings 13. Public Works - Snow Removal 14. Public Works - Refuse Collection and Disposal 15. Public Works - Recycling 16. Public Works - Condominium Refuse 17. Public Works -- Tree Warden 18. Public Works - Leaf Collection 19. Center 375


Registration Council Member Wakefield, seconded by Council Member Appleyard made a motion to open tab 5 page 10, account 10113130, in the amount of$82,200, motion carried unanimously.

Republican Registrar of Voters, John Anderson and Democrat Registrar of Voters, Chris Prue, were present to answer questions. Discussion took place. Council Member Campbell, seconded by Council Member Motola made a motion to reduce line item #54460. rentals. by Discussion took place. Motion carried unanimously.

Council Member WakefUed, seconded by Council Member Schaefer made a motion to close tab 5 page 10. account 10113130, in the amount of$79,475, motion carried unanimously.

Elections - General Council Member Wakefield, seconded by Council Member Appleyard made a motion to open tab 5 page 13, account 10113131, in the amount of $42.700, motion carried unanimously.

Republican Registrar of Voters, John Anderson and Democrat Registrar of Voters, Chris Prue, were present to answer questions. Discussion took place.

Council Member Wakefield, seconded by Council Member Bush made a motion to close tab 5 page 13, account 10113131, in the amount of $42,700, motion carried unanimously.

Elections - Primary Council Member Motola, seconded by Council Member Appleyard made a motion to open 5 page 15, account 10113132, in the amount of $1, motion carried unanimously.


Council Member Motola, seconded by Council Member Appleyard made a motion to close tab 5 page 15, account 10113132, in the amount of $1, motion carried unanimously.

Elections - Referendum Council Member Motola, seconded by Council Member Appleyard made a motion to open tab 5 page 17, account 10113133, in the amount of$6,500, motion carried unanimously.

Page 2 of5




Engineering Council Member Campbell, seconded by Council Member Bush made a motion to open tab 7 page 105, account 10341214, in the amount of$299,530, motion carried unanimously.

Town Engineer, David Smith. was present to answer questions. Discussion took place.

7:30 PM Council Member Letendre entered the meeting.

Council Member Campbell, seconded by Council Member Bush made a motion to close tab 7 page 103, account 10341214, in the amount of$299,530, motion carried unanimously.

Cgmmunity' and Economic Development Council Member Campbell, seconded by Council Member Bush made a motion to open tab 5 page 48, account 10151171, in the amount of $129,273, motion carried unanimously.

Economic Development Coordinator, Shaun Gately was present to answer questions. Discussion took place.

Council Member Campbell, seconded by Council Member Appleyard made a motion to close tab 5 page 48. account 10151171, in the amount of $129,273, motion carried unanimously.

Building Inspection Council Member Gingras, seconded by Council Member Bush made a motion to open tab 6 page 69, account 10232187, in the amount of $404,944, motion carried unanimously.

Building Inspector, Karl Schiessl. was present to answer questions. Discussion took place.

Council Member Gingras, seconded by Council Member Bush made a motion to close tab 6 page 69, account 10232187, in the amount of $404,944, motion carried unanimously.

Public Works - Administration Council Member Letendre, seconded by Council Member Bush made a motion to open tab 7 page 78. account 10340200, in the amount of $692,802, motion carried unanimously.

Public Works Director, Robert Kleinhans was present to answer questions. Discussion took place.

Council Member Letendre, seconded by Council Member Peterson made a motion to close tab 7 page 78, account 10340200, in the amount of $692,802, motion carried unanimously.

Public Works - General Maintenance Council Member Letendre. seconded by Council Member Bush made a motion to open tab 7 page 82, account 10340201, in the amount of $1,323,950, motion carried unanimously.

Public Works Director, Robert Kleinhans was present to answer questions. Discussion took place.

Council Member Letendre. seconded by Councii Member Bush made a motion to close tab 7 page 82. account 10340201, in the amount of $1,323,950, motion carried unanimously.

Page 3 of5


Public Works - Eguipment Mainien5!nca Council Member Letendre, seconded by Council Member Bush made a motion to open tab 7 page 86, account 10340202, in the amount of $754,718, motion carried unanimously.

Public Works Director, Robert Kleinhans was present to answer questions. Discussion took piace.

Council Member Letendre, seconded by Council Member Bush made a motion to close tab 7 page 86, account 10340202, in the amount of $754,718, motion carried unanimously.

Public Works - Maintenance of Government Buildings Council Member Clay, seconded by Council Member Appleyard made a motion to open tab 7 page 90, account 10340203, in the amount of $775,755, motion carried unanimously.

Public Works Director, Robert Kleinhans was present to answer any questions. Discussion took place. Council Member Bush, seconded by Council Member Schaefer made a motion to increase line item #54460, rental of buildings at Center 375 by $700. Motion carried unanimously.

Council Member Clay, seconded by Council Member Bush made a motion to close tab 7 page 90, account 10340203, in the amount of $776,455, motion carried unanimously.

Public Work' - Snow Remoyal Council Member Clay, seconded by Council Member Appleyard made a motion to open tab 7 page 94, account 10340204, in the amount of $186,970, motion carried unanimously.

Public Works Director, Bob Kleinhans was present to answer questions. Discussion took place.

Council Member Clay, seconded by Council Member Appleyard made a motion to close tab 7 page 94, account 10340204, in the amount of $186,970, motion carried unanimously.

Public Works - Refuse Collection and Disposal Council Member Peterson, seconded by Council Member Bush made a motion to open tab 7 page 96, account 10340205. in the amount of $1,016,571, motion carried unanimously.


Council Member Peterson, seconded by Council Member Bush made a motion to close tab 7 page 96, account 10340205, in the amount of $1,016,571, motion carried unanimously.

8:30 PM RECESS 8:40 PM RECONVENED

Public Works - Recycling Council Member Peterson, seconded by Council Member Bush made a motion to open tab 7 page 99, account 10340206, in the amount of $333,323, motion carried unanimously.


Council Member Peterson, seconded by Council Member Bush made a motion to close tab 7 page 99, account 10340206, in the amount of $333,323, motion carried unanimously.

Public Works - Condominium Refuse Council Member Tedford, seconded by Council Member Bush made a motion to open tab 7 page 102, account 10340207, in the amount of $4,724, motion carried unanimously.

Page 4 of5


Public Works Director, 80b Kleinhans was present to answer any questions. Discussion took place.

Council Member Appleyard, seconded by Council Member Kopec made a motion to close tab 7 page 102, account 10340207, in the amount of $4,724, motion carried unanimously.

Public Works - Tree Warden Council Member 8ush, seconded by Council Member Appleyard made a motion to open tab 7 page 103, account 10340208, in the amount of $15.150, motion carried unanimously.

Public Works Director, 80b Kleinhans was present to answer questions. Discussion took place.

Council Member 8ush, seconded by Council Member Appleyard made a motion to close tab 7 page 103, account 10340208, in the amount of $15,150, motion carried unanimously.

Public Works -Leaf Collection Council Member Appleyard, seconded by Council Member Bush made a motion to open tab 7 page 104. account 10340209, in the amount of $123,289, motion carried unanimously.

Public Works Director, Bob Kleinhans and Finance Officer James luddecke were present to answer questions. Discussion took place.

Council Member Appleyard, seconded by Council Member 8ush made a motion to close tab 7 page 104, account 10340209. in the amount of $123,289, motion carried unanimously.

Center 375 Council Member Schaefer. seconded by Council Member Appleyard made a motion to open tab 12 page 191, account 42340704, in the amount of $331,425, motion carried unanimously.

Public Works Director, 80b Kleinhans and Finance OffICer James luddecke were present to answer questions. Discussion took place.

Council Member Schaefer, seconded by Council Member Appleyard made a motion to close tab 12 page 191, account 42340704, in the amount of $331,425, motion carried unanimously.

H.) MISCELLANEOUS ACCOUNTS REQUIRING ACTION

9: 12 PM Council Member Wakefield, seconded by Council Member Appleyard moved to recess the meeting until 9:00 AM Saturday, March 26, 2016 at Town Hall, Third Floor. Motion carried unanimously.

I.) RECESS REMAINING ACCOUNTS TO MARCH 26, 201£t

Received:

Approved:

Respectfuny Submitted,

Christopher Prue Recording Secretary

Page 5 of5


VERNON TOWN C TOWNHA

VERNON, CT 06066

MARCH 26, 2016 - 9:00 AM

Mayor Daniel Champagne called the meeting to order at 9:03 AM

A.) PLEDGE OF ALLEGiANCE

B.) ROLL CALL:

v

16

FLOOR

Present: Council Members Kimberly Appleyard, Laura Bush, Bill Campbell, Ann Letendre, Brian Motola, Steven Peterson, Steve Wakefield, and Michael Winkler Absent: Council Members Pauline Schaefer, and Julie Clay

08

Entered During; the Meeting;: Council Members Jim Tedford (9:04 AM), and Virginia Gingras (9:10 AM) Also Present: Mayor Daniel Champagne, Town Administrator John Ward, Recording Secretary Jill Kennedy

c.) CITIZEN'S FORUM: None

D.) PRESENTATION Mayor Daniel A. Champagne and James M. Luddecke, Finance Officer and Treasurer presented updates since the March 24, 2016 meeting.

E.) BUDGET REVIEW The Town Council shall consider the budgets for 2016-2017 for various departments, divisions, and organizations to include:

1. Data Processing Center 2. DataProcessing 3. Recreation Administration 4. Recreation Public Celebration 5. Recreation - Parks Maintenance 6. Recreation Programs Account 7. Invasive Aquatic Plant Management 8. Executive and Administration 9. Law


Data Processing Ccntcr


Council Member Wakefield, seconded by Council Member Appleyard made a motion to open tab 12, page 195, account 51617710 in the amount of$1,740,617, motion carried unanimously.

Data Processing Director, Robert Sigan was present to answer questions. Discussion took place. Council Member Letendre, seconded by Council Member Campbell made a motion to reduce account 52187 by $1.110.00. Motion carried unanimously.

Council Member Wakefield, seconded by Council Member Appleyard made a motion to close tab 12, page 195, account 51617710 in the amount of $1,739,507, motion carried unanimously.

Data Processine; Council Member Motola, seconded by Council Member Appleyard made a motion to open tab 5, page 42, account 10117160 in the amount of$I,008,497, motion carried unanimously.

Data Processing Director, Robert Sigan was present to answer questions. Discussion took place. Council Member Winkler. seconded by Council Member Appleyard made a motion to reduce account 58800 by $555.00. Motion carried unanimously.

Council Member Motola, seconded by Council Member Appleyard made a motion to close tab 5, page 42, account 10117160 in the amount of $1,007,942, motion carried unanimously.

Recreation Administration Council Member Campbell, seconded by Council Member Bush made a motion to open tab 9, page 131, account 10560250 in the amount of $358,292, motion carried unanimously.

Assistant Director Steve Krajewski was present to answer questions. Discussion took place.

Council Member Campbell, seconded by Council Member Bush made a motion to close tab 9, page 131, account 10560250 in the amount of $358,292, motion carried unanimously.

Recreation Public Celebration Council Member Peterson, seconded by Council Member Bush made a motion to open tab 9, page 136, account 10560253in the amount 0[$14,500, motion carried unanimously,

Parks and Recreation Assistant Director Steve Krajewski was present to answer questions. Discussion took place.


Council Member Peterson, seconded by Council Member Bush made a motion to dose tab 9, page 136, account 10560253in the amount of$14,500, motion carried unanimously.

Recreation - Parks Maintenance Council Member Bush, seconded by Council Member Appleyard made a motion to open tab 9, page 137, account 10560254 in the amount of $696,289, motion carried unanimously.

Parks and Recreation Assistant Director Steve Krajewski and Public Works Director Kleinhans, were present to answer questions. Discussion took place.

Council Member Bush, seconded by Council Member Appleyard made a motion to close tab 9, page 137, account 10560254 in the amount of $696,289, motion carried unanimously.

Recreation Programs Account Council Member Appleyard, seconded by Council Member Bush made a motion to open tab 12, page 176, account 26560444 in the amount of $754,149. motion carried unanimously.


Council Member Appleyard, seconded by Council Member Bush made a motion to close tab 12, page 176, account 26560444 in the amount of$754,149, motion carried unanimously.

Invasive Aquatic Plant Management Council Member Tedford, seconded by Council Member Bush made a motion to open tab 9, page 145, account 10570268 in the amount of $14,000, motion carried unanimously.


Council Member Tedford, seconded by Council Member Bush made a motion to dose tab 9, page 145, account 10570268 in the amount of$14,000, motion carried unanimously,

Executive and Administration Council Member Letendre, seconded by Council Member Bush made a motion to open tab 5, page 4, account 10112120 in the amount of $692,365, motion carried unanimously.

Discussion took place.


Council Member Letendre, seconded by Council Member Bush made a motion to close tab 5, page 4, account 10112120 in the amount of $692,365, motion carried unanimously.

Law Council Member Gingras, seconded by Council Member Bush made a motion to open tab 5, page 9, account 10112121, in the amount of$167,000, motion carried unanimously.


Council Member Gingras, seconded by Council Member Bush made a motion to close tab 5, page 9, account 10112121, in the amount of$167,000, motion carried unanimously.

F.) Miscellaneous Accounts Requiring Action None

G.) Recess Remaining Accounts to Monday. March 28. 2016 10:14 AM. Council Member Wakefield, Seconded by Council Member Appleyard made a motion to recess the meeting until 7:00 PM on March 28, 2016, Town Hall, third floor. Motion carried unanimously.

Received:

Approved:


Jill M. Kennedy Recording Secretary.


MINUTES VERN N T WN COUNCiL PECIAL B MEETING

T WN HALL -14 PARK PLACE· 3 Floor VERNON, CONNECTICUT

March 28. 2016 7:00 PM

Mayor Daniel A. Champagne called the meeting to order at 7:00 PM

A} PLEDGE OF ALLEGIANCE:

B} ROLL CALL:

i ,

Present: Council Members Pauline Schaefer, Michael Winkler, Brian Motola, Julie Clay, Steve Wakefield, Laura Bush, Bill Campbell, Jim Tedford, Steve Peterson and Ann Letendre Absent: Council Member Kim Appleyard Entered During Meeting: Council Member Virginia Gingras A!!Q Present: Mayor Daniel A. Champagne, Town Administrator John Ward, Recording Secretary Karen Daigle


C) PUBLIC HEARING (1:05 PM)

PUBLIC HEARING TO RECEIVE COMMENTS AND QUESTIONS RELATIVE TO THE 2016-2017 TOWN OF VERNON BUDGET.

MAYOR DANIEL A. CHAMPAGNE CALLED THE PUBLIC HEARING TO ORDER

CLERK READ THE LEGAL NOTICE INTO THE RECORD

MAYOR DANIEL A. CHAMPAGNE AND TOWN COUNCil RECEIVED COMMENTS

ADJOURNED THE PUBLIC HEARING

RETURNED TO THE SPECIAL TOWN COUNCIL MEETING AGENDA

No one spoke at the public hearing.

Closed: 1:06 PM

D., PRESENTATION

Mayor Daniel A. Champagne and James M, Luddecke, Finance Officer and Treasurer to present any updates since the March 26, 2016 meeting. There were no updates,

E.) BUDGET REVIEW


1. EDUCATION 2. EDUCATION - CAPITAL IMPROVEMENTS

Superintendent of Schools, Joseph Macray presented information regarding the budget submissions.

Page! of2


Edycation Council Member Wakefield, seconded by Council Member Bush made a motion to open tab 12 page 162, account 10990330 in the amount of $52,305,820, motion carried unanimously.

Council Member Bush, seconded by Council Member Campbell made a motion to reduce object code #58900, Board of Education medical insurance, by $150,000, motion carried unanimously.

Council Member Campbell, seconded by Council Member Bush made a motion to reduce object code #58900, Board of Education data processing center, by $555, motion carried unanimously.

Superintendent of Schools, Joseph Macray, Director of Business and Finance, Michael Purcaro, Finance OffICer, James Luddecke, and Assistant Superintendent of Schools, Robert Testa were available to answer questions. Discussion took place.

Council Member Wakefield, seconded by Council Member Bush made a motion to close tab 12 page 162. account 109903300 in the amount of $52,155,265, motion carried unanimously.

Education - Capital Improvement

Council Member Wakefield, seconded by Council Member Bush made a motion to open tab 11 page 158. account 10780291 in the amount of $0, motion carried with 10 in favor and 1 against, Council Member Peterson.


Council Member Wakefield, seconded by Council Member Bush made a motion to close tab 11 page 158, account 10780291 in the amount of $0, motion carried unanimously.

H.) MISCEllANEOUS ACCOUNTS REQUIRING ACTION

8:58 PM Council Member Wakefield, seconded by Council Member Bush moved to recess the meeting until 7:00 PM Tuesday, March 29, 2016 at Town Hall, Third Floor. Motion carried unanimously.


Received:

Approved:



Page 2 of2


v l'(

March 29.20161:00 PM

Mayor Daniel A Champagne called the meeting to order at 7:01 PM


B) ROLL CALL: Present: Council Members Pauline Schaefer. Michael Winkler, Brian Motola, Julie Clay, Steve Wakefield, Laura Bush, Bill Campbell, Jim Tedford, Steve Peterson and Ann Letendre Ab!ent: Council Member Kim Appleyard Entered During Meeting: Council Member Virginia Gingras Also Present; Mayor Daniel A. Champagne, Town Administrator John Ward, Recording Secretary Karen Daigle

C) CITiZEN'S FORUM

No one spoke at Citizen's Forum.

D.) PRESENTATiON

Mayor Daniel A. Champagne and James M. Luddecke, Finance Officer and Treasurer to present any updates since the March 28.2016 meeting. There were no updates.

E.} BUDGET REVIEW

The Town Council shall consider the budgets for FY 2016·2017 for various departments, divisions, and organizations to include:

1. Police 2. School Crossing Guards 3. Traffic Authority 4. Social Services 5. Youth Services 6. Senior Center 7. Animal Control 8. Dog License Account 9. Cemetery Operations 10. Vernon Cemetery Commission 11. Town Clerk 12. Town Council 13. Town Planner- Administration (carried from 3-24-16 meeting)


Police Council Member Wakefield, seconded by Council Member Bush made a motion to open tab 6 page 51, account 10230180, in the amount of $6,220,762, motion carried unanimously.

Police Chief, James Kenny, was present to answer questions. Discussion took place.

Page 1 of4



Council Member Wakefield, seconded by Council Member Bush made a motion to close tab G page 51. account 10230180. in the amount of $6.220,762. motion carried unanimously.

School Cros,ing Guards Council Member Motola, seconded by Council Member Bush made a motion to open tab 6 page 58, account 10230181, in the amount of $62,120. motion carried unanimously.

Police Chief, James Kenny, was present to answer questions. Discussion took place.


Traffic Aythority Council Member Gingras, seconded by Council Member Bush made a motion to open tab 6 page 59, account 10230182, in the amount of $356,000. motion carried unanimously.

Police Chief, James Kenny and Finance Director, James luddecke, were present to answer questions. Discussion took place.

Council Member Gingras. seconded by Council Member Bush made a motion to close tab 6 page 59, account 10230182, in the amount of $356,000, motion carried unanimously

Social Services Council Member Bush, seconded by Council Member Campbell made a motion to open tab B page 121, account 10456240, in the amount of $257.310, motion carried unanimously.

Acting Director, Kristie McFadden and Finance Director, James Luddecke were present to answer questions. Discussion took place.

Council Member Bush, seconded by Council Member Peterson made a motion to close tab 8 page 121, account 10456240, in the amount of $257,310. motion carried unanimously.

Youth Services Council Member Bush, seconded by Council Member Campbell made a motion to open tab 8 page 124, account 10456241, in the amount of $209,580, motion carried unanimously.

Youth Services Director, Michelle Hill, was present to answer questions. Discussion took place.

Council Member Bush, seconded by Council Member Schaefer made a motion to close tab 8 page 124, account 10456241, in the amount of $209,580, motion carried unanimously.

Senior Center Council Member Letendre, seconded by Council Member Schaefer made a motion to open tab 8 page 127. account 10457242, in the amount of $142,208, motion carried unanimous!y.

Interim Director, Sela Saunders, was present to answer questions. No discussion took place.

Council Member letendre, seconded by Council Member Bush made a motion to close tab 8 page 127, account 10457242. in the amount of $142,208, motion carried unanimously.

Page 2 of4


Animal Control Council Member Campbell, seconded by Council Member Bush made a motion to open tab 6 page 73, account 10233188, in the amount of $131,804, motion carried unanimously.

Animal Control OffICer, Craig Segar, was present to answer questions. No discussion took place.

Council Member Campbell, seconded by Council Member Bush made a motion to close tab 6 page 73, account 10233188, in the amount of $131,804, motion carried unanimously.

Dog license Account Council Member Tedford, seconded by Council Member Bush made a motion to open tab 12 page 163. account 22233410, in the amount of $35,850, motion carried unanimously.

Animal Control Officer, Craig Segar, was present to answer questions. Discussion took place.

Council Member Tedford, seconded by Council Member Bush made a motion to close tab 12 page 163, account 22233410, in the amount of $35,850, motion carried unanimous!y.

Cemetery Operations Council Member Tedford, seconded by Council Member Bush made a motion to open tab 12 page 171, account 23342420, in the amount of $321 ,804, motion carried unanimously.

Alan West, Superintendent, was present to answer questions. Discussion took place.

Council Member Tedford, seconded by Council Member Bush made a motion to close tab 12 page 171, account 23342420, in the amount of $321,804, motion carried unanimously.

Vernon Cemetery Commission Council Member Clay. seconded by Council Member Bush made a motion to open tab 10 page161, account 10826302, in the amount of$188,603, motion carried unanimously.

Alan West. Superintendent, was present to answer questions. Discussion took place.

Council Member Clay. seconded by Council Member Bush made a motion to close tab 10 page161, account 10826302, in the amount of $188,603, motion carried unanimously.

Town Clerk Council Member Schaefer, seconded by Council Member Bush made a motion to open tab 5 page 34. account 10115150. in the amount of $266,442, motion carried unanimously.

Town Clerk, Bernice Dixon, was present to answer questions. Discussion took place.

Council Member Schaefer, seconded by Council Member Bush made a motion to close tab 5 page 34, account 10115150, in the amount of $256,442, motion carried unanimously.

Town Council Council Member Schaefer, seconded by Counct! Member Moiola made a motion to open tab 5 page 1, account 10110110, in the amount of $12,165, motion carried unanimously.

Town Clerk. Bernice Dixon and Finance Officer, James Luddecke were present to answer questions. Discussion took place.

Council Member Schaefer, seconded by Council Member Bush made a motion to close tab 5 page 1, account 10110110, in the amount of $12,165, motion carried unanimously.

Page 3 of4


Town Planner - Administration Council Member Peterson, seconded by Council Member Bush made a motion to open tab 5 page 44, account 10150170, in the amount of $168.793, motion carried unanimously.

Town Planner, Marina Rodriguez, was present to answer questions. Discussion took place. Council Member Letendre, seconded by Council Member Winkler made a motion to add $10,000 to line item #57150, land acquisition, motion carried unanimously.

Council Member Peterson, seconded by Council Member Bush made a motion to dose tab 5 page 44, account 10150170, in the amount of $178,793, motion carried unanimously.

H.) MISCELLANEOUS ACCOUNTS REQUIRING ACTION

9:21 PM Council Member Wakefield. seconded by Council Member Bush moved to recess the meeting until 7:00 PM Thursday. March 31, 2016 at Town Hall, Third Floor. Motion carried unanimously.


Received:

Approved:

Respectfully Submitted.


Page 4 of4

TO:

FROM:

RE:

DATE:

Mayor Champagne: Members af the Town Council

Bernice K. Dixon. Town Clerk

Monthly Report for FEBRUARY 2016

March 3. 2016

In addition to the normal ociivities of the office, the following are specific to the month of February.

Total vital statistics processed for the month were 29 birth certificates, 9 marriage licenses, o civil union license and 40 death certificates. Certified copies of the certificates were issued to residency towns as well as to the state of Connecticut Department of Health. A total of 320 vital statistics requests were processed and sold for the month, which consists of 132 birth, 132 death. 0 civil license and 26 marriage license requests, 22 burial permits. 8 cremation permits. for a total amount of $5885.00.

28 Sporting licenses were processed.

The monthly total of land record documents recorded and processed was 415. Included in this io1al were 16 property transfers of title. $18.318.63 in State Conveyance Tax was collected and forwarded to the State of Connecticut Department of Revenue Services, while $5.346.63 was collected in Town Conveyance Tax and retained by the Town.

A total of 16 dog licenses were sold.

In addi1ion 33 notary transactions, 7 trade names. 4 liquor permits. 44 maps were filed, recorded and processed and 567 customers signed in for service in addition to numerous phone calls and e-mail requests.

Monthly Highlights:

II Capital Improvement Committee meeting held on February 27th,

III Regular Town Council Meetings were he!d on February 2nd and 16th.

-=JtI

-::-- . Control Report Vernon Connecticut, &tm/ce K. Dixon, Town Clerk

( Feb 111. 2IJ16ltnu Feb 2&, 2IJ16)

Collectlons/Paymenbs # /I

Dlstrll:lUtionl!l RIm! AdJ 1-Cash 6,454.00 Conveyance Trans Fee 32.00 16

:a-Check 36,915.63 Copies 2.379.00 295

Dog Ucenses (Slate of CT) 151.0(} 24 Less Change Glvsn (1.134.00) Dog Uc:ensss • TC 16.00 16

42.235.63 Deposit Total Dog Surcharge Fee 36.00 16

a·Charge Account 1,050.00 OogTown 1.00 :I

4·EFT Transfer 90.00 Farm Fund· Slale 9,648.00 267 5-Slate Cony Chk 18,318.63 Farm Fund - TCIIiIfk 488.00 269

Fish & Game· Slate 341.00 10

FIsh & Game· Town 10.00 28

Marriage - Town 132.00 12

Marrlage Slate - Surcharge 226.00 12

Notary Fees 193.00 33

Recording Land Rerords 9,538.00 415

Recording Maps 440.00 44

State Conveyance Tax 113,318.63 15

state Hlst Preservation 536.00 267

State Treasure· MERS 6,865.00 51 TCler!< Hist Preservation 2613.00 267

Town Capltallmprov ·LOCIP 604.00 '261

Town Conveyance Tax 5.346.63 Hi

Town Mlscellanevus 13.00 5

Trade Namas 35.00 "I

Vitals 5,885.00 320

61.704.26 61,704.26

Printed By: II1!Imon VIImOIl From Womstatlon: C~h Statlem ., On: Mar 01, 2016 Cl4:56p

Documents

2016 04-05 Town Council Meeting OCRBKMK