Faculty Council Meeting & Town Hall - McGill

Faculty Council Meeting& Town Hall

October 18, 2016

Welcome to New FC Members

• Social Studies of Medicine: George Weisz• Human Genetics: Rene St-Arnaud and Patricia Tonin

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AgendaSection I (Dean Eidelman, Bernard Robaire, Karen Brown)• Chair’s welcoming remarks• Approval of minutes• In Memoriam• Report from FC Steering Committee• Business arising from previous FC meeting

Section II• MUHC merger: Residents’ point of view (Caroline Hossate-Ducassy)• ACFAS (Philippe Gros)• The Education Enterprise: To boldly go (Annette Majnemer)• CFREF (Anne McKinney)

Section III• Open Session/Town Hall

Approval of Minutes

• Minutes circulated and posted online

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In Memoriam

Dr. John Christian BailarFormer Chair, Dept. of Epidemiology & Biostatistics

Dr. John BeckFormer Chair, Dept. of Medicine

Dr. Bernardo DubrovskyAssociate Professor, Dept. of Psychiatry

Dr. Michael F. Lalli Former Associate Professor, Dept. of Anatomy and Cell Biology

Dr. Klaus MindeProfessor, Depts. of Psychiatry and Pediatrics

Dr. Allan SherwinProfessor Emeritus, Dept. of Psychiatry

Dr. Victor Michael WhiteheadProfessor Emeritus, Dept. of Paediatrics

AgendaSection I • Chair’s welcoming remarks• Approval of minutes• In Memoriam• Report from FC Steering Committee

1. Nominating Committee (Dean Eidelman)2. Communication & Consultation Committee (B. Robaire/K. Brown)3. Consent agenda (Dean Eidelman)

• Business arising from previous FC meeting1. MDCM Acceditation (Dean Eidelman)

• Bernard Robaire, Depts. of Pharmacology & Therapeutics and Obstetrics & Gynecology

• Caroline Hossatte-Ducasy, Medical resident• David Eidelman, Chair and VP-Dean• Demetra Kafantaris, Senior Advisor to VP-Dean• Diana Colby, Associate Director, Communications• Françoise Filion, Ingram School of Nursing• Karen Brown, Pediatric Anesthesiologist• Lucy Gilbert, Oncologist, Obstetrics & Gynecology• Myriam Kornisch, Postdoc, MNI• Xin Mei Liu, Incoming MSS President• Kiesha Dhaliwal, Graduate Student Rep

Steering Committee Membership

Nominating Committee

• Mandate:– The Nominating Committee is a Standing Committee of the Faculty

Council, whose main purpose isto make recommendationsto the Dean of Medicine, for members on committees, at the Dean’s request.

• Membership: – 5 elected members of the Faculty Council – 4 members appointed by the Dean (including 1 clinician, 1 member of a

health profession, 1 basic scientist, and 1 student)

Nominating Committee

• Roles and Responsibilities 1. Recommend candidates for vacancies on committees 2. Ensure regular review of an up-to-date list of faculty from which to

select potential committee candidates 3. Ensure that committee vacancies are filled in an equitable way,

favoring the wide participation of faculty members 4. Where appropriate, consider the specific expertise or profile of

potential candidates as one of the selection criteria 5. Develop a tracking mechanism for committee participation (or

refusal to participate) 6. Prepare an annual report on the selection of candidates. 7. Periodically, at its discretion, recommend to the Dean any necessary

changes to terms of reference or operations of the Nominating Committee.

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Ad hoc Committee

Communication and Consultation

Faculty of Medicine

Co-Chairs: Karen Brown and Bernard Robaire

• Anatomy and Cell Biology• Biochemistry• Biomedical Engineering• Human Genetics• Epidemiology & Biostatistics • Microbiology & Immunology • Pharmacology & Therapeutics • Physiology• Social Studies of Medicine

Basic Science Departments Consultedvia Faculty Council representatives

In addition, academic staff from three Departments in other institutions:

• Johns Hopkins• UNC• UCLA

Questions Asked1- The frequency, length and nature of Departmental staff meetings

2. Whether there is a departmental newsletter, and if so, how often it appears

3. Whether you have a semi-annual or annual retreat -its length, location and format

4. Any other method used for communication in your Department

5. Any suggestions on what you would like to see as improvements to the current communication strategy in your Department

Findings1. Department meetings held from monthly to yearly,

last ~2hrs (1-2hrs), sometimes minuted,student participation variable, agenda set by Chairwith some input.

2. About half have a newsletter, published from monthlyto once every 2 years. Content often appears to be for “outsiders”. Others had one but lost it due to financial constraints

3. About half have retreats from 2 half days yearly to once every two years. Used as research day by some and Departmental business by others.

4. Other means of communication: - Emails, seminar reminders, job announcements, hallway discussions. - Departmental websites are more or less well-maintained due to lack of personnel/financial support from Faculty. - Facebook or Twitter used by only 1 department.

Findings

5. Suggestions:- more regular, monthly, minuted staff meetingswith “to do” items.- make funds available for quarterly newsletters that emphasize internal departmental activities (pubs, grants, awards etc…).- make funds available for maintaining informative websites.- create spaces for gathering – exchanging of ideasamong staff and students.

Findings

What next?

Questions?







MDCM Accreditation Update

• Major structural changes for a more robust, rigorous governance• New Program Committee providing excellent oversight• New MEE survey launched to capture comprehensive data• New “Teaching Residents to Teach” module launched• New Our UGME eDigest launched to improve communications• New strategic Faculty /MDCM planning processes initiated• New steps taken to address equity and diversity (e.g., workshops)• 2nd annual Gatineau retreat scheduled and in the planning• Wellness Office increased in robustness with new resources• New software, Entrada, to be installed in two weeks• Process to address mistreatment in the learning environment

clarified, with more work to be done, etc.

Excellent progress with more work to do…

MDCM Accreditation Update

• Some key challenges:

Curriculum mappingMistreatment / Learning environmentWorkload & supervision Direct observation & Narrative assessments Delays submitting student evaluations

• Taking the right steps, systematically addressing every issue • Cannot predict outcome, but MDCM program will be stronger

than ever and our students will continue to be outstanding

MDCM Accreditation Timeline

Oct. 20-21Mock Visit 1

Jan. 12-13Mock Visit 2

Feb. 5-7CACMS Visit

End Nov. 2016DCI Submission

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Agenda

Section II• MUHC merger: Residents’ point of view (Caroline Hossate-

Ducassy)• ACFAS (Philippe Gros)• The Education Enterprise: To boldly go (Annette Majnemer)• CFREF (Anne McKinney)

MUHC MERGERTHE RESIDENT POINT OF VIEW

Caroline Hosatte-DucassyEmergency medicine resident – PGY 2

VP Union Affairs – Association of Residents of McGill (ARM)

Union Affairs Representative – Fédération des Médecins Résidents du Québec (FMRQ)

SUMMARY OF THE SITUATION

• Transition period of the leadership of the MUHC

• Anticipated nomination: Dr. Lawrence Rosenberg,

• Current director of CIUSS Centre-Ouest (includes Jewish General Hospital)

• His idea: merging the MUHC, CIUSS Centre-Ouest and CIUSS de l’Ouest

• Total of 10 hospitals (McGill Academic Network) and over 80 service points

• Health minister Gaetan Barrette : approved the idea in the media

• Timeline… 3 to 5 years ?

• Impact on clinical practice and organization of departments?

OUR CONCERNS

• 1) Workload and number of calls

• 2) Multi-site coverage and transportation time

• 3) Dilution of teaching

POTENTIAL BENEFITS

• 1) More research opportunities

• 2) Increased clinical exposure

• 3) A solution to the decreasing number of specialty residents and call

scheduling?

• 4) Improved communication, information-sharing and patient transfer

• 5) A solution to the administrative barriers faced by residents.

Agenda



- 5 500 à 6 000 congressistes.- Sur le campus et une priorité de McGill en 2017.

- Plus d’une centaine de Journalistes de plus d’une trentaine de pays.

www.acfas.ca

- Excellente occasion de présenter notre recherche.

- Excellente opportunité pour nos étudiants et PDF de présenter leurs résultats.- Important forum pour attirer de nouveaux étudiants

http://www.acfas.ca/

Propositions

Colloques scientifiques et enjeux de la recherche

Communications libres - Orales (20 min.)- Par affiches

Date limite 1er novembre 2016 28 novembre 2016

Qui propose ? - Professeur - Chargé de cours, PDF

ou professionnel de recherche avec doctorat (en association avec Prof.)

- Étudiant 2e ou 3e cycle - Professeur - Chargé de cours,

postdoctorant ou professionnel de recherche détenteur d’un doctorat

CONTRIBUTION DE LA FACULTÉLa Faculté de Médecine mettra à la disposition de nos professeurs

des fonds pour aider à l’organisation de leurs coloques ($500-1000/coloque).

ContactsToute l’information sur le site Web de l’Acfas : www.acfas.ca

Anne Beaulieu Coordonnatrice du congrès Acfas Colloques

[email protected], poste 229

Amélie Côté Coordonnatrice McGill Activités scientifiques

[email protected], poste 6106

Michel L. Tremblay Co-Président scientifiqueMcGill [email protected] poste 7290

Martin Olivier Coordinateur pour la faculté de médecine Médecine [email protected]

http://www.acfas.ca/

mailto:[email protected]




Agenda



The Education Enterprise: To Boldly Go

THE EDUCATION ENTERPRISE

The Education Enterprise

Steering Educational Excellence (SEE… the future)

• Rajesh Aggarwal • Farhan Bhanji• Elaine Davis• Adam Finkelstein• Demetra Kafantaris• Saleem Razack• Yvonne Steinert/Donald

Boudreau• Aliki Thomas• Meredith Young• Maia Yarymowich (admin)

Developing a strategic plan

What should we focus on?

• SWOT online survey– Education Leadership Council

• Qualitative methods– Themes emerged– 8 potential strategic goals generated

What is strategic?

1) Educational research2) Student engagement3) Interprofessional, interdisciplinary4) Integration of technologies5) Assessment & evaluation6) Lifelong learning7) Local and global/international education8) Recognition and value

Faculty needs & priorities

Online faculty survey (8 goals) June 27 – July 18, 2016360 responses; up to

150 comments/question– Current performance– Priority for the Faculty

• Sample characteristics:– 53.9% male– All ranks well represented– 53.1% from health care

settings– 48.9% provide graduate

supervision

1StronglyDisagree

2 3 4Neutral

5 6 7Strongly

Agree

I don’t know

Results: Faculty survey

• Performance– 4.2-4.8 (median 4.0-5.0)– Lowest mean/median

• Interdisciplinary; interprofessional• Assessment and evaluation• Recognition and value

• Priority– All 8 highly rated 5.7-6.2 (medians 6.0-7.0)

Results: Faculty survey

• SDs small• Differences between groupsAssociate Professors generally rated questions

lower and Faculty Lecturers generally rated questions higher than group as a wholeMean ratings generally higher for those in health

care settings or university health professions programs; lower for basic sciences or centres/institutes within the universityBasic sciences more likely to indicate ‘don’t know’

Next steps: Additional perspectives

• Focus Group with Basic Science representatives– November 1, 2016– Clarify needs and priorities

• A key stakeholder: Our students

Student perspectives

Online student survey (8 goals) Sept 12-Oct 7, 2016

568 responses– Current performance– Priority for the Faculty

– 70% female– 63.6% first half of

program

• Student responses from:– 158 medical (UGME)– 103 nursing – 86 PhD – 49 MSc – 46 BSc – 34 OT– 28 SLP – 25 residents – 21 PT– Other: 18

Results: Student survey

• Performance– 5.1-5.5 (median 5.0-6.0)

• Higher than faculty ! – Lowest mean/median

• Interdisciplinary; interprofessional• Assessment and evaluation• Use of technologies• Local and global communities

• Priority– All 8 highly rated 6.0-6.2 (medians 6.0-7.0)

Results: Student survey

• Differences between groups OT followed by medicine and SLP students are most likely to

rate current performance higher than the other groups of students

BSc Science students uniformly rate priority of these goals lowerthan others

PhD students’ mean rating of interdisciplinary performance was lowest

Postdoctoral fellows showed greatest discrepancy between performance and priority

Consistently, those in first half of program rate current performance higher than those in second half of their program for ALL GOALS

Building our education strategic plan

• Select operational goals vs strategic goals

• Qualitative analysis of comments -> informs action plan (issues and solutions)

• Develop the action plan for strategic goals

The strategic plan

• The journey is as important as the destination– Mutual learning is key

• A flexible and adaptive process– Take advantage of new opportunities

• Be bold– New ideas, new ways

The journey is as important as the destination* Mutual learning is key

A flexible and adaptive process* Take advantage of new opportunities

Be bold* New ideas, new ways

Agenda



HEALTHY BRAINS FOR HEALTHY LIVESImplementation

October 18, 2016

October 18, 2016

Prof. Anne McKinneyAssociate Vice-Principal (Research and Innovation)

Goal & deliverables: Delivering new precision clinical and social intervention for the promotion of brain and mental health.

Four themes: Neuroinformatics; Mechanistic models of neurological and mental disorders; Applied cognitive neuroscience and brain plasticity; Population Neuroscience and Brain Health

Healthy Brains for Healthy Lives

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Governance

OPERATIONS and MANAGEMENT

Theme 3: Applied cognitive neuroscience and brain plasticity

Theme 1: Neuroinformatics

Theme 2: Mechanistic models of neurological and mental disorders

Theme 4: Population Neuroscience and Brain Health

Board committees: Faculty hiring, Human Resources,

Governance

Scientific Director (SD)

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Overall budget

In thousands $

CFREF Quebec

Research programs (direct costs) 64,800 9,500

HBHL Admin office 5,100 3,500

Indirect cost 14,100 5,000

Total 84,000 18,000

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Research Programs – Direct Costs

Research ($20,375,000) Talent ($19,825,000)Discovery Fund for Interdisciplinary

Research Student and Postdoctoral Fellow Training

Clusters

Research Transition Awards New Investigators start-up grants

Innovative Ideas Visiting Fellows

Innovation ($17,200,000) Tech and Professional support for Infrastructure ($16,600,000)

International Collaboration Platform Technology Development

Neuro-Innovation Fund Core facilities Operations

Knowledge Mobilization57

Timeline of implementation

Milestones Status

0-3months

Organization of key committees √

Appointment of Scientific Lead √

Managing director Posted

Formal agreement with Western √3-6months

Call for proposals, reviews and decisions, set up Innovation Fund

6-12 months

First set of fund allocation to peer-reviewed projects announced

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Faculty Leadership Appointments & Renewals

Anita GagnonAssociate Dean & Director

of the Ingram School of Nursing

Marc Pell Associate Dean & Director,

School of Communication Sciences and Disorders

Ana Maria Sant’AnnaAssistant Dean,

MDCM Admissions

Saleem Razack, Director, Office of Social Accountability

and Community Engagement

Michael Shevell Chair, Department of Pediatrics

Jean-Pierre Farmer Chair, Pediatric Surgery

Faculty Leadership Appointments & Renewals

Mark Lathrop Director, McGill University-

Génome Québec Innovation Centre

Gerhard MulthaupChair, Department of

Pharmacology and Therapeutics

Annmarie Adams, Chair, Department of Social

Studies of Medicine

Jonathan KimmelmanInterim Director, Biomedical

Ethics Unit

Benoit Cousineau InterimChair, Microbiology &

Immunology

Deborah FriedmanAssistant Dean,

Student Affairs for the Schools

Guylène Thériault, Assistant Dean, Distributed Medical

Education

KudosAQIO Prize of Excellence

Christine Maheu

2016 Statistical Society of Canada Impact AwardJim Hanley

Knight of the Order of Quebec Gerald Batist

Officers of the Order of CanadaEduardo Franco and Philippe Gros

Member of the Order of CanadaGerald Batist

McGill MedStar AwardAsim Makhdom

July winners of the Étudiants-chercheurs étoiles awardVictor Chichkov and Victoria Zismanov

Inducted as Fellows in the Royal Society of CanadaGuy Rouleau, Charles Bourque and William Foulkes

Elected to the Royal Society of Canada College of New Scholars, Artists and Scientists

Brent Richards

Gold Medal from the Peruvian Radiology Society and the Interamerican College of Radiology (CIR)

Raquel del Carpio-O’Donovan

Elected Fellows of the Canadian Academy of Health SciencesMarcel Behr, Susan R Kahn, Ann C. Macaulay and Gustavo Turecki

Kudos

2016 Dean of Medicine Awards of Excellence winnersJamie Brisebois, Inna Roo and Ross Mackay

Ruth L. Kirschstein National Research Service Award Individual Predoctoral Fellowship from the United States National Institutes of

Health and National Institute on Drug Abuse Lauren Reynolds

Margolese Prize from UBCMichael Meaney and Ernesto Schiffrin

Marty Kelman & Gilda Tanz / McGill University Canadian Medical Hall of Fame Award in honour of Saul & Mildred Kelman

Doulia Hamad

Honorary doctorate from Université LavalLaurie Gottlieb

Kudos

2016 Prix de l’oeuvre scientifiquefrom Médecins francophones du Canada

Guy Rouleau

Pierre Elliot Trudeau ScholarshipAnna Dion

CIFAR Azrieli Global ScholarsCorinne Maurice and Kieran O’Donnell

Kudos

Congratulations!

Open Session / Town Hall

www.mcgill.ca/medicine/about/governance/faculty-council/topicscomments-questions

http://www.mcgill.ca/medicine/about/governance/faculty-council/topicscomments-questions

Please hand inyour name cards!

Documents

Faculty Council Meeting & Town Hall - McGill