2015 -2016 Membership and Programs Handbook...membership and programs viability and progress during the past one to two years and to assist those councils in jeopardy of becoming dormant

2015 -2016 Membership and

Programs Handbook

Colorado State Knights of Columbus James D. Caffrey - State Deputy

1-844-COKOFC1 (265-6321) Membership: [email protected]

Programs: [email protected] State Website: http://coloradokofc.org

Recruit a Knight - Change a Life

mailto:[email protected]


http://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0CAcQjRw&url=http://en.wikipedia.org/wiki/Knights_of_Columbus&ei=HqYNVfzJHoenNoWZg8gG&bvm=bv.88528373,d.cWc&psig=AFQjCNFtVY9xrxiYiQZnrdQjqDynTDBwGQ&ust=1427044252371310

2015 -2016 Membership

Handbook

Colorado State Council Knights of Columbus

Colorado State Membership Team Contacts

Position Name Phone # E-Mail Address

State Membership Coordinator Marc Solome 303-810-4066 [email protected]

New Council Development Director Bob McLaren 303-494-8799 [email protected]

Activation/Retention Director Alex Onda 303-803-3252 [email protected]

Council Reactivation and Round Table Director

Art Samson 303-419-6885 [email protected]

Spanish Council Director Eddie Mendez 702-209-1112 [email protected]

Regional Directors

Denver Metro Director Mike Phelan 720-422-9483 [email protected]

Denver Metro Director Sean Murphy 720-530-2854 [email protected]

Colorado Springs Director Stacey Suda 719-425-5911 [email protected]

Western Slope Director

Pueblo Director Jason Guara 719-252-9674 [email protected]

Southern Colorado Director Joseph "Jake" Jakubowski 719-371-0637 [email protected]

State Membership, Activation, and Response Team (SMART)

Team Lead John Eiler 720-839-8588 [email protected]

Art Samson 303-419-6885 [email protected]

LJ Knowles 303-483-1575 [email protected]

Jason Pasionek 720-207-4693 [email protected]

Eddie Mendez 702-209-1112 [email protected]











Colorado State Membership and Service Activity Program Handbook 2015-2016

1.0 Introduction Recruiting new members is vital to the continued growth and well-being of your council and the Order. Offering a man membership in the Knights of Columbus gives him the opportunity to improve his own life, his community, and enrich his faith. Membership allows him to experience the fraternal bond that Knights share while growing closer to his family, faith and God. A comprehensive membership development plan must incorporate well-developed strategies for:

Recruitment of new members

Retention of current members

Membership development is the most important element of a successful council. A well-crafted membership development strategy is essential for your council to operate efficiently and to serve others in the areas of church, community, council, family, youth and pro-life. Membership in the Knights of Columbus must provide value for the members’ time, energy, and annual dues while offering spiritual development for him and his family. A good membership program can accomplish the goals of recruiting new members and retaining existing members by following a simple plan:

Create a “Membership” team

Identify your goals

Create a plan to accomplish the goals

Review your level of success and suggest improvements

The purpose of this resource guide is to help council leaders and district deputies identify and implement effective strategies for membership development that will continue to help grow our Order. These are suggestions that have helped councils succeed around the Order. Feedback on what works for councils helps our Order improve, makes recruiting and member management better, and improves programs around the State. As such, we require you to report on what activities you have done over the year. The State Council has an incentive program to encourage councils to continue to improve their processes. We will award the winners for the best programs at the State Convention in April. The forms needed to participate are in the appendix.


2.0 SMART Team (State Membership, Activation, and Response Team)

The SMART team, which is derived from State Membership, Activation, and Response Team, is a proactive response team developed by the State to evaluate council’s membership and programs viability and progress during the past one to two years and to assist those councils in jeopardy of becoming dormant or suspended. Everyone knows that in order to have a vibrant council you need to have good programs and an active membership recruitment process. The team, which will be comprised of five (5) core members, and will enlist the assistance of the local or regional membership director and Region Adviser, will compile a list of councils in need and develop an action plan to assist the councils. That assistance includes, but is not limited to, contacting the District Deputy, Grand Knight and Pastor / Chaplain to develop the plan that will help correct the council’s shortcomings. The team will then respond to assist with membership drives, degree ceremonies and implementation of a program(s) to get the council back on track.

3.0 Organize Your Membership Committee The first and perhaps most important step in setting up a successful membership program is organizing your membership committees. The key is to ensure that these important positions are filled and appointees are dedicated and enthusiastic Knights. (Refer to “Membership Committees” (pg. 5) and “Membership Activities” (pg. 35) in the “Surge…With Service Manual” (#962).)

Action Steps:

The grand knight appoints a membership director to oversee all membership programs

and recruitment activities.

Upon recommendation of the membership director, the grand knight appoints a

membership committee of three or more Knights. Select successful recruiters or

sales-oriented members

The membership director and recruitment committee members form two-man

recruitment teams

MEMBERSHIP DIRECTOR

RECRUITMENT

CHAIRMAN

RETENTION

CHAIRMAN

CEREMONIAL

CHAIRMAN

INSURANCE

LIASON


The grand knight, upon recommendation of the membership director, appoints a

retention chairman and committee

The grand knight appoints an insurance promotion chairman, preferably not the council’s

insurance agent

The membership director, committee chairmen and committees set goals and plan

specific recruitment, retention and insurance promotion activities for the entire year

Plan a full schedule of First Degree exemplifications

Identify and schedule recruitment methods that best suit the council’s needs and goals;

Membership Drives, church drives, open houses, team recruiting, etc…

Set membership goals (exceed quota, achieve Star Council, win Century Club, break

previous council recruitment record, etc.). Refer to the Supreme Council Awards section

in the Surge...with Service manual.

Get the ENTIRE council involved. Those who do not recruit directly can identify or

suggest prospects.

4.0 Setting Goals and Planning The first thing that you need to do after your team is formed is to set your goals. These goals should be focused on the five areas: recruitment, retention, ceremonials, insurance, and reactivation. In the next section we have suggested ideas for various programs to achieve your goals. In order to improve these programs, we have five required forms for you to fill out. These forms are used to communicate back to the state council what is working and what is not working. These state membership forms are based on the calendar year, not fraternal year. They are due to the Membership Coordinator by February 1st of each year in order to apply for the State awards.

4.1 Example Goals Every council should strive to be a STAR COUNCIL and create five Shining Knights. At the very least you should determine:

How many new members you want to recruit - You will receive points for the

state awards program by having positive membership growth

Recruit one new member per month

How you plan on encouraging retention - The Shinning Knight program is a

fabulous way to get a new member involved early which helps on retention

How to promote the Insurance program - You will receive points for the state

awards program by having positive insurance growth

Set the goal to fill out all six State Membership forms. Submitting forms on-time

is critical to a council’s success in achieving Star Council. Beat the rush and

submit forms as early as possible!


Requirements for the Star Council Award: 1. Pay Supreme Per Capita Dues on time 2. Submit Service Program Personnel Report (Form #365) to Supreme by August 1st 3. Submit Survey of Fraternal Activity Report (Form #1728) to Supreme by January 1st 4. FATHER MCGIVNEY AWARD: 7.5% Net Gain in Membership 5. FOUNDER’S AWARD: 2.5% Net Gain in Insurance Members 6. COLUMBIAN AWARD: Turning in Form #SP-7by June 30th

4.2 Example Schedule

COUNCIL NAME____________________________ NUMBER _____________ Total Members as of July 1st, 20____

Supreme Quota__________ “Council” Quota________

July August September October Establish Team Visit with Pastor Plan Church Drive Membership Drive

Set Goals Develop Prospect List Contact Prospect list Open House

Create Plan Plan Info Night Benefits Night

Order Supplies 1st degree Follow up

Create Brochure 1st degree

November December January February Memorial Mass Christmas Party Review mid-year quota 1st degree

Recruit Families Recruit former members Open House/ 1st degree Contact prospects

March April May June Membership Drive Review inactive members Recruit HS/College

grads Contact all prospects

Open House Recruit RCIA class Review quota Final 1st degree

Benefit Night 1st degree Celebrate year end!!

5.0 Recruitment Strategies:

The following are ideas that other councils have proven work. They are not required. If you want to make up your own program feel free.

5.1 Recruitment Strategies: Create a Prospect List

Before you consider HOW to recruit, you must address the question of WHO to recruit. There are many eligible Catholic men and their families who would enjoy participating in the Order. Identifying them is easier than you think.

• Approach pastors for parish rosters for potential Knights.

• Add all local priests who are not Knights to prospect list.

• Consider ushers, parish council members, choir members, lectors, men’s club, etc., as prospects.

• Welcome all new parishioners by asking them to join.


• Recruit all 18-year-old Squires, and high school and college graduates.

• Consider all vendors who serve council as potential members.

• Add fathers, sons, nephews, cousins, brothers-in-law, fathers-in-law, grandfathers, grandsons.

• Order free copies of the Prospect Referral Card (#921) from the Supply Department. Distribute copies of the card to all members at the council meeting or in the newsletter. Ask that completed cards with names of friends/acquaintances be returned to the membership director.

• Advertise regularly in church bulletins and local papers inviting interested prospects to contact the membership committee about joining.

• Collect issues of Columbia magazine from council members. Put them in the church lobby or other popular areas. Cover the address label with a printed sticker with council contact information.

• Use your imagination. Potential new members are all around you!

5.2 Recruitment Strategies: Make a Council Brochure The purpose of a brochure is to inform the reader on an item, service, or idea. To do this effectively it needs to be easy to read, appealing and convey the character of the product described.

Why Develop a Council Brochure?

(Supreme Form 4242 can be used) You can use a brochure as a promotional item to explain your council's activities to prospective members and their families. It’s an easy way to attract their attention. The brochure is also a valuable tool for those recruiting new members since it will make valuable information about your council readily available to them. In it, you can highlight activities unique to your council that are not covered in Supreme or State Council publications. Also, it's a good way to "toot your own horn" and let people know what you do. Here are four steps you can follow in designing the brochure:

Step #1: Content Decide what information about your council you want to promote. Make an effort to focus mainly on items that will attract men to join. Information might include but is not limited to:

A brief history of the Knights of Columbus and of your council

Information about what your council does, especially as it pertains to the five major service areas: Church, Community, Family, Youth and Council Activities

Membership requirements

Donations and volunteer hours. Every council donates and every council volunteers. List the dollars donated and hours volunteered each year. It is critical that potential members (even parishioners) understand where their donation go and to what causes.

Exemplification schedules; information about the Fourth Degree Assembly in your area

Step #2: The Look Pick a size, shape, color and typeface for your brochure. In deciding what size to make your brochure, keep in mind what will be easiest to produce and the resource needed to do that in mass quantities.


Step #3: Design Design an appealing and practical layout. Layout possibilities (whether they be for a flat page two-fold or three-fold brochures) are limited only by your imagination. Many software programs include templates for brochures and other items. These templates are generic layouts that allow you to simply drop in information. Make your layout as clean and uncluttered as possible to allow the reader to easily follow your message.

Step #4: Printing The number of copies you need will determine the best way to output your brochure. If you need a limited number, you may want to run copies out on your PC's printer. Take your brochure to a copy center for reproduction in larger numbers. Remember, your brochure's main purpose is to be read…if it is not pleasing to look at, no one will read it. If it does not help the reader understand your message, do not use it. In four steps easy steps you have an attractive brochure ready for distribution to tell prospects all about your council and the Order.

5.3 Recruitment Strategies: Two-on-One Recruitment

Bringing twice the energy, enthusiasm, knowledge and persistence to any endeavor doubles the likelihood of success. That’s why 2-on-1 recruiting is the way to go.

Organize two-man recruitment teams from the membership committee and additional

recruiters.

Train recruiters; ask your insurance agent to assist; show recruitment productions and

order and distribute copies of the Pocket Flip Chart (#2041), and Membership

Documents (#100).

Divide the prospect list among two-man teams.

Telephone each prospect to a schedule a visit with the prospect and his wife by the two-

man team.

Conduct personal visits at the prospect’s home, emphasizing local council activities and

opportunities for involvement by prospect, wife, and the entire family.

View the productions of Experience of a Lifetime or Recruitment Flip Chart or use Flip

Chart/Binder (#889, #889A).

Review promotional materials with the prospect and his wife – “As Knights we not only

act on faith...” flyer (#4497), “Our Future Knights...” flyer (#9116), “The Potential of a

Man...” flyer (4496), “What this organization stands for...” booklet (#4495),

Member/Spouse Fraternal Benefit flyer (#2773), Columbia magazine, council

newsletters, etc.

ASK PROSPECT TO JOIN. Assist in completing Membership Document, and collect

fees.

Ensure prompt initiation. Inform candidate of the dates for the Admission Committee

interview and First Degree.

Complete proposer duties:

- Accompany the prospect to the Admission Committee interview, First Degree and

council meetings;


- Introduce prospect and his family to council members;

- See that the prospect is assigned to committees/programs of interest;

- Encourage prospect to complete Second/Third Degrees. Accompany him to

exemplifications.

5.4 Recruitment Strategies: Open House

An open house provides an opportunity to introduce your council and the Order to a broad audience of prospects at one event. The main objective is to exhibit your program — your volunteer service programs, your social and fraternal activities, your membership benefits — that your council and the Order have to offer to members and their families.

Appoint a committee to organize the open house.

Set a date and time. Publicize the event in local newspapers, radio, television and

church bulletins.

Order quantities of promotional materials including the “Open House” poster (#2826)

from Supply Department at least six weeks in advance.

Compile a list of prospective members.

Send open house invitations to prospects and their spouses.

Follow up the mailing with a telephone confirmation of receipt and availability to attend

events.

As the event approaches, reconfirm all arrangements for site, materials, program, etc.

Arrange for a display of council scrapbooks, awards, programs, activities

Assign to each attending prospect to a recruiter who will act as host throughout the

event

Invite your chaplain/parish priest and insurance agent to your event

Have a member of the 4th degree in regalia present

Plan program:

o Welcome committee to greet guests

o Ask your chaplain or parish priest to endorse the Knights of Columbus

o Introduce officers, members

o Grand knight/membership director should explain council aims/organization

o Ask the insurance agent to explain benefits of membership

Show a promotional video -

o Experience of a Lifetime

o Membership Recruitment Flip Chart

o Life and Legacy of Father McGivney


o Founding to Future

Schedule a question and answer session following the film further explaining the council

and the Order. Conclude with refreshments or a light buffet.

Make certain host-recruiters ask prospects to join, and assist them in completing the

Membership Document (#100).

5.5 Recruitment Strategies: Church Drive

A church drive is an ideal opportunity to reach an audience of qualified prospects. Its success is dependent on carefully planning and carrying out each of the following steps:

Obtain the pastor’s approval for the membership drive at all Masses on target weekend.

Confirm dates/details and get the pastor involved in your recruitment efforts. Your parish

priest will be your number one recruiter.

Order quantities of Prospect Cards (#921A), Membership Documents (#100), and

posters and flyers such as “As Knights we not only act on faith...” flyer (#4497), “Our

Future Knights...” flyer (#9116), “The Potential of a Man...” flyer (4496), “What this

organization stands for...” booklet (#4547), “Make a Difference” recruiting poster

(#4498), Fraternal Membership folder (4494), “Did You Know?” flyer (#1267), Family

Fraternal Benefits flyer (#2761), Member/Spouse Fraternal Benefit flyer (#2773), etc.,

from the Supply Department.

Provide an announcement for parish bulletin during each of the two weekends before the

drive.

Prepare a tabletop display highlighting council activities and member benefits; include

handouts and copies of the council newsletter and place in the church's vestibule.

Post teams of two to three Knights at each church door at every Mass to hand out flyers

and Prospect Cards.

Collate materials and hand them out to each man as he enters the church. Leave

sharpened pencils in each pew for completing Prospect Cards.

Arrange for the pastor, grand knight or membership director to make a brief

announcement prior to or after Mass, explaining the Knights of Columbus, encouraging

men to complete Prospect Cards and hand in as they leave church. Use a letter of

support from the bishop (if available from state council) or sample pulpit announcements

(#2678) available from the Supply Department.

Position Knights at exits to answer questions from prospects, assist in completing

Membership Documents, or collect completed Prospect Cards for follow-up.

Make sure tables/supplies are restocked for each Mass.

Deliver all Membership Documents, completed Prospect Cards to the membership

director.

Assign prospect names to recruiting teams for personal follow-up visits. Follow up

immediately!


5.6 Recruitment Strategies: Personal Invitations The membership recruitment invitation is a tool for making initial contact with Knights of Columbus prospects. It is effective when used in tandem with personal follow-up that stresses the fraternal and family benefits of membership in the Order.

Obtain the council’s prospect list.

Order a supply of Membership Invitations (#2599) and envelopes from Supply

Department or design your own invitation.

Address an invitation to each prospect and his family, personally signed by the grand

knight.

Contact each prospect within one week of the mailing to arrange a home visit by the

membership committee or your recruitment team.

View the productions Experience of a Lifetime or Recruitment Flip Chart or use Flip

Chart/Binder (#889, #889A).

Review promotional materials with prospect/wife – “As Knights we not only act on

faith...” flyer (#4497), “Our Future Knights...” flyer (#9116), “The Potential of a Man...”

flyer (#4496), “What this organization stands for...” booklet (#4495), Family Fraternal

Benefits flyer (#2761), Member/Spouse Fraternal Benefit flyer (#2773), Columbia

magazine, council newsletters, etc.

ASK THE PROSPECT TO JOIN. Assist him in completing his Membership Document

(#100) and collect fees.

Ensure a prompt initiation. Inform the candidate of dates for the Admission committee

interview and the First Degree.

Complete proposer duties:

- Accompany your prospect to the Admission Committee interview, First Degree,

council meetings;

- Introduce the prospect and family to council members;

- See that the prospect is assigned to committees/programs of interest;

- Encourage prospect to complete Second/Third degrees. Accompany him to

exemplifications.

6.0 Round Tables Living in service to all is one of the most dynamic qualities of being a Knight. A unique way for Knights to serve is by helping out in local parishes, especially in those churches that do not have a Knights of Columbus presence. The Order requests council members to extend services to such parishes. This can be accomplished by establishing a Parish Round Table in which current member Knights help local parishes. The parish priest will identify the services he requires. The Parish Round Table Coordinator will then work with members of the Parish Round Table and the council to fulfill his wishes.


6.1 Round Tables: ESTABLISHING A ROUND TABLE

Aided by his officers, the Grand Knight decides which area parishes will be served.

The Grand Knight and his officers make lists of council members who belong to those

area parishes. All will automatically become part of that Parish Round Table. New

members of the parish may be recruited, as well.

The Grand Knight, with the help of his officers, informs all council members who belong

to the designated parish, that the Order would like to set up a Parish Round Table and

then explains the benefits to them.

The Grand Knight and a Knight parishioner call on the pastor to offer help.

— Since the pastor assigns the projects, there will be no conflict with existing

groups.

— The Grand Knight presents the priest with a Knights of Columbus overview

brochure (Form# 4519), a Parish Round Table program brochure (Form# 2632)

and a list of Knights who are parishioners.

If the pastor is not receptive to a Parish Round Table, his decision is accepted and he’s

told that the offer remains open if circumstances change.

If the pastor is receptive, the Grand Knight appoints a Parish Round Table coordinator.

The Grand Knight completes the Report of the Parish Round Table Coordinator (Form

#2629), mails it to the Supreme Secretary and sends copies to the state and district

deputies.

Formation of the Parish Round Table and appointment of the coordinator are

communicated to those involved, and announcements are published in the parish and

council bulletins.

6.2 Round Tables: Operating a Parish Roundtable

There are no elective offices in the Knights of Columbus Round Table. The appointed

coordinator is the only designated leader.

No regular meetings of the Parish Round Table are held.

The Parish Round Table has no dues. Members continue to meet their financial

obligation to their council.

The coordinator should visit the pastor frequently (monthly is suggested) to ask what the

Knights of this parish can do to help.

The pastor should only be as involved as he wants it to be. The Parish Round Table

should lighten his workload, not add to it.


The coordinator should call on those Parish Round Table members best qualified to

carry out a specific project(s) and provide project leadership from start to finish.

When a project requires more support than the Parish Round Table members can

provide, the coordinator solicits the council for support and assistance.

All funds raised by the Parish Round Table must be kept by the sponsoring council. As

with any other expenditure, the sponsoring council must approve all necessary Parish

Round Table expenses.

Parish Round Table projects are council projects. The Parish Round Table coordinator

must communicate with the Grand Knight and the council to ensure the project’s

success.

The Grand Knight and the pastor annually review activities of the Parish Round Table

and the effectiveness of the coordinator.

If the pastor desires a change of coordinator, or if the coordinator resigns during the

fraternal year, the pastor selects a new coordinator and the Grand Knight makes the

appointment.

If there is a change of pastor, the Grand Knight and the coordinator call on the new

pastor, explain the program and seek his continued support.

7.0 Admissions Committee

The Admission Committee, used correctly, ensures that applicants understand the Order and that the council understands what the candidate expects from his membership. This mutual understanding makes for a more thorough recruitment process and is the first step to membership retention.

The Grand Knight shall appoint an Admission Committee of seven members.

Within five days of the first reading of the application, the Grand Knight shall refer the

application to the Admission Committee.

The Committee should contact the applicant to set up a time where they can meet him

and his family.

They should ensure the applicant meets the membership qualifications (18 years of age

or older; practical catholic – living up to the precepts of the faith and received the

sacrament of confirmation), give a complete overview of the Knights of Columbus and

their respective council, and answer any questions that the Catholic man or his family

may still ponder.

During this visit the prospective member should fill out a New Member Interest Survey

(now part of the form 100).

After the visit, a report should be made back to the council of their findings.

Inform the candidates of the date of the next First Degree.

Advise the proposer to accompany his candidate to degree.


Assign new members to committees/activities that match the interests noted on their

Admission Committee Questionnaires and the Member Interest Surveys.

8.0 Ceremonial: Conducting a 1st Degree

Promptly advancing new members through the exemplification of degrees is absolutely essential to successfully building and maintaining membership. A well-organized, regular schedule of degrees will ensure this progression and help prevent the loss of potential Knights.

Sponsor a First Degree team, if possible. If not, participate on a district degree team.

Schedule and conduct frequent First Degrees – preferably every month or every other

month.

Publicize the degree schedule at council meetings, in council bulletins, advertisements

and mailings.

Schedule degrees around important Knights of Columbus/council dates – be sure to

avoid major holidays.

Select honorees for each exemplification for greater impact, visibility and attendance.

Contact candidates a day or two in advance to confirm attendance. Advise the

recommended attire.

Arrange for the proposer or a member of the recruitment committee to pick up candidate

and escort him to the First Degree.

Distribute Candidate Kits (#531) – rosary, Knights of Columbus lapel pin, and These

Men They Call Knights booklet.

Advise new members of the next Second and Third degree exemplification date(s).

Recognize new members and their proposers at the conclusion of the degree.

Order and present generic New Member Certificates (#268) or current campaign degree

certificates to degree recipients.

Print the names of new members in the next scheduled council bulletin.

Invite neighboring councils to your degree exemplifications.

9.0 Promoting Insurance Program

The Order was founded to provide financial security to working-class families who lost their breadwinner to premature death. Today, our greatest fraternal benefit is our top-rated insurance program. Every member should be made aware of available insurance benefits for his own well-being and that of his family. To help facilitate this, every council should:

Establish a good working relationship between your financial secretary and your field

agent.

Introduce your field agent at all council meetings or events and invite him to speak.

Refer all insurance-related questions to the council’s field agent.


Send copies of all Membership Documents (#100) for new members to your general

agent immediately following the First Degree (typically the duty of your Financial

Secretary).

Make sure the field agent is included on the council mailing list.

Include the field agent in all council planning sessions so he can be represented at

council events when possible or appropriate.

Ask the insurance agent to:

- Write a message for each issue of the council’s newsletter including his name and

contact information. As an alternative, use the “Suggested Articles for Council

Bulletins,” available from our Field Management Department.

- Place a Knights of Columbus insurance advertisement in each issue of your

council newsletter.

- Serve as your council's insurance promotion chairman.

- Serve as a trainer for your recruitment teams.

Conduct Fraternal Benefits Nights. Your insurance agent can obtain a Fraternal

Benefits Night kit from the Supply Department.

Encourage all new members and their spouses to schedule an appointment to meet

with the field agent.

Work with your field agent to attain Founders’ Award – refer to Supreme Council

Awards section in the Surge...with Service manual (#962).

Compete for the Insurance Promotion Award – refer to the Supreme Council Awards

section in the Surge...with Service manual.

10.0 Retention Reminders

Retention Starts with Recruitment

Recruiters accurately explain membership/dues expectations

Admissions Committee carefully interviews and briefs candidates

Programs Committees engage the new member immediately

Sponsors take responsibility as mentors to fully integrate new Knights

Retention Early Warning Signs Member never took his 2nd and 3rd degrees

Member has not participated in any events or meetings in 6 months

Member has no friends in the council

Member has moved with no phone number or email address

Retention Corrective Actions Retention Committee (RC) is in place and active

FS notifies GK and RC of delinquent members monthly

Retention Committee makes personal contact with members - A personal face-to-face meeting is best with a friend who knows the member


- A personal phone call is next best; find out why his is not participating - A personal letter is a last resort

Never send a form “Retention Letter” Use conversational style; express an interest in the member Explain membership/dues requirements and procedures Use email if that works for the member

Retention Truths We lose members for lack of communication, not for failure to pay dues, which is

just the last straw.

Like the prodigal son, when you view every council member as important, you have taken the first step toward successful retention

Retention means no member left behind

10.1 Retention: The 24-Hour Knight

Today’s men face many commitments. From his duty to his family to his obligation to his work place, there are constant demands on his time. How many times have your council’s recruiters heard the reply: “I don’t have much time to give to the Knights, so why should I join?” It’s a common concern among many prospects that they just don’t have the time to be a part of the Knights of Columbus. Imagine if you were able to tell a man that if he could just give 24 hours a year to the Knights of Columbus he could make a positive difference in his community and Church. Below is an illustration of just how little time it takes to be an active part of the Knights of Columbus. Even with this minimal commitment he can be an important part of a council and reap the benefits of what membership in the Knights of Columbus has to offer him and his family. When talking to a prospect about joining our Order, try breaking down the time commitment in this way:

12-hours a year reading the weekly parish bulletin, the state and local council

newsletters, Columbia magazine, and surfing the state council and Supreme Council

Web sites.

2-hours a year volunteering at the council’s annual drive for people with intellectual

disabilities.

2-hours a year attending, with his family, two council corporate Communions or prayer

services at the parish.

2-hours a year on a council-sponsored Church, community, council family or youth

project of his choosing.

2-hours a year attending one council meeting. (If it’s a well-run interesting meeting he

might even come back for a second.)

4-hours a year enjoying (again, with his entire family) a council social function such as a

dinner, dance, picnic, etc.


When you present the time commitment of joining the Knights of Columbus to a man is this way, it doesn’t seem very intimidating at all. Once a man becomes a member and sees how rewarding being a part of the Knights of Columbus is, he’ll want to dedicate more of his time to the Order. If your council doesn’t conduct some of the types of programs mentioned above, consider implementing them or similar ones. If your council doesn’t have a newsletter consider starting one — there is no better way to keep your members informed and active. There are 8,760 hours in a year. By giving the Knights of Columbus 24 of those hours (less than 0.3%), a man can be a better Catholic, a better father, a better husband and a better person. Think of the difference the Knights of Columbus can make in our communities if these men join us. We only have to let each qualified prospect know that he has the time to join and make a difference in his community and the Church in just 24 hours.

10.2 Retention: The Shining Knight Award The Shining Knight Award Program is a voluntary program for First Degree Knights ONLY, and all

requirements must be met no later than first anniversary of first degree date. It is designed to have a member become involved in the multitude of program activities the council offers, becomes an immediate asset to the council’s recruiting effort, and allows the Insurance Field Representative an opportunity to discuss the many products available to the new Knight and his family.

Upon conclusion of the candidate’s First Degree, an information sheet explaining the Shining Knight Award should be given to the new members by the District Deputy. In his absence, the host Grand Knight or Council’s Insurance Representative should ensure the new member receives the information. This information sheet will contain the required criteria to receive a Shining Knight Award. The requirements are as follows:

Attends a minimum of three council meetings

Volunteers to work on three Council projects/programs

Receive his 2nd and 3rd Degrees

Meets with the Council’s Insurance Field Representative

Recruits one new member

The member receiving the award will be presented a certificate, signed by the State Deputy. A State

Officer or District Deputy will present the new Knight with the Award at an appropriate council event. During the State Council Convention, special recognition will be made to the Shining Knights. There is a state award every year for the council that produces the most shining knights during the calendar year. The Shining Knight Reports must be submitted to the Membership Coordinator by February 1st.


11.0 Reactivation: Welcome Back Brother Program for former and inactive insurance members

These men who thought well enough to join the Order once may be waiting on the right opportunity to reactive their membership. They may have preconceived idea about your council or our Order, based on previous experience, which no longer may hold true today. Again, like with the younger generation, educating them is strongly encouraged. Re-explaining the new opportunities or changes that may have occurred since they deactivated their membership is highly important. Use a telephone calling tree to invite them to your next council social activity. NOTE: Reactivating inactive insurance members qualifies a council for additions toward the Father McGivney and Founder’s Award quota.

Your Guide to Implementing the "Welcome Back Brother" Program

Plan Your Approach. The membership director and Grand Knight should meet to determine a council goal, timetable and how to organize the effort to contact former council members and convince them to rejoin.

Review Former Member List. The membership committee should examine the Former Member list forwarded from the Supreme Council office to your financial secretary in September to assess the total number of prospects and to determine the extent of the task ahead. Delete former members who no longer meet the eligibility requirements for membership. Use council records to supplement the Supreme Council list and to provide updated addresses.

Design Your Program: Decide what approach or event will be most successful at convincing former Knights to return. Consider options such as: Open House program exclusively for former members; Welcome Back Brother; council celebrations or receptions; Super Bowl or Founder’s Day parties, a council anniversary or other festive event; Personal visits from recruitment teams. Plan approaches or events that will emphasize what the former member and his family have missed and that there return would be welcome.

Choose an Effective Means for Contact: Whatever the event or approach you've chosen, you need to reach your former member audience, and more than once. Use any or all of the following methods: personal letters on council letterhead, telephone contact, personal invitation from friends in the council or the original proposal, visits by recruitment team.

Order Supplies: The Supreme Council Supply Department can provide the posters, flyers, videos or other recruitment aids available for committee use. Order “As Knights we not only act on faith...” flyer (#4497), “Our Future Knights...” flyer (#9116), “The Potential of a Man...” flyer (#4496), “What this organization stands for...” booklet (#4495), Family Fraternal Benefits flyer (#2761), Member/Spouse Fraternal Benefits flyer (#2773), etc., from the Supply Department. Prepare kits of these materials for distribution.


Create Incentives: Develop an incentive program (dinners, gift certificates, and council recognition) to motivate recruiters/teams. Promote Supreme Council awards or create your own council incentives.

Assign Names To Recruitment Teams: Divide the "eligible" former members among the council's recruitment teams. Outline the timetable during which all programs’ steps should be enacted, realizing all membership readmissions, reactivations and reapplications must be received, processed and recorded at the Supreme Council office by June 30, 2016 to be eligible for credit toward the Father McGivney Founder’s and the Star Council Awards.

Make It Happen: Implement the plans you've made. Order the materials, write the letters, make the telephone calls, host the Open House or other event and invite families to rejoin.

Follow Up: Periodic follow-ups are the responsibility of the membership committee. The membership director and committee members should make certain every eligible former member is personally contacted. Once a former member has agreed to rejoin, don't make him wait. Immediately complete a Form 100 Membership Document that will make it official and hand deliver it to your financial secretary for prompt processing.

12.0 “NOTICE OF INTENT TO SUSPEND” PROCEDURE

1. The Financial Secretary will mail the Membership Bill—First Notice Form #423 15 days prior to the billing period.

2. If payment is not received in 30 days, the Financial Secretary will mail the Membership Bill –Second Notice Form #424.

3. If payment is still not received at the end of the first month in which the member has failed to pay his dues:

a. The Financial Secretary will provide the names, addresses, telephone numbers, and amounts of delinquency for each member in arrears to the Retention Committee.

b. A “Knight Alert” letter Form #KA-1 will be forwarded to each delinquent member, signed by the Grand Knight and Trustees.

c. The Grand Knight will assign a member of the Retention Committee to telephone the delinquent member to remind him of his financial obligation. The committee member will provide a written report of his attempted calls and findings to the Grand Knight. If the member is experiencing financial difficulty, the Grand Knight should be the one to take direct control of the matter. Remember, no member should EVER be dropped because of financial hardship. Annual dues can be paid semi-annually, quarterly, or monthly if the need arises.

4. If at the end of the second month the member still has not paid any part of his dues, the Notice of Intent to Suspend Form #1845 is to be prepared and signed by the Financial Secretary, countersigned by the Grand Knight and distributed as follows:

a. The original is sent to the delinquent member. b. The Supreme Office Copy is forwarded to the Membership Department. The Supreme

Knight will mail a personal letter to the delinquent member. This letter will convey the Supreme Knight’s interest in having the member retain his “good standing” status.

c. The State Copy should go to the State Retention Chairman. d. The District Deputy will attempt a visitation (telephone or personal) with the delinquent

member to discuss the arrearage situation. In the course of this action, suggestions for possible solutions should be recommended, and the District Deputy will oversee and remain involved until a response or other actions have been taken. The District Deputy


will record his findings on the back of his copy of the Form #1845 and forward to the State Deputy for perusal.

e. The council copy is retained for their records. 5. If the delinquent member does not meet his obligation or arrange a satisfactory payment

schedule within 60 days following processing of the Form #1845, the council may file a Form 100 Membership Document, indicating suspension. However, the suspension will not be processed at the Supreme Council office unless a Notice of Intent to Suspend Form #1845 has been on file for the required 60 days. Also, they will not process the suspension unless the council has submitted the Service Program Personnel Report #365 indicating who has been named as the Retention Chairman for their council.

6. The Notice of Intent to Suspend Form #1845 becomes NULL AND VOID 90 DAYS following the date it is recorded at the Supreme Council Office. After the 90-day period has elapsed, the form will be removed from the file under the assumption the council has been successful in retaining the member.

7. If, subsequently, the member on whom the council previously filed a Notice of Intent to Suspend Form #1845 should again become delinquent, the entire billing/retention process must be re-implemented as described above.

If a member has been billed properly and remains financially delinquent in their membership responsibility, then the proper procedures for suspending the member should be activated. By January 31st of each year the State Council requests:

1. All members be current in their financial obligation by paying their dues or are

receiving a pardon from the council, or

2. The council will have started the suspension or withdrawal process only after

having submitted two billings before sending the NOTICE OF INTENT TO

SUSPEND. The form needs to be forwarded to:

STATE RETENTION CHAIRMAN: Alex Onda 4076 Alcazar Dr. Castle Rock, CO, 80109 (303) 803-3252

This process, as outlined by Supreme, is filled with many opportunities to jumpstart communication with the member. If financial, personal, or other obstacles have hindered the member’s journey of membership, the afore-mentioned steps will assist in their detection. It is the duty of the District Deputy (acting on behalf of the State Deputy), the Insurance Field Agent, and Supreme to ensure the local council follows these procedures accurately and in a timely fashion.


13.0 Glossary of Terms

This glossary of terms is provided to assist with some of the vocabulary used when speaking about membership.

WITHDRAWAL: A Brother Knight in good standing with a current membership card desires to terminate their membership. A signed Form 100 should be signed by the Brother Knight expressing his desire. A $.50 charge will appear on the council’s next billing statement from Supreme for the withdrawal card. Any time this former member wishes to reapply for membership, his Withdrawal Card must accompany his Form 100. During his absence no per capita fees are incurred. These DO affect a council’s net gain/loss with the quota number proposed by Supreme.

SUSPENSIONS: Typically, a Brother Knight’s membership is terminated due to non-payment of dues. According to Section 168, Paragraph 3 of the “Charter, Constitution, and Laws” a member must be in arrears at least three months before he can be suspended. These DO affect a council’s net gain/loss with the quota number proposed by Supreme. In Colorado, we ask that the Brother Knight be at least two years in the arrears before the suspension process is started. INACTIVE INSURANCE MEMBER: If an Insured Member withdraws his membership or is suspended, then his membership status is changed to Inactive Insurance Member. This action does positively affect a council’s net gain/loss with the quota number proposed by Supreme for both membership and insured members. NOTE: However, when the cash value of their policy falls below the amount charged by Supreme for per capita, Supreme will drop their name from the council’s roll. This action will appear on the Financial Secretary’s monthly billing statement. READMISSIONS: A former member, for more than three months and less than seven years, may apply for membership back into their former, or new, council. If the member received a withdrawal card, he is only asked to pay a $7.50 Readmission Fee. This money stays in the new council’s account and is kept by them. If the member was suspended for non-payment of dues, then the new council must charge for all the dues he is in arrears. This fee will be billed to the new council approximately 2 – 3 months after the initial Form 100 is submitted. The years of membership prior the Knight’s separation from the Order do not count towards the twenty-five consecutive years needed before Honorary or Honorary Life membership is granted. Readmissions DO affect a council’s net gain/loss with the quota number proposed by Supreme. REACTIVATION: When an Inactive Insurance Member requests to rejoin our Order in an active status, he is considered to reactivate his membership. If the member received a withdrawal card, there is no Reactivation Fee charged. If he did not withdraw, then there is a $5.00 Reactivation Fee that may be charged. Readmissions DO affect a council’s net gain/loss with the quota number proposed by Supreme. DISABILITY-RELIEF FROM PAYMENT: Knights who are unable to engage in any occupation for a period of at least six months may apply for a waiver of dues under Section 118 (e) of the Order’s laws. If a member applies for medical disability relief from payment a doctor’s note is required. In both cases the member’s status is only good for that calendar year and must be renewed 90 days prior to the following calendar year. DEATH: When a member dies, only the complete date of the death (month, date, and year) is necessary. This information should be placed on the Form 100 and sent into Supreme as quickly as possible for processing. All survivor information should be included on the Form 100. A misconception is that the Financial Secretary needs a copy of the member’s death certificate. The Supreme Knight will send a letter of condolence if the death information is forwarded within six months of the member’s date of death. The Field Agent should also be immediately notified if the member was insured. These do not affect a council’s net gain/loss with the quota number proposed by Supreme.


14.0 Colorado State Award Program Summary

14.1 Overview

The Colorado State Knights of Columbus Awards program encourages participation in Service Programs and Membership Activities. The State Awards Program has been reviewed by the Membership and Program Coordinators and refinements have been made to encourage Council participation. Monthly Colorado State Awards:

- Knight of the Month - Family of the Month

Annual Colorado State Awards:

Awards Based on Points Tabulated

Top 25 Council Awards

Top Division Awards

Program Awards

Service Activity Program Awards (Supreme & State)

Father Francis Kappes Chaplain of the Year Award

John J. Mildenberger Pro-Life Couple of the Year Award

Family of the Year

Knight of the Year

Outstanding Newsletter Award

People with Intellectual Disabilities Award

Membership Awards

Shining Knight Award (Top 3 councils)

Council Brochure Award

Recruitment Award

Retention Award

Ceremonials Award

Insurance Award

Reactivation (Welcome Back Bother) Award

14.2 Service Activity Program Awards

Top 25 Awards Awards will be given to the top 25 councils in the state determined by points. Within the Top 25, councils will also be awarded the divisional trophies for each of the six divisions. The Divisions are defined by Council membership as of January 1 prior to the beginning of each fraternal year. For example, for the 2015 – 2016 fraternal year, the State will use the council membership number as of January 1, 2015. The membership total is defined as the number of Associate and Insurance members in each Council. Inactive members are not counted in the Council membership total. It is not a requirement to have positive membership and insurance growth to be eligible for a Division Award.


Below are the Division breakouts:

Division Membership Totals Number of Councils

Red 0 – 51 26

Silver 52 – 69 25

Purple 70 – 82 25

Green 83 – 116 25

Blue 117 – 200 23

Gold 201 & up 23

The Top Division winners will be determined based on the total earned points for the calendar year 2015 (Jan 1 to Dec 31). Refer to the Point Calculation section for details on the total points a Council can earn. Outstanding Newsletters

Awards will be presented to the three Councils who publish the best newsletters throughout the year based upon quality of effort, content, appearance, and originality. To qualify, the newsletter must be published at least four (4) times during the year. Newsletters should be sent to the elected State Officers, State Program Coordinator and State Publicity Director. The winners are determined by the state officials’ assessments of how well the publication exemplifies the criteria in the Newsletter Judging Criteria checklist contained in this handbook.

Knight of the Month Award

Councils should honor their Knights who make outstanding contributions to their parish and community, and live in the spirit of Columbianism by recognizing them as a Knight of the Month. The State Council recognizes a Knight of the Month from those selected as Knight of the Month by their council. To be considered for the State Knight of the Month honor, entries must be submitted to the State Knight of the Month Chairman NOT LATER THAN the 15th of the month following the month nominated. Nomination forms can be found in the Knight of the Month pamphlet distributed by the Supreme Council, the Supreme Council website and in Appendix A of this handbook.

Family of the Month Award

Councils should honor their families who make outstanding contributions to their parish and community, and live in the spirit of Columbianism by recognizing them as a Family of the Month. The State Council recognizes a Family of the Month from those selected as Family of the Month by their council. To be considered for the State Family of the Month honor, entries must be submitted to the State Family of the Month Chairman NOT LATER THAN the 15th of the month following the month nominated. Nomination forms can be found in the Family of the Month pamphlet distributed by the Supreme Council, the Supreme Council website and in Appendix A of this handbook.


14.2.1 Service Activity Program Awards (Supreme & State)

Awards will be presented to the Councils having the best individual programs in each of the six Service Activity Program categories (Church, Council, Community, Family, Youth and Culture of Life). The Supreme Award will be presented to the Councils have the best activity in each category and the State Award will be presented to the Council having the second best program in each category. The Supreme Award winners will have their program submitted to the Supreme Council for entry in the international competition.

A Council may only win ONLY one of the Supreme / State Service Awards per Calendar Year.

Use the State Council Service Program Awards Form in Appendix A for each report. Only ONE report form for each Service Program Activity Category is required and will be judged. Ensure you submit ONLY ONE report for each Service Program Activity area. All Service Activity Program reports should be short and concise, and should contain at the very least a description of the program, the steps that went into planning and carrying out the activity, the benefits and impact of the activity, whether the activity was considered successful and why or why not, the number of persons participating, the number of Knights participating and man hours expended.

The report, including attachments (budgets, flyers, pictures, and other materials), should not exceed three double sided 8.5” x 11” papers. The report and attachments must stand on its own by being complete. The Council Grand Knight MUST sign each report submitted.

All Service Activity Program reports must be sent to the State Service Program Coordinator by February 1st. Below are the judging criteria for each Service Activity Report

CRITERIA DESCRIPTION

Planning How well were all aspects of the program planned? Reward reports with detailed descriptions of all steps in planning process and those that show some foresight in planning the program.

Publicity What was done to publicize the program effectively within the Council, Church and community? Reward efforts to publicize the event to council members, parish members, community, members.

Participation What was the level of participation by Council members? Could more members have participated? Reward efforts to maximize participation of council members, parishioners and other beneficiaries of the program as applicable.

Results What were the results, whether good or bad? Did the program benefit the intended participants or beneficiaries?

Analysis How well did the Council analyze the effectiveness of the program, changes to improve the program, and whether the program is worth continuing? Reward attempts to honestly assess the program’s effectiveness.

Presentation Is the report on the proper form? Were the proper headings used? How well is the report written, presented, organized? Reward those reports that appear to be the result of some effort and original thought (as opposed to a slightly revised version of last year’s report).

Overall Impression The directors overall impression of the quality of the program. Reward new programs, programs that furthered one or more of the principles of the order, the overall success of the program and the members’ participation. Is the activity in the correct category, if not deduct points here.


Father Francis Kappes Chaplain of the Year Award This award is presented to the Outstanding Chaplain in the State. A Council Chaplain is vital to the spiritual growth of Knights and their families, and will help encourage our children to respect and appreciate our Clergy and grow in Our Faith. Councils can submit their nomination for Chaplain of the Year by completing the form in Appendix A. The award application must be sent to the State Service Program Coordinator by February 1st. Here are some criteria that distinguish winners for the Chaplain of the Year Award. - Must have been a Knight of the Month from your Council in the Calendar year that

was reported to the State Council - Based on activities and programs held in the calendar year - Sustained participation throughout the calendar year - Growth of Catholic principles and faith formation amongst the Council members - Activities had tangible effects on others in the council, parish, or community John J. Mildenberger Pro-Life Couple of the Year Award

The Couple/Knight who best demonstrates commitment and results in the calendar year to the Pro-Life program is honored with this award. To qualify, the couple must be nominated by their Council using the form found in Appendix A. The Pro-Life Couple of the Year form may be accompanied by not more than 10 pages containing pictures, clippings or other information describing the nominee’s qualifications. The award application must be sent to the State Service Program Coordinator by February 1st. Here are some criteria that distinguish winners for the John J. Mildenberger Pro-Life Couple of the Year Award. - Based on activities and programs held in the calendar year - Sustained participation throughout the calendar year - Activities had tangible effects on others in the council, parish, or community - Inspired others to participate in Culture-of-Life programs/activities - Couple/Knight models an active Catholic spirituality - Both husband & wife (if applicable) participated either on same activities or separate

activities during the calendar year

Knight of the Year

To be considered for this award, the Knight must have been recognized as a monthly Knight of the Month winner from his Council, the monthly entry submitted on time for consideration to the State Knight of the Month Chairman. In addition, the entry form for Knight of the Year found in Appendix A must be submitted. The Knight of the Year form may be accompanied by not more than 10 pages containing pictures, clippings or other information (the degree the Knight has attained, parish name and location, current council office, Past GK or Past FN. Please describe the Knight’s effort in support of Charity, Unity, Fraternity and Patriotism as well as his activities in support of Church, Council, Community, Family, Youth and Culture of Life programs) describing the nominee’s qualifications. Additionally, include a color photo (head and shoulders) of the nominee. The winner is submitted to the Supreme Council for selection as the Supreme Knight of the Year. The award application must be sent to the State Service Program


Coordinator by February 1st. Here are some criteria that distinguish winners for the Knight of the Year Award. - Based on activities and programs held in the calendar year - Sustained participation throughout the calendar year - Activities had tangible effects on others in the council, parish, or community - Inspired others to participate in programs/activities - Brought new Knights into the Council and provided mentoring of new Knights - Identify hours spent on each project described

Family of the Year

To be considered for this award, the Family must have been recognized by the council as a monthly Family of the Month and submitted on time for consideration to the State Family Director. In addition, the entry form for Family of the Year is a Supreme form and found on kofc.org and must be submitted. The nomination MUST include the current Family of the Year nomination form (both pages) and a 5” X 7” family picture (not a snapshot). The form may be accompanied by not more than 10 pages containing pictures, clippings or other information describing the nominee’s qualifications. The State winner will be submitted to the Supreme Council for consideration as the Supreme Family of the Year. The award application must be sent to the State Service Program Coordinator by February 1st. Here are some criteria that distinguish winners for the Family of the Year Award. - Based on activities and programs held in the calendar year - Sustained participation throughout the calendar year - Activities had tangible effects on others in the council, parish, or community - Inspired others to participate in programs/activities - Brought families together in activities (describe activities/events) - Identify hours spent on each project described

14.3 Membership Program Awards

Awards will be presented to the Councils having the best individual programs in each of the five Membership Program categories (Recruitment, Retention, Reactivation, Ceremonials, and Insurance). Use the State Council Membership Awards Form in Appendix A for each report. Only ONE report form for each Membership Category is required and will be judged. Ensure you submit ONLY ONE report for each Membership Activity area. All Membership reports should be short and concise, and should contain at the very least a description of the program, the steps that went into planning and carrying out the activity, the benefits and impact of the activity, whether the activity was considered successful and why or why not, the number of persons participating, the number of Knights participating and man hours expended. The report, including attachments (budgets, flyers, pictures, and other materials), should not exceed three double sided 8.5” x 11” papers. The report and attachments must stand on its own. The Council Grand Knight MUST sign each report submitted.


All Membership Program Award reports must be sent to the State Membership Coordinator by February 1st. The Membership Reports will be graded on a total of 100 possible points. We will be looking for information and judging on the following criteria.






Overall Impression

The directors overall impression of the quality of the program. Reward new programs, programs that furthered one or more of the principles of the order, the overall success of the program and the members’ participation.

Shining Knight Awards An award will be presented to the top three councils that produce the most shining knights during the calendar year. Separately, each council will receive 25 points for each Shining Knight Award form submitted the previous calendar year and have the ability to earn up to a maximum of 100 points (form due February 1st). All Shining Knights will be recognized at the State Convention. The Shining Knight Applications can be found in Appendix A of this book.


14.4 Report Submission Guidelines and Deadline

Below is a chart identifying what forms or reports are requested, the due date, and where to submit for credit toward the State Awards Program. This is not a complete list of all forms and reports required by Supreme. Check with your Financial Secretary for those report requirements.

WHAT WHERE WHEN

Shining Knight Form State Membership Coordinator Throughout year as

completed.

Family of the Month Report State Family of the Month

Chairman No Later than the 15th of

each month

Knight of the Month Report State Knight of the Month

Chairman No Later than the 15th of

each month

Form 185 Council Officers State Service Program

Coordinator August 1st

Form 365 Council Service Program Personnel

State Service Program Coordinator

August 1st

SP-7 Columbian Award Application (from latest Fraternal Year ending June

30)


August 1st

Ceremonials Form State Membership Coordinator February 1st

Council Brochure Report Form State Membership Coordinator February 1st

Family of the Year State Service Program

Coordinator February 1st

Father Francis Kappes Chaplain of the Year Application


February 1st

Form 1728 Annual Survey of Fraternal Activity Report (as reported to Supreme

Dec 31)


February 1st

Insurance Form State Membership Coordinator February 1st

Knight of the Year State Service Program


Membership Summary Form State Membership Coordinator February 1st

Reactivation (Welcome Back Brother) Form

State Membership Coordinator February 1st

Recruitment Form State Membership Coordinator February 1st

Retention Form State Membership Coordinator February 1st

Service Activity Program Reports State Service Program


Form 185 Council Officers State Service Program

Coordinator August 1st



August 1st

SP-7 Columbian Award Application (from latest Fraternal Year ending June

30)


February 1st


14.5 Point Calculations

Points are used to evaluate each Service Program and Membership report as well as completion of required Supreme forms and attendance at state functions and other miscellaneous key activities or reports. The points will be tabulated by Council and will be used as the basis to award the Division Awards for each of the six colored Divisions and the Top 25 councils in the State. The Divisions remain based on membership totals as of January 1 prior to the beginning of each fraternal year. For example, for the 2015 – 2016 fraternal year, the State will use the council membership number as of January 1, 2015. Because the Membership reports include points for insurance and membership gains, the positive membership and insurance growth is no longer a criterion of eligibility for the Division Awards. The point allocation has been re-designed to better balance the weight of Service Programs, Membership Programs and Administrative activities. The below point allocation more adequately reflects the importance of the activities requested by the State for Council participation. The plan is that more Service Program Activity participation will lead to membership growth and retention.

Colorado State Awards Program Point Chart

Report/Activity Maximum Point Value

Service Program Points

Chaplain of the Year Award Application 25

Church Service Program Report 100

Community Activity Participation Report (25 pts per each focus area)

100

Community and Youth Service Program Report 125

Council Newsletter (5 pts/month) 60

Council Service Program Report 100

Culture of Life Participation Report 25

Essay Participation Report 25

Family of the Month Report (10 pts/month) 120

Family Service Program Report 100

Free Throw Participation Report 25

Game Night Participation Report 20

Knight of the Month Report (10 pts/month) 120

Marion Hour of Prayer Participation Report 25

Substance Abuse Poster Participation Report 25

Pro-Life Couple of the Year Award Application 25

Pro-Life Service Program Report 100

RSVP Refund Application 25


Soccer Participation Report 25

Ultrasound Initiative Report 25

Youth Service Program Report 100

Service Program Maximum Point Subtotal 1,295

Membership Program Points

Membership Summary Report 100

Recruitment Report 100

Retention Report 100

Ceremonials Report 100

Insurance Report 100

Reactivation Report - Welcome Back Brother 100

Brochure Report (Submit council brochure) 50

Shining Knight Award (25 points per award application submitted up to 100 points maximum)

100

Net Positive Insurance Gain for the Year 100

Net Positive Membership Gain for the Year 100

Membership Program Maximum Point Subtotal 950

Administrative Points

SP-7 (Columbian Award Application) 75

185 (Report of Officers for the Term) 75

365 (Report of Program Directors for the Term) 75

1728 (Fraternal Survey) 75

Attendance: State Mid-Year Meeting, State Organizational Meeting, State Convention (25 points for each officer or voting delegate that attends, up to 200 pts annually)

200

Administrative Maximum Point Subtotal 500

TOTAL POINTS POSSIBLE 2,745

2015 -2016 Service Activity

Program Handbook


SERVICE ACTIVITY PROGRAM TEAM

State Program Coordinator Bob Nellans 303-423-1850 [email protected]

Church Activities Director Sean Espy 303-862-0789 [email protected]

Council Activities Director Frank Humpherys 303-807-5191 [email protected]

Community Activities Director Brian Thibodeaux 970-586-2109 [email protected]

Family Activities Director Jesse Taitano 303-972-6554 [email protected]

Youth Activities Director Chris Kennedy 303-683-1198 [email protected]

Culture of Life Activities Director Deacon Jim Bachta 719-338-4382 [email protected]







I. Service Activity Program Plan

a. Introduction

The Colorado State Knights of Columbus fully supports the Principles of our Order of Charity, Unity, Fraternity and Patriotism. To that end, the Supreme Council has established a Service Program framework to assist councils in setting up activities that support the Order’s Principles.

Supreme defines the Service program as follows:

“The Service Program is designed to establish each council as an influential and important force within the community, elevate the status of the programming personnel, provide more meaningful and relevant programs of action, establish direct areas of responsibility, build leadership, and ensure the success of council programs.”

The Supreme Service Program is organized into six (6) Directorships: Church, Community, Council, Family, Culture of Life, and Youth.

b. Objective

The objective of the Colorado State Service Activity Program is to encourage and assist Councils in creating a robust Service Activity Program and provide State level awards recognizing the resulting efforts and good works. This objective is a direct flow down from the Vision Statement and Mission Statement from the Colorado State Council.

Vision Statement A Catholic, family, fraternal service organization which carries forward the teachings

and values of our Church with our Bishops, Priests and Religious. Mission Statement

To achieve excellence in all programs which assist our Dioceses, Parishes, Missions and communities in providing support for our Catholic values and teachings.

c. Materials

The Colorado State Service Activity Program is comprised of two (2) parts: - Part A - Colorado State Service Program Activity Handbook

- Part B - Colorado State Award Program

The Service Program Activity Handbook provides the information and guidance necessary for a Council to create a Service Program structure which will result in implementation of a robust Service Program Activities. The Handbook highlights the programs that the Supreme and State councils have put emphasis. Guidance on creating a Service Program and helpful resources are provided. You will see administrative points mentioned throughout the handbook. These are points that your council will receive for the final point count at the end of the year for awards.


The Colorado State Service & Membership Activity Award Program provides recognition to Councils based on their participation and results of Service & Membership Program Activities.

A. Service Activity Program Handbook

A.1 Introduction

This Colorado State Knights of Columbus Service Activity Program Handbook will give an overview of the Knights of Columbus Service Activity Program. It will provide the basic organization of a Service Activity Program, an overview of each of the six program activity areas, and provide Council resources. Service Activity Program Overview The Supreme Knights of Columbus have defined a standard Council level organization for a Service Activity Program. A typical organizational chart is presented below.

Council

Program Director

Council

Church Activities Director

Council

Council Activities Director

Council

Family Activities Director

Council

Youth Activities Director

Council

Community Activities Director

Council Culture of Life

Activities Director

Grand Knight

Committees Committees Committees

Committees Committees Committees


Council Service Activity Program Organizational Chart Each Council Grand Knight will appoint a Program Director. This Director will appoint Chairmen for each of the six Service Activity Areas: Church, Council, Family, Community, Youth, and Culture of Life. The Director and his Chairmen are responsible for creating a comprehensive program for their Council which includes at least four activities each calendar year from each of the defined Service Activity Areas. These Programs are to be documented on the supreme Form SP-7, Columbian award Application. In the “Surge with Service Kit (Surge Kit)” received by each Council’s Financial Secretary in July, the following materials are available and should be distributed to or made available for review to the Service Activity Program Team members: Material (Supreme Order No.) Useful To

- Surge With Service program manual (#962) All Directors - Council Report Forms Booklet (#1436) All Directors - K of C Audiovisuals flyer (#1539) All Directors - Family of the Month booklet (#1993) Family Director - Knights of Columbus Certificates flyer (#2640) All Directors - Vocations Handbook (#1942) Church Director - Soccer Challenge Guide (#4576) Youth Director - Youth Protection Program booklet (#4670) Youth Director - FAQ About the Columbian Squires flyer (#480) Youth Director - Financial Aid booklet (#951) Youth Director - Free Throw Guide (#1928) Youth Director - Star Council flyer (#4069) Program Director - Catholic Information Service (CIS program) Church Director

The Surge with Service Program Manual is a detailed guide created by the Supreme Council on the Service Activity Program. Is provides a detailed overview of Knights of Columbus Service Activity Programs and has sections for each Service Activity Area providing a variety of Service Activities for consideration. This should be the Council Program Director’s primary source of information for the Council’s Service Activity Program. The Colorado State Council provides this Service Activity Program Handbook to supplement the Supreme Council’s guidance and to emphasis key programs of interest to the State. This Handbook has a section dedicated to each Service Activity Program area. Service Activity Program Areas Church Activities Council Activities Family Activities Youth Activities Community Activities Culture of Life Activities

http://www.kofc.org/un/en/resources/service/council/formsbooklet.pdf

http://www.kofc.org/un/en/resources/service/council/audiovisual.pdf

http://www.kofc.org/un/en/resources/service/family/famofthemonth.pdf

http://www.kofc.org/un/en/resources/service/council/certificates.pdf

http://www.kofc.org/un/en/resources/vocations/vocations.pdf

http://www.kofc.org/un/en/resources/service/youth/soccer/soccerguide.pdf

http://www.kofc.org/un/en/resources/service/youth/youthprotection.pdf

http://www.kofc.org/un/en/resources/squires/faqs.pdf

http://www.kofc.org/un/en/resources/service/youth/financialaid.pdf

http://www.kofc.org/un/en/resources/service/youth/freethrow/guide.pdf

http://www.kofc.org/un/en/resources/service/council/starcouncil.pdf

http://www.kofc.org/cis


Like the Council, the State has a Service Activity Program Organization. The purpose of the State Service Activity Program is to assist the Councils is creating programs in support of the Knights of Columbus goals. The Colorado State Service Activity structure is depicted below:

State Service Activity Program Organizational Chart

The Colorado State Service Activity Coordinator and Directors are available to the Council Program Directors to provide any assistance in creation of the Council Program Activities.

A.2 Church Activities

A.2.1. Purpose To provide opportunities for growth in our Catholic Faith; to support the Church, our Dioceses, Parishes, Clergy and religious in carrying out their divine mission; to enrich the spiritual lives of our members and their families, and to support and promote vocations.

A.2.2. Summary of Surge With Service Sample Programs

- Parish Round Tables, Lay Apostolate, Evangelization, Fr. Michael J. McGivney, Vocations, Parochial Services, Religious Devotion, and Keep Christ in Christmas

A.2.3. State Focus Areas

The State Service Activity Program recommends that each Council participate in the

State

Service Program Coordinator

State

Church Activities Director

State

Council Activities Director

State

Family Activities Director

State

Youth Activities Director

State

Community Activities Director

State Culture of

Life Activities

Director


following activities - Vocations

o Goal: Each Council support one or more Seminarians and participate in Refund Support Vocations Program (RSVP) – Earn Administrative Points

- Marion Hour of Prayer o Goal: Each council participate in having a prayer service with the Marion

Icon present – Earn Administrative Points - Keep Christ in Christmas

o Goal: Each Council to promote Christian Style Christmas Cards and promote Keep Christ in Christmas around the parish and community

- Knights to Christ o Goal: Distribute to each Knight in the Council a “Knights to Christ” prayer

book and promote the use at each Council Meeting - Youth Keep Christ in Christmas Poster Contest

o Goal: Allow young people to engage their creative talents and imaginations while understanding the true, spiritual meaning of Christmas

A.2.4. Resources

The Council appointed Church Activities Director is the primary focal point for all Council Church Activities. The Church Activities Director can look for support from his Council Program Director. The State has a Church Activities Director to support the Council Church Activities Director. Help can be in the form of answering questions, helping obtain program materials, and general guidance for organizing and executing any programs.

A.2.5. Support Material

Support Materials listed in Appendix A - Marion Hour of Prayer Participation Report - Father Frances Kappes Chaplain of the Year

On-Line Support Materials

- www.kofc.org/service and click on the Church Activities Link - www.coloradokofc.org and click on the Programs link

A.3 Council Activities

A.3.1. Purpose

To promote and spread the ideals of Columbianism to our members and their families; to promote an increased spirit of unity and fraternity among our members; to provide opportunities for us to gather as a group to celebrate our shared goals and ideals; and to encourage frequent communication between Council and all of their members.

http://www.kofc.org/service

http://www.coloradokofc.org/



- Public Relations, Fraternalism, Cultural, Social, Blood Donors, Athletics


The State Service Activity Program recommends that each Council participate in the following activities

- Knight of the Month o Goal: Each Council to select a Knight of the Month and provide him an

award and complete the State Service Program Knight of the Month form – Earn Administrative Points

- Newsletter o Goal: Each Council to have a monthly Newsletter which provides Council

news and activity information to all Council members – Earn Administrative Points

- Pennies From Heaven o Goal: Each Council to raise $1.00 or more per member to support the

Colorado State Charities Fund - Knights of Columbus State Retreat

o Goal: Knights to attend the State Council Men’s Retreat

A.3.4. Resources

The Council appointed Council Activities Director is the primary focal point for all Council Activities. The Council Activities Director can look for support from his Council Program Director. The State has a Council Activities Director to support the Council Activities Director. Help can be in the form of answering questions, helping obtain program materials, and general guidance for organizing and executing any programs.


Support Materials listed in Appendix A - Knight of the Month Form - Knight of the Year Form


- www.kofc.org/service and click on the Council Activities Link - www.coloradokofc.org and click on the Programs link

A.4 Family Activities

A.4.1. Purpose

To involve our families in the spirit of shared Columbianism; to strengthen family life; to care for the widows and children of deceased members; and to encourage prayer in the family setting.





- Family Programs, Education, Communication, Family of the Month & Year, Recreation, Survivor Assistance, Memorials.



- Family of the Month o Goal: Each Council to select a Family of the Month and provide them an

award and complete the Supreme family of the month submission and then add the email of the State Family Activities Director for state submission in the spot as State Deputy – Earn Administrative Points

- Family Game Night o Goal; Each Council to hold a Family Game Night comprised of board

games, card games, interactive activities that the entire family can participate. Light snacks could also be served – Earn Administrative Points

- Perpetual Memorial Society o Goal: Provide a membership in the State Perpetual Memorial Society for

each departed Brother

A.4.4. Resources

The Council appointed Council Family Director is the primary focal point for all Council Family Activities. The Council Family Activities Director can look for support from his Council Program Director. The State has a Family Activities Director to support the Council Family Activities Director. Help can be in the form of answering questions, helping obtain program materials, and general guidance for organizing and executing any programs.


Support Materials listed in Appendix A - Perpetual Memorial Society Application, Family Game Night Participation Form


- www.kofc.org/service and click on the Family Activities Link - www.coloradokofc.org and click on the Programs link

A.5 Youth Activities

A.5.1. Purpose

To provide our youth with opportunities for involvement in activities that are challenging, fun and provide for individual improvement; to encourage our youth to grow spiritually and increase their knowledge of the meaning of Our Catholic Faith; and to challenge their mental and physical capabilities while helping them realize their moral and social




responsibilities. REMEMBER THAT TO WORK WITH THE YOUTH AS A KNIGHT OF COLUMBUS IN ANY ACTIVITY. THE COUNCIL MUST HAVE TWO PEOPLE CERTIFIED IN THE SAFE ENVIROMENT TRAINING AT THE EVENT. THEY MUST GO THROUGH THEIR PARISH’S REQUIREMENTS FOR CERTIFICATION AND THEY MUST ALSO HAVE TAKEN SUPREME’S SAFE ENVIRONMENT TRAINING. THE PARISH TRAINING WILL NOT SUBSTITUTE FOR SUPREME’S REQUIRMENTS.


- Columbian Squires, Youth Groups, Athletics, Educational Programs, Youth Welfare, Religious Activities, Social Activities



- Basketball Free Throw Championship o Goal: Each Council promote and participate in the Free Throw

Championship at the Council, District and State level for boys and girls 10-14 years of age – Earn Administrative Points

- Soccer Challenge o Goal: Each Council promote and participate in the Soccer Challenge at

the Council, District and State level for boys and girls 10-14 years of age – Earn Administrative Points

- Essay Contest o Goal: Each Council promote and participate in the Essay Contest at the

State level for boys and girls grades 8,9,10,11 and 12 – Earn Administrative Points

- Substance Awareness Poster Contest o Goal: Each Council promote and participate in the Substance

Awareness Poster Contest at the State level for boys and girls ages 8 through 11, and ages 12 through 14 – Earn Administrative Points

- Coats for Kids o Goal: Each Council promote and participate in the Coats for Kids project

by creating or participating in a local coat drive – Earn Administrative Points

A.5.4. Resources

The Council appointed Youth Activities Director is the primary focal point for all Council Youth Activities. The Council Youth Activities Director can look for support from his Council Program Director. The State has a Youth Activities Director to support the Council Youth Activities Director. Help can be in the form of answering questions, helping obtain program materials, and general guidance for organizing and executing any programs.



Support Materials listed in Appendix A - Essay Contest Participation Report - Coats for Kids reporting form (community and youth participation form)


- www.kofc.org/service and click on the Youth Activities Link - www.coloradokofc.org and click on the Programs link

A.6 Community Activities

A.6.1. Purpose

To increase awareness within the community of the impact that Catholic families have in promoting positive objectives; to assist members of the community less fortunate than us; and to support the special members of our community who live with mental and physical disabilities.


- Volunteerism, Human Needs, Civic Involvement, Environment, Public Safety, Health Services, Honor Columbus



- People with Intellectual Disabilities Program o Goal: Each Council promote and participate in the Intellectual Disabilities

Program raising money for the for persons with Intellectual Disabilities – Earn Administrative Points

- Special Olympics Challenge o Goal: Each Council promote and participate as volunteers in their local

area Special Olympics programs – Earn Administrative Points o

- Food for Families o Goal: Each Council promote and participate in the Food for Families

project creating and or supporting local church and area food banks and programs – Earn Administrative Points

A.6.4. Resources

The Council appointed Community Activities Director is the primary focal point for all Council Community Activities. The Council Community Activities Director can look for support from his Council Program Director. The State has a Community Activities Director to support the Council Community Activities Director. Help can be in the form of answering questions, helping obtain program materials, and general guidance for organizing and executing any programs.





Support Materials listed in Appendix A - Community Activities Participation Report


- www.kofc.org/service and click on the Community Activities Link - www.coloradokofc.org and click on the Programs link

A.7 Culture of Life

A.7.1. Purpose

To bring our Councils, Community and our Nation a greater awareness to the evils of abortion, euthanasia, and assisted suicide and to dignity of human life at all stages of development according to the teachings of the Catholic Church, and to give a voice to the Unborn, the Elderly, and the Handicapped.


- Regular Prayer outside Abortion facility, Day of the Unborn Child, March For Life participation, Respect Life speakers at council meetings/events, “Baby bottle” fund raiser, Holy Hour or Rosary for Culture of Life, Fundraising for Ultrasound Initiative, Council Culture of Life Education Program for Knights and/or Parish.

- Write or call elected state & local officials to encourage support of Pro-Life initiatives.



- Ultrasound Initiative o Goal: Each Council promote and participate in the Ultrasound Initiative to

help raise funds to purchase Ultrasound machines in support of Culture of Life activities – Earn Administrative Points

- State Pro-Life Couple of the Year o Goal: Each Council submit the name of a Pro-Life Couple of the Year

competition awarded at the State Convention – Earn Administrative Points

- Culture of Life Program o Goal: Each Council create a project or family of related projects that

support the Supreme Culture of Life Program – Earn Administrative Points

A.7.4. Resources

The Council appointed Culture of Life Activities Director is the primary focal point for all Council Culture of Life Activities. The Council Culture of Life Activities Director can look for support from his Council Program Director.




The State has a Culture of Life Activities Director to support the Council Culture of Life Activities Director. Help can be in the form of answering questions, helping obtain program materials, and general guidance for organizing and executing any programs.


Support Materials listed in Appendix A - Ultrasound Initiative Participation Report, Culture of Life Participation Report,

Pro-Life Couple of the Year On-Line Support Materials

- www.kofc.org/service and click on the Culture of Life and/or Pro-Life Activities Link

- www.coloradokofc.org and click on the Programs link

A.8 Supreme Featured Programs These Supreme “Featured Programs” are focus areas for Supreme Orderwide. Detailed information is available on each Featured Program on the Supreme website (www.kofc.org). Related to the Columbian Award Application (SP-7), each Featured Program is worth four (4) activities in the appropriate Service Program area providing full credit for each respective Program area.

Church Activities

o Refund Support Vocations Program (RSVP)

Provide moral and financial support to one or more Seminarians.

Report the activity using the RSVP Application (Form 2863) and the

Columbian Award Application (Form SP-7)

Community Activities

o Habitat for Humanity

Must be a Council sponsored project with a minimum of 200 man-

hours of service from the council, parish or community and provide a

minimum donation of $1000 to Habitat for Humanity. Report activity

using the Columbian Award Application (Form SP-7).

o Global Wheelchair Mission

The Council must purchase a minimum of One Case containing 100

Wheelchairs, by raising funds through council, parish, or community

activities. Report the activity using the Columbian Award Application

(Form SP-7).

Council Activities

o Special Olympics

Council members must contribute a minimum of 200 man-hours in

support of a state/local Special Olympics activities and must raise a

minimum of $2000 for Special Olympics through council, parish or




community activities. Report the activity using the Partnership Profile

with Special Olympics (From 4584) and Columbian Award Application

(Form SP-7).

Family Activities

o Food for Families

A Council must sponsor events with the parish community to collect a

minimum of 1000 pounds of food to be donated to a parish food pantry

or community food bank. In addition, council members must contribute

a minimum of 100 man-hours in the preparation/distribution/service of

meals to needy families. Report the activity using the Food for

Families Reimbursement Program Refund and Plaque Application

(Form 10057) and Columbian Award Application (Form SP-7).

Culture of Life Activities

o March for Life

A minimum of 100 marchers must participate in a

local/regional/national March for Life activity. The council must be part

of an organized program and should work within the council and

involve parish and community participation. Report the activity using

the Columbian Award Application (Form SP-7).

o Ultrasound Initiative

The Council in association with the State Council shall identify a

Pregnancy Care Facility that is medically certified to utilize and

maintain an ultrasound machine. The Council must raise sufficient

funds to cover one-half of the purchase price of an ultrasound machine

through council, parish or community activities. Report the activity

using the Ultrasound Initiative Application (Form 4686) and Columbian

Award Application (Form SP-7).

Youth Activities

o Coats for Kids

The council must purchase and donate to needy children a minimum

of eight (8) cases of coats (96 coats total). Report the activity using the

Columbian Award Application (Form SP-7).

Summary If you do participate in these Programs, ensure you follow the Supreme guidelines for full credit/reimbursement. Be sure to complete the required Supreme Forms & note that each one of these Featured Programs count as 4 activities on the Columbian Award Application (SP-7).


A.9 Forms

A.9.1 Purpose

The Supreme and State Councils require some minimum reporting on Council Service Activity Programs for the year. These reports provide the documentation verifying the charitable works completed by the Knights of Columbus. As an incentive for the Councils to complete the requested reporting, the State Council has created an Awards Program (reference Section B.)

A.9.2 Required Reports

In section B.3.4, there is a listing of required Forms to be submitted to the State Council Related to Service Activity Programs. Please complete and return each Form by the noted Deadline. Even if your Council does not participate in a program listed, please complete the Form noting that the activity was not held and submit it as requested.


B. Colorado State Award Program

B.1. Overview

The Colorado State Knights of Columbus Awards program encourages participation in Service Programs and Membership Activities. The State Awards Program has been reviewed by the Membership and Program Coordinators and refinements have been made to encourage Council participation.

B.2. Summary

The Colorado State Awards Program is based on a Calendar Year of activities, not a Fraternal Year. For Calendar Year 2015 and forward, some changes have been made. A summary of changes to the award program for this calendar year are below: Service Activity Program Awards

- A Council can only win ONE Supreme / State Program Award per Calendar Year - Added Outstanding Newsletter Awards - Added Top 25 councils - Removed Surge with Service Awards

Program Personnel

- Some new faces in Programs Leadership Team Clarification on Where to Send Reports

- ONLY send Annual Program Reports to State Program Coordinator - THESE MUST BE SENT HARD COPY TO ROBERT NELLANS STATE

PROGRAM COORDINATOR o Do NOT send Program Reports to the State Deputy o Do NOT send Program Reports to the Membership Coordinator o Do NOT send Membership Reports to the Program Coordinator


B.3. Detailed Explanation of Award Program

B.3.1. Summary of Award List

Award List The following are the Monthly State Awards:

- Knight of the Month - Family of the Month

The following are the Annual Colorado State Awards:

Awards Based on Points Tabulated

Top 25 Awards

Top Division Awards

Program Awards

Service Activity Program Awards (Supreme & State)

Father Francis Kappes Chaplain of the Year Award

John J. Mildenberger Pro-Life Couple of the Year Award

Family of the Year

Knight of the Year

Newsletter Award

People with Intellectual Disabilities Award

Membership Awards

Shining Knight Award (Top 3 councils)

Council Brochure Award

Recruitment Award

Retention Award

Ceremonials Award

Insurance Award

Reactivation (Welcome Back Bother) Award

B.3.2. Service Activity Program Awards

B3.2.1. Top 25 Club Recognition The State will recognize the Councils that achieve a total point score within the top 25 of the cumulative point totals of councils that participated in the Awards Program... B.3.2.2 Outstanding Newsletters

Awards will be presented to the three Councils who publish the best newsletters throughout the year based upon quality of effort, content, appearance, and originality. To qualify, the newsletter must be published at least four (4) times during the year. Newsletters should be sent to the elected State Officers, State Program Coordinator and State Publicity Director. The winners are determined by the state officials’ assessments of how well the publication exemplifies the criteria in the Newsletter Judging Criteria checklist contained in this handbook.


B.3.2.3 Knight of the Month Award Councils should honor their Knights who make outstanding contributions to their parish and community, and live in the spirit of Columbianism by recognizing them as a Knight of the Month. The State Council recognizes a Knight of the Month from those selected as Knight of the Month by their council. To be considered for the State Knight of the Month honor, entries must be submitted to the State Knight of the Month Chairman NOT LATER THAN the 15th of the month following the month nominated. Nomination forms can be found in the Knight of the Month pamphlet distributed by the Supreme Council, the Supreme Council website and in Appendix A of this handbook. B.3.2.4 Family of the Month Award Councils should honor their families who make outstanding contributions to their parish and community, and live in the spirit of Columbianism by recognizing them as a Family of the Month. The State Council recognizes a Family of the Month from those selected as Family of the Month by their council. To be considered for the State Family of the Month honor, entries must be submitted to the State Family of the Month Chairman NOT LATER THAN the 15th of the month following the month nominated. Nomination forms can be found in the Family of the Month pamphlet distributed by the Supreme Council, the Supreme Council website and in Appendix A of this handbook. B.3.2.5 Top Division Awards The Top Division awards includes six Divisions with awards for First, Second, and Third Place Councils. The Divisions are defined by Council membership as of January 1, 2015. The membership total is defined as the number of Associate and Insurance members in each Council. Inactive members are not counted in the Council membership total. It is no longer a requirement to have positive membership and insurance growth to be eligible for a Division Award. Below are the updated Division definitions.

Division Membership Totals Number of Councils

Red 0 – 51 26

Silver 52 – 69 25

Purple 70 – 82 25

Green 83 – 116 25

Blue 117 – 200 23

Gold 201 & up 23

The Top Division winners and the top 25 councils will be determined based on the total earned points for the calendar year 2015 (January 1, 2015 to December 31, 2015). Refer to the Point Calculation section for details on the total earned points a Council can earn.


B.3.2.6 Service Activity Program Awards (Supreme & State) Awards will be presented to the Councils having the best individual programs in each of the six Service Activity Program categories (Church, Council, Community, Family, Youth and Culture of Life). The Supreme Award will be presented to the Councils have the best activity in each category and the State Award will be presented to the Council having the second best program in each category. The Supreme Award winners will have their program submitted to the Supreme Council for entry in the international competition. A Council may only win ONLY one of the Supreme / State Service Awards per Calendar Year. Use the State Council Service Program Awards Form in Appendix A for each report. Only ONE report form for each Service Program Activity Category is required and will be judged. Ensure you submit ONLY ONE report for each Service Program Activity area. All Service Activity Program reports should be short and concise, and should contain at the very least a description of the program, the steps that went into planning and carrying out the activity, the benefits and impact of the activity, whether the activity was considered successful and why or why not, the number of persons participating, the number of Knights participating and man hours expended. The report, including attachments (budgets, flyers, pictures, and other materials), should not exceed three double sided 8.5” x 11” papers. The report and attachments must stand on its own by being complete. The Council Grand Knight MUST sign each report submitted. All Service Activity Program reports must be sent to the State Service Program Coordinator by February 1st. Below are the judging criteria for each Service Activity Report



Publicity What was done to publicize the program effectively within the Council, Church and community? Reward efforts to publicize the event to council members, parish members, community, members.

Participation What was the level of participation by Council members? Could more members have participated? Reward efforts to maximize participation of council members, parishioners and other beneficiaries of the program as applicable.



Presentation Is the report on the proper form? Were the proper headings used? How well is the report written, presented, organized? Reward those reports that


appear to be the result of some effort and original thought (as opposed to a slightly revised version of last year’s report).

Overall Impression

The directors overall impression of the quality of the program. Reward new programs, programs that furthered one or more of the principles of the order, the overall success of the program and the members’ participation. Is the activity in the correct category, if not deduct points here.

B.3.2.7 Father Francis Kappes Chaplain of the Year Award This award is presented to the Outstanding Chaplain in the State. A Council Chaplain is vital to the spiritual growth of Knights and their families, and will help encourage our children to respect and appreciate our Clergy and grow in Our Faith. Councils can submit their nomination for Chaplain of the Year by completing the form in Appendix A. The award application must be sent to the State Service Program Coordinator by February 1st. Here are some criteria that distinguish winners for the Chaplain of the Year Award. - Must have been a Knight of the Month from your Council in the Calendar year that

was reported to the State Council - Based on activities and programs held in the calendar year - Sustained participation throughout the calendar year - Growth of Catholic principles and faith formation amongst the Council members - Activities had tangible effects on others in the council, parish, or community

B.3.2.8 John J. Mildenberger Pro-Life Couple of the Year Award The Couple/Knight who best demonstrates commitment and results in the calendar year to the Pro-Life program is honored with this award. To qualify, the couple must be nominated by their Council using the form found in Appendix A. The Pro-Life Couple of the Year form may be accompanied by not more than 10 pages containing pictures, clippings or other information describing the nominee’s qualifications. The award application must be sent to the State Service Program Coordinator by February 1st. Here are some criteria that distinguish winners for the John J. Mildenberger Pro-Life Couple of the Year Award. - Based on activities and programs held in the calendar year - Sustained participation throughout the calendar year - Activities had tangible effects on others in the council, parish, or community - Inspired others to participate in Culture-of-Life programs/activities - Couple/Knight models an active Catholic spirituality - Both husband & wife (if applicable) participated either on same activities or separate

activities during the calendar year B.3.2.9 Knight of the Year To be considered for this award, the Knight must have been recognized as a monthly Knight of the Month winner from his Council, the monthly entry submitted on time for consideration to the State Knight of the Month Chairman. In addition, the entry form for Knight of the Year found in Appendix A must be submitted. The Knight of the Year


form may be accompanied by not more than 10 pages containing pictures, clippings or other information (the degree the Knight has attained, parish name and location, current council office, Past GK or Past FN. Please describe the Knight’s effort in support of Charity, Unity, Fraternity and Patriotism as well as his activities in support of Church, Council, Community, Family, Youth and Culture of Life programs) describing the nominee’s qualifications. Additionally, include a color photo (head and shoulders) of the nominee. The winner is submitted to the Supreme Council for selection as the Supreme Knight of the Year. The award application must be sent to the State Service Program Coordinator by February 1st. Here are some criteria that distinguish winners for the Knight of the Year Award. - Based on activities and programs held in the calendar year - Sustained participation throughout the calendar year - Activities had tangible effects on others in the council, parish, or community - Inspired others to participate in programs/activities - Brought new Knights into the Council and provided mentoring of new Knights - Identify hours spent on each project described B.3.2.10 Family of the Year To be considered for this award, the Family must have been recognized by the council as a monthly Family of the Month and submitted on time for consideration to the State Family Director. In addition, the entry form for Family of the Year is a Supreme form and found on kofc.org and must be submitted. The nomination MUST include the current Family of the Year nomination form (both pages) and a 5” X 7” family picture (not a snapshot). The form may be accompanied by not more than 10 pages containing pictures, clippings or other information describing the nominee’s qualifications. The State winner will be submitted to the Supreme Council for consideration as the Supreme Family of the Year. The award application must be sent to the State Service Program Coordinator by February 1st. Here are some criteria that distinguish winners for the Family of the Year Award. - Based on activities and programs held in the calendar year - Sustained participation throughout the calendar year - Activities had tangible effects on others in the council, parish, or community - Inspired others to participate in programs/activities - Brought families together in activities (describe activities/events) - Identify hours spent on each project described

B.3.2.11 People with Intellectual Disabilities Program

The Council that collects the highest amount of money per member for the People with Intellectual Disabilities campaign will be presented an award for their outstanding effort. To qualify for this award, the Council must remit the proceeds and report to the State Charities Secretary and a copy of the report to the People with Intellectual Disabilities Chairman by December 31st.


B.3.3. Membership Program Awards

Awards will be presented to the Councils having the best individual programs in each of the five Membership Program categories (Recruitment, Retention, Reactivation, Ceremonials, and Insurance). Use the State Council Membership Awards Form in Appendix A for each report. Only ONE report form for each Membership Category is required and will be judged. Ensure you submit ONLY ONE report for each Membership Activity area. All Membership reports should be short and concise, and should contain at the very least a description of the program, the steps that went into planning and carrying out the activity, the benefits and impact of the activity, whether the activity was considered successful and why or why not, the number of persons participating, the number of Knights participating and man hours expended. The report, including attachments (budgets, flyers, pictures, and other materials), should not exceed three double sided 8.5” x 11” papers. The report and attachments must stand on its own. The Council Grand Knight MUST sign each report submitted.

All Membership Program Award reports must be sent to the State Membership Coordinator by February 1st. The Membership Reports will be graded on a total of 100 possible points. We will be looking for information and judging on the following criteria.






Overall Impression

The directors overall impression of the quality of the program. Reward new programs, programs that furthered one or more of the principles of the order, the overall success of the program and the members’ participation.

Shining Knight Awards An award will be presented to the top three councils that produce the most shining knights during the calendar year. Separately, each council will receive 25 points for each Shining Knight Award form submitted the previous calendar year and have the ability to earn up to a maximum of 100 points (form due February 1st). All Shining Knights will be recognized at the State Convention. The Shining Knight Applications can be found in Appendix A of this book.


B.3.4. Report Submission Guidelines and Deadlines

All reports must be received or postmarked NO LATER THAN February 1st to be eligible for credit toward the Surge With Service Award or to earn points toward the Division Awards. There is no need to ‘overnight’ any reports.

NOTE:

- ONLY send Annual Program Reports in Hard Copy to State Program Coordinator o Do NOT send Program Reports to the State Deputy o Do NOT send Program Reports to the Membership Coordinator o Do NOT send Membership Reports to the Program Coordinator

Below is a chart identifying what forms or reports are requested, the due date, and where to submit for credit toward the State Awards Program. This is not a complete list of all forms and reports required by Supreme. Check with your Financial Secretary for those report requirements.

FORM REQUIRED WHERE TO SEND DUE DATE WHERE IS FORM LOCATED

PROGRAM AREA

CLARIFICATION

For 2863: Refund Support Vocations Program (RSVP) Refund and Plaque Application

State Program Coordinator

February 1st Council Report Forms Booklet or www.kofc.org/forms

Church

Father Francis Kappes Chaplain of the Year Application


February 1st Appendix A Church

Marian Hour of Prayer Participation Report


February 1st Appendix A Church

Form 5023: Keep Christ in Christmas Poster Contest Participation



Church

http://www.kofc.org/forms




PROGRAM AREA

CLARIFICATION

Form 185: Council Officers

Supreme & State Program Coordinator

August 1st Council Report Forms Booklet or www.kofc.org/forms

Council Submit a copy to Program Coordinator



August 1st Council Report Forms Booklet or www.kofc.org/forms


Knight of the Month Report

State Knight of the Month Chairman

No Later than the 15th of each month

Appendix A Council

Council Newsletter State Council Activities Director

No Later than the 15th of each month

Appendix A Council Submit to State Council Activities Director

Knight of the Year Report

State Council Activities Director

February 1st Appendix A Council

Form SP-7: Columbian Award Application



Council List program activities completed from Jul to Jan and planned programs from Jan-Jun.

Form 1728: Annual Survey of Fraternal Activity Report (as reported to Supreme Dec 31)




Form 1993A: Family of the Month Report

State Family Director No Later than the 15th of each month

www.kofc.org/forms Family Submit to State Family Director

Form -----: Family of the Year


February 1st www.kofc.org/forms Family Electronic Submittal preferred. If hardcopy required, Print blank form, complete and mail to Family Director

Family Game Night Participation


February 1st Appendix A Family









PROGRAM AREA

CLARIFICATION

Perpetual Memorial Society Form

State Charities Secretary As Required Appendix A or www.coloradokofc.org

Family Submit to State Charities Secretary

Form FT-1: Free Throw Participation Report Form



Youth

Essay Contest Participation Report


February 1st Appendix A Youth

Form 4567: Soccer Challenge Participation Report



Youth

Form 4001: Substance Abuse Awareness Poster Contest Participation Report



Youth

Community and Youth Activities Participation Report


February 1st Appendix A Community

Form 4584: Partnership Profile -Special Olympics



Community

Form 10057: Food For Families Reimbursement



Community

Form 10071: Global Wheelchair Mission



Community

Form 10092: Partnership Profile – Habitat for Humanity



Community

Ultrasound Initiative Participation Report


February 1st Appendix A Culture of Life

Culture of Life Participation Report













PROGRAM AREA

CLARIFICATION

John J. Mildenberger Pro-Life Couple of the Year



Form STSP: State Service Activity Program Reports (Youth, Church, Community, Council, Family, Culture of Life)


February 1st Appendix A or www.kofc.org/forms

Council Community Church Youth Family Culture of Life

Submit report for BEST Program for each of six Program areas. i.e. Submit six reports only, one from each program area

Membership Summary Form

State Membership Program Coordinator

February 1st Membership Handbook

Membership Director

State Membership Reports (Recruitment, Retention, Ceremonial, Insurance, Reactivation)

State Membership Program Coordinator


Membership Director

Submit report for BEST Program for each of five Program areas. i.e. Submit five reports only, one from each membership area

Shining Knight Form State Membership Program Coordinator


Membership Director

People with Intellectual Disabilities program

To State Charities Secretary and State People with Intellectual Disabilities Chairman

December 31st Council report forms booklet www.kofc.org

Community Awards to the highest amount of money raised per member


http://www.kofc.org/

B.3.5. Point Calculations

Points are used to evaluate each Service Program and Membership report as well as completion of required Supreme forms and attendance at state functions and other miscellaneous key activities or reports. The points will be tabulated by Council and will be used as the basis to award the Division Awards for each of the six colored Divisions and the Top 25 councils in the State. The Divisions remain based on membership totals The below point allocation more adequately reflect the importance of the activities requested by the State for Council participation. The plan is that more Service Program Activity participation will lead to membership growth and retention.

Colorado State Awards Program Point Chart

Colorado State Awards Program Point Chart Report/Activity Maximum Point Value

Service Program Points

Chaplain of the Year Award Application 25

Church Service Program Report 100

Community Activity Participation Report (25 pts per each focus area)

100

Community and Youth Service Program Report 125

Council Newsletter (5 pts/month) 60

Council Service Program Report 100

Culture of Life Participation Report 25

Essay Participation Report 25

Family of the Month Report (10 pts/month) 120

Family Service Program Report 100

Free Throw Participation Report 25

Game Night Participation Report 20

Knight of the Month Report (10 pts/month) 120

Marion Hour of Prayer Participation Report 25

Substance Abuse Poster Participation Report 25

Pro-Life Couple of the Year Award Application 25

Pro-Life Service Program Report 100

RSVP Refund Application 25

Soccer Participation Report 25

Ultrasound Initiative Report 25

Youth Service Program Report 100

Service Program Maximum Point Subtotal 1,295


Membership Program Points

Membership Summary Report 100

Recruitment Report 100

Retention Report 100

Ceremonials Report 100

Insurance Report 100

Reactivation Report - Welcome Back Brother 100

Brochure Report (Submit council brochure) 50

Shining Knight Award (25 points per award application submitted up to 100 points maximum)

100

Net Positive Insurance Gain for the Year 100

Net Positive Membership Gain for the Year 100

Membership Program Maximum Point Subtotal 950

Administrative Points

SP-7 (Columbian Award Application) 75

185 (Report of Officers for the Term) 75

365 (Report of Program Directors for the Term) 75

1728 (Fraternal Survey) 75

Attendance: State Mid-Year Meeting, State Organizational Meeting, State Convention (25 points for each officer or voting delegate that attends, up to 200 pts annually)

200

Administrative Maximum Point Subtotal 500

TOTAL POINTS POSSIBLE 2,745

B.3.6. Annual Service Program Form Submittal Checklist

FEEL FREE TO SUBMIT THE BELOW CHECKLIST WITH YOUR HARD COPY SUBMISSIONS TO ROBERT NELLANS STATE PROGRAM COORDINATOR TO BE SURE YOU HAVE ALL FORMS SUBMITTED


If some annual forms are submitted prior when the timeline was required, please attach copies again with your Annual submissions The monthly required submissions are being tabulated when received each month. Below is a quick checklist for all forms requested from your Council to earn the maximum award points. If you have not participated in a program, please submit the form noting “Did Not Participate” to receive a minimum of Administrative points towards awards. See Section B.3.4 for detailed form dues date and location.


SERVICE PROGRAM FORM CHECKLIST

Type Form Title

Monthly

Supreme Form 1993A: Family of the Month Report submitted monthly (CC state Family Director when you submit to Supreme on their website)

State Knight of the Month—submitted monthly to Knight of the Month Chairman

State Submit Council Newsletter Submitted monthly to Council Activities Director

Annually or As Required

Supreme Form 185: Report of Officers Chosen for Term

Supreme Form 365: Service Program Personnel Report

Supreme Form SP-7: Columbian Award Application

Supreme Form 1728: Survey of Fraternal Activity

Supreme Form STSP: State Council Service Program Awards

Note: Submit one for each Service Program Directorship (6 total)

Supreme Form 2863: RSVP Refund and Plaque Application

Supreme Form 5023: Keep Christ in Christmas Poster Contest Participation

Supreme Form on Line at Supreme: Family of the Year Report

Supreme Form FT-1: Free Throw Participation Report

Supreme Form 4567: Soccer Challenge Participation Report

Supreme Form 4001: Substance Abuse Awareness Poster Contest Participation Report

Supreme Form 4584: Partnership Profile – Special Olympics

Supreme Form 10057: Food for Families Reimbursement Program

Supreme Form 10071: Global Wheelchair Report

Supreme Form 10092: Partnership Profile – Habitat for Humanity

State People with Disabilities campaign (At the time of the campaign)

State Perpetual Memorial Society

State Essay Contest Participation

State Community Activities Participation

State Ultrasound Initiative Participation

State Culture of Life Participation

State Marion Hour of Prayer Participation

State Family Game Night Participation

State John J. Mildenberger Pro-Life Couple of the Year

State Father Francis Kappes Chaplain of the Year

State Knight of the Year

State Family of the Year

Appendix A: Award Forms

(If you fill out all of these forms, you will have completed all of the State and Supreme forms necessary to attain awards)




Council Name: ______________________________ Council #: __________ 1. What goals did the council set at the start of the Calendar Year for recruiting?

2. Does your council have a council brochure? YES NO If yes, please attach a copy

3. On December 31st our council had a total membership of? __________

4. On December 31st our council had total insurance members of? __________

5. How many new members were initiated in calendar year? __________

6. How many inactive members does your council have? __________

7. How many members were Reactivated in calendar year? __________

8. How many members were Readmitted in calendar year? __________

9. How many members, former/prior, joined during the calendar year? __________

10. How many Open House sessions were conducted in calendar year? __________

11. As of Jan. 1, how many financially delinquent members were on council’s roster? ______

12. Of that number, how many were dropped by December 31? __________

13. Was the Retention Committee able to contact EVERY Knight issued a Form 1845? YES or NO

14. How many Shinning Knights did your council produce during the calendar year? ________ (Include their names and months received.)

15. Did your council host a Major Degree Exemplification in 2015? YES NO (circle one)

16. How many of your first degree Knights took their Major Degree during the year? ______

17. Does your council have a FIRST DEGREE TEAM? YES NO (circle one)

a. If yes, how often does your council sponsor a First Degree? ___________________

b. If no, where does your council typically take candidates for their First Degree? _______________

18. Does your Financial Secretary collect Initiation fees/dues before the First Degree? YES NO

19. Please attach a list of all certified degree team members (any degree) and their contact info.

Membership Director Name: ______________________ Telephone: _________ E-mail:__________ Grand Knight Signature: _______________________________________ Date__________

SUBMIT ORIGINAL TO: State Membership Coordinator

SEND COPY TO: Council Files

Colorado Knights of Columbus Membership Summary Report

MAIL TO: Marc Solome State Membership Coordinator 8036 S. Kalispell Way Englewood, CO, 80112




This reporting form must be completed by each council and forwarded to the State Membership Coordinator by February 1st. A separate form should be completed for each Membership Program Category.

Council Name ______________________________ Council #: __________

Town/City: ____________________________

Grand Knight Name: ____________________________ Grand Knight Phone #: ______________

Project Title: ___________________________________ Date of activity: _____________

Purpose of Activity: (In the space provided, describe in one sentence the purpose of the activity.)

Number of council members participating in activity: _________

Number of man hours expended on activity: _________

Chairman’s Name: __________________________ Telephone Number: _________________

E-mail: ____________________________________

Membership Report 1 of 2

Colorado Knights of Columbus Membership Reports

Recruitment




Describe project in detail. Use additional paper if necessary. Supplementary material may be

submitted along with the nomination. Accompanying materials can include letters, testimonials, news

clippings, photos, pamphlets, etc. Do not submit digital recordings because they will not be considered

in the judging process.

Grand Knight Signature Date

ENTRY MUST BE SUBMITTED TO STATE MEMBERSHIP COORDINATOR BY FEBRURARY 1ST.

Original copy needs to be submitted by February 1st to State Membership Coordinator. Please make sure to keep a copy for your council records.





Town/City: ____________________________







E-mail: ____________________________________



Retention















Town/City: ____________________________







E-mail: ____________________________________



Insurance















Town/City: ____________________________







E-mail: ____________________________________



Reactivation















Town/City: ____________________________







E-mail: ____________________________________



Ceremonials













The Council Brochure Award

The purpose of a brochure is to inform the reader on an item, service, or idea. To do this effectively it needs to be easy to read, appealing and convey the character of the product described. The brochure is also a valuable tool for those recruiting new members since it will make valuable information about your council readily available to them. The Council Brochure Award is given to the Brochure submitted that the State Membership team deems:

1) Describes the Knights of Columbus (history, who we are, etc…) most effectively 2) Describes what activities the council is active in most effectively 3) Describes some areas where the council donates its money (i.e. names of charities,

Boy Scouts, the parish, Ultrasound machine, etc…) most effectively 4) Lists the council’s volunteer hours (either the previous year or a history of) …be proud

of all the good work your council does! SHOW IT! 5) Has the most appealing and practical layout/design 6) Any additional information the council adds

Attached is a copy of council brochure: YES NO Who created your brochure? Name: ________________________________________ Do they have a position in the council? If so, what is it? _________________________________

How often do you update the information in the brochure? _______________________________ What event(s) has your council handed out/utilized this brochure?

_________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Has this brochure been used as a recruiting tool? YES NO Original copy needs to be submitted by February 1st to State Membership Coordinator. Please make sure to keep a copy for your council records.





Shining Knight Award

Each Council will be awarded 25 points per Shining Knight Award form submitted for the previous calendar year from each State Convention since all State awards are based on a calendar year. Shining Knight: ___________________________________________________________

(Print name (clearly) as it is to appear on Certificate) Council Name and Number: ____________________________ District #: ____________ Number of Meetings Attended: ___________ Name of Council Event/Project: Date: 1. ______________________________________ ____________________

2. ______________________________________ ____________________

3. _____________________________________ ____________________

First Degree: ________________________ _____________________________ Date Received Location Third Degree: ________________________ _____________________________ Date Received Location Insurance Representative Meeting Date: _________________________ Name of Candidate Shining Knight is sponsoring: _________________________ First Degree Date and Location for Candidate Named Above: ________________________

Grand Knight Date

District Deputy Date

Insurance Field Representative Date





Marian Hour of Prayer Participation Report Due February 1st

Submit to: State Program Coordinator


Marian Hour of Prayer

Participation Report Submit by February 1st to State Program Coordinator

Council ___________________________________ in ________________________________.

(Name and number) (City)

has participated in the Marian Hour of Prayer Program

A. Date Held: ____________________

B. Location Held: __________________________________________________________

_______________________________________________________________________

C. Number of Participants:

Knights: __________

Women: __________

Children: _________

D. Who Officiated the Prayer Service (Title/Name): ___________________________

_______________________________________________________________________

E. Provide any other comments on your Council Marian Hour of Prayer

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

Signed: ______________________________________________ Grand Knight




Chaplain of the Year Due February 1st



FATHER FRANCIS KAPPES

CHAPLAIN OF THE YEAR Submit by February 1st to State Service Program Coordinator

_________________________________________ is nominated for Chaplain of the Year by

Council________________________________________ in ___________________.


Please enter our selection in the State Chaplain of the Year contest.

NOTE JUDGING CRITERIA SHOWN IN SECTION B.3.2.6

Winner’s qualifications are listed below. (Attach additional sheets as necessary. Maximum 10 pages.)

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Winner’s address:

__________________________________________

___________________________________________

Signed: _________________________________________ Grand Knight




Knight of the Month Due 15th of the Month

Submit to: State Knight of the Month Chairman


KNIGHT OF THE MONTH Submit by the 15th of the Month to State Knight of the Month Chairman

Brother___________________________________ has been selected as Knight of the Month for

the Month of _____________________ in the year of our Lord ____________.

Council ___________________________________ in ________________________________.


Membership # _______________________.

Please enter our winner in the State Knight of the Month contest.

Winner’s qualifications are listed below; (Attach additional sheets as necessary.)

Highest degree attained: __________________________________________________________

Parish name and location: ________________________________________________________

Current council office held (if None, State “Member”: __________________________________

Past Grand Knight: Y N

Past Faithful Navigator: Y N

Describe the Knight’s effort in support of Charity, Unity, Fraternity and Patriotism as well as his

activities in support of Church, Council, Community, Family, Youth and Culture of Life programs.

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Winner’s address:

__________________________________________

___________________________________________





Knight of the Year Due February 1st



KNIGHT OF THE YEAR Submit by February 1st to State Service Program Coordinator

Brother___________________________________ has been selected as Knight of the Year.

Council ___________________________________ in ________________________________.


Membership # _______________________.

He was the Council Knight of the Month for the month of ______________________.

Please enter our winner in the State Knight of the Year contest.


Winner’s qualifications are listed below. (Attach additional sheets as necessary. Maximum 10 pages.)

Highest degree attained: __________________________________________________________

Parish name and location: ________________________________________________________

Current council office held (if None, State “Member”: __________________________________

Past Grand Knight: Y N

Past Faithful Navigator: Y N

Describe the Knight’s effort in support of Charity, Unity, Fraternity and Patriotism as well as his

activities in support of Church, Council, Community, Family, Youth and Culture of Life programs.

______________________________________________________________________________

Winner’s address:

__________________________________________

___________________________________________





Family of the Month Due on the 15th of each Month

Submit to: State Family of the Month Chairman and Supreme

http://www.kofc.org/un/en/officers/forms/council.html




Family of the Year Due on June 1st

Submit to: State Family of the Month Chairman and Supreme





Perpetual Memorial Society Due as required

Submit to: State Charities, c/o State Secretary


PERPETUAL MEMORIAL SOCIETY

Don’t forget your living and deceased family members and/or Council & Assembly brothers. Enroll

them in the Colorado State Perpetual Memorial Society. You can also enroll yourself.

The benefits are as follows:

- At least 100 Masses said annually for the members

- Each new member or their family will receive an Enrollment Certificate

- Each member’s name is engraved on a plaque which will be displayed at the State

Convention each year.

- Each member’s name will be included in the Society Membership Roll

- The money is deposited in a special K of C Charity Trust Fund, the principal of which will

never be spent. Only the interest will be spent.

Make your check of $50.00 per enrollee, payable to

THE KNIGHTS OF COLUMBUS STATE CHARITY FUND

and send it to the State Charities Secretary:

Claude A. Trujillo, Jr. PSD

Secretary, Colorado State K of C Charities

505 Columbia Ave.

Del Norte, CO 81132

--------------------------------------------------------------------------------------------------------------------

WORTHY STATE SECRETARY - PLEASE ENROLL

Name: _________________________________________________________________

In the Colorado State Knights of Columbus Perpetual Memorial Society.

Enrollee was born (date) died (date) .

Enrollee was/is a member of Council # Assembly # .

-or -

Enrollee was/is the (circle one) mother, father, brother, sister, wife, daughter, son of:

Brother Council # Assembly # .

ENROLLED BY (Name) ________________________________________________

(Address)_______________________________________________

(City) ____ (State) ___ (Zip) _______




Family Game Night Participation Report Due February 1st



Family Game Night

Participation Report Submit by February 1st to State Service Program Coordinator

Council ___________________________________ in ________________________________.


has participated in a Council Family Game Night.

A. Date held: ___________________

B. Location Held:

Name of location _____________________________

Address _____________________________

City _____________________________

State / Zipcode ________________ ____________

C. How many participated?

Knights _____________________________

Ladies _____________________________

Children _____________________________

D. Describe the activity (what games were played, what was enjoyable, etc.)

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________





Essay Contest Participation Report Due February 1st



Essay Contest


Council ___________________________________ in ________________________________.


has participated in the Youth Essay Contest.

Please indicate the number of participants in your Council Essay Contest

GRADES 8 9 10 11 12 TOTALS

GIRLS

BOYS

TOTALS

Provide Comments and Observations concerning the Knight of Columbus Youth

Essay Contest

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________





Community Activities Participation Report Due February 1st



Community and Youth Activities


Council ___________________________________ in ________________________________.


has participated in the State Focus Community Activities in the one or more of the following ways

during the Calendar Year: (Feel free to add backup documentation)

A. Intellectual Disabilities Program Y N

Describe When/How: _______________________________________________________

B. Special Olympics Challenge Y N


C. Food For Families Y N


D. Coats for Kids Y N


E. Global Wheelchair Mission Y N


F. Habitat For Humanity Y N






Ultrasound Initiative Participation Report Due February 1st



Ultrasound Initiative


Council ___________________________________ in ________________________________.


Has participated in the Supreme or State Ultrasound Initiative in the one or more of the following ways:

E. Fundraising Y N If Yes, the amount raised $___________

F. Coordinated with a Pro-Life Pregnancy Care Center Y N

Name of Center _____________________________

Address _____________________________

City _____________________________

State / Zipcode ________________ ____________

Contact & Phone ___________________________ _______________

G. Describe other activity that was in support of the Ultrasound Initiative

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________





Culture of Life Participation Report Due February 1st



Culture of Life


Council ___________________________________ in ________________________________.


has participated in the Supreme or State Culture of Life Program in one or more of the following ways

during the Calendar Year:

A. Education Y N Describe When/How: __________________________________

_______________________________________________________________________

B. Prayer Y N Describe When/How: __________________________________

_______________________________________________________________________

C. Public Witness/Civic Action Y N Describe When/How: ___________________

_______________________________________________________________________

D. Donation Y N Describe Amount/When/How: ___________________________

________________________________________________________________________

E. Describe other activity that was in support of the Culture of Life

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________





Pro-Life Couple of the Year Due February 1st



JOHN J. MILDENBERGER PRO-LIFE

COUPLE OF THE YEAR AWARD Submit by February 1st to State Service Program Coordinator

Brother _________________________________________ and his wife _______________________

are nominated for Pro-Life Couple of the Year

by Council_____________________________________________ in ___________________________.


Please enter our selection in the Pro-Life Knight/Couple of the Year contest.


The Winner’s qualifications are listed below. (Attach additional sheets as necessary. Maximum 10

pages.)

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

Winner’s address:

__________________________________________

___________________________________________

Signed: _________________________________________ Grand Knight




Service Activity Program Report Due February 1st


On-Line at http://www.kofc.org/un/en/forms/council/state_serviceaward_p.pdf


http://www.kofc.org/un/en/forms/council/state_serviceaward_p.pdf



Substance Abuse Awareness Poster Contest Participation Form Due January 1st




Free Throw Participation Form Due January 1st




Soccer Participation Form Due December 1st
