2015 National Veterans Small

Business Engagement

Presented by the Department of Veterans Affairs,

Strategic Acquisition Center, Office of Acquisition Operations

10300 Spotsylvania Avenue Suite 400Fredericksburg, VA 22408

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Introduction

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What Will I Learn During This Conference ?

The Strategic Acquisition Center Overview Services and Products We have Procured

Medical Surgical Prime Vendor (MSPV) Prime Mandatory Usage Policy throughout VA What is the NG-MSPV Program? Objectives for the NG-MSPV Transition from NAC’s MSPV Catalog to SAC’s NG-MSPV Catalog

Difference between FSS/MSPV/BPAs MSPV Catalog Solicitation Process

NG-MSPV Catalog Solicitation Process Projected Solicitation Release Schedule Sample Price List Proposed NG-MSPV Product List

Appendix C Overview Questions and Feedback from Industry References/Resources

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The Strategic Acquisition Center Overview

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The Strategic Acquisition Center Overview

• The Strategic Acquisition Center (SAC) located in Fredericksburg, Virginia, provides dedicated acquisition expertise and life cycle management support of non-IT enterprise-wide solutions for VA’s highly complex requirements.

• The SAC achieves efficiencies and savings through enabling best practices and leveraging acquisition resources and expertise. Department of Veterans Affairs organizations strive to be the leaders among health organizations in providing secure, high-quality and responsive service by leveraging state-of-the-art technologies.

• The SAC develops contracts that support strategic sourcing initiatives, cost-saving business cases based on ideas from the field, best practices from industry and performance-based strategies. SAC contracts include BPAs (blanket purchase agreements), enterprise IDIQs (indefinite delivery, indefinite quantity) or unique, risk-based contracts.

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The Strategic Acquisition Center Overview-Continued

• An array of Medical, Surgical, Dental and Lab Items

• Heath Information Management (HIM)

• Robotic Surgical Systems-Da Vinci

• Prosthetics • Enterprise Event Planning

and Event Support Services (EPES)

• Temporary Administrative Support and Clerical Operations (TASCO)

• Firearms for VA Law Enforcement

• On-site Treatment of Regulated Medical Waste (Equipment Systems)

• Research Animal Feed and Bedding

• Service Dog Insurance • Next Generation-

Medical Surgical Prime Vendor (NG-MSPV)

Products and Services we have procured:

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Medical Surgical Prime Vendor (MSPV) Prime

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VHA MSPV Mandatory Policy Memorandum

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What is the NG-MSPV Program?

• NG-MSPV is a national mandatory program that provides a customized distribution system to meet or exceed facility requirements by providing an efficient, cost-effective, just-in-time distribution catalog ordering process via prime vendor contracts.

• The NG-MSPV Primes will each maintain a catalog consisting of an inventory of supplies contracted by VA with a multitude of other contractors via a variety of VA contract vehicles that include BPAs, BOAs and National Contracts. NG-MSPV Catalog items will include medical, surgical, dental and select prosthetic and laboratory supplies.

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What is the NG-MSPV Program?-Continued

• In support of the largest integrated health care system in America the Strategic Acquisition Center (SAC) has pressed forward using innovative methods to ensure that the care of the Veterans is put first.

• The MSPV offers its customers just-in-time quality products at a competitive price, and offer its VA FSS Vendors more opportunities within the VA acquisition system.

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Objectives for the NG-MSPV

• Main Objective: Provide a streamlined procedure for ordering medical/surgical supplies via MSPV regardless of Conventional/Bulk Delivery (CBD), Unit of Use or Low/Logical Unit of Measure (LUM) which will result in:

- Improved ease of ordering

- Reduced number of purchase orders and purchase card transactions

- Reduced number of shipments/invoice

processing by medical centers

- Reduce inventory levels (freeing up VA’s

inventory space)

- Enhanced flexibility for both VA Customer

Ordering Officers

Objectives for the NG-MSPV-Continued

• Multiple Prime Vendor Contracts will be awarded by a projected award date of December 2015

– Projected PoP: April 20, 2016 – April 19, 2021 (20 month Base with two 20 month options)

– 21 Unique Geographic Areas

– MSPVs shall no longer charge suppliers distribution fees

– Standardization of select product lines

– Prime Vendors shall not substitute any catalog item without written permission from the NG-MSPV Contracting Officer.

– Maximum use of Ordering Officers

Transition from NAC Catalog to SAC Next Generation Catalog

• NAC’s preexisting BPAs will rollover to NG-MSPV provided Appendix C is completed in its entirety for each awarded line item and submitted to the SAC Contracting Officer.

• Documents will be modified as needed to ensure all required NG-MSPV distribution terms and conditions are incorporated into every contract vehicle being migrated over to the NG-MSPV Next catalog.

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Difference between FSS/MSPV/BPAs

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Difference between FSS/MSPV/BPAs

• The VA Federal Supply Schedule (FSS) program supports the healthcare acquisition requirements of the VA and other federal government agencies (OGA). The VA is delegated authority by GSA (see FAR 8.402(a) ) for multiple award contracts for medical equipment, supply, pharmaceutical, and service Schedule programs.

• Federal agencies, including those in remote and overseas locations, can use the VA Schedules program to simplify the acquisition and procurement process while also effecting shorter lead times, affording lower administrative costs, and promoting reduced inventories. 15

Difference between FSS/MSPV/BPAs- Continue

• Medical Surgical Prime Vender (MSPV) (also known as prime vendors or contractors). Each MSPV is a business concern that functions as a just-in-time distribution for a broad range of medical and surgical supplies as identified by VA.

• Each MSPV is responsible for distribution of supplies contracted by VA with a multitude of other contractors via a variety of VA contract vehicles to include BPAs, BOAs and National Contracts. The inventory of supplies to maintained by the MSPV vendors will include but not be limited to medical, surgical, dental and select prosthetic and laboratory supplies.

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Difference between FSS/MSPV/BPAs- Continue

• In accordance with Federal Acquisition Regulation (FAR) 8.405-3, ordering activities may establish Blanket Purchase Agreements (BPAs) under any GSA Schedule contract.

• GSA Schedules simplify the filling of recurring needs for supplies and services, while leveraging ordering activities’ buying power by taking advantage of quantity discounts, saving administrative time, and reducing paperwork.

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NG-MSPV Catalog

Solicitation Process

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NG-MSPV Catalog Solicitation Process

• All contract vehicles will generally be competed BPAs, BOAs and Contracts resulting in single award.

• Solicitation closing dates will generally be a standard 30 day response time.

• NG-MSPV Catalog will be populated by Appendix C

• Estimate of 6,000 line items

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NG-MSPV Catalog Solicitation Process-Continued

• Two Different Methods of Solicitation

– VA FSS Schedule 65 and 66

• Full and Open

– FedBizOpps

• Proposed Small Business Set-Asides for Manufacturers

• Seeking Non-Manufacturer Waivers (in Discussions with SBA)

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NG-MSPV Catalog Solicitation Process-Continued

• Each RFQ will provide language advising potential Quoters of the following:

• Contract Line Items selected for inclusion in each BPA shall meet the (salient) characteristics prescribed by the Program Office.

• Selection methodology will generally be on a “Low Price” basis, however, the Government reserves the right to use other methods as deemed appropriate.

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Solicitation Price List

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Instructions to Quoters

Solicitation Price List

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Price List

CLIN #

Product

Name/

Description

Brand Name

/Description Description/ Salient Characteristic

Estimated

Quantities

Model

Number

Name of

Manufacturer

Manufacturer

Part Number

Contractor

Part Number

Unit of

Issue

(UOI)

Quantity

per UOI

Unit

Price ($)

Current

FSS Unit

Price ($)

Proposed FSS

Unit Price

Range Qty 1-

500

Proposed FSS

Unit Price

Range Qty

501-1000

Proposed

FSS Unit

Price

Range

Qty 1001-

1500

Proposed

FSS Unit

Price

Range Qty

1501 + Evaluated FSS Unit Price

$0.00

Product Information FSS Information

Projected SolicitationsRelease Schedule

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Solicitation Issued Phase Date

FSS - #7 11/10/15

FSS - #8 11/24/15

Non-FSS - #1 11/04/15

Non-FSS # 2 12/11/15

NG-MSPV Product List

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Ac qui si t i on Cust ome r P or t a l Ac qui si t i on Ti t l e Ca t e gor y P S C

VA-13-0005373 SAC-15-10933 Air Pat ient Transf er Devices (MSPV cat alog - Medical 6515

VA-14-0007124 SAC-16-24834 Saf et y Googles (Fluid Prot ect ive) (MSPV - Surgical 6515

VA-14-0007139 SAC-16-26910 Proximat e Linear Cut t er_409 (MSPV - SURGICAL 6515

VA-14-0007141 SAC-14-27224 SUTURE,CHROMIC GUT,SZ 5-0,L 18IN,W/ G- Medical 6515

VA-15-0000815 SAC-16-25185 VACUUM BLOOD TUBE, 13 X 75MM, 3ML, LI HEP, Medical 6515

VA-15-0000824 SAC-16-25201 Sof t Clot h Adhesive Wound Dressings - MSPV Medical 6515

VA-15-0000852 SAC-16-25242 TEST KIT,STERILIZATION,ETO SYS,ATTEST Laborat ory 6640

VA-15-0000857 SAC-16-25247 Et hylene Oxide Indicat or Tape MSPV Cat alog Medical 6515

VA-15-0001690 SAC-15-26348 PACKING,WOUND,STRIP,1/ 4INX5YD,PLN,GAU Medical 6515

VA-15-0005268 SAC-15-23336 Procedural Masks wit h Shields and wit hout Medical 6515

VA-15-0005876 SAC-15-24336 Fluid Warming Drapes (MSPV Cat alog) SURGICAL 6640

VA-15-0005878 SAC-15-24261 Rapid Readout Biological Indicat or f or St eam SURGICAL 6640

VA-15-0005880 SAC-15-24265 Embolic Prot ect ion Syst em (MSPV Cat alog) Medical 6515

VA-15-0005887 SAC-15-24272 (Surg 116) St er i-Drape, Isolat ion wit h Ioban 2 Surgical 6515

VA-15-0005891 SAC-15-24333 Drape, Laparot omy, Various Surgical 6515

VA-15-0005892 SAC-15-24277 St and Covers, Poly Mayo and Surgical (MSPV Surgical 6515

VA-15-0005902 SAC-15-24290 OPMI St er ile Drapes (MSPV Cat alog) Surgical 6540

VA-15-0005905 SAC-15-24294 Convert ors Tiburon Neurological Drape (MSPV Medical 6530

VA-15-0005906 SAC-15-24295 St eri-Drape wit h Adhesive Apert ure (MSPV Surgical 6515

VA-15-0005907 SAC-15-24331 Adhesive surgical drape Surgical 6515

VA-15-0005908 SAC-15-24296 Examinat ion Drape Medical 6515

VA-15-0005909 SAC-15-24338 Slush Machine Drape (MSPV Cat alog) SURGICAL 6515

VA-15-0005915 SAC-15-24339 Split Surgical Drape Wit h Adhesive (MSPV SURGICAL 6510

VA-15-0005916 SAC- 15-24303 Convert ors Tiburon Ort hopedic Split Drape Surgical 6515

VA-15-0005917 SAC-15-24305 St erile Field Drape - It em Number 696 (MSPV Surgical 6515

VA-15-0005917 SAC-15-24305 St erile Field Drape (MSPV Cat alog) SURGICAL 6510

VA-15-0005919 SAC-15-24307 Medline DRAPE,SURG,STOCKINETTE,12 X Medical 6515

VA-15-0005919 SAC-15-24307 St erile Impervious St ockinet t es (MSPV Medical 6515

VA-15-0005920 SAC-15-24308 St er ile Reinf orced Surgical Table Covers

(MSPV Cat alog)

Surgical 6515

VA-15-0005921 SAC-15-24309 Convert ors Tiburon General Surgery Drape Medical 6530

VA-15-0005922 SAC-15-24310 St er ile-Drape Towel (MSPV Cat alog) Medical 6510

VA-15-0005923 SAC-15-24311 Convert ors Ort hopedic U-Drape (MSPV Surgical 6515

VA-15-0005924 SAC-15-24312 St eri-Drape Urological (MSPV CATALOG) Surgical 6515

VA-15-0005925 SAC-15-24313 Dupont DRAPE,SURG,UTILITY TOWEL,15 X Medical 6515

VA-15-0005926 SAC-15-24314 Microt ek Medical C-Arm Mobile X-Ray Drape or

Equal - It em Number 4951 (MSPV CATALOG)

Medical 6515

VA-15-0005926 SAC-15-24314 C-Arm Mobile X-Ray Drape (MSPV Cat alog) Medical 6515

VA-15-0005928 SAC-15-24315 Quick Release Drill Surgi-Bit (MSPV Cat alog) Surgical 6515

VA-15-0005930 SAC-15-24317

Screwdriver Shaf t - St ardr ive and Shaf t -

Hexagonal (MSPV Cat alog) Medical 6510

VA-15-0005932 SAC-15-24320 Fenest rat ed Bipolar Forceps – EndoWrist

Bipolar Caut ery Forceps (MSPV Cat alog)

Surgical 6515

Technical (Product Literature review)

Appendix C

Solicitation, Offer, & Award Documents

Price (Attachment D, Pricing Schedule)

A Complete Offer

Volume III

Volume II

Volume I

NG-MSPV Requirement

Appendix C Overview

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Appendix C Overview

• Electronic Data Interchange (EDI) (defined in Section 16.2 of the NG MSPV SOW).

• The MSPV will have EDI interface capabilities to process EDI orders and acknowledge orders in accordance with ANSI ASC X.12M Supply Chain Standard Transaction sets.

• The EDI shall consist of individual product records created/maintained in standard format data elements and fields to be provided by the Contracting Officer from the Contractor.

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Appendix C Overview

• These standard format data elements and fields are described in Appendix C.

• The Appendix C is a list of 55 standard data elements required to included Candidate items into the MSPV Catalog.

• Each solicitation that will be a candidate of NG-MSPV shall have an Appendix C attached to it when it is posted.

• Each Award that has been approved under the previous MSPV Contract shall have a completed Appendix C for each awarded line item in order to be enrolled in the NG-MSPV.

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Appendix C Overview- Continued

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Contractor Related Product Related

Appendix C Overview- Continued

Please complete each field in its entirely as applicable. To

identify fields that are required please click highlight

existing fields.31

Appendix C Overview- Continued

The fields highlighted in red are required fields. However,

to ensure you are filling out applicable fields please review

the form and its text help notes.32

Point of ContactMs. Damoris Nibbs

& Ms. Sonja Johnson

Email address: vacoVASCmspvCatlg@va.gov

Appendix C Overview- Continued

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Questions &

Feedback from Industry

Further questions?

Email - vacoVASCmspvCatlg@va.gov34

AcronymsAttachment 1

SAC Strategic Acquisition Center (Location: Fredericksburg, VA)

NAC National Acquisition Center (Location: Hines, IL)

FBO Federal Business Opportunities (FedBizOpps)

VA-FSS VA Federal Supply Schedule (FSS) program

MSPV-NG Medical Surgical Prime Vendor – Next Generation

VHA PMO Veterans Health Administration – Program Management Office

GSA-FSS General Services Administration – Federal Supply Schedule

FAR Federal Acquisition Regulation

VA Department of Veteran Affairs

NVSBE National Veterans Small Business Engagement

Awarded Strategic Contracts (SAC and SAC-F) Attachment 2

• The following link provides information concerning the SAC and SAC-F Strategic BPAs/Contracts that have been previously awarded:

• Copy of SAC_SAC F Strategic Contract Awards (FY12-15)2.xlsx

Questions & Feedback from Industry

Once questions received are finalized-Questions will be inserted.

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References/Resources

• VHA MSPV Mandatory Policy Memorandum (6/22/15)

http://www_____________________

• Appendix C

http://www._______________________

• Current Solicitation Open

Solicitation Number -

http://www.________________________

• Proposed NG-MSPV Product List

http://www.________________________

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• Future MSPV will streamline and improve ordering efficiencies throughout VA’s Medical Community by:

- Providing enhanced flexibility and ease of ordering for both

VA’s Customers and Ordering Officers

- Reducing the number of purchase orders

- Reducing the number of shipments and resultant invoice

procedures

- Reducing VA’s inventory levels (thereby freeing up valuable

VA inventory space)

To fulfill President Lincoln's promise “To care for him who shall have borne the battle, and for his widow, and his orphan” by serving and

honoring the men and women who are America’s Veterans.

Summary

SAC Overview Slides: Mr. Thrash

Learning Session Presenters:

MSPV/Prime: James Poe/Julian Thrash

Difference between FSS/MSPV/BPAs: James Poe/Lori

Smith/Zach Wilcox

MSPV Catalog: Kathie Potter

ADVISOR: Terrie Bloom/Kim McLaughlin

Point of Contacts

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Thank you for attending!

Please check FBO for future NG-MSPV Industry Days!

Your feedback is important!

For additional questions please submit to:

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