Upload
athertonpoa
View
216
Download
0
Embed Size (px)
Citation preview
7/28/2019 Town of Atherton April 17 Council Meeting
http://slidepdf.com/reader/full/town-of-atherton-april-17-council-meeting 1/10
AGENDA
TOWN OF ATHERTON
CITY COUNCIL
AP RIL 17, 20 13 7:00 P.M.
REGULAR MEETING
1. PLEDGE OF ALLEGIANCE
http://www.youtube.com/watch?v=sEPYWGJalcI#t=10s
2. ROLL CALL LEWIS, DOBBIE, WIDMER, WIEST, CARLSON
http://www.youtube.com/watch?v=sEPYWGJalcI#t=37s
3. PRESENTATIONS
PROCLAMATIONS FOR:
- DISPATCHER WEEK
http://www.youtube.com/watch?v=sEPYWGJalcI#t=1m14s
- NATIONAL POLICE WEEK
http://www.youtube.com/watch?v=sEPYWGJalcI#t=4m50s
7/28/2019 Town of Atherton April 17 Council Meeting
http://slidepdf.com/reader/full/town-of-atherton-april-17-council-meeting 2/10
- WEST NILE VIRUS AND MOSQUITO AND VECTOR CONTROL
AWARENESS WEEK
http://www.youtube.com/watch?v=sEPYWGJalcI#t=8m40s
4. PUBLIC COMMENTS
http://www.youtube.com/watch?v=sEPYWGJalcI#t=11m20s
Comments included criticism of the recent letter from the Atherton Police
Officers’ Association, including that the requirement of having 3 officers patrolling
the Town.
Another member of the public spoke later in the meeting about the APOA
because he was late to the meeting.
Dobbie also made a comment in response to the APOA letter.
The Mayor clarified that the Council was not consulted about the letter before it
was mailed. She said the APOA is an independent organization not under the
Council purview. She said she was not consulted about the response postcard
that was included with the letter.
Regarding the City Manager being required to live in the house in Holbrook
Palmer Park, the Mayor sought to clarify a misconception. The City Attorney told
the audience that it is unconstitutional to require an employee to reside in Town.
5. REPORT OUT OF CLOSED SESSION
7/28/2019 Town of Atherton April 17 Council Meeting
http://slidepdf.com/reader/full/town-of-atherton-april-17-council-meeting 3/10
6. CITY MANAGER’S R EPORT
http://www.youtube.com/watch?v=sEPYWGJalcI#t=28m18s
The Mayor noted the analysis regarding the Charter City and questioned whether
the City Charter Ad-Hoc Committee had concluded. The City Attorney said that
the proposed Charter was 90% completed. He said he expected a draft within the
next two meetings. He said it was pretty preliminary and it would require a great
deal of citizen involvement, including a ballot measure.
7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT
CONSENT CALENDAR (ITEMS 8-14)
8. APPROVAL OF MARCH 13 SPECIAL MEETING, MARCH 20 REGULAR MEETING,
AND APRIL 3 SPECIAL MEETING MINUTES
9. APPROVAL OF BILLS AND CLAIMS FOR MARCH, 2013 IN THE AMOUNT OF
$917,445
7/28/2019 Town of Atherton April 17 Council Meeting
http://slidepdf.com/reader/full/town-of-atherton-april-17-council-meeting 4/10
10. APPROVAL OF CONTRACT WITH CMS SOLUTIONS TO IMPLEMENT THE
INSTALLATION OF SHORETEL VOIP TELECOMMUNICATIONS SYSTEMS
Dobbie said he was concerned about the long term viability of ShoreTel. He said
he was concerned that they were running through cash and did not think they
would be in business long term.
11. ADOPTION OF A RESOLUTION REVISING THE APPOINTMENT OF
DIRECTORS TO REPRESENT THE TOWN OF ATHERTON TO ABAG PLAN
CORPORATON BOARD OF DIRECTORS
12. CONSIDERATION TO SEND LETTER OF SUPPORT FOR SENATE BILL 557
13. AWARD OF CONTRACT FOR THE 2013 CAPE SEAL PROJECT
14. ADOPT RESOLUTION APPROVING DESTRUCTION OF RECORDS RETAINED
BY ADMINISTRATION
PUBLIC HEARINGS - NONE
7/28/2019 Town of Atherton April 17 Council Meeting
http://slidepdf.com/reader/full/town-of-atherton-april-17-council-meeting 5/10
REGULAR AGENDA – (ITEMS 15-20)
15. ACCEPTANCE OF FISCAL YEAR 2011-2012 BASIC FINANICAL STATEMENTS,
REPORT ON COMPLIANCE WITH THE AGREEMENT FOR DISTRIB UTION OF
SAN MATEO COUNTY MEASURE A FUNDS FOR LOCAL TRANSPORTATION
PURPOSE, AGREED UPON PROCEDURES RE PORT ON COMPLIANCE WITH THE
PROPOSITION 111 APPROPRIATIONS LIMIT, AND MEMORANDUM ON
INTERNAL CONTROL AND REQUIRED COMMUNICATIONS
Part 1 - http://www.youtube.com/watch?v=sEPYWGJalcI#t=35m10s
Part 2 - http://www.youtube.com/watch?v=PL2CJL_aE08
Carlson said the financial report did not contain some of the long term liabilities
that will need to be recognized in future years. Carslon asked if the best guess
number is $16 million dollars. Dobbie said it seems like the Town doesn’t have afull balance sheet like private companies would have that includes the liabilities
that he observes are huge. They Mayor said she believes Dobbie is referring to
the unfunded liabilities. The Finance Director said the current accounting policies
don’t require those liabilities to be shown in the balance sheet, but they will be
included in the footnotes.
Mark Wong, the Third Party Auditor, spoke. Dobbie said he didn’t see any
documentation of the physical inventory. He said the Town should be doing
routine inventory. Wong said the current standard is every 5 years. Staff clarified
that the Town does have maintained inventory that is verified at year end.
7/28/2019 Town of Atherton April 17 Council Meeting
http://slidepdf.com/reader/full/town-of-atherton-april-17-council-meeting 6/10
16. SPECIAL EVENT ROAD CLOSURES
http://www.youtube.com/watch?v=PL2CJL_aE08#t=17m10s
Carlson asked what triggered the request. The Chief indicated that the Atherton
Dames requested Middlefield Rd be closed for a fun run from HP Park. Carlsonquestioned why Fair Oaks Av was not included.
Dobbie wanted to know if there was any consideration for charging these groups
for the Police costs. Wiest also wanted to make certain that groups compensate
the Town for any costs. He suggested that some mechanism be put in place that
allowed residents to speak. The City Attorney said streets could be added easily,
since this is a resolution.
7/28/2019 Town of Atherton April 17 Council Meeting
http://slidepdf.com/reader/full/town-of-atherton-april-17-council-meeting 7/10
17. RESPONSE TO GRA ND JURY REPORT “WATER RECYCLING – AN
IMPORTANT COMPONENT OF WISE WATER MANAGE MENT”
http://www.youtube.com/watch?v=PL2CJL_aE08#t=27m17s
Dobbie said he didn’t believe water recycling would be high on Atherton’s priority.
He conceded it’s a good idea, but it’s low on the priority list.
18. DISPOSITION OF THE ARTS COMMITTEE / AMENDMENT OF RESOLUTION
NO. 13-08 GOVERNING COMMITTEES AND COMMISSIONS
Part 1 - http://www.youtube.com/watch?v=PL2CJL_aE08#t=35m7s Part 2 - http://www.youtube.com/watch?v=2bmvDh9Odfs
Dobbie says he believes in the golden rule; he who provides the gold makes therules. He says he doesn’t believe the Town should be giving them money unlessthe Council makes the rules.
7/28/2019 Town of Atherton April 17 Council Meeting
http://slidepdf.com/reader/full/town-of-atherton-april-17-council-meeting 8/10
19. APPROVAL OF REQUEST FOR PROPOSAL FOR DRAINAGE STUDY
http://www.youtube.com/watch?v=2bmvDh9Odfs#t=2m10s
The conversation evolved to an (un-agendized) discussion of undergrounding
utilities. The Council discussed how to fund such a vision.
The Public Works director said that if Atherton were to expand its undergroundsystem, it would lead to concrete gutters, changing the Town’s rural chacter.
20. APPROVAL OF REQUEST FOR PROPOSAL FOR PARK MASTER PLAN
http://www.youtube.com/watch?v=2bmvDh9Odfs#t=12m32s
Carlson questioned how the responders to the RFP would be able to quantify the
users of the park. He mentioned in 2010 he was involved with the Easter Egg
Hunt. 871 people attended; 13% were from Atherton. He said a census would
reveal that users are largely not Atherton residents. He seeks numbers and a
profile.
Dobbie wants the little league grandstands and storage re moved from the RFP.
The City Attorney reminded him that the voters approved putting in grandstands.
He said it was not up to Dobbie to remove it.
7/28/2019 Town of Atherton April 17 Council Meeting
http://slidepdf.com/reader/full/town-of-atherton-april-17-council-meeting 9/10
21. AGREEMENT AMENDMENT WITH BIGGS CARDOSA ASSOCIATES, INC. FOR
MARSH ROAD CHANNEL REPAIRS ADDITIONAL SERVICES
http://www.youtube.com/watch?v=2bmvDh9Odfs#t=24m10s
Dobbie said piping and covering the channel. He doesn’t see how putting a pipe
in the channel and covering it would cost as much as the suggested changes.
22. COUNCIL REPORTS/COMMENTS
The Mayor spoke about the SF Airport Round Table. Dobbie said he did not have
any report for the committees.
23. FUTURE AGENDA ITEMS
A. INFORMATION ON RELATIONSHIP BETWEEN THE TOWN OF ATHERTON AND
THE SAN MATEO COUNTY LIBRARY JPA
7/28/2019 Town of Atherton April 17 Council Meeting
http://slidepdf.com/reader/full/town-of-atherton-april-17-council-meeting 10/10
JERRY CARLSON’S ANNOUNCEMENT
24. PUBLIC COMMENTS
Only a reporter and videographer remained ….
25. ADJOURN