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2012
Process « Canal Urgence »
Version 2012
Canal
Urgence
2012 2
ACF Emergency tools?
I – At mission level: the Emergency Preparedness and Response Plan: www.missions-acf.org/kitemergency
II- At ACF France level: the Canal Urgence
III- At ACFIN level: the EMS (Emergency Management System)
2012 3
Canal
Urgence
Sommaire
Introduction: Why do we need an Emergency Process?
I- What is an Emergency?
II- How to document an Emergency?
III- The management of the Emergency
IV- Specific emergency process
2012 4
Introduction: Why do we need an Emergency Process?
Canal
Urgence
Strategy ACFIN 2015: Pilier 2: RESPOND AND ANTICIPATE HUMANITARIAN CRISES, FIGHT AGAINST VULNERABILITY AND INCREASE RESILIENCE OF THE POPULATIONS THAT LIVE IN CRISES.Indicators: -A decision will be made within 24 hours on whether to intervene or not in a rapid onset emergency -A team to be dispatched within 48 hours to do an evaluation-Emergency activities to be implemented within 7 to 15 days
2012 5
What is an Emergency?
A massive displacement of populations
facing survival issues
A natural disaster with heavy destructions
A deterioration of the situation for people already asphyxiated (conflict, natural environment)
Canal
Urgence
Should ACF be present in a country or not…
…there is an emergency when there is a risk
of immediate human lost (Life Saving imperative)
2012 6
Definition EmergencyCanal
Urgence
There is a humanitarian emergency (slow or quick onset) when a natural disaster or a man made crisis, overwhelms the capacity of the affected population and threatens its survival.
2012 7
The « intervention » criterias
Why should ACF intervene ?
1
2
3
4
55 cr
ucia
l crit
eria
s
Initial shock (slow or quick onset)
Exceeds capacity of population (vulnerability)
Primary needs are not covered (life saving)
ACF mandate (legitimacy of intervention)
ACF capacity
2012 8
Geographical localisation of the Emergency
2 situations depending on the localization of the emergency
ACF Mission whether ACF is present in the affected zone or not. Triggering of Canal Urgence by the ACF Mission/HQ and also triggering of the EMS (by HQ Director) if need of some support by the ACF network
No ACF mission in the affected country
Triggering of the EMS by the HQ Directors for the ACF network (rota system + principle of managing HQ versus the supporting HQ)
Anticipation of emergencies:- Monitoring on the mission: indicators, evaluation, contacts…- Emergency Preparedness and Response Plan
Canal
Urgence
2012 9
Canal urgence Process
Evaluation “Light” Process
HQ
2 - HR
4- Decision Process
1 - Log
Mission +
3 - $
Trigger
Canal
Urgence
- Disaster Snapshot Report
- Emergency Evaluation
- HQ Crisis Cell
2 – HUMAN RESSOURCES
1 - LOGISTICS
3 – FINANCIAL MEANS
4 – DECISION PROCESS
Field Chronogram : Evaluation in the first 24 hours (even if the disaster is not within the ACF intervention zone + no need for any HQ validation) Letter of intent/Concept Note to be sent to donors (with HQ validation)Mobilization of teams in the first 72 hours.
2012 10
What to do in case of Emergency?
How to qualify an emergency and how to position ACF? By using the definition of emergency and the intervention criteria
Who to call? The emergency number +33 6 7617 7617
With what kind of information? Complete the Disaster Snapshot report
What does the emergency mode imply?• Specific emergency process are put into place• The emergency process (evaluation and answer) becomes a top priority over
regular programs• An emergency cell is set up at HQ level to follow the emergency during the
whole emergency. • In case of need, anyone has to give priority assistance to the members of the
emergency cell
Canal
Urgence
2012 11
Disaster Snapshot Report
By phone or by e-mail…
Canal Urgence: 06 7617 7617
Canal
Urgence
2012 12
The Emergency Cell
Constituted by the Pool Desk and directed by the geographical desk designated by the Director of Operations
In the first 24 hours, support from the Emergency Pool Coordinator and designation of contact persons for HR (CRPE), SAE, HQ Communication, CFO (cash needs) + ad hoc support from the Pool Desks (RP, ADP, tech., log…). After 24 hours, the composition is reviewed according to evolving needs.
Takes full time care of the emergency and insures permanent duty:• The emergency cell takes care of all aspects concerning the emergency: strategy of the
mission, sending of expats + admin procedures, purchases, logistics, availability of cash, crisis communication
• The emergency cell relies on each department when needed
Demands from the emergency cells have priority over those of other missions
Demands from the emergency cell are treated according to emergency “light” process of Canal Urgence.
Canal
Urgence
2012 13
2. HR EmergencyCanal
Urgence
Duration of mobilisation: 4 to 8 weeks
+ mobilisation in 24 hours
Emergency Pool Objectives:
- Support Emergency Preparedness
- Support Emergency Response
2 support HR mechanisms :
Emergency Pool ACF network
HR
France Spain Others
Emerg. Desk Emerg. Desk Activation of
emergency roaster
(experienced expats)
FS FS
WASH WASH
Nut Nut
Admin Admin
Log Log
Com.
+ 10 flying Coordinators
2012 14
1. Logistique – Emergency Stocks
Canal
Urgence
2012 15
3. Emergency Funds
2 mechanisms:1. Emergency Envelope available at HQ level for mobilization
in the first 72 hours (HR, log, transport…)
2. Cash advance (Z2) to launch a first emergency response without waiting donor mobilization and the signature of donor contracts.
… financial engagement has to be first approved by Operation Director and General Director (available 24h/7)
Canal
Urgence