2012 Annual General Meeting - Amazon Web Servicessportlomo-userupload.s3.amazonaws.com/uploaded/galleries/13555... · Rugby Ontario Special General Meeting 2012 31st 2012 in time

2012

Ann

ual G

ener

al M

eeti

ng

Thank you to our 2012 Partners and Sponsors

RUGBY ONTARIO - ANNUAL GENERAL MEETING Agenda

Item # Item Responsibility

1.0 Welcome D. Scuglia 2.0 Roll Call J. Platts 3.0 Ratification of Proxies J. Platts 4.0 Approval of Agenda D. Scuglia 5.0 Approval of April 2012 SGM Minutes J. Platts 6.0

Approval of Directors’ Reports i. President

ii. Vice-President & Chair, Planning & Technical Advisory Committees

iii. Secretary & Chair, Risk Management Advisory Committee

iv. Treasurer & Chair, Finance Committee v. Director, Ontario Blues & Chair, Discipline

Committee vi. Director, Ontario Storm

vii. Director, Ontario Junior Blues viii. Director, Ontario Junior Storm

ix. Director, Senior Competitions x. Directors, Junior Competitions

xi. President – EORU xii. President – NRU

xiii. President – SWR xiv. President – TRU xv. Chair – ORRS

D. Scuglia B. McGeein J. Platts D. Demerah P. Daniels C. Tyrell G. Tarver J. McCallum M. Winokur D. Scuglia/J. McCallum S. MacNeil A. Peters B. Illman M. Pinguet C. Nicolaidis

7.0 Approval of Executive Director’s Report A. Backer 8.0 Approval of 2012 Unaudited Sep 30th Financial

Statements w/ Full Year Outlook D. Demerah

9.0 Approval of 2013 Budget D. Demerah 10.0 Appointment of Auditor D. Demerah 11.0 Election of Directors A. Piggott 12.0 Awards & Recognitions D. Scuglia 13.0 Other Business

2013 Club Membership Spring General Meeting

D. Scuglia A. Backer A. Backer

14.0 Adjournment

!

!

PREVIOUS)M

INUTES)

��

Rugby�Ontario�–�Annual�General�Meeting�29�April�2012�

Sport�Alliance�Ontario�Building�–�Boardroom�3�&�4��List�of�Attendees:��RO�Board�of�Directors��Name� Position� �Nelson,�David� President� �Scuglia,�Dom� Vice�President� �Demerah,�Dan� Treasurer� �Platts,�John� Secretary� �Daniels,�Pat� Director�� Tyrell,�Claudine� Director�� Regrets�Tarver,�Glenn� Director� �McCallum,�Jill� Director� �McGeein,�Bob� Director� Regrets�Winokur,�Mark� Director� Regrets�Steve�McNeil�� Eastern�Ontario�Rugby�Union� �Annemaree�Peters�� Niagara�Rugby�Union� �Bob�Illman� South�West�Rugby� Regrets�Mark�Pinguet� Toronto�Rugby�Union� Regrets�Costa�Nicoladis� Ontario�Rugby�Referees�Society� Regrets��RO�Professional�Staff�Name� Position�Backer,�Andrew� Executive�Director�Hall,�Andrew� Technical�Director�Mason,�Fran� Manager�of�Member�Services�Allen,�Shaun� Technical�Services�Coordinator��

Voting�Member� Delegate� PROXY�EORU�Ͳ�Barrhaven�Scottish�RFC� Steve�McNeil� X��EORU�Ͳ�Ottawa�Irish�RC� Steve�McNeil� X��NRU�Ͳ�Burlington�Centaurs�RFC� Barry�Goldberg� ��NRU�Ͳ�Niagara�Wasps�RFC� Annemaree�Peters� �X�NRU�Ͳ�Stoney�Creek�RFC� Gary�Whitley� ��NRU�–�Thorold�Badgers� Annemaree�Peters� X�NRU�Ͳ�Waterloo�County�RFC� �Jeff�Klompus� ��

DRAFT DOCUMENT

Rugby�Ontario�Special�General�Meeting� 2012

�TRU�Ͳ�Aurora�Barbarians�RFC� John�Reich� ��TRU�Ͳ�Brampton�RFC� Blair�MacFadden� ��TRU�Ͳ�Markham�Irish�Canadian�RC� Markham�Irish� ��TRU�Ͳ�Mississauga�Blues� Keith�Wilkinson� ��TRU�Ͳ�Toronto�Dragons�RFC� Lee�Bennett� X�TRU�Ͳ�Toronto�Saracens�RFC� Lee�Bennett� ��TRU�Ͳ�Yeomen�Lions� Lee�Bennett� �X�TRU�Ͳ�Yeomen�RFC� Alan�Findlay� ��CALL�TO�ORDER�–�RUGBY�ONTARIO�SPECIAL�GENERAL�MEETING��The�Meeting�was�called�to�order�at�11:30�pm�by�the�President�with�12�Members�present.��

�1.0 Agenda�

�MOTION:�To�approve�the�agenda�Aurora/Brampton� � � � � � Motion�approved�

��

2.0 Previous�Minutes��MOTION:�to�approve�the�December�4th�2011�Rugby�Ontario�Annual�General�Meeting�Minutes�Burlington/Aurora� � � � � � Motion�approved��

3.0 2011�Audited�Financial�Statements�Motion�to�approve�Ͳ�approved��MOTION:�to�approve�the�2011�Audited�Financial�Statements�as�presented�Muddy�York/Aurora� � � � � � Motion�approved��

4.0 Proposed�ByͲlaw�changes��MOTION:�to�approve�the�housekeeping�byͲlaw�changes�as�presented�Mississauga/Waterloo�County�� Motion�approved��

5.0 Preliminary�Report�on�the�Analysis�of�Workload�in�the�Rugby�Ontario�Office,�April�2012��Action�Item:�The�Rugby�Ontario�Board�of�Directors�to�have�a�final�report�including�a�recommendation�on�increasing�staffing�levels�to�the�membership�no�later�than�October�

Rugby�Ontario�Special�General�Meeting� 2012

�31st�2012�in�time�for�a�decision�to�be�made�at�the�Rugby�Ontario�Annual�General�Meeting�December�2nd,�2012��

6.0 2012�Q1�Financial�Statements��Action�Item:�The�Rugby�Ontario�office�will�have�an�updated�version�of�the�2012�Q1�Financial�Statements�to�the�membership�by�email�by�May�4th,�2012��Action�Item:�The�Rugby�Ontario�office�will�have�the�detailed�representative�program�budgets�to�the�membership�by�May�15th,�2012.��

7.0 Adjournment��MOTION:�To�adjourn�at�11:52�am�Muddy�York/Vaughan�Yeomen��Motion�Approved�

!

!

PRESIDENT’S*REPO

RT*

Message for the President

It has been a pleasure to serve the rugby community these last several months as your President. I have found the challenge has kept me busy but I have enjoyed watching our sport flourish and grow in the province. We have several achievements to be proud of and all are result of the dedication and commitment of our professional office staff and volunteer members of the rugby community. Let me list some of these accomplishments;

a) Received confirmation on three year base funding from Ministry of Tourism, Culture and Sport whereby we received a 5% increase in base funding in 2013/14 & 2014/15

b) We were successful in receiving a $50,000 grant from MTCS for our Strategic Planning process and governance review.

c) We were successful in securing a three-year grant from the Coaches Association of Ontario through MTCS’s Quest for Gold program to hire a Provincial Head Coach. Shaun Allen was hired in May 2012 to fill that 3 year contract

d) With Shaun taking the 3 year contract that left vacant a full time position at the office. However, with some restructuring led by Andrew Backer – Executive Director, Andrea Pariselli was hired to take on the role of Member Services and Finance Coordinator.

e) The NACRA 7’s hosted by EORU where the National Men’s and Women’s team both won gold. Those teams included 6 Ontario athletes

f) Ontario Blues – win against Salta Province & Uruguay in May 2012 and repeat National Champions in the CRC

g) Senior Storm’s National Champions in the NWL h) Ontario Blues – U19 team – Silver in the CRC-U19 National Championships i) Continued Success at the National Junior Festival for both Junior Blue’s and

Storm Ontario Jr. Blues – U16 – Silver Ontario Jr. Storm – U18 – Sliver Ontario Jr. Blues – U18 – Bronze

j) There have been 72 athletes both Storm and Blues who have played for National competitions this year

While the Board is fully supportive of all the representative team programs, we have faced a continuing challenge in their stewardship; however, we hope to arrive at amicable solutions with the elected directors and branch union presidents for 2013. I would like to especially thank Mark Pinquet for his leadership as TRU President in this regard. We continue to strive for fiscal responsibility and transparency for our members, looking for ways to maintain registration costs while at the same time maximizing the monies we do receive to produce the greatest deliverables. We have established a good relationship with Rugby Canada and have engaged in dialogue and meetings with RC president Pat Aldous on issues that are important to rugby in Ontario. We have also established links with other provinces to achieve the same goals, while being respectful of the unique differences that exist in our country from province to province.


The Executive Committee met regularly (mostly via teleconference) to discuss important issues that arose throughout the year. It has been a pleasure to work with Andrew Backer, Dan Demerah, Bob McGeein, John Platts. It was also a pleasure to work with David Nelson and on behalf of Rugby Ontario I would like to thank him for his dedication and service to our sport. Together we have a common synergy and passion for our sport that has helped us to ensure the best decisions were made for rugby in Ontario. We worked hard in committees throughout the year from Game to Finance. Bob McGeein has also lead the Strategic Planning Meetings across our province in October and November seeking input from the rugby community so we as a Board can use that information to help form our decision making for our members. Dan Demerah has chaired the Finance Committee and this dedicated group has been tasked with making sure our monies are spent as wisely as possible. John Platts has worked with Andrew Backer on the Office Workload Analysis project as well as chairing the Risk Management Advisory Committee. Our elected Board of Directors have worked equally as hard and on behalf of the members, I extend my sincerest appreciation for all the volunteer hours they invest on behalf of our sport. I would like to thank Andrew Backer and his staff for all the work achieved throughout 2012 whose commitments to our initiatives have allowed us to be successful in attaining most of our goals. As we prepare for 2013, one of our goals will be to make our Board move from one of operations to one of governance. This will be a big challenge for us but one that is necessary as we try to increase capacity and improve the image of our sport in our society. As we move Director’s from being operational and hands on to Director’s who govern our sport, we need to establish where the workload for many of the operational responsibilities will be redistributed. Our professional staff will handle some of these responsibilities, but we will still need to rely on volunteers to get some of the operational tasks completed, as there are too many to handle by our paid professionals. The next several months we will engage in these delicate but important discussions and together hope to make our organization stronger. We are engaged in discussions on how serve better our membership with insurance and currently we have a group investigating options that will hopefully benefit our members. We are proud of the accomplishments of our coaches and athletes on both Storm and Blues teams as several who have been identified for our National team. We will work collaboratively to support Fletcher’s Fields in their fundraising efforts to prepare their facility for the PAN AM games in 2015. We are continuing to develop and support plans forward to see where 7-s-side rugby will fit into our playing calendar and how to make this competition part of the club structure in our province.


We understand the unique demographics of our four Branches and appreciate the leadership of the Presidents of each region to have their voices heard at our meetings so our decisions are as inclusive as possible. In particular, we are striving for ways to encourage participation of Eastern Ontario athletes in our representative programs. As a Board we continue to work towards establishing closer ties with our counterpart in Quebec to establish a mutually beneficial and sustainable competitive environment at the club level. As we look at the needs in our province, we are realizing that we need to look at paid staff to support the work of developing and recruiting referee’s and secondly how to improve communication amongst our members. These are examples of the discussions we will be having in the months to come as we re-structure our organization. Finally, to all the volunteers who put in so many long hours all year, please accept my sincerest congratulations and thanks on behalf of all those that benefit so much from your time and efforts. Your work allows us all to enjoy this sport every week. For those returning Board members, I look forward to 2013. For those not returning, thank you from all the members, as your time away from your families, friends and your careers cannot be adequately compensated but is ever so much appreciated. 2013 will be an important year for our organization and I am looking forward to be a part of it once again. We will continue to listen to our members and act in the best interests of rugby in our magnificent province.

!

!

DIRECTO

R(REPORTS(

1

Report to: Rugby Ontario Annual General Meeting

From: Bob McGeein: Planning Director

Date: December 2, 2012.

In August 2012 we received word from the Ministry of Tourism, Culture and Sport that a Sport Priority Funding application for a $50,000.00 grant to review and develop our Strategic Plan and for reviewing Governance issues was approved. At this time this process is still on-going and I would like to report to the members on the status of this planning project.

Initially to get underway five (5) planning sessions were held across the Province to solicit feedback and help prioritize direction for the next 3 to 4 years for Rugby Ontario.

Four key pillars under the headings of: Competition; Development (with sub-sets of Athlete, Coaches + Referees); Communications; and Governance; were used to look at prioritizing direction. Table 1 is the attendance from those five sessions:

Table 1

Session Attendance

LOCATION ATTENDANCE London 14 Oakville 16 Markham 16 Oshawa 23 Ottawa 27

TOTALS 96

Here is a breakdown of some other observed outcomes from these five regional planning sessions:

63 Clubs available to attend 34 clubs attend 54 % 4 Branches available to attend 3 attended 75 % 4 Referee Societies available to attend 4 attended 100 % 9 elected RO Directors available to attend 6 attended 66 % 5 RO Staff available to attend 4 attended 80 % Others attending include: Fletchers Fields Board members (2)

Twin Elm Board member (1) Rugby Canada Board member (1)

For those who are interested I would invite you to review all of the detailed outcome and reports from these five regional planning sessions on the Rugby Ontario web site. As well, if you are interested, I can provide for you the breakdown of individuals and Clubs who attended these five regional planning sessions.

2

On Saturday, December1st, all of the Club Presidents were invited to attend the second phase of this planning process and help set priorities in the four pillars. As well time was spent to revise and upgrade the current Rugby Ontario Mission Statement, Rugby Ontario’s Vision Statement and set “rugby values” for us to follow in Ontario. Club Presidents will now receive direct feedback on these decisions and will be asked to do an on-line vote to establish the Rugby Ontario Mission Statement + Rugby Ontario’s Vision Statement and prioritize our Values.

Next Strategic Planning steps include:

# 1: Consultant to take all above information and write a DRAFT (Straw Dog) report for presentation to the Rugby Ontario Board in January 2013.

#2: January to February 2013: Rugby Ontario Planning Director with Consultant and RO Executive Director along with any other RO Board members (as established by the RO Board in January) to review the DRAFT report and modify/develop a Draft Strategic Plan Document for circulation to the RO Board members by the end of February.

# 3: March 3013: Draft Strategic Plan to be presented by consultant and discussed at March 2013 Rugby Ontario Board meeting.

# 4: March to first of April 2013: Consultant to make any modifications to Strategic Plan as discussed at March RO Board meeting.

# 5: A minimum of 2 weeks prior to the April Special General Meeting the Draft Strategic Plan to be circulated to all Club Presidents and posted on the RO web site.

#6: At the Rugby Ontario Special General Meeting Club Presidents to vote on the Strategic Plan as presented.

# 7: Once voted on and approved the Strategic Plan will be available on the Rugby Ontario web site for anyone to access. This plan will then set direction and priorities for the Rugby Ontario Board of Directors. The Planning Director will be responsible for advocating and promoting at the board table these priorities and directions to ensure that the Board stays on track with the content and outcomes of the Strategic Plan.

Finally, Rugby Ontario’s Planning Committee is now looking for volunteers from the membership for the 2013 season to participate on the Rugby Ontario Planning Committee. Assistance is required to help us work through the issues in this Strategic Plan and advocate for implementation. If anyone is interested, meetings can be arranged by teleconference and /or Skype so I would encourage you to bring your name forward. Please contact myself: Bob McGeein: [email protected] or

Andrew Backer: [email protected]

mailto:[email protected]

1

Report to: Rugby Ontario Annual General Meeting

From: Bob McGeein: Chair Technical Advisory Committee

Date: December 2, 2012.

As a result of Board internal restructuring in the early spring of 2012, the Technical Advisory Committee was constituted in June of this year with the mandate of providing leadership and guidance to the Rugby Ontario Board of Directors and RO Staff respecting Rugby Development issues and Technical programming.

Membership on this committee comprised of the following Directors: The chair shall be a Director as appointed by the RO Board, Blues Director, Storm Director, Junior Blues Director, Senior League Director, Junior Storm Director, President of Ontario Rugby Referee’s Society, plus Technical Staff including Technical Director and Rugby Ontario Head Coach.

The role of the TAC is to develop, monitor and recommend updates and improvements to the following RO development/technical programs: The Rugby Ontario Long Term Rugby Development Program The High Five Program NCCP Program Rugby Ontario Quest for Gold Program Ontario High Performance Program Rugby Ontario Center of Excellence Program Rugby Ontario Coaching Selection Program (Coaching Pathway)

Since the introduction of this committee this past summer two meetings have been held and committee members have been kept busy bring themselves up to speed with the activities and nuisances of these programs. To date the major accomplishments include:

a) Review and update the criteria for athletes under the Ministry of Tourism Culture and Sport for the Quest for Gold Program. This includes athlete application criteria, athlete selection process, athlete funding criteria, athlete participation expectations, and appeals process. This program targets Rugby high performance athletes based in Ontario and provides “carded Provincial athletes funding for one year” which allows these elite athletes, (both male and female) to participate in the Rugby Ontario Center for Excellence Program.

b) The Rugby Ontario Technical director is in the process of developing a plan for the implementation of a seven’s (7, s) program within Ontario. This plan is to be presented to the TAC in January for review then forwarded to the Rugby Ontario Board of Directors for approval targeting the Board meeting in January of 2013.

c) For 2013 coaching Courses are developed under the NCCP program, the High 5 Sport program and the iRB coaching program. For Course offerings and dates in 2013 refer to Table 1 attached.

2

Initiatives for the TAC planned to be undertaken for the 2013 year include: • Review criteria and modify the appointment process for all Provincial Coaches with planned

implementation in 2014. • Review the process and establish criteria for appointment of Provincial Team Managers with

implementation targeted in 2014. • Review the access, costing, availability, and cancellation policies for all Coaching courses offered

in Ontario. • Review all Technical program budgets and set funding priorities.

Staff now is planning on offering the following courses for the 2013 season. For details on dates and locations please see Table 1 below.

• 10 NCCP Community Initiative Courses • 5 NCCP Comp. to Introduction Courses • 3 High 5 Sport Courses • 2 iRB 7’s coaching Courses • 1 iRB Strength and Conditioning Course

During the 2012 season the Technical Staff led by Andrew Hall undertook the following activities:

A) Activities Targeting Community Based Rugby Development

! NCCP: o Delivered 10 Community Courses (108 coaches trained) o Delivered 6 Comp Intro Courses (80 coaches trained) o Delivered LF Development in February in Kingston o Delivered Evaluator Development courses in July o Worked with Rugby Ontario stakeholders to “clean up” coaching

transcripts and plan certification needs. o Worked with Rugby Canada to launch rugbycanada.coach.ca

! LTRD:

o Completed Board Development session o Ran LTRD awareness month in September

! Referees:

o Developed the Referee Focus Group with 12 younger referees. o 3 progressed to the Provincial Panel o 4 were invited to the National Championship by Rugby Canada o 5 were invited to NACRA 7's in Ottawa o All 12 completed the IRB 7's Certification

3

B) Activities Targeting High Performance Rugby Development:

! The Edge Coaching Program: o Secured funding through the Coaches Association of Ontario

program. o Development of representative Coaches through courses and

introduction of coaches Individualized Performance Plan.

! Centre of Excellence Program: o Successfully secured 3 year grant to hire Provincial Head Coach o As a result of above Shaun Allen was hired in May as PHC o Secured additional equipment for HP program and CoE o Secured training facilities until March 2013. o Part time Strength and Conditioning Coach hired in October.

! Ontario Athlete Assistance Program:

o Redefined the selection process to integrate with Sport Canada athletic assistance program.

o Starting at the end of 2012 and into 2013 this program will become 7’s focused.

In closing I would like to acknowledge the work and effort put in by all of the Rugby Ontario’s Technical Staff including Andrew Hall, Shaun Allen, and Fran Mason. Without their tireless and devoted efforts the Rugby Ontario Technical program would not be as strong or as successful as it is today. Your efforts and sincerely appreciated. THANK YOU

Table 1 NCCP Community Initiative Courses

NCCP Comp to Introduction Courses

January 26: Niagara

February 16 & 17 Port Hope

February 23: Hamilton

March 2 & 3 Ottawa

March 3 Ottawa

March 1 -3 Chatham

NOTE: As of the date of this report the locations and dates for all iRB Clinics and High 5 Clinics have not yet been confirmed

March 23 Toronto

March 30 & 31 Markham

April 6 London

April 13 & 14 Kingston

April 14 Belleville

April 27 & 28 Mississauga

June 1 Guelph

June 9 Barrie

October 5 Ottawa

November 3 Toronto

Program Title: Secretary and Chair, Risk Management Advisory Committee Author: John Platts

Major Achievements/Accomplishments from 2012 None

How did the program accomplishments contribute to the Rugby Ontario values outlined in the by-laws Not applicable

Recommendations for 2013 Keeping the membership regularly informed on progress in establishing: - a robust governance structure, with all management instruments in place and up-to-date by the end of 2013; - a register of all RO management activities, with an assessment of their risk exposure and mitigating actions taken or under consideration, by the Spring 2013 Special General Meeting.

Budget Implications for proposed program changes for 2013 Not applicable

Special Mentions Chris Atkinson of Balmy Beach for his continuing role as RO’s Child Protection Officer Andrew Backer for his continuing support in assisting me to exercise my multiple responsibilities as an elected director EXCO colleagues for melding as a team in taking on a heavy, additional workload (over and above assigned portfolios) to deal with a myriad of matters requiring immediate attention, many being of a sensitive and/or confidential nature

Program Title: Treasurer’s Report Author: Dan Demerah

This past year has been a challenging but a truly rewarding one. We continue the learning exercise and sharing that knowledge with the membership and presumably contributing to a Rugby Ontario 2.0 that we can all feel a sense of ownership in and one that we feel that we have a voice in.

At last years’ AGM there was discussion on the various Rugby Ontario programs, in particular the Representative programs. As a result I made it a particular point to understand these programs, to communicate it to the membership and to hopefully offer assistance to the program directors that outweighed the processes that I asked them to support.

As well we are making inroads on the governance modernization that we hope will engage the membership from the bottom to the top and provide everyone with a sense of ownership.

Please find below my report for 2012 along with special thanks to all those involved in helping me to do my job.

Yours in Rugby, Dan Demerah, Treasurer 2011-2012

Current Fiscal Situation and Full Year Outlook

I am pleased to report that as at September 30th we are projecting that the Rugby Ontario 2012 fiscal year should finish with a onetime surplus of approximately $75K. This is good news in light of last year’s deficit and does restore the members‘ equity.

The source of the projected surplus is higher than expected registrations, unused Representative Program allocations, and unspent salaries resulting from:

The Provincial Head Coach position not starting until May, Not backfilling the Technical Services Coordinator for two months, and Not filling the Communications position.

While most programs stayed within their budgets one program is currently facing some challenges but hopes to improve the situation before the year end. The Finance Committee has engaged this program as we seek to raise the confidence in our budgeting process.

Risk Management / Cash Reserves

One concern that I do have is the degree to which Rugby Ontario can weather the proverbial rainy day.

Earlier this year, during our government funding process, we observed other sports having to react to funding delays and cuts. As a result of this we’re unsure how Rugby Ontario would emerge from such a situation.

At this time we have not quantified the risk but are of the opinion that we should have plans in place to deal with short term funding delays as well as permanent ministry funding cuts. This might entail having the equivalent of two to three years of ministry funding in the bank and developing a program priority list and rationale.

This is on the list for the Finance Committee to address in 2013.

Rugby Canada

Rugby Canada conducts quarterly financial calls to provide the membership with updates on budget performance. These calls are valuable and an important part of our effort to increase the transparency of the organization from bottom to top.

Rugby Ontario participates in these calls and I believe it is important for us to continue doing so. As well I recommend that Rugby Ontario seek a more in depth understanding of the various programs; ideally to the same level of disclosure that Rugby Ontario has done this year with its representative programs.

Restricted Fund

At last year’s AGM a restricted fund was established to hold funds for a proposed new communications position until the position could be justified through the Office Workload Analysis (OWA) report. I want to thank the membership in showing us the trust to collect and hold that money on your behalf.

The OWA report grew in size and we progressed too far into the season to justify onboarding a communications coordinator in 2012. As a result the $2.25 per person currently sits in a restricted fund with a full year projection of just over $20k.

At this time I suggest two potential options for the handling of this money:

1) Return the money to the membership through a onetime credit on the calculation of Rugby Ontario participant fees for 2013, or

2) Depositing the money into the Rainy Day fund as described above.

2013 Planning Budget

Included in this AGM package you will find the 2013 planning budget.

Significant items of note are:

1) The new inter-branch 7’s competition being proposed by the four Rugby Ontario sub-unions,

2) The addition of a new staff position to handle referee coordination, 3) The addition of a new staff position to handle communications, and 4) Removal of High School 7’s.

My recommendation is to approve the attached planning budget,

with the proviso that other than basic early season cost saving disbursements

no disbursements should be made for a representative program until the Rugby Ontario Board has approved the detailed operating budget for that program.

As the Representative program operating budgets are so approved the details should be communicated to the membership with formal presentation to the membership at the April SGM.

Major Achievements/Accomplishments from 2012

In 2012 my most significant accomplishment as Treasurer was the creation of a very capable and engaged Finance Committee (FICO).

At the 2011 AGM concerns were expressed over the Representative Programs, in particular a lack of understanding of the operations of these programs along with the size and financial exposure.

The FICO heard these concerns and put a lot of time and effort into understanding and causing the production of detailed operating budgets for these programs. These budgets were subsequently published to the clubs presidents.

Throughout the year the FICO regularly reviewed and published budget performance updates. I want to thank the FICO and the Representative Program directors for their assistance and patience in this exercise which I think has benefited everyone.

Most recently the FICO has crafted several policies and developed a template that will be completed by the Representative Program directors, approved by the Board and then used by the FICO as a basis for endorsing Representative Program budgets.

Finally I would say that the governance renewal work that I have been involved in with the Executive Committee and the Board has been satisfying as it begins to answer the questions that I myself had coming onto the Board and I hope that it is helping the membership.

How did the program accomplishments contribute to the Rugby Ontario values outlined in the by-laws

They afforded the membership greater insight into some of the many operations of Rugby Ontario and I truly hope that it will be useful to the membership in asking questions and making informed decisions at General Meeting.

Recommendations for 2013

Ensure that quarterly financial updates continue to get distributed to the membership;

Continue to develop policy that is relevant, unambiguous and transparent;

Work to understand and document other programs such as the Centre of Excellence, Quest for Gold, and the Referee and Coaching ones;

Validate that our membership is getting the best value for their money in high value programs such as the insurance program; and

Work with high cost centres such as Rugby Canada to ensure that the cost of enjoying rugby is managed and affordable.

Special Mentions

Special thanks to the Finance Committee: Kim Carpenter (Brantford Harlequins), Mark Pinguet (Brock & TRU), Chris Rideout (Saracens & TRU),Kirsty Stevenson (Georgian Bay) and to Andrew Backer and the Rugby Ontario staff for their support and quick answers throughout the year.

I also want to thank the EXCO, Dom Scuglia, Bob McGeein, John Platts and Andrew Backer, all of whom it seems that I spent any free time that wasn’t spent with the FICO. Sometimes it felt like we were conferencing morning and night, but we worked well together.

Finally, I want to thank the Board, I think the Board worked well together through the trials and tribulations of the last year and I think we are seeing a light at the end of the tunnel.

Program Title: Discipline Author: Patrick Daniels Major Achievements/Accomplishments from 2012 -Noticeable reduction in Referee abuse cases -Implementation of database by Referee societies provide a great deal of visibility for all stakeholders -Greater identification through review of game sheets identifying non-conformances How did the program accomplishments contribute to the Rugby Ontario values outlined in the by-laws -Administered the discipline regulations throughout the province Recommendations for 2013 -Discipline and Game Regulation education for all clubs and referee societies to ensure all stakeholders understand the changes to policies and their rights and responsibilities. -Centralized Discipline-all cases be dealt with through the RO office Budget Implications for proposed program changes for 2013 -N/A Special Mentions - Allen Piggott for his continued involvement in discipline committees

Player's Team Opponent OffenseLaw/Regulation

AppliedSuspension (where

noted)Oshawa Peterborough Dangerous play; violent play 10.4.eKent Detroit Attempted to knee strike to opponent 10.4.a 16 daysStoney Creek Aurora Dangerous play; tip tackle 10.4.3 30 daysMarkham Toronto Scottish Dangerous play; premeditated punching 10.4.a 30 daysHighland Stoney Creek Violent play 10.4.e 30 daysLindsay Mississauga Fighting 10.4/10.6 16 daysLindsay Mississauga Fighting 10 16 daysPeterborough Barrie Unfair play; dangerous tackle 10 16 daysToronto Scottish Balmy Beach Treading on opponent 10.4.b/10.3.bHamilton Highland Dangerous tackle 10.4.jToronto Saracens Markham Fighting 10.S.4.ss(a)Ajax Markham Kicking 10.4.l 30 daysHull Ottawa Indians Dangerous tackle 10.4.e 16 daysHull Ottawa Indians Dangerous tackle; repeated infringements 10.3.a/10.4.e 16 daysOttawa Irish Ottawa Beavers Violent play 10.4.a 16 daysOttawa Beavers Ottawa Irish Violent play 10.4.a 16 daysNorth Halton Titans Fighting 10.4.-l,m,nTitans North Halton Fighting 10.4.-l,m,nHamilton Burlington Punching 10.4.a 16 daysBurlington Hamilton Retaliation 10.4.e 16 daysBrantford Waterloo Dangerous tackle 10.j 8 daysBrampton Mississauga Dangerous play; dump tackle 10.4.jBurlington Bruce County Stamping 1.4.b 30 daysOttawa Beavers Montreal Striking opponent with a fist 10.4.a 1 week and 1 gameOttawa Beavers Montreal Verbal abuse of a match official 6.A.5/10.5.L 3 weeks and 3 gamesCobourg Yeomen Fighting 10.4.aCobourg Yeomen Abuse of an official 10.4.mCobourg Yeomen Prolonged fighting 10.4.aOshawa Sarnia Kicking 10.4. - a,c,l,m,nSarnia Oshawa Premeditated punching; head butting 10.4. - a,l,m,nBrantford Balmy Beach Unsportsmanlike conduct; violent play 10.4.s 9 daysBurlington Highland Violent play; kicking 60 daysNiagara Wasps Sarnia Violent play; biting 60 daysToronto Saracens Markham Dangerous tackle 10.4Belleville Peterborough Kicking 10.4.cToronto Nomads Mississauga Fighting 10.4.aAjax Belleville Prolonged fighting 10.4. - a,n

2012 Red Card/Send Off Report

Player's Team Opponent OffenseLaw/Regulation

AppliedSuspension (where

noted)

2012 Red Card/Send Off Report

Windsor Hamilton Kicking 10.4.c 30 daysBrantford Waterloo Dangerous tackle 10.4.e 16 daysStratford Burlington Fighting 16 daysBrockville Barrhaven Premeditated punching 10.4.a 30 daysNorfolk Highland Repeated infringements 9 daysNiagara Wasps Brampton Unfair play; dangerous play; violent play; abuse of an officialMcMaster Guelph Punching 10.4.aBalmy Beach Aurora Treading on opponentTDRRS Toronto Scottish Forceful use of the boot 10.4.cBurlington Norfolk Fighting 16 daysPeterborough London Violent play 10.4.mRMC OUAM Toronto OUAM Repeated infringements 10.5.B.Western OUAW Waterloo OUAW Potentially dangerous play 10.4. - a,e/10.5.bOakville London Dangerous use of the knee with intent 10.4. - a, kNiagara Wasps Hamilton Punching 10.4.aNiagara Wasps Hamilton Punching 10.4.aBalmy Beach Oakville Prolonged fighting 10.4. - a,mOakville Balmy Beach Prolonged fighting 10.4. - a,m

Program Title: Representative-Senior Men Author: Patrick Daniels Major Achievements/Accomplishments from 2012 -Won the MacTier Cup for a second year in a row -Sent 10 players the ARC Canada Squad, 4 more selected were unavailable. Highest participation rate in NSMT in decades, if ever. - Four players on Canada Fall Tour including two first time participants. Had three other first-time participants on NSMT 7s tours. -Coach and Manager for ARC Canada Squad selected from the Ontario Blues -Went on tour to South America beating Uruguay, ranked 21st in the world by the IRB. First International tour since 1996 -Raised over $40,000 in outside sponsorship -Blues U19 finished 2nd at CRC U19 competition -17 players on the U19 squad were identified and long listed at potential national team players How did the program accomplishments contribute to the Rugby Ontario values outlined in the by-laws -The Blues promoted and participated in inter-provincial competition, hosting 3 CRC games this season -The Blues participated in community outreach events at Lindsay RFC, Burlington Centaurs and Crusaders -Blues participated in development events, training twice with the U-18, playing the U-19’s and participating in a 7’s tournament -U19s played the U18s in a pre-national festival match Recommendations for 2013 -“Cold Eye” budget review -Greater emphasis on Event planning with all stakeholders-need more people attending matches -Variety in venues to get the games outside of the GTA Budget Implications for proposed program changes for 2013 -Kit sponsorship will be a challenge as draft budget calls for 90% reduction. -IRB subsidy needs to be confirmed as same>greater ASAP -Venue selection needs to be secured and reviewed as soon as the schedule becomes available -CRC policies dictate several expensive options that need review (ambulance, ground transport)

Special Mentions/Sponsors -Mike Brown -The Clark Family -Ian Gilbert -Ian MacMillan -The Scholz Family -The Balmy Beach Rugby Club -The Burlington Centaurs -The Crusaders Rugby Club -The Lindsay Rugby Club -RIPA -Molly Maid -National Bank Financial -Carlsberg -Cameron’s

Program Title: Ontario Senior Women’s Representative Author: Claudine Tyrell The Ontario Storm had a successful season winning at the NWLS Championship in Quebec City over the Canada Day long weekend. They went undefeated over the tournament and defeated Team BC in the final. This goal of winning NWLs was established at the beginning of the season and a system was put in place to ensure that this goal would come to fruition. As a result of the quality performance of many of the athletes at the NWLs, the East/West Camp that took place at Shawnigan Lake at the end of July had the most representation from Ontario. (15 out of the 44 participants) The U20 program did not take place this year due to a lack of provinces able to fund teams to participate in the NWLS. Two other attempts were made to ensure that our U20 group were able to compete, however, the lack of interest from others teams in the West prevented this from happening. With Rio 2016 in the near future, it is important that a Sevens pathway is established in Ontario to prepare our women to be potential players on the 2016 NSW7s team. Plans are underway to create a provincial Sevens program. With the success of the Ontario Summer Games and the introduction of Sevens at these games - it is apparent that there is strong interest in developing the game of Sevens. Currently, the following Ontario players are being centralized effective January 2013 in preparation for the 2013 Rugby Sevens World Cup taking place at the end of June in Russia: Megan Gibbs - Markham Irish R.F.C. Kelly Russell - Toronto Nomads R.F.C. Cheryl Phillips - Toronto Scottish R.F.C. Arielle Dubisette-Borrice - Toronto Scottish R.F.C. Frederique Rajotte - Markham Irish R.F.C. Julia Greenshields - Sarnia R.F.C. Recommendations for 2013 To develop a Sevens program at the Representative level and compete in two to three tournaments during the year. Ensures that a pathway is created for those players interested in playing Sevens at the National level.

Budget Implications for proposed program changes for 2013 Budget increase due to the addition of the Sevens program. Special Mentions Thanks to Fran Mason for her assistance at the NWL Championships.

Program Title: Junior Blues Author: Glenn Tarver Major Achievements/Accomplishments from 2012 improved organization of tryouts, increased emphasis on player core skills development, strong player retention rates from younger Junior Blues age groups to older Junior Blues teams, player pathway to Ontario U19 and Senior Blues evident in numbers of graduated Junior Blues players continuing into the highest levels of competition in Ontario, and from there to Rugby Canada and international teams, there are increased numbers of Junior Blues players being selected to Canada U17 and U19 ( U20 in 2013 ) teams How did the program accomplishments contribute to the Rugby Ontario values outlined in the by-laws Junior Blues players were identified and recruited into the program from across the province, players were provided with strong coaching, including guest and position specialty coaches, so their skills development accelerated during the season, Junior Blues teams experienced competitions that included international touring teams and interprovincial tournaments and tours, Junior Blues player development included expectations for respect for referees, opposition players and the inherent values and culture of the sport of rugby, the program has a strong emphasis on life skills as much as rugby skills Recommendations for 2013 Head coaches will be appointed first, then the head coaches will select their assistant coaches from the candidates list, all coaches must complete the Edge Program and become proficient in IPP’s ( interactive player assessments ), increased attention to identifying players based more on future athletic potential than current skills, development of a Junior Blues culture and common vision that extends through all age groups , increased use of centrally-stored game videos made accessible for coaches and players, better communication with players and parents, greater emphasis on player strength and conditioning expectations and periodic measurements ( anticipated new staff position ), encouragement of coaches to continually upgrade their coaching skills and certification

Budget Implications for proposed program changes for 2013 New strength and conditioning staff person will be an additional expense in the budget that will impact on player fees. Similarly the budget will include a professional development fund so coaches can apply for a subsidy to attend technical sessions. In 2013, many Junior Blues teams are scheduled to travel to BC for end of season competitions. This will impact on player fees also Some cost savings are anticipated by reducing the number of events in July Special Mentions There are 200 athletes and 30 staff in the Junior Blues Program. Year end reviews indicated it was a rewarding and successful experience for virtually everyone

Program Title: Ontario Jr Storm Author: Jill McCallum Major Achievements/Accomplishments from 2012 1. Implemented Jr Storm Development Academy. Through this measure we reduced the cost

of representative rugby for girls 14-16. (Program Cost $500) 2. Increased the number of women coaching Jr Storm Teams. Recruited 3 former Provincial

and National Team athletes. Worked with them to obtain coaching credentials and coach mentors.

3. Toured to USA and defeated the USA U19 National Champions. How did the program accomplishments contribute to the Rugby Ontario values outlined in the by-laws The Jr Storm works hard to recruit and train female coaches and referees including the re-engagement of 6 Jr Storm Alumni, 4 coaches and 2 referees in the 2012 season. Through the Development Academy model we also targeted younger athletes and eliminated some of the financial barriers to participation in representative programs. Recommendations for 2013 The Biggest goal for the Jr Storm moving forward will be the design and implementation of a 7s program to build on the success of the Highway to High Performance Grant and OSG 7s. This will start as a U18 team that will look to travel to Las Vegas in Feb 2013. We hope to use the inter-branch 7s program for selection of the 2013/2014 team that will aim to attend a 7s series with 3-4 tournaments. Budget Implications for proposed program changes for 2013 I propose a pay to play model for the 7s program in 2013. This should have very little impact on the Budget but may impact cash flow. I will have payment schedules in place early to mitigate this impact. Special Mentions Special Thank you to My Coaches, Managers, ATs and the Jr Storm Parents!

Program Title: Sr. Competitions Author: Mark Winokur Major Achievements/Accomplishments from 2012 Provincial league finishes were amongst the closest in recent history, with only 20 points separating top from bottom in the Premier, and a very close race for promotion in the Provincial. Only one side in either division were not competitive each week. The OWL was also closely contested. How did the program accomplishments contribute to the Rugby Ontario values outlined in the by-laws Provided all clubs with competitive matches throughout and a structure that provided meaningful competition every week. Recommendations for 2013 Structure clearly doing what was intended. Tighten up eligibility restrictions around: - Proper coaching certification - Import reporting - Consequences of defaulting matches - Senior clubs must commit to participate in both league AND cup competitions Budget Implications for proposed program changes for 2013 Should be minor and would be mostly around adjusting workload to address above Special Mentions Congratulations to Marshall Premier champions-Oakville; Marshall Provincial champions-Ajax; McCormick Cup champions-Oakville; OWL champions-Aurora; OWL Cup champions-Aurora Thanks to league convenors Johnny Watkins and Claudine Tyrell and games committee.

Junior League Directors’ Report 2012 Dom Scuglia & Jill McCallum

We continue to experience growth in Junior Rugby in Ontario. The commitment and dedication of our coaches within our clubs who work very hard to provide a meaningful programme for their players is a key reason for this success. As well, the convenors at each age group are invaluable asset to this success. The U8 and U10 co-ed rugby continues to develop at flag rugby. Ravi Ponnambalam who continues to convene this age group has provided outstanding leadership to these young developing players. U12 is also growing and flourishing as a modified tackle rugby game where they play 7-a-side. Congratulations and thanks are extended to Jeff Ellis who has worked collaboratively with Johnny Watkins to lead the development of this age group. Again this year, a highlight for these boys and girls was their participation in the International Test – Italy vs. Canada at BMO field in June. The young players were selected to walk in with both National teams as well as play a demonstration game at half time.

U14 boys tackle rugby continues to grow and experience growth as clubs introduce

the game to our pre-high school athletes. There were again two levels available for clubs this year, 15-a-side competitive Blue league and 10-a-side development Red league. Both ran successfully, however there were some challenges with clubs unsure of which league to enter which did create some disparity during the season. On behalf of Rugby Ontario, I would like to extend our sincerest appreciation to Bob Turner who has convened this league for many years and is to be commended for his volunteerism.

U15 girls rugby has showed sustained growth since its inception 4 seasons ago. This

season we split the league into East/ West divisions with two opportunities for cross over tournaments. This was a success as it decreased travel for all participants. I would like to sincerely thank Vickie Woodhead for her continued dedication to the growth of the girls game as U15 Girls Convener. Moving forward 2013 will see us trial a split at some tournaments into U14 and U16. I also strongly encourage any teams with U14/U16s to attend the National Capital Rugby Festival at Twin Elms Ottawa July 20 and 21st

We decided to spread the Rugby Ontario junior Festivals over two weekends so that

we avoided the overcrowding at Fletcher’s Fields, the U18 Boy’s and Girls’, U16 Boy’s, U15 Girls’ and U14 Boy’s Championships were held on August 26th, 2012. The U8, U10 and U12 Festival were held on September 11th, 2012 at Fletcher’s Fields. Both events were a success and each of the four Branches were represented on August 26th, 2012. In keeping with the Long Term Rugby Development (LTRD) model, all championship awards were eliminated from the August 11th mini festival and each player received a medal for their participation. There was a gate fee that was charged of $5 and the funds generated (see financial report attached) will be used to offset the operational costs of running both events.

The challenges from the previous year at Fletcher’s were addressed with overflow

parking moving to the Saracen’s Field and dividing the showcase festivals over two Sundays. We continue to need Fletcher’s Fields as the prime location for hosting this

event as it provides the greatest potential to display the development of our youth rugby at one venue. The snack bar capacity is still an area that requires addressing as the line-up for food on both days was lengthy. We continue to look for ways to improve this festival.

Each convenor is also going leave open and not schedule games July 20 and 21, 2013

weekend so that clubs can organize a trip to Ottawa to participate in the National Capital Rugby Festival at Twin Elms.

At the post season meeting was held at St. Maximilian Kolbe CHS in October,

dialogue was positive all day and it was clear that all coaches were willing to make suggestions to move the sport forward and grow the sport in our province. These suggestions and recommendations are included as part of the report.

I would like to list some of the recommendations from the meetings, which the rugby community need to be made aware of at the AGM and as voted upon by the Board of Directors;

1) Recommendation/motion that each coach per age group (U15G, U14, U12, U10, U8) who work with youth in your clubs must take the High Five Sport certification programme as well as the minimum NCCP certification(NCCP certification-Community Initiation non-contact certification for U8 and U10 and NCCP certification-Community Initiation contact certification for U12and older) – motion passed. These clinics will be organized by Rugby Ontario and will be available to the clubs in the months to come.

2) Each club will continue be charged an entry fee to the league in order to participate in the Rugby Ontario competition. The fee structure will be as follows:

U8 and U10 - $75 per team U12 tackle - $100 per team U14 boys - $150 per team U15 girls- $100 per team Branch teams at the U16 and U18 level $50 entry fee to Jr. Cup Day

3) Rugby Ontario will continue to subsidize both competitions days and to help

offset those costs Rugby Ontario will charge all spectators 18+ $5 entrance fee. The fee will help to defray the cost of awards, officials, athletic therapists and facility costs on Festival Day. The future of rugby in our province lies in the support and development of the game at our grass roots level.

4) We continue to take into consideration reducing the amount of travel parents were

making with their children by creating geographical divisions with the two tiers of competition provided. This will continue to require the co-operation of our conveners to ensure they communicate when scheduling next season

5) We will now move the U14 Finals to July 28th, 2013 at Fletcher’s Fields. The U15 Girls, U16 Boys, and U18 Girls and Boys finals will be held on August 25th, 2013 and the mini Festival with a staggered start will be held on September 8th,2013 each event taking place at Fletcher’s Fields. The pre-season coaches meeting is set for March 23rd, 2013 at a location tbd.

6) The following are the results of the Junior Age Groups; • U14 Blue Championship – Crusaders Lancers defeated Toronto Nomads • U14 Blue Consolation Championship – Mississauga Blues defeated Oshawa

Vikings • U14 Red Championship – Brantford defeated Brock • U16 Blue Championship – Lindsay defeated Brantford • U18 Blue Championship – Markham-Irish defeated Crusaders

Submitted Domenic Scuglia and Jill McCallum President and Director Junior Boys Rugby Rugby Ontario

2012 Season

Presidentʼs Report

The 2012 season was great season on and of the field. Each league ran very smoothly and for the most

part the coaches and the EORRS were able to deal with the minor issues that did arise without having to

involve the Branch or use game regulations to resolve disputes. Anecdotally, it appear that issues arising

from discipline were on the decline as well. Off the field the EORU executives were very busy with special

events and representative rugby.

In early June Ottawa was fortunate to host the Canadian National Senior Menʼs Rugby Team training

Camp prior to the team taking on the USA in Kingston. The Canadian players and management left a

hugely positive impact in both cities by providing ample meeting and training opportunities for the youth

players in Eastern Ontario. The week was capped off by an amazing match expertly hosted by the City of

Kingston and the Kingston Panthers.

The highlight of the season was hosting the North American Caribbean Rugby 7s championships at Twin

Elm Rugby Park. All 18 teams from 12 countries were in Ottawa as of Wednesday for training and

acclimatization to the Ottawa weather. Once again the Canadian team provided some great learning

opportunities for our youth including two 7s clinics hosted by the Barrhaven Scottish. Most teams stayed

at the Algonquin College residences which provided a great atmosphere for all the teams. After 2 days of

great 7ʼs rugby in some extremely hot weather the Canadian men and women came out on top.

Registration Numbers

Registration numbers in EORU were up approximately an additional 15% in 2012 (1926) for the third year

in a row. The largest increases in registration were seen in the junior programs, which is a great thing to

see. It appears the popularity of rugby in Eastern Ontario is definitely on the rise. This rise is definitely

due to the hard work of the coaches and executive of of the clubs.

EORU U16 and U18 Boys at ECC

The EORU Menʼs junior representative teams were well in hand with Danny Leeson as Head Coach and

Mike Donaldson at the controls. Both EORU Junior mens team defeated New Brunswick in the finals at

Eastern Canadian Championship held in Truro, Nova Scotia. The EORU Executive would like to thank

Danny Leeson, Patrick Thompson, Sam Laggis and Todd Fortier for their time and dedication coaching

these fine athletes. We are all very aware how much time and effort it takes to make this happen. And

year and year you make EORU proud.

7s Summer Games

With many bumps along the way EORU competed at the Ontario Summer Games in August with 2 menʼs teams and 2 womenʼs teams. All four teams competed exceptionally well with the Menʼs A team loosing narrowly in the finals to the team from the TRU. A big thanks goes out to all who helped make this inaugural program a success including Sue Chaulk, Beth Bartz, Jill Belanger, Greg Thaggart, Avery Ross, Gary Thomas, David Cameron and Tom Plumpton.

Eastern Ontario Womenʼs Representative Teams

EORU has not had a solid representative program in a while. This must be a focus in the upcoming year.

Mike Parker has offered to spearhead this program for the 2013 season.

FRQ/EORU Interlock

The FRQ/EORU Interlock continued to be a great opportunity for increased competition for EORU based

teams with a 3 hour drive. With one season under our belts and many of the wrinkles worked out the

season was another successful year with great tight fought games and competition for the promotion

spots up for grabs right up to and including the final weekend of play.

National Capital Youth Festival

The NCYRF was very sow to get off the ground this year due to a shortage of volunteers. Mike Parker of

the Barrhaven Scottish stepped up in the “11th” hour to save the tournament and made the most of the

short amount of time he had to get registrations started and organize all the other details. The

tournament was a still a huge success with some international guests who played in the tournament and

played our U18 EORU rep side as well. With more advanced planning and notice we look forward to

seeing more Ontario and Quebec participation for 2013 under the direction of Mike Parker once again.

National Capital 7s Tournament

The second annual National Capital 7s tournament was hosted at Twin Elm Rugby park on Canada Day

weekend. The tournament was well attended and carefully organized by Ben Latta and the Ottawa

Indians. The day long tournament was enjoyed by all, especially by the eventual champions The

Montreal Wanders. We look forward to continuing to grow this tournament into a major Canadian 7s

scouting opportunity in the years to come.

Focus for 2013

1.) Finding the appropriate funding for the representative programs needed to ensure elite EORU athletes

have the same opportunities to be seen by National selectors as other Canadian players. Rugby Ontario

has agreed that the lack of access to elite athlete training funding is a major issue and has committed to

addressing this issue early in 2013.

2.) Work with EORRS to find solutions to the decreasing number of referees available on Saturdays and

Sundays.

3.) Develop a much stronger mini through U18 programs. This is where the largest increase in

registration is occurring and we simply are not dedicating enough time to these programs.

4.) Restructure Bylaws to meet the changing face of rugby in Eastern Ontario and meet the new not for

profit guidelines.

2012 NRU Presidents Report

Admistration of the Game

Ontario Board Meetings As President I attended all Rugby Ontario Board Meetings, two via teleconference. The minutes of these meetings

are available on line on the Rugby Ontario Website. The move to develop a new strategic plan to replace the Seal

of Approval started late 2012 and is being met with mild interest from Clubs. Representative teams continues to

be one of the main issues addressed at the Board especially with regards to cost of running these programs.

NRU Board Meetings Monthly Board meetings were fairly well attended by the Executive (see Secretaries Report for attendance).

Meetings were rotated between the Grimsby, Hamilton and Waterloo regions. With the addition of a conference

call line it made it easier for the Board to meet and discuss discipline hearings or other issues.

Playing the Game Congratulations to League Winners

Men A: Hamilton Women A: Stoney Creek Men A2: Kent Women B: Sarnia Men B: St. Catharines Jr Girls: Highland Jr Boys: Brantford

All-Stars: Please submit names for NRU All-Star teams as soon as possible to be posted on the NRU website.

Spring Summer 2012: The start to 2012 was a little easier than 2011 however with all the hot dry weather July and

August saw our teams compete on very dry hard pitches. There was discussion about re-instituting the mid

summer break and this may be worth examining further if our summers continue to be this hot and dry. The dry

hard ground did increase the risk of injury specifically concussions. Although we did not collect any data on injuries

I would ask that clubs continue to keep vigilant in maintaining a safe and fun playing environment.

Fall 2012: The NRU ran a very successful fall Jr 7’s schedule that provided an opportunity for many our clubs to play

additional games during some of the best rugby weather of the year! This new endeavor was made possible by the

tireless efforts of Al Prior (See Junior report for more details). It is our hope that Fall 7’s becomes a permanent

part of our scheduling and grows to include all age grades including Sr men’s and women’s.

Representative Teams

2012 Summer Games was a success despite an uncertain start. Initially Rugby Ontario took charge of the program

hiring coaches and manager through funding provided by a Highway to High Performance grant. However on April

1st

the program was returned to the Branch to run for the remainder of the summer leading into the Summer

Games. Fortunately, we had all of the coaches agree to stay on with their respective teams. There was a change in

managers which posed some issues but with open communication we were able to provide a very professional and

well run program for our Jr’s. Both A teams brought home a bronze medal. A motion was passed to continue to run

this competition for Branch representative teams every year. There are still a number of details to work out but

we will be looking to our membership to help support this initiative.

Referee: The NRRS in conjunction with the other referee Branch Societies including ORS have put forth a motion to change

the governance structure going forward. 2013 could see some significant changes in how the NRRS operates but I

believe these changes are a move in the right direction. I trust that we will not see any disruption to the quality of

service we are used to receiving within the NRU.

NRU Presidents Award: This year the NRU President’s Award is presented to Al Prior for his delivery and administration of our Junior

Leagues. This along with the addition of Fall 7’s rugby has improved the quality of the Junior game we are able to

deliver in the NRU. I would like to thank Al for all his efforts and the countless hours he has contributed to make

the NRU great!

Future Considerations:

One of the main challenges we face in administering the game is monitoring game sheets and registration. For

2013 there is a proposal to have all Jr Level Coaches carry with them a binder containing photocopies of each

registered players’ identification. This binder or folder is to be presented upon request prior to the start of every Jr

game. Any discrepancies are to be noted on the game sheet and investigated by Junior director and/or Discipline

director. This will need to be approved by the membership and the details ironed out prior to the start of the

2013 Season.

We will continue to grow the game at the Jr level as having a broader base is essential to the success of our Sr

teams. Running the developmental “Green” league for the U18 boys is a step in the right direction. We will be

working closely with SWRU in their efforts to grow the Jr game too as they ran a number of very successful

tournament type games for developing teams. Hopefully 2013 sees the addition of a few more teams in the Green

league as well as a Green league for Girls.

Respectfully submitted,

Annemaree Peters

NRU-President

PRESIDENT’S REPORT 2012

We continue to develop and grow in the Southwest region. From the development standpoint we are looking at the playing, coaching and refereeing levels. Our focus is at the high schools and junior levels.

A Community Initiation – Contact Coaching Clinic was held in Windsor in March, and two Competition Intro Clinics were cancelled due to the lack of numbers. Being a smaller region and only seven clubs it is difficult to get the required numbers and those interested in certification must travel long distances and pay for accommodation.

A Referee Clinic was held in London at Western in March and we assisted in Collingwood in April to provide referees for the high school programs in Simcoe and Grey / Bruce.

As a result of the co-operation of the clubs a new concept of junior competitions was started. Tournaments were scheduled on Sunday’s throughout June, July and August. The purpose was to get players playing the game without the pressure of having a club provide a full side. Kent Havoc, St George’s, Sarnia Saints, Stratford Black Swans and Windsor Rogues brought whatever number of players they had in men’s and women’s, players were able to get a full day of rugby. The format worked well with full co-operation of the clubs, no scores were kept, food and refreshments after. We will continue this format and grow to different age grades and build the program.

A big thank you to all that participated in the H2HP program, it was wonderful to see the development of the athletes and the sevens game. The Ontario Summer Games were a successful event and Southwest Rugby will support the continuation of the program in 2013 and beyond with the co-operation of the other branches. We have the administration in place and planning is under way.

We have a new club for 2013 a junior women’s club Huron County RFC who will be touring California in the spring of 2013 and participating in our Sunday Junior Tournaments, possibly a new trend for junior development.

Special mention to Windsor Rogues and in particular Jon Rae; with the difficulty getting rugby into the schools for a variety of reasons the club decided to start a junior club program with two teams in the city run by the club. This provided the participants with skilled coaching with emphasis on the principles of the game and sportsmanship. They were successful in running a men’s and women’s teams in the Sunday tournament and in the first year exceeded their expectations. Well done Rogues.

I believe this to be a model for other clubs in our region, the development of intramural programs by the clubs to develop better quality players through coaching, training and skill development. We need to extend the season for high school players from April to November.

The Rugby Ontario Strategic Planning meeting held in London was well attended by the clubs with some very good input not only to the development of a Strategic Plan for Rugby Ontario but will form the base of discussions of our clubs plan for the direction of Southwest Rugby in early 2013.

Clubs in the Southwest fared well during the season and continue to build. Bruce County has developed their own field and clubhouse in Tiverton and continues to contribute to the community and is strengthening their Flag program now in its sixth year. St George’s and Sarnia Saints competed well in the Marshall Provincial League with St George’s making the McCormick Cup final.

I thank the Niagara Rugby Union for their continued support in the inclusion of our clubs in their branch play, Rugby Ontario in developmental support and the Niagara Rugby Referees Society for the quality of refereeing.

Respectfully Submitted

Bob

Bob Illman

Program Title: Director’s Report-Toronto Rugby Author: Mark Pinguet Major Achievements/Accomplishments from 2012 Success of Summer Games competition, exposure to 7’s for our age grade athletes. Establishing the Provincial Championship for age grade 7’s players. Success of fall 7’s series. How did the program accomplishments contribute to the Rugby Ontario values outlined in the by-laws Involving more young athletes in Rugby both at the rep and club level. Established addition options for competition for young athletes. Increase exposure to the game, especially 7’s. Recommendations for 2013 Monitor the interbranch 7’s, possibly use this for a model for other regional competitions. Reduce costs for high performance programs and get more athletes involved. Try to create local competition. Establish the Rugby Road Map for the future. Budget Implications for proposed program changes for 2013 None at this time. Special Mentions Excellent co-operation and communication between the branches on a number of issues including establishing the Championship competition. Excellent co-operation among the stakeholders on the referee committee to create a new governance model for referees (RO, Branches, ORRS, Branch Societies). Excellent work done by the finance committee to begin to establish criteria and financial controls and auditing to insure that programs meet our core values.

Program Title: ORRS Author: Costa Nicolaidis, Chair Major Achievements/Accomplishments from 2012 New Audio & Video Equipment – Referee Development Tools Vidler- On-Line DVD posting for Referees Task Force – New Governance Model How did the program accomplishments contribute to the Rugby Ontario values outlined in the by-laws Improved the quality & safety of the games Improved the Governance of Referees Recommendations for 2013 Form the new Rugby Ontario Referee Committee (RORC) Set goals for RORC for 2013 & Implement as defined Budget Implications for proposed program changes for 2013 No material changes to budget. Special Mentions New Governance Model will be implemented over a number of years.

!

!

EXECUTIVE(D

IRECTOR(REPO

RT(

Executive Director’s Report

This past year has been a year of transition as the Board and Staff modernize the Union’s operations and governance. Not lost in the transition are some great achievements both on and off the pitch in 2012. Rugby Ontario - On the Pitch All of Ontario’s Provincial teams performed extremely well at National competitions this year highlighted by the Ontario Blues second consecutive Canadian Rugby Championship title and the Ontario Storm capturing the National Women’s League title. In addition to our Senior Teams, we congratulate all our Provincial Team athletes, coaches & administrators who represented our province this year. Domestically, Rugby Ontario hosted a number of successful events in 2012, including Jr. Cup day on August 26, Jr. Festival on September 9 and McCormick Cup day on October 27. Thank you to all the volunteers that contributed to the success of these competitions. I would be remised not to thank Burlington and Oakville for hosting the Ontario Blues’ home games. The Clubs’ continued support of these two programs is tremendous. Congratulations to all the clubs who won the provincial club titles in these competitions.

Junior Club Champions U14 Boys - Red Division Brantford U14 Boys - Blue Division Oakville U15 Girls Highland U16 Boys Champions Lindsay U18 Girls Highland U18 Boys Lindsay

Senior Club Champions

OWL League Champions Aurora OWL Cup Champions Aurora OWL 2 Cup Champions Waterloo Women’s Intermediate Cup Champions Oakville Marshall Provincial Division Champions Ajax Marshall Premier Division Champions Oakville McCormick Cup Champions Oakville Men’s Intermediate Cup Hamilton Gee Gage Games Champions Balmy Beach 2 RO Fall Cup Champions Bay St

2012 was the first year where 7-a-side rugby was played at the Ontario Summer Games and it was a fantastic competition. This year’s competition saw 96 athletes (8 teams per gender) from across our four Branches competing for the Provincial title at York University. It was a great opportunity to build the brand of Rugby and something we will continue to build upon at future games.

Rugby Ontario - Off the Pitch Rugby Ontario had a very busy but extremely successful year off the pitch as well. In 2012 Rugby Ontario was successful in receiving a $50,000 grant to fund our strategic planning process. The funds provided by the Ministry of Tourism, Culture & Sport enabled Rugby Ontario to go across the province and reach out to all of our stakeholders and get input on Rugby Ontario’s next four year strategic plan. This process begun behind the senses in April/May 2012, with writing the grant application, and it will continue right up to the Rugby Ontario SGM in April 2013 where the Rugby Ontario membership will have the opportunity to approve and adopt the 2013-2016 Strategic Plan. 2012 was an important year for all Ontario Provincial Sport Organizations (PSOs). On June 15, 2012 each PSO was required to submit their 3-year base funding application. The results of this application determined which PSO’s continued to be a recognized sport by the Ministry as well it set the financial support the Ministry was providing each of those recognized PSO over the 3-year cycle. Rugby Ontario was very successful in their application as the submission made by the professional staff resulting not only in a 5% increase in Ministry funding in both year 2 and year 3 of the cycle but Rugby also increased is overall ranking among the 65 PSOs. Rugby Ontario is now ranked in the top 10, an increase from 28th in the last cycle. This is important as this ranking will help determine the level of funding opportunities Rugby Ontario is eligible for in future grant opportunities. The Rugby Ontario office went through significant staffing changes in 2012. The changes were a result of the successful $60,000 3-year grant received from the Coaches Association of Ontario – through MTSC’s Quest for Gold program. The CAO 3 year grant was designed to fund the hiring of a full time Provincial Head Coach. In May 2012, once the grant was secured, Rugby Ontario, through an extensive search, interviewed and hired Shaun Allen on a three-year contract as Rugby Ontario’s first ever Provincial Head Coach. In addition to being the head coach of one of Rugby Ontario’s 4 Senior Teams, Shaun’s focus is to develop and manage the Ontario Centre of Excellence and work with the representative program coaches. In addition Shaun will continue to play a big part in delivering NCCP courses as well as reaching out to the community through the Community Outreach program. Shaun’s transition in job responsibilities in the Technical Department provided the opportunity to for me to look at the office structure and make changes to ensure the current needs within the office were being addressed. This review resulted in phase 2 of the office restructuring project. In June 2013 Fran Mason officially transitioned into the Technical Department as the Technical Administrator. Fran’s new role has her continuing to work with the representative teams (travel, kit etc.) as well as working with the membership by coordinating the coaching program and organizing all of the Rugby Ontario competitions. With Fran’s transition to the Technical Department, this opened the opportunity in the Administrative department. In June 2012 Andrea Pariselli joined the Rugby Ontario team as the new Member Services and Finance Coordinator. Andrea has quickly gotten to know many of our club members while she has been focusing on the registration & insurance program, while also coordinating the day to day operations of our finances, including bookkeeping, AR collections and banking.

Through the staff transition Andrew Hall remains our Technical Director manages and oversees the technical department and works with all the Technical Committees. Andrew has welcomed and embraced the moves that have been made. A special thank you goes out to the entire staff that has all done a great job all year despite the ups and downs that were faced through the transitions. In August 2012 Rugby Ontario launched a Request for Proposal to secure an apparel supplier for the next three years. After an extensive process Rugby Ontario was happy to announce in October 2012 Kukri Sports Inc. as the official on and off field apparel supplier for Rugby Ontario for 2013 to 2015. Both Rugby Ontario and Kukri are excited about the opportunities that are ahead with this new partnership. I would like to take the time to personally thank Morgan Rawson and Canada Rugby Shop for their continued support and sponsorship to Rugby Ontario over the last four years and wish the best to them in future endeavors. 2013 promises to be a year which will include very positive changes for the Board and Staff as we continue to ensure Rugby Ontario is operating as effective and efficient as possible in delivering programming and services to all members. In 2013 Rugby Ontario will continue to work on enhancing our operations and governance structure while focusing on completing the next Strategic Plan (2013-2016), implementing a new Board governance model, hiring new staff and completing a thorough review of all of Rugby Ontario's governance documents. In closing, 2012 has been a great year for Rugby and we look forward to moving into 2013 as we continue to move the sport forward as a professional organization both on and off the field. Great strides have been made to build a solid foundation; we need to continue to build off that momentum and challenge this sport to be a world leading organization. Respectfully Submitted Andrew Backer Executive Director

!

!

2012$3RD$Q

UARTER$FIN

ANCIALS$

Rugby�OntarioStatement�of�Financial�Position�Ͳ�as�at�September�30,�2012(with�comparative�figures�for�the�year�ending�December�31,�2011

Assets 2012 2011

Current�AssetsCash 453,998$�� 270,112$��Accounts�Receivable 153,247�� 20,261��Prepaid�Expenses 6,874�� 15,812��

614,119�� 306,185��

Capital�Assets 13,128�� 13,128��

Investments�Ͳ�in�Fletcher's�Fields�LimitedShare 1�� 1��Loan�receivable 11,000�� 11,000��

11,001�� 11,001��

638,248�� 330,314��

LIABILITIES�AND�NET�ASSETS 2012 2011

Current�LiabilitiesAccounts�Payable 44,393�� 60,579��Unspent�Contributions��Ͳ�base�funding 50,267�� 25,133��Ͳ�Centre�of�Excellence 23,000�� Ͳ��Ͳ�specific�sport�priorities Ͳ�� 41,677��Ͳ�coaching�development Ͳ�� 6,000��

117,660�� 133,389��

Net�AssetsInvestment�in�equipment 13,128�� 13,128��Internally�restricted��Ͳ�legacy�fund 56,739�� 56,739��Unrestricted 450,721�� 127,058��

520,588�� 196,925��

638,248$�� 330,314$��

Rugby�Ontario�Statement�of�OperationsAs�as�September�30,�2012

Corporate�Services �2011�Actuals� �2012�Budget� �YTD�Full�Year�Outlook�

�2011�Actuals� �2012�Budget� �YTD�Full�Year�Outlook�

Ministry�Funding 100,534$�� 100,534$�� 75,401$�� 100,538$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$��SPF�Grant�Ͳ�Strategic�Planning Ͳ$�� Ͳ$�� 50,000$�� 50,000$�� Ͳ$�� Ͳ$�� 1,366$�� 50,000$��Interest/Bank�Charges�&�Cost�Recovery 1,362$�� 1,000$�� 678$�� 850$�� 4,187$�� 3,000$�� 3,024$�� 4,600$��Salaries�(all) Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 252,344$�� 330,074$�� 195,030$�� 287,994$��Extra�ordinary�Staff�Expenses Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 10,000$�� Ͳ$�� Ͳ$��Office�Rent�&�Insurance Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 28,363$�� 34,500$�� 25,153$�� 31,654$��Utilities/Postage/Office�Supplies Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 17,323$�� 17,500$�� 14,249$�� 17,000$��Printing�&�Printer Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 8,394$�� 7,500$�� 6,597$�� 8,439$��Legal�&�Accounting Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 12,133$�� 20,000$�� 1,990$�� 12,490$��Fletcher's�Field�Assessment Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 3,000$�� 6,000$�� 5,000$�� 5,000$��Marketing�&�Promotions Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 13,833$�� Ͳ$�� Ͳ$�� Ͳ$��Staff�Development�&�Travel Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 12,162$�� 10,000$�� 8,477$�� 11,000$��Bad�Debt Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 2,500$�� Ͳ$�� Ͳ$��Contingency�Fund Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 10,000$�� Ͳ$�� Ͳ$��Amortization 1,129$�� Ͳ$�� Ͳ$�� Ͳ$�� 13,059$�� 6,000$�� Ͳ$�� 6,000$��

Subtotal 103,025$�� 101,534$�� 126,079$�� 151,388$�� 374,797$�� 447,074$�� 260,887$�� 434,178$��

Member�Services �2011�Actuals� �2012�Budget� �YTD�Full�Year�Outlook�


Rugby�Registration�(RO/RC) 1,206,055$�� 1,199,730$�� 1,279,178$�� 1,315,060$�� 780,897$�� 756,652$�� 804,340$�� 832,215$��Restricted�Fund�Ͳ�Membership�Dues Ͳ$�� 19,250$�� 20,636$�� 24,496$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$��Club�Membership�Dues 3,250$�� 3,500$�� 3,450$�� 3,450$�� Ͳ 200$�� 195$�� 195$��Tour�Levys�(Misc�Income) 5,401$�� 4,000$�� 2,630$�� 2,630$�� Ͳ Ͳ$�� Ͳ$�� Ͳ$��Website 110$�� 500$�� Ͳ$�� Ͳ$�� 2,177$�� 1,500$�� Ͳ$�� Ͳ$��Golden�Oldie�Sponsorship 2,000$�� 2,000$�� 3,000$�� 3,000$�� 2,000$�� 2,000$�� 3,000$�� 3,000$��Publishing/Law�books 150$�� 2,000$�� 60$�� 2,000$�� 240$�� 2,500$�� Ͳ$�� 2,500$��Apparel Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 308$�� 308$��RO�Board�&�Committees�&�AGM 667$�� 1,000$�� Ͳ$�� Ͳ$�� 24,013$�� 24,250$�� 12,527$�� 35,000$��Discipline 2,200$�� 500$�� 1,150$�� 1,150$�� 500$�� Ͳ$�� Ͳ$��

Subtotal 1,219,833$�� 1,232,480$�� 1,310,104$�� 1,351,786$�� 809,327$�� 787,602$�� 820,370$�� 873,218$��

Referee�Development �2011�Actuals� �2012�Budget� �YTD�Full�Year�Outlook�


Travel�Subsidy Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 43,000$�� 43,000$�� 38,500$�� 43,000$��Development�Subsidy Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 14,000$�� 14,000$�� 12,800$�� 14,000$��Referee�Software Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 2,000$�� Ͳ$�� Ͳ$�� Ͳ$��Referee�Focus�Group 4,995$�� 5,000$�� 5,000$�� 5,000$�� 8,562$�� 10,000$�� 5,159$�� 10,000$��

Subtotal 4,995$�� 5,000$�� 5,000$�� 5,000$�� 67,562$�� 67,000$�� 56,459$�� 67,000$��

Income Expense

Page�1�of�2

Rugby�Ontario�Statement�of�OperationsAs�as�September�30,�2012

Coaching�Developmen �2011�Actuals� �2012�Budget� �YTD�Full�Year�Outlook�


Certification�courses 21,618$�� 50,400$�� 26,698$�� 26,698$�� 20,270$�� 39,425$�� 11,528$�� 13,528$��LF�Training�&�Development Ͳ$�� 3,000$�� 3,041$�� 6,126$�� 3,000$�� 6,126$�� 6,126$��Symposiums�&�Events 7,216$�� 42,000$�� 420$�� 420$�� 1,169$�� 42,000$�� Ͳ$�� Ͳ$��THe�EDGE�Ͳ�Coach�Development�Program Ͳ$�� 6,000$�� 6,000$�� 8,000$�� 6,000$�� 203$�� 8,000$��STARTRugby 19,119$�� Ͳ$�� Ͳ$�� Ͳ$�� 19,119$�� Ͳ$�� Ͳ$��Highway�to�High�Performance 8,323$�� 62,000$�� 51,243$�� 49,243$�� 8,323$�� 62,000$�� 39,663$�� 47,416$��

Subtotal 56,276$�� 163,400$�� 87,402$�� 90,487$�� 48,881$�� 152,425$�� 57,520$�� 75,070$��

Player�Development �2011�Actuals� �2012�Budget� �YTD�Full�Year�Outlook�


Ontario�Blues 74,260$�� 126,300$�� 91,149$�� 102,667$�� 107,238$�� 151,300$�� 128,428$�� 136,137$��Ontario�Storm 67,105$�� 70,650$�� 28,786$�� 28,786$�� 96,431$�� 99,150$�� 43,913$�� 44,163$��Ontario�Blues�Ͳ�U19 6,050$�� 7,050$�� 27,053$�� 27,053$�� 21,342$�� 21,300$�� 39,030$�� 39,230$��Ontario�Jr.�Blues 425,324$�� 406,200$�� 456,932$�� 476,368$�� 441,482$�� 434,700$�� 460,346$�� 479,167$��Ontario�Jr.�Storm 193,311$�� 181,700$�� 90,730$�� 90,730$�� 190,075$�� 195,950$�� 94,374$�� 97,408$��Ontario�Jr.�Rep�player�subsidies Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 5,000$�� Ͳ$�� Ͳ$��Sunday�Seven's�Program 9,505$�� 10,100$�� Ͳ$�� Ͳ$�� 9,713$�� 10,100$�� Ͳ$�� Ͳ$��RC/RO�High�Performance�Centre 21,500$�� 92,500$�� 60,235$�� 60,350$�� 21,488$�� 38,500$�� 11,932$�� 31,500$��

Subtotal 797,055$�� 894,500$�� 754,884$�� 785,954$�� 887,769$�� 956,000$�� 778,023$�� 827,605$��

Competitions�&�Event �2011�Actuals� �2012�Budget� �YTD�Full�Year�Outlook�


Jr�&�Sr.�Sevens�Competitions Ͳ$�� 10,000$�� Ͳ$�� Ͳ$�� Ͳ$�� 6,500$�� Ͳ$�� Ͳ$��Highschool�Sevens 23,601$�� 40,000$�� Ͳ$�� Ͳ$�� 14,993$�� 31,500$�� Ͳ$�� Ͳ$��McCormick�Cup 13,888$�� 7,750$�� 2,725$�� 7,750$�� 6,544$�� 4,250$�� 491$�� 4,250$��Interbranch�U20 Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 6,000$�� Ͳ$�� Ͳ$�� Ͳ$��OWL�Cup Ͳ$�� 1,000$�� 1,000$�� 1,000$�� Ͳ$�� 400$�� 103$�� 100$��Ontario�Summer�Games Ͳ$�� 14,400$�� 16,698$�� 16,698$�� Ͳ$�� 20,263$�� 21,365$�� 21,365$��Jr.�Leagues�Fees 14,475$�� 7,300$�� 11,150$�� 11,150$�� 2,790$�� 2,750$�� 500$�� 2,750$��Ball�Sponsorship�inͲkind Ͳ$�� 5,000$�� 4,829$�� 4,829$�� Ͳ$�� 5,000$�� 4,829$�� 4,829$��Unspend�2011�RO�Match�Fees Ͳ$�� Ͳ$�� 1,725$�� 1,725$��Jr.�Festival�Day 2,746$�� 8,300$�� 8,733$�� 8,733$�� 20,896$�� 15,500$�� 12,045$�� 16,000$��RO�Senior�Leagues 6,600$�� 6,600$�� 6,600$�� 6,600$�� 1,100$�� 1,000$�� 673$�� 1,173$��

Subtotal 61,310$�� 100,350$�� 53,461$�� 58,486$�� 52,323$�� 87,163$�� 40,006$�� 50,467$��

Totals 2,242,494$�� 2,497,264$�� 2,336,929$�� 2,443,100$�� 2,240,660$�� 2,497,264$�� 2,013,265$�� 2,327,538$��NET 1,834$�� (0)$�� 323,664$�� 115,563$��

Income Expense

Page�2�of�2

2012�Blues�Budget��with�Actuals�Ͳ�as�at�09.30.12

Income�2011�Actuals�

�2012�Budget�

2012�Actuals�

2011�Actuals�

2012�Budget�

2012�Actuals�

2011�Actuals�

2012�Budget�

2012�Actuals�

IRB�Funding 50,084.92$�� 41,500.00$�� 30,332.00$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$��Home�Gate 10,000.00$�� 15,000.00$�� 8,000.00$�� 3,000.00$�� Ͳ$�� Ͳ$�� 1,000.00$�� Ͳ$�� Ͳ$��Sponsorship�Ͳ�CRS�(InͲkind) 8,408.58$�� 9,700.00$�� 9,089.47$�� Ͳ$�� 300.00$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$��Sponsorship�Ͳ�Cash 19,516.00$�� 10,000.00$�� 5,800.00$�� Ͳ$�� 2,500.00$�� 9,500.00$�� Ͳ$�� Ͳ$�� 1,000.00$��Rugby�Canada�Subsidy Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 7,500.00$�� 9,000.00$�� Ͳ$�� 5,000.00$�� 5,000.00$��Fundraising 10,858.72$�� Ͳ$�� 600.00$�� Ͳ$�� 10,000.00$�� 11,077.25$�� Ͳ$�� Ͳ$�� Ͳ$��Player�Tryout�Fees Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 150.00$��Player's�Contribution�to�Tour Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 5,000.00$�� 1,600.00$�� Ͳ$�� Ͳ$�� Ͳ$��RO�Subsidy Ͳ$�� 11,000.00$�� Ͳ$�� 14,000.00$�� 27,779.07$�� Ͳ$��Total�Income 98,868.22$�� 87,200.00$�� 53,821.47$�� 3,000.00$�� 39,300.00$�� 31,177.25$�� 28,779.07$�� 5,000.00$�� 6,150.00$��

Expenses�2011�Actuals�

�2012�Budget�

2012�Actuals�

2011�Actuals�

2012�Budget�

2012�Actuals�

2011�Actuals�

2012�Budget�

2012�Actuals�

Accommodations 18,041.25$�� 12,870.00$�� 10,776.28$�� 6,835.03$�� Ͳ$�� Ͳ$�� 1,454.31$�� Ͳ$�� Ͳ$��Flights 39,452.22$�� 40,600.00$�� 37,604.92$�� Ͳ$�� 36,800.00$�� 39,657.26$�� 1,628.26$�� 8,400.00$�� 7,166.00$��Fundraising 10,000.00$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$��Ground�Transportation 2,412.11$�� 3,000.00$�� 250.00$�� 1,975.51$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 214.35$��Honorariums 4,000.00$�� 3,000.00$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$��Kit 13,208.58$�� 5,000.00$�� 13,478.72$�� Ͳ$�� 1,000.00$�� 70.00$�� 580.40$�� Ͳ$�� 111.68$��Meals 13,061.10$�� 10,080.00$�� 10,764.17$�� 7,884.65$�� Ͳ$�� 590.53$�� 2,730.09$�� 600.00$�� 1,118.33$��Media 1,049.46$�� 3,000.00$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 465.43$�� Ͳ$�� Ͳ$��Medical 4,028.00$�� 4,400.00$�� Ͳ$�� 1,000.00$�� 135.00$�� 1,200.00$�� Ͳ$�� Ͳ$��Player�Travel�Subsidies Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 2,350.00$�� Ͳ$�� Ͳ$�� Ͳ$��Team�Supplies 95.71$�� 400.00$�� Ͳ$�� Ͳ$�� 500.00$�� 419.35$�� 545.18$�� 100.00$�� 247.24$��Total�Expenses 105,348.43$�� 82,350.00$�� 72,874.09$�� 16,695.19$�� 39,300.00$�� 43,222.14$�� 8,603.67$�� 9,100.00$�� 8,857.60$��

Surplus/Loss (6,480.21)$�� 4,850.00$�� (19,052.62)$�� (13,695.19)$� Ͳ$�� (12,044.89)$�� 20,175.40$�� (4,100.00)$�� (2,707.60)$��

�2011�Actuals�

�2012�Budget�

2012�Actuals�

Overall�Income 130,647.29$�� 131,500.00$�� 91,148.72$��Overall�Expenses 130,647.29$�� 130,750.00$�� 124,953.83$��Overall�Net�Surplus/Loss Ͳ$�� 750.00$�� (33,805.11)$��

CRC�Ͳ�LEAGUE PRE�SEASON�TOUR OTHER�NON�CRC�COMPETITION

CRC�Ͳ�LEAGUE PRE�SEASON�TOUR OTHER�NON�CRC�COMPETITION

Foot�Notes:�1)�2012�CRC�league�is�3�home�games�vs�2�away�which�is�reversed�from�2011,�2)�Fundraiser�income�for�2012�is�a�projection�with�no�history�to�support�that�number,�3)�The�3rd�home�game�for�2012�is�at�rsik�of�not�making�the�full�$5000,�4)�Non�CRC�games�in�2012�including�only�one�game�in�Langford,�with�minimum�expense,�5)�Tour�in�2011�was�in�Ontario�the�one�in�2012�is�in�South�America6)�RO�Subsidy�in the�2011�Actuals include�s�the�$13K�over�overage�vs.�the�budget

page�1�of�2

2012 Ontario Storm Budget with Actuals as at 09.30.12

Income U20�Ͳ�Budget U20�Ͳ�Actuals Sr.�Ͳ�Budget Sr.�Ͳ�Actuals Total�Budget Total�ActualsPlayer�Fees 19,375.00$�� Ͳ$�� 26,280.00$�� 24,001.25$�� 45,655.00$�� 24,001.25$��RO�Subsidy Ͳ$��Sponsorship�InͲKind Ͳ$�� 1,100.00$�� Ͳ$�� 1,715.12$�� Ͳ$�� 2,815.12$��Tryout�Fees Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$��Totals 19,375.00$�� 1,100.00$�� 26,280.00$�� 25,716.37$�� 45,655.00$�� 26,816.37$��

Expenses U20�Ͳ�Budget U20�Ͳ�Actuals Sr.�Ͳ�Budget Sr.�Ͳ�Actuals Total�Budget Total�ActualsAccommodations 6,400.00$�� Ͳ$�� 3,622.00$�� 4,525.42$�� 10,022.00$�� 4,525.42$��Athletic�Therapist 1,250.00$�� 559.29$�� 1,400.00$�� 1,431.74$�� 2,650.00$�� 1,991.03$��Facilities/Fields 975.00$�� 884.82$�� 975.00$�� 693.58$�� 1,950.00$�� 1,578.40$��Flights Ͳ$�� 3,457.10$�� 15,600.00$�� 16,905.75$�� 15,600.00$�� 20,362.85$��Ground�Trans 8,000.00$�� 800.00$�� 139.85$�� 8,800.00$�� 139.85$��Honorariums 1,100.00$�� Ͳ$�� 800.00$�� 400.00$�� 1,900.00$�� 400.00$��Kit 4,150.00$�� 2,537.86$�� 4,203.90$�� 5,402.10$�� 8,353.90$�� 7,939.96$��Meals 7,800.00$�� Ͳ$�� 5,300.00$�� 4,567.33$�� 13,100.00$�� 4,567.33$��Player�Subsidies 2,000.00$�� Ͳ$�� 1,500.00$�� 3,500.00$�� Ͳ$��Referees 200.00$�� Ͳ$�� 100.00$�� Ͳ$�� 300.00$�� Ͳ$��Team�Supplies Ͳ$�� Ͳ$�� Ͳ$�� 28.04$�� Ͳ$�� 28.04$��Tournament�Entry�Fee Ͳ$�� Ͳ$�� 1,650.00$�� 980.00$�� 1,650.00$�� 980.00$��Totals 31,875.00$�� 7,439.07$�� 35,950.90$�� 35,073.81$�� 67,825.90$�� 42,512.88$��Centralization�Subsidy Ͳ$�� Ͳ$�� 1,400.00$�� 1,400.00$�� 1,400.00$�� 1,400.00$��Net (12,500.00)$�� (6,339.07)$�� (9,670.90)$�� (9,357.44)$�� (22,170.90)$�� (15,696.51)$��

Non�TravelingTraveling 775.00$�� 1,095.00$�

Non�TravelingTraveling 25 24

Player�Dues�for�2012�Ͳ�Projected

Number�of�Athletes

2012�Blues�U19�Budget�w/�Actuals�as�at�09.30.12

Income 2012�Ͳ�Budget 2012�ͲActualsPlayer�Fees 27,000.00$�� 25,522.09$��

RO�Subsidy Ͳ Ͳ$��

Tryout�Fees Ͳ$�� Ͳ$��

Sponsorship�Ͳ�CRS 600.00$�� 1,530.50$��

Totals 27,600.00$�� 27,052.59$��

Expenses 2012�Ͳ�Budget 2012�ͲActualsAccommodations 7,200.00$�� 5,250.00$��

Athletic�Therapist 3,000.00$�� 2,897.76$��

Facilities/Fields 1,300.00$�� 835.00$��

Flights 17,400.00$�� 18,541.92$��

Ground�Transportation Ͳ$�� 1,660.88$��

Honorariums 2,400.00$�� 1,600.00$��

Kit 4,720.00$�� 4,308.21$��

Meals 2,900.00$�� 3,994.79$��

Referee Ͳ$�� (80.00)$��

Team�Event 870.00$�� Ͳ$��

Team�Supplies 1,500.00$�� 21.41$��

Totals 41,290.00$�� 39,029.97$��

Net (13,690.00)$�� (11,977.38)$��

Short�List 1,125.00$�� 1,050.00$��

Number�of�Athletes 24 24

Blues�Under�19

2012�Ontario�Jr.�Blues�Budget�w/�Actuals�as�at�Ͳ�09.30.12

Income U14�Ͳ�Budget U14�Ͳ�Actuals U15�Ͳ�Budget U15�Ͳ�Actuals U16�Ͳ�Budget U16�Ͳ�Actuals U17/18�Ͳ�Budget U17/18�Ͳ�ActualsPlayer�Fees 52,800.00$�� 44,400.00$�� 89,000.00$�� 85,240.00$�� 123,000.00$�� 110,089.50$�� 118,000.00$�� 104,110.00$��

Accounts�Receivable Ͳ$�� 850.00$�� Ͳ$�� 3,680.00$�� Ͳ$�� 13,000.00$�� Ͳ$�� 9,000.00$��

Tryout�Fees/Tournament 3,500.00$�� 5,040.00$�� 5,700.00$�� 6,288.25$�� 7,000.00$�� 8,650.00$�� 7,000.00$�� 7,750.00$��

Sponsorship Ͳ$�� 5,000.00$�� 5,000.00$�� Ͳ$�� Ͳ$��

Other�Income Ͳ$�� 926.48$�� Ͳ$�� 926.47$�� Ͳ$�� 926.47$�� Ͳ$�� 926.47$��

Yearbook�sponsorship 500.00$�� 500.00$�� 280.00$�� 500.00$�� 500.00$��

Sponsorship�Ͳ�CRS�in�kind 5,397.86$�� 4,858.03$�� 4,824.39$�� 4,959.17$�� 6,535.04$�� 7,251.88$�� 6,378.25$�� 6,708.87$��

Totals 62,197.86$�� 56,074.51$�� 105,024.39$�� 106,373.89$�� 137,035.04$�� 139,917.85$�� 131,878.25$�� 128,495.34$��Expenses U14�Ͳ�Budget U14�Ͳ�Actuals U15�Ͳ�Budget U15�Ͳ�Actuals U16�Ͳ�Budget U16�Ͳ�Actuals U17/18�Ͳ�Budget U17/18�Ͳ�ActualsAccommodations 5,625.00$�� 13,957.69$�� 26,915.31$�� 16,753.42$�� 38,220.00$�� 18,406.03$�� 30,254.50$�� 18,371.18$��

Athletic�Therapist 4,075.00$�� 4,111.45$�� 5,800.00$�� 4,363.55$�� 7,500.00$�� 7,781.89$�� 10,175.00$�� 7,469.97$��

Facilities/Fields 2,422.50$�� 1,725.00$�� 2,261.00$�� 3,031.52$�� 4,245.50$�� 2,648.78$�� 4,581.00$�� 3,375.45$��

Flights Ͳ$�� Ͳ$�� 13,184.00$�� 21,009.23$�� 35,298.00$�� 40,329.83$�� 35,298.00$�� 33,610.28$��

Ground�Trans 1,250.00$�� 1,542.96$�� 15,875.00$�� 14,711.00$�� 6,600.00$�� 2,864.90$�� 2,100.00$�� 1,417.11$��

Guest�Coach Ͳ$�� Ͳ$�� 800.00$�� 800.00$��

Honorariums 3,000.00$�� 1,500.00$�� 3,000.00$�� 450.00$�� 5,400.00$�� 2,400.00$�� 5,400.00$�� 2,850.00$��

Kit 20,230.12$�� 24,484.42$�� 17,733.04$�� 22,782.16$�� 24,798.80$�� 30,668.50$�� 23,968.48$�� 30,064.84$��

Meals 13,500.00$�� 13,604.35$�� 4,925.22$�� 11,608.98$�� 13,850.00$�� 23,344.52$�� 12,900.00$�� 22,302.89$��

Referees 1,060.00$�� Ͳ$�� 1,040.00$�� 640.00$�� 800.00$��

Team�Event 1,620.00$�� Ͳ$�� 690.00$�� 1,555.00$�� 1,595.00$��

Team�Supplies 2,776.00$�� 2,576.00$�� 3,039.00$�� 3,089.00$��

Tourament�Entry�Fees Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$��

Yearbook 1,500.00$�� Ͳ$�� 1,500.00$�� 1,500.00$�� 1,500.00$��

General�Program�Costs 4,403.22$�� 4,896.58$�� 4,403.22$�� 4,077.49$�� 4,403.22$�� 5,000.48$�� 4,403.22$�� 4,760.36$��

Totals 61,461.84$�� 65,822.45$�� 99,902.79$�� 98,787.35$�� 147,849.52$�� 133,444.93$�� 136,864.20$�� 124,222.08$��

Net 736.03$�� (9,747.94)$�� 5,121.59$�� 7,586.54$�� (10,814.48)$�� 6,472.92$�� (4,985.94)$�� 4,273.26$��

Long�List Ͳ$�� 500.00$�� 800.00$�� 800.00$��Short�List 1,100.00$�� 2,100.00$�� 2,300.00$�� 2,200.00$��

Long�List 0 50 60 60Short�List 48 40 50 50


Player�Dues�for�2012�Ͳ�Athlete�#'s

Page�1�of�2

2012�Ontario�Jr.�Blues�Budget�w/�Actuals�as�at�Ͳ�09.30.12

IncomePlayer�Fees

Accounts�Receivable

Tryout�Fees/Tournament

Sponsorship

Other�Income

Yearbook�sponsorship

Sponsorship�Ͳ�CRS�in�kind

TotalsExpensesAccommodations

Athletic�Therapist

Facilities/Fields

Flights

Ground�Trans

Guest�Coach

Honorariums

Kit

Meals

Referees

Team�Event

Team�Supplies

Tourament�Entry�Fees

Yearbook

General�Program�Costs

Totals

Net

Long�ListShort�List

Long�ListShort�List

U18�7's�Ͳ�Budget U18�7's�Ͳ�Actuals Total�Budget Total�Actual30,924.00$�� 20,423.00$�� 413,724.00$�� 364,262.50$��

Ͳ$�� Ͳ$�� Ͳ$�� 26,530.00$��

Ͳ$�� Ͳ$�� 23,200.00$�� 27,728.25$��

3,500.00$�� 8,500.00$�� 5,000.00$��

Ͳ$�� Ͳ$�� 3,705.89$��

Ͳ$�� 2,000.00$�� 280.00$��

600.00$�� 1,647.21$�� 23,735.54$�� 25,425.16$��

35,024.00$�� 22,070.21$�� 902,021.13$�� 861,893.48$��U18�7's�Ͳ�Budget U18�7's�Ͳ�Actuals Total�Budget Total�Actual

8,222.00$�� 4,834.81$�� 109,236.81$�� 72,323.13$��

2,500.00$�� 1,620.90$�� 30,050.00$�� 25,347.76$��

Ͳ$�� 40.85$�� 13,510.00$�� 10,821.60$��

19,799.20$�� 19,520.15$�� 103,579.20$�� 114,469.49$��

4,500.00$�� 1,858.02$�� 30,325.00$�� 22,393.99$��

Ͳ$�� 1,600.00$�� Ͳ$��

Ͳ$�� 16,800.00$�� 7,200.00$��

3,450.00$�� 4,589.94$�� 90,180.44$�� 112,589.86$��

3,000.00$�� 1,409.28$�� 48,175.22$�� 72,270.02$��

Ͳ$�� 3,540.00$�� Ͳ$��

1,500.00$�� 6,960.00$�� Ͳ$��

Ͳ$�� 11,480.00$�� Ͳ$��

Ͳ$�� Ͳ$�� Ͳ$��

Ͳ$�� 6,000.00$�� Ͳ$��

Ͳ$�� 2,099.89$�� 17,612.88$�� 20,834.80$��

42,971.20$�� 35,973.84$�� 911,326.36$�� 885,838.36$��

(7,947.20)$�� (13,903.63)$�� (9,305.22)$�� (23,944.88)$��

817.00$�� Las�Vegas960.00$�� Victoria800.00$�� New�York

12 Las�Vegas12 Victoria12 New�York

Page�2�of�2

2012�Ontairo�Jr.�Storm�Budget�with�Actuals�as�at�09.30.12

�Income��Dev�Academy�

Budget��Dev�Academy�

Actuals��U18

Budget��U18

Actuals��TotalBudget�

�TotalActuals�

Player�Fees 30,000.00$�� 18,800.00$�� 57,000.00$�� 57,790.00$�� 87,000.00$�� 76,590.00$��

RO�Subsidy Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$��

Sponosrship�inͲkind Ͳ$�� 3,775.92$�� Ͳ$�� 2,243.92$�� Ͳ$�� 6,019.84$��

Tryout�Fees 4,000.00$�� 2,520.00$�� 4,000.00$�� 3,600.00$�� 8,000.00$�� 6,120.00$��

Totals 34,000.00$�� 25,095.92$�� 61,000.00$�� 63,633.92$�� 95,000.00$�� 88,729.84$��

Expenses�Dev�Academy�

Budget��Dev�Academy�

Actuals��U18

Budget��U18

Actuals��U18

Budget��U18

Actuals�Accommodations 2,400.00$�� 2,278.20$�� 18,291.00$�� 12,829.51$�� 20,691.00$�� 15,107.71$��

Athletic�Therapist 2,400.00$�� 613.01$�� 1,850.00$�� 1,648.53$�� 4,250.00$�� 2,261.54$��

Facilities/Fields 1,950.00$�� 537.70$�� 1,750.00$�� 550.85$�� 3,700.00$�� 1,088.55$��

Flights Ͳ$�� Ͳ$�� 17,649.00$�� 23,684.00$�� 17,649.00$�� 23,684.00$��

Ground�Trans Ͳ$�� 919.03$�� 6,330.00$�� 1,849.37$�� 6,330.00$�� 2,768.40$��

Honorariums 2,400.00$�� 2,000.00$�� 2,400.00$�� 2,000.00$�� 4,800.00$�� 4,000.00$��

Kit 13,825.07$�� 19,086.52$�� 7,792.90$�� 11,167.85$�� 21,617.96$�� 30,254.37$��

Meals 1,600.00$�� 2,137.94$�� 2,350.00$�� 10,534.07$�� 3,950.00$�� 12,672.01$��

Referees 430.00$�� 230.00$�� 150.00$�� 230.00$�� 580.00$�� 460.00$��

Team�Event Ͳ$�� Ͳ$�� 1,325.00$�� Ͳ$�� 1,325.00$�� Ͳ$��

Team�Supplies 2,820.00$�� 189.04$�� 3,220.00$�� 1,608.43$�� 6,040.00$�� 1,797.47$��

Tournament�Entry�Fee Ͳ$�� Ͳ$�� 450.00$�� Ͳ$�� 450.00$�� Ͳ$��

Yearbook 2,200.00$�� 193.59$�� 2,200.00$�� Ͳ$�� 4,400.00$�� 193.59$��

Totals 30,025.07$�� 28,185.03$�� 65,757.90$�� 66,102.61$�� 95,782.96$�� 94,287.64$��

Net 3,974.93$�� (3,089.11)$�� (4,757.90)$�� (2,468.69)$�� (782.96)$�� (5,557.80)$��

Non�Traveling 500.00$�� 1,000.00$��Traveling Ͳ$�� 2,000.00$��

Non�Traveling 60 7Traveling 25


Number�of�Athletes

Page�1�of�1

!

!

2013%BUDGET%

Rugby�Ontario�Ͳ�2013�Budgetwith�2012�Budget�and�FYO�(Sepember�30)

Corporate�Services 2012�Budget 2012�FYO �2013�Budget� 2012�Budget 2012�FYO �2013�Budget� Director�Accountable

Ministry�Funding 100,534$�� 100,538$�� 104,304$�� Ͳ$�� Ͳ$�� Ͳ$�� Exec�DirectorSPF�Grant�Ͳ�Strategic�Planning Ͳ$�� 50,000$�� Ͳ$�� Ͳ$�� 50,000$�� Ͳ$�� Exec�DirectorInterest/Bank�Charges�&�Cost�Recovery 1,000$�� 850$�� 1,500$�� 3,000$�� 4,600$�� 3,500$�� Exec�DirectorSalaries�(all) Ͳ$�� Ͳ$�� Ͳ$�� 330,074$�� 287,994$�� 383,362$�� Exec�DirectorOffice�Rent�&�Insurance Ͳ$�� Ͳ$�� Ͳ$�� 34,500$�� 31,654$�� 28,281$�� Exec�DirectorUtilities/Postage/Office�Supplies Ͳ$�� Ͳ$�� Ͳ$�� 15,900$�� 17,000$�� 16,063$�� Exec�DirectorPrinting�&�Printer Ͳ$�� Ͳ$�� Ͳ$�� 7,500$�� 8,439$�� 7,500$�� Exec�DirectorLegal�&�Accounting Ͳ$�� Ͳ$�� Ͳ$�� 20,000$�� 12,490$�� 14,000$�� Exec�DirectorFletcher's�Field�Assessment Ͳ$�� Ͳ$�� Ͳ$�� 6,000$�� 5,000$�� 5,000$�� Exec�DirectorStaff�Development�&�Travel Ͳ$�� Ͳ$�� Ͳ$�� 10,000$�� 11,000$�� 11,000$�� Exec�DirectorBad�Debt Ͳ$�� Ͳ$�� Ͳ$�� 2,500$�� Ͳ$�� Ͳ$�� Exec�DirectorContingency�Fund Ͳ$�� Ͳ$�� Ͳ$�� 10,000$�� Ͳ$�� 10,000$�� Exec�DirectorAmortization Ͳ$�� Ͳ$�� Ͳ$�� 6,000$�� 6,000$�� Ͳ$�� Exec�Director

Subtotal 101,534$�� 151,388$�� 105,804$�� 445,474$�� 434,177$�� 478,706$��

Member�Services �2012�Budget� �2012�FYO� �2013�Budget� �2012�Budget� �2012�FYO� �2013�Budget� Director�Accountable

RC�Registration�Dues 339,142$�� 384,256$�� 377,794$�� 339,142$�� 384,256$�� 377,794$�� Exec�DirectorInsurance�Ͳpaid�to�Rugby�Canada 417,970$�� 447,959$�� 440,456$�� 417,970$�� 447,959$�� 440,456$�� Exec�DirectorRugby�Ontario�Dues 440,908$�� 482,845$�� 519,810$�� Ͳ$�� Ͳ$�� Ͳ$�� Exec�DirectorRestricted�Fund�Ͳ�Membership�Dues 20,921$�� 24,496$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Exec�DirectorClub�Membership�Dues 3,500$�� 3,450$�� 10,350$�� 200$�� 195$�� 7,100$�� Exec�DirectorTour�Levys�(Misc�Income) 4,000$�� 2,630$�� 2,500$�� Ͳ$�� Ͳ$�� Ͳ$�� Exec�DirectorWebsite 500$�� Ͳ$�� 500$�� 3,100$�� Ͳ$�� 2,627$�� Exec�DirectorGolden�Oldie�Sponsorship 2,000$�� 3,000$�� 2,000$�� 2,000$�� 3,000$�� 2,000$�� Exec�DirectorPublishing/Law�books 2,000$�� 2,000$�� 2,000$�� 2,500$�� 2,500$�� 2,500$�� Exec�DirectorApparel Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 308$�� 1,500$�� Exec�DirectorRO�Board/Committees,�AGM�&�HoF� 1,000$�� Ͳ$�� 3,500$�� 24,250$�� 35,000$�� 34,585$�� Exec�DirectorDiscipline 500$�� 1,150$�� 500$�� 500$�� Ͳ$�� 90$�� Exec�Director

Subtotal 1,232,440$�� 1,351,786$�� 1,359,410$�� 789,662$�� 873,218$�� 868,652$��

Coaching�Development �2012�Budget� 2012�FYO� 2013�Budget� 2012�Budget� 2012�FYO� 2013�Budget�Certification�courses 50,400$�� 26,698$�� 32,400$�� 39,425$�� 13,528$�� 26,741$�� Exec�DirectorLF�Training�&�Development 3,000$�� 6,126$�� 3,000$�� 3,000$�� 6,126$�� 4,650$�� Exec�DirectorSymposiums�&�Events 42,000$�� 420$�� 3,600$�� 42,000$�� Ͳ$�� 3,540$�� Exec�DirectorTHe�EDGE�Ͳ�Coach�Development�Program 6,000$�� 8,000$�� 6,000$�� 6,000$�� 8,000$�� 6,000$�� Exec�DirectorHighway�to�High�Performance 62,000$�� 49,243$�� Ͳ$�� 62,000$�� 47,416$�� Ͳ$�� Exec�Director

Subtotal 163,400$�� 90,487$�� 45,000$�� 152,425$�� 75,070$�� 40,931$��

Income Expense

Page�1�of�2

Rugby�Ontario�Ͳ�2013�Budgetwith�2012�Budget�and�FYO�(Sepember�30)

Referee�Development �2012�Budget� �2012�FYO� �2013�Budget� �2012�Budget� �2012�FYO� �2013�Budget� Director�Accountable

Referee�Travel Ͳ$�� Ͳ$�� 43,000$�� 43,000$�� 27,500$�� Ref�ChairReferee�Development Ͳ$�� Ͳ$�� 12,500$�� 14,000$�� 14,000$�� 26,000$�� Ref�ChairReferee�Focus�Group 5,000$�� 5,000$�� Ͳ$�� 10,000$�� 10,000$�� 10,000$�� Ref�ChairReferee�Registration Ͳ$�� Ͳ$�� 37,000$�� Ͳ$�� Ͳ$�� 17,575$�� Ref�ChairSchool�Matches Ͳ$�� Ͳ$�� 35,600$�� Ͳ$�� Ͳ$�� 17,700$�� Ref�ChairReferee�Apparel Ͳ$�� Ͳ$�� 5,000$�� Ͳ$�� Ͳ$�� 8,325$�� Ref�ChairAdministration Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 7,000$�� Ref�Chair

Subtotal 5,000$�� 5,000$�� 90,100$�� 67,000$�� 67,000$�� 114,100$��

Player�Development �2012�Budget� �2012�FYO� �2013�Budget� �2012�Budget� �2012�FYO� �2013�Budget� Director�Accountable

Ontario�Blues 126,300$�� 102,667$�� 83,500$�� 151,300$�� 136,137$�� 108,500$�� Sr.�Blues�DirectorOntario�Storm 70,650$�� 28,786$�� 66,200$�� 99,150$�� 44,163$�� 94,700$�� Sr.�Storm�DirectorOntario�Blues�Ͳ�U19 7,050$�� 27,053$�� 31,200$�� 21,300$�� 39,230$�� 45,450$�� Sr.�Blues�DirectorOntario�Jr.�Blues 406,200$�� 476,368$�� 473,000$�� 434,700$�� 479,167$�� 501,500$�� Jr.�Blues�DirectorOntario�Jr.�Storm 181,700$�� 90,730$�� 91,000$�� 195,950$�� 97,408$�� 105,250$�� Jr.�Storm�DirectorOntario�Jr.�Rep�player�subsidies Ͳ$�� Ͳ$�� Ͳ$�� 5,000$�� Ͳ$�� Ͳ$�� ͲSunday�Seven's�Program 10,100$�� Ͳ$�� Ͳ$�� 10,100$�� Ͳ$�� Ͳ$�� ͲRC/RO�Centre�of�Excellence 92,500$�� 60,350$�� 93,350$�� 38,500$�� 31,500$�� 65,990$�� Exec�Director

Subtotal 894,500$�� 785,954$�� 838,250$�� 956,000$�� 827,605$�� 921,390$��Competitions�&�Event �2012�Budget� 2012�FYO� 2013�Budget� 2012�Budget� 2012�FYO� 2013�Budget�Jr�&�Sr.�Sevens�Competitions 10,000$�� Ͳ$�� Ͳ$�� 6,000$�� Ͳ$�� Ͳ$�� ͲHighschool�Sevens 40,000$�� Ͳ$�� Ͳ$�� 31,500$�� Ͳ$�� Ͳ$�� ͲSr.�RO�Competitions 15,350$�� 15,350$�� 15,200$�� 5,650$�� 5,523$�� 5,750$�� Competitions�Director�Ͳ�Sr.Jr.�RO�Competitions 15,600$�� 19,883$�� 19,875$�� 18,250$�� 18,750$�� 18,110$�� Competitions�Director�Ͳ�Jr.Interbranch�U17�Seven's Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� Ͳ$�� 26,000$�� Branch�PresidentsOntario�Summer�Games 14,400$�� 16,698$�� Ͳ$�� 20,263$�� 21,365$�� Ͳ$�� ͲBall�Sponsorship�inͲkind 5,000$�� 4,829$�� Ͳ$�� 5,000$�� 4,829$�� Ͳ$�� ͲUnspend�2011�RO�Match�Fees Ͳ$�� 1,725$�� Ͳ$�� Ͳ$�� Ͳ

Subtotal 100,350$�� 58,486$�� 35,075$�� 86,663$�� 50,467$�� 49,860$��

Totals 2,497,224$�� 2,443,100$�� 2,473,639$�� 2,497,224$�� 2,327,538$�� 2,473,640$��NET (0)$�� 115,563$�� (0)$��

Income Expense

Page�2�of�2

��

2013�Rugby�Ontario�Fee�Schedule��Membership� Club�Membership� $150.00

� Rugby�Canada�–�D&O�Policy� $100.00

� Rugby�Ontario�–�Club�Dues� $50.00

Provincial/National�Registration�and�Insurance�Dues�

Senior�Players�Total�� $160.00Rugby�Canada�Dues� $43.96

Insurance�(paid�to�Rugby�Canada)� $51.04

Rugby�Ontario’s�Fee��

$65.00

Junior�Players�Total� $128.00Rugby�Canada�Dues� $31.96



$45.00

Minor�Players�Total� $51.00Rugby�Canada�Dues� $22.46



$25.00

Masters/Old�Boys�Total� $94.00Rugby�Canada�Dues� $50.00

Insurance�(paid�to�Rugby�Canada)� Not�definedRugby�Ontario’s�Fee��

$44.00

Sr.�&�Jr.�Flag/Touch�Players� $50.00Rugby�Canada�Dues� $25.00


$25.00

Visiting/Winter�Player�Total� $40.00Rugby�Canada�Dues� $25.00


$15.00

Coach�Total� $140.00Rugby�Canada�Dues� $43.96


Rugby�Ontario’s�Fee� $45.00

Referee�Total� $200.00Rugby�Canada�Dues� $43.96


Rugby�Ontario’s�Fee�(includes�old�Branch�Society�Fees)�

$105.00

Trainers�–�RC�Fee� $95.00

�� School�Insurance� College�&�University�Schools�� $25.00

Individual�Insurance�(to�a�max�of�$500)�per�team�Rugby�Canada�Tours�Sanctioning�fees�(Payable�to�Rugby�Canada)�

Inbound�Tours�Ͳ�Clubs�or�Schools�(per�team,�per�tour)��Outbound�Tours�–�(Schools)�$100.00�(per�team,�per�tour)��Outbound�Tours�Ͳ�Rugby�Clubs�(per�team,�per�tour)��

$50.00

$100.00

$25.00

Coaching�Courses� Community�Initiation�Courses��Competition�Introduction�Course��

(price�includes�evaluation�component�cost�of�$50.00)�

�High�Five�Course��IRB�Seven’s�Course��IRB�Strength�and�Conditions�Course��Registration�to�www.coach.ca�(one�time�membership�paid�to�Rugby�Canada)��

$100.00

$250.00

$70.00

$70.00

$100.00

$25.00

Rugby�Ontario�League�&�Competition�Fees��

Ontario�Women’s�League�Fees�(include�OWL�Cup�&�OWL�2�Cup�Entry�Fee)��Marshall�League�Fees�(includes�McCormick�Cup�Entry�Fee)��Gee�Gage�Games�Entry�Fee�(includes�25�tickets�into�Cup�Day)��RO�Fall�Cup�Entry�Fee�(includes�25�tickets�into�Cup�Day)��Men’s�Intermediate�Cup�(includes�25�tickets�into�Cup�Day)��RO�Junior�Leagues�

Ͳ u15�Girls�League��Ͳ u14�League��Ͳ u8�–u12�leagues�

�Branch�Junior�Teams�Entry�Fee�to�Jr.�Cup�Day�

$500.00

$425.00

$125.00

$125.00

$125.00

$100.00

$150.00

$75.00

$50.00

�� Discipline�&�Appeals� Appeal�Fee�to�Rugby�Ontario��

�$100.00

Rugby�Canada�Tournament�Sectioning�Fees�(Payable�to�Rugby�Canada)�

7’s�Tournaments�3�to�8�teams�9�to�16�teams�17�to�24�teams�35�to�32�teams�33�or�more�teams��15’s�Tournaments�3�to�8�teams�9�to�16�teams�17�to�24�teams�25�or�more�teams��

$150.00

$225.00

$350.00

$450.00

Not�defined

$250.00

$350.00

$500.00

Not�defined

Note�1)�For�tournaments�where�all�participating�players,�coaches�and�support�staff�are�already�members�of�Rugby�Canada�the�same�administrative�process�will�apply.�What�will�not�apply�will�be�the�payment�of�a�sanction�fee.�If�any�one�member�participating�in�the�tournament�is�not�a�member�of�Rugby�Canada�then�the�payment�schedule�presented�in�the�attached�matrix�will�be�applicable.��Note�2)�For�tournaments�whereby�there�is�alcohol�for�sale�or�alcohol�being�served,�please�contact�Rugby�Canada�for�a�quote�on�what�the�cost�for�sanctioning�will�be.�Organizers�will�also�be�responsible�for�producing�a�copy�of�their�liquor�license/special�event�permit,�and�also�outline�where�alcohol�will�be�sold�and�consumed.�

��Footnotes:�

(1) The�Rugby�Ontario�Fees�include�the�Cost�of�Living�increase�approved�by�the�Rugby�Ontario�membership�at�the�2011�Rugby�Ontario�Annual�General�Meeting�

(2) Rugby�Canada�Dues�are�their�projected�dues,�but�are�not�set�until�the�Fiscal�2012�Rugby�Canada�Annual�General�Meeting�held�in�April�2013�

�

Rugby�Ontario�–�Communication�Coordinator�Business�Case�

�

Page�1�of�4�

Executive�Summary��Rugby�Ontario�is�currently�facing�challenges�from�a�communications�perspective�which�negatively�affects�our�members’�awareness�of�current�programming�and�events�and�also�affects�the�Union’s�ability�to�promote�and�market�the�game.��This�proposal�demonstrates�the�need�for�a�Communications�Coordinator�and�outlines�the�positive�results�that�this�position�will�bring�to�the�Union.��

Current�Situation��Rugby�Ontario�currently�uses�four�vehicles�to�communicate�to�the�rugby�community:�the�website,�email�newsletters,�sent�to�those�on�the�RO�distribution�list,�social�media�(Twitter�&�Facebook)�and�monthly�newsletters.�These�vehicles�are�used�without�a�consolidated�strategy�on�how�to�maximize�their�effectiveness�and�efficiency.�We�have�learned�in�the�Strategic�Plan�Regional�Consultations�that�members�are�overwhelmed�by�the�sheer�volume�of�the�emails�that�they�receive�from�the�Office�on�a�weekly�basis.��The�importance�of�an�effective�communication�strategy�and�a�staff�person�to�execute�the�strategy�is�being�hindered�by�the�lack�of�staff�resources�to�create�and�deliver�on�a�communication�strategy�which�results�the�following�issues;��

Ͳ The�current�website�is�both�hard�to�navigate,�(hard�to�find�current�information)�and�out�of�date�(especially�the�home�page).�A�stale�website�results�in:��

x Fewer�visitors�to�the�site�negatively�affecting�revenue�from�website�advertisements1�x Lack�of�confidence�that�the�information�on�the�site�is�relevant�x Rugby�Ontario�members�miss�important�and�current�information��x Events�are�not�well�attended;�programs�are�not�deemed�as�successful�as�they�could�be�x Sales�pitches�to�potential�sponsors�(who�look�for�maximum�exposure)�are�compromised�x Stale�information�on�Rugby�Ontario’s�website�flows�down�to�club�websites�who�are�on�

the�CanSport�Network,�resulting�in�Member�Clubs�being�frustrated�with�the�communication�network�that�Rugby�Ontario�is�promoting.�

�Ͳ Other�more�effective�communication�technologies�(such�as�onͲline�newsletter�services�and�

increased�use�of�Twitter�and�Facebook�and�linking�to�RO�website)�are�not�being�exploited�resulting�in�reliance�on�Rugby�Ontario�disseminate�all�information�to�their�one�email�distribution�list�–�the�Club�Presidents�and�the�(outdated)�website�as�the�two�major�sources�of�information.��

Ͳ Rugby�Ontario�does�not�have�a�communication�database�segmented�to�target�groups�that�would�allow�messages�to�be�properly�directed.�The�current�system�relies�on�Club�Presidents�receiving�all�information�from�Rugby�Ontario�and�then�properly�disseminating�this�information�to�his/her�club�members.��This�overburdens�Club�Presidents�who�have�other�function�as�a�club�volunteer�(as�we�have�heard�in�the�Regional�Consultations)�and�key�messages�are�often�missed�and�or�not�properly�circulated.�

��1�Less�revenue�from�website�advertisements�for�Rugby�Ontario�and�the�Member�Clubs�who�are�on�the�CanSport�Network�which�is�a�result�from�low�hits�on�the�website�(visitors)��


�


�Ͳ Current�staff�resource�levels�hinder�Rugby�Ontario’s�opportunity�to�make�connections�with�the�

media�to�promote�the�game.�In�addition�the�current�structure�hinders�the�opportunity�to�reach�out�to�clubs�and�RO�programs�or�have�the�clubs�and�RO�programs�provide�information�to�Rugby�Ontario�that�the�staff�could�feed�to�the�media.�We�are�limited�in�our�ability�to�expose�potential�participants�and�potential�sponsors�to�the�game�of�rugby�without�mainstream�media�exposure�and�adequate�content�to�provide�to�the�media.�

�

The�Proposal��It�is�proposed�that�the�Board�approve�the�hiring�of�a�full�time�Communications�Coordinator�reporting�to�the�Executive�Director�of�Rugby�Ontario�in�the�administrative�department.��A�new�Communication’s�Coordinator�would:��

1. Develop�an�annual�communication�strategy�to�include:�o Identify�effective�and�efficient�technologies�and�communication�vehicles�to�

communicate�to�the�rugby�community�o Timelines�for�when�to�write�or�how�to�get�stories�to�maximize�fresh�and�relevant�

content�on�all�vehicles�o When�and�how�to�use�the�communication�vehicles�selected�(e.g.,�using�Google�analytics�

to�identify�peaks�and�valleys�in�website�visits�to�maximize�when�messages�should�be�posted�and�content�refreshed.)�

o How�to�design�the�website�for�maximum�use�(potentially�hold�focus�groups�of�end�users�to�obtain�input�on�design�and�layout�of�website)�

o A�plan�and�timelines�to�build�and�maintain�the�strategy.�o Identifying�target�audiences�to�ensure�the�right�people�are�getting�the�right�messages�at�

the�right�time�including�building�a�communication�database�which�would�include�mainstream�media�contacts.�

�2. Deliver�on�the�Annual�Communication�Strategy�by�developing�monthly�communication�

operational�plans.��

3. Deliver�on�the�monthly�communication�plans�to�include:�� A�communication�calendar�of�events�to�ensure�proper�timing�of�pre�and�post�event�

communications�(Timing)�and�identification�of�appropriate�target�audiences�for�each�event�

� Making�contacts�in�the�rugby�community�to�obtain�news�stories�from�or�information�about�events�so�news�stories�can�be�written�and�published�(fresh�and�relative�content)�

� Attending�Rugby�Ontario�events�to�write�stories�and�communicate�successes�� Lead�the�reͲdesign�of�the�Rugby�Ontario�website,�including�leading�focus�group�sessions�

with�the�end�users�(clubs,�parents,�high�schools�etc.)�� Responsible�for�all�Rugby�Ontario�communications�including�ensuring�the�correct�target�

audience�is�identified�and�send�appropriate�information.��


�


4. Research�and�integrate�new�communication�technologies�as�they�are�developed�consistent�with�the�Annual�Communication�Strategy��

5. Mange�the�content��on�the�Rugby�Ontario�website�to�ensure�the�information�is�current�and�accurate,�including�keeping�the�home�page�video�box�current�and�up�to�date�as�it�aligns�to�the�Annual�Communication�Strategy��

6. Manage�the�content�on�Rugby�Ontario’s�social�media�outlets�to�ensure�these�communication�vehicle�is�current,�maximized�to�their�full�potential�and�are�used�appropriately�as�per�RO�Social�Media�policy��

7. Manage�Rugby�Ontario’s�communications�database��

8. Videographer�for�Rugby�Ontario�including�filming,�editing�educational,�informational�and�promotional�videos�for�all�department�including�the�technical�department�

�In�addition�to�developing�a�communication�strategy�and�implementing�the�approved�strategy,�this�full�time�position�will�also�work�on�projects�linked�to�communications,�including:�

�• Developing�a�template�Club�Governance�manual��• Developing�a�guide�on�how�to�develop�a�new�club�• Developing�a�guide�on�how�to�write�a�club�communication�strategy�

�Financial�support�for�this�full�time�position,�including�salary,�benefits�and�office�equipment�is�included�in�the�current�2013�operating�budget.�Some�additional�travel�expenses�will�be�needed�within�some�of�the�program�operating�budgets�(Representative�budgets)�to�cover�the�costs�of�travel�to�events�such�as�National�Competitions.�This�will�be�budgeted�for�on�an�as�needed�basis�and�the�Executive�Director�will�work�with�each�program�to�build�these�costs�into�their�budgets.��There�will�be�marginal�impacts�on�the�budgets�and�there�are�great�opportunities�for�sharing�costs�among�multiple�programs�based�on�timing�and�location�of�events.��

Conclusion��Rugby�Ontario’s�current�communication�approach�is�adequate�with�a�lot�of�potential�for�positive�growth�at�the�provincial,�branch�and�club�levels.��One�of�the�clearest�messages�received�from�the�Rugby�Ontario�membership�through�the�Regional�Consultations�this�fall�was�the�need�to�have�a�cohesive�communication�strategy�and�someone�on�staff,�with�the�skill�sets�required,�to�manage�that�strategy.��Hiring�a�Communications�Coordinator�will�not�only�allow�Rugby�Ontario�to�build�a�communication�strategy�to�ensure�effective�and�efficient�communication,�but�will�enable�Rugby�Ontario�to�deliver�on�that�strategy.��Enabling�Rugby�Ontario�to�be�a�better�communicator�will�have�direct�results�on�the�quality�and�quantity�of�information�going�to�the�Rugby�Ontario�membership�on�programs�and�events.��This�will�have�a�direct�impact�as�well�on�the�new�Rugby�Ontario�website�network�which�will�result�in�increased�revenues�for�Rugby�Ontario�and�the�clubs�on�the�network.��This�will�also�give�the�Union�the�opportunity�to�help�build,�promote�and�brand�Rugby�in�Ontario.��


�


In�December�2011,�Rugby�Ontario�promised�the�members�a�business�case�to�support�the�increase�in�player�dues�to�hire�a�Communication’s�Coordinator.��Rugby�Ontario�is�seeking�the�membership’s�approval�of�this�business�case�and�with�the�approval�of�this�business�case�and�the�2013�operating�budget�the�membership�will�be�supporting�the�hiring�of�a�Communication’s�Coordinator.�

OBJECTIVE��To�improve�the�quality,�development�and�delivery�of�referee�programs�and�services�across�the�province�by�centralizing�the�governance�and�administration�of�those�deliverables��HOW�Governance�Changes�

�The�governance�change�includes�the�replacement�of�the�current�ORRS�with�the�standing�committee�of�the�Rugby�Ontario�Board�of�Directors�called�the�“Rugby�Ontario�Referee�Committee�(RORC)”.��The�three�(3)�branch�societies�as�they�currently�exist�will�continue�to�function�and�become�an�extension�of�the�RORC�in�the�communities.�The�chair�of�the�RORC�will�be�the�referee�representative�on�the�RO�Board�of�Directors.��The�appointment�of�the�Chair�will�be�addressed�below.�

�The�committee�members�of�the�RORC�will�include:�

x The�Chair�of�the�RORC.��x The�three�(3)�Branch�Society�Presidents.�x The�remaining�MemberͲatͲLarge�positions�(2Ͳ3,��as�determined�by�the�Chair�in�consultation�

with�the�three�Branch�Society�Presidents�and�RO�Technical�Director)�(roles�to�include�Development�Director,�Appointments�Director�etc.).�

x 2�RO�staff�on�the�committee�as�ExͲOfficio�members�including�the�Technical�Director�and�Referee�Coordinator.�

�Election�to�the�committee:�For�2013�the�Chair�of�the�ORRS,�who�is�currently�an�RO�Board�members�as�per�the�RO�Bylaws,�will�be�the�chair�of�the�RORC.��In�2014,�with�ByͲlaw�amendments�passed�by�the�Rugby�Ontario�Membership�the�Chair�of�the�RORC�will�be�a�RO�Board�Member�who�will�be�appointed�to�the�position.��This�appointment�will�be�done�through�an�open�application/selection�process�which�involves�the�following�

x Members�of�the�Rugby�Ontario�Community�will�have�the�opportunity�to�apply�for�the�position�through�an�open�application�process.�

x A�selection�panel�consisting�of�the�three�(3)�Branch�Society�Presidents,�the�RO�Technical�Director�and�the�RO�President�will�interview�those�selected�from�the�applications�received.�

x The�selection�panel�will�make�their�selection�from�those�interviewed.�x The�person�selected�will�be�appointed�to�the�RO�Board�of�Director�and�Chair�the�RORC.�

�The�three�Branch�Society�Presidents�will�automatically�be�on�the�RORC�based�upon�their�election�at�the�Branch�Society�AGMs.��The�remaining�Member�at�Large�positions�(2�or�3�as�determined�by�the�Chair�with�the�assistance�of�the�Technical�Director)�will�be�appointed�by�the�Chair.��To�support�the�RORC,�subͲcommittees�will�be�created.��It�is�the�current�vision�of�the�Referee�Task�Force�that�there�would�be�the�following�subͲcommittees:��

x Referee�Development�Sub�Committee�chaired�by�the�RORC�Development�Director�plus�other�possible�individuals�as�determined�by�the�RORC�in�consultation�with�the�Development�Director.�

x Referee�Appointments�Sub�Committee�chaired�by�the�RORC�Appointments�Director�plus�other�possible�individuals�as�determined�by�the�RORC�in�consultation�with�the�Appointments�Director.�

��Administrative�Changes�with�Centralization:�

�The�proposed�structure�includes�the�centralization�of�all�administrative�functions�to�the�RO�office�by�hiring�a�full�time�Referee�Coordinator.�The�proposal�is�to�hire�the�person�on�a�one�year�contract�in�year�one�with�the�option�to�make�the�position�full�time�permanent�after�a�complete�review�of�the�position�and�revamped�structure�is�completed�in�Quarter�4�of�2013.��The�role�&�responsibility�of�the�Rugby�Ontario�professional�staff�that�will�now�be�working�on�referee�development,�as�well�as�the�benefits�to�the�administrative�changes�include:��Development�

Centralizing�the�finances�in�the�referee�program�will�allow�access�to�more�development�dollars.��Even�though�the�dollars�to�implement�the�development�programs�will�not�increase�there�will�be�increased�funds�to�pay�for�professional�staff�to�research,�create,�design�and�assist�in�the�delivery�of�referee�education�programs�for�Ontario.��This�will�increase�the�quality�of�the�training�materials�as�well�as�provide�opportunities�for�staff�to�research�different�ways�to�deliver�referee�training�in�Ontario.��In�addition�this�will�allow�our�volunteer�referee�administrators�in�the�Branches�to�spend�more�time�on�delivering�the�education�programs�and�recruiting�new�referees�verses�having�to�create�their�own�development�programs.��The�centralization�of�the�development�of�training�materials�will�provide�consistent�messages�and�training�across�the�province.��Other�duties�will�include�webͲsite�updates�and�other�communication�material�being�delivered�to�all�referees�in�unified�and�consistent�manner.�

�Administration�

With�centralization,�there�will�be�a�significant�administrative�burden�lifted�from�the�referee�volunteers�including:��x All�referee�registrations�and�payments�will�be�done�through�the�provincial�office�vs.�

volunteer�registrars�managing�the�registration�and�fees�in�the�Branch�Societies.��

x Standardization�of�referee�registration�fees�throughout�the�province�–�The�Ministry�expects�that�there�is�fair�and�equal�treatment�of�referees�across�the�province,�including�what�they�have�to�pay�to�become�a�referee.��

x All�referee�certification�clinics�will�be�coordinated�at�the�provincial�office�including�payment,�scheduling�and�Learning�Facilitator�appointments�vs.�the�volunteer�development�director�having�to�coordinate�the�logistics�for�these�courses.��

x All�referee�mileage�claims�will�be�managed�and�processed�centrally�at�the�provincial�office�versus��monies�being�sent�to�the�RORC�and�then�the�RORC�sending�money�to�the�Branch�Societies�and�then�all�four�different�bodies�sending�out�mileage�cheques.�

�x Little�or�no�need�for�a�RORC�Treasurer�or�RORC�secretary�as�the�Referee�Coordinator�will�be�

doing�all�the�minutes�of�the�provincial�and�provincial�subͲcommittee�meetings�as�well�as�doing�all�the�budgeting�and�bookkeeping�for�the�referee�program�(currently�this�does�not�include�the�Branch�Society�books�–�however�this�could�also�be�incorporated�as�the�Branch�Societies’�needs�may�also�change�and�warrant�the�service).��

x Administrative�support�for�all�referee�administrative�activities�including�ordering�and�managing�referee�supplies,�clinic�materials,�capital�assets�(video�cameras,�computers�etc.),�purchasing�and�distributing�kit,�creating�and�implementing�a�communication�strategy�including�website�and�social�media�development.��

x Referee�Coordinator�can�research�and�create�a�province�wide�recruitment�and�retention�strategy�supporting�the�Branch�Societies�in�their�onͲgoing�efforts�to�recruit�more�referees�and�keep�the�current�ones.��

x Referee�Coordinator�will�do�the�leg�work/data�entry�for�the�provincial�level�referee�appointments�while�working�with�the�RORC�Appointments�Director�who�will�monitor�and�approve�who�is�getting�the�appointments,�with�expanding�roles�to�support�the�Branches�as�and�when�required�including�possible�High�School�appointments.��

x The�Referee�Coordinator�may�also�take�on�the�role�working�with�the�RO�Discipline�Committee�(which�include�the�Branch�Union�Discipline�Directors)�to�ensure�that�the�policies�of�Rugby�Ontario�are�being�enforced�to�ensure�the�safety�standards�in�the�game�are�being�upheld.�

�Overarching,�General�Benefits�

Centralizing�the�referee�program�governance�model�will�allow�for�greater�global�discussions�on�referee�issues,�at�the�committee�level�and�the�Rugby�Ontario�Board�level.��The�new�model�will�provide�a�better�structure�for�discussions�about�referee�issues�and�concerns�from�a�more�global�perspective�and�with�input�from�more�stakeholders�than�has�previously�been�the�case.�Types�of�conversations�may�include,�but�not�necessarily�result�in:��

x Standardized�mileage�reimbursement�rates�across�the�province.��x Standardized�kit�throughout�the�Province.�x Standardized�game�fees�across�the�province�(If�possible�or�even�required).�x Centralized�procurement�policy�for�all�referee�purchases.�x Standardized�fee�structure�for�High�School�Referee�appointment�(If�possible�or�even�

required).�x Standardized�game�sheets�across�the�province�for�all�matches.�x Standardized��policy�for�the�creation�and�implementation�of�safety�matters�related�

to�Rugby.��The�budget�that�supports�this�proposal�is�attached.��Version�Oct�31,�2012.�

!

!

2013%APPOINTM

ENT%O

F%AUDITO

R%

Appointment of Auditor for 2013 Motion: To approve the appointment of John Evans as the auditor or Rugby Ontario for 2013 Mover: Seconder:

!

!

2012$REGISTRATION$REPO

RTS$

2012 REGISTRAITON DATA BY CLUB

Club Board Coach ICR Flag Junior Master Minor Referee Senior Visitor Winter Grand TotalEORU - Barrhaven Scottish RFC 3 9 127 12 51 2 96 6 9 315EORU - Brockville Privateers RFC 1 2 88 38 27 9 165EORU - Bytown Blues RFC 5 6 133 89 1 7 241EORU - Cornwall Crusaders RC 31 12 43EORU - Kingston Panthers RFC 9 123 7 75 91 4 1 310EORU - Lanark Highlanders RFC 30 1 31EORU - Napanee RFC 1 19 31 51EORU - Ottawa Beavers-Banshees RFC 2 44 1 79 5 131EORU - Ottawa Indians RFC 4 57 118 1 92 10 282EORU - Ottawa Irish RC 1 6 106 1 19 1 138 7 3 282EORU - Ottawa Senators Old Boys 6 1 44 51EORU - Ottawa Wolves RFC 2 28 2 32EORU - The Coven WRFC 2 8 26 2 38EORU - UOV Lumberjacks RC 1 51 52NRU - Niagara Rugby Union 3 3NRU - Badgers Rugby Club 2 29 31NRU - Brantford Harlequins RFC 1 206 57 80 9 353NRU - Burlington Centaurs RFC 3 3 66 45 89 24 27 257NRU - Grimsby Gentlemen RFC 7 1 22 30NRU - Hamilton Hornets RFC 5 74 15 111 2 207NRU - Highland RFC 3 9 102 56 2 99 6 277NRU - Niagara Old Boys 1 1NRU - Niagara Wasps RFC 2 3 25 61 19 110NRU - Norfolk County 1 35 45 11 92NRU - St. Catharines Tigers 22 1 23NRU - Stoney Creek RFC 1 1 59 46 79 9 195NRU - Stratford Black Swans RFC 20 33 53NRU - Waterloo County RFC 96 171 9 276NRU - Wilmot Warthogs RFC 1 50 4 55ORUR - Eastern Ontario Referees 1 28 29ORUR - Niagara Referees Society 33 33

Footnote: based on 2012 data as at Nov 15 and not reconciled with Rugby Canada


Club Board Coach ICR Flag Junior Master Minor Referee Senior Visitor Winter Grand TotalORUR - Ontario Rugby Referee Society 0ORUR - Toronto Rugby Referees 71 71South West Rugby (SWR) 1 1SWR - Bruce County Barbarians RFC 7 103 69 21 200SWR - Kent Havoc RFC 6 2 19 53 3 83SWR - London St.George's RFC 45 1 94 8 148SWR - Sarnia Saints RFC 30 74 3 107SWR - Windsor Rogues RFC 2 60 36 2 100TRU - Toronto Rugby Union 4 2 6TRU - Ajax Wanderers RUFC 4 183 69 84 340TRU - Aurora Barbarians RFC 3 17 177 36 112 29 374TRU - Balmy Beach RFC 3 11 6 182 84 141 11 438TRU - Barrie RFC 2 4 85 100 1 192TRU - Bay Street RFC 56 1 57TRU - Belleville Bulldogs RFC 2 3 128 76 8 217TRU - Brampton RFC 2 103 8 95 12 220TRU - Brock RFC 26 27 3 56TRU - Buccaneers RC 29 1 46 3 79TRU - Chambrays RC 1 1TRU - Cobourg Saxons RFC 1 50 30 39 2 122TRU - Crusaders Rugby Club 4 12 348 165 1 170 14 714TRU - Etobicoke Invictus RFC 11 26 37TRU - Georgian Bay Titans RFC 2 2 49 74 22 5 154TRU - Lindsay RFC 3 2 107 53 68 5 238TRU - Markham Irish Canadian Rugby Club 6 16 7 140 7 20 94 8 298TRU - Mississauga Blues 2 4 197 22 1 76 3 305TRU - Muddy York RFC 36 13 49TRU - North Halton Highlanders RFC 1 45 23 36 105TRU - North Simcoe Dingos RFC 40 8 48TRU - Oshawa Vikings RFC 1 1 232 78 76 12 400TRU - Peterborough Masters Rugby 7 1 8



Club Board Coach ICR Flag Junior Master Minor Referee Senior Visitor Winter Grand TotalTRU - Peterborough RFC 1 1 197 10 118 2 70 399TRU - Sudbury Stones RFC 1 23 24TRU -‐ The Gentleman’s Inner Toronto Selects 1 1TRU - Toronto Dragons RFC 1 3 42 1 52 2 101TRU - Toronto Lions RFC 6 6TRU - Toronto Nomads RFC 1 99 13 122 7 242TRU - Toronto Saracens RFC 5 2 50 51 60 100 37 305TRU - Toronto Scottish RFC 1 1 41 38 27 134 24 266TRU - Vaughan Yeoman Rugby Club 2 71 36 1 110TRU - Yeomen Lions 4 34 19 57Grand Total 91 154 129 7 4109 86 1473 147 4063 409 60 10728


RUGBY ONTARIO MEMBERSHIP

BY THIRDS

Club Total Registrants Mashall Club OWL ClubTRU - Crusaders Rugby Club 714 x

TRU - Balmy Beach RFC 438 x

TRU - Oshawa Vikings RFC 400 x

TRU - Peterborough RFC 407 x

TRU - Aurora Barbarians RFC 374 x x

NRU - Brantford Harlequins RFC 353 x

TRU - Ajax Wanderers RUFC 340 x

EORU - Barrhaven Scottish RFC 315

EORU - Kingston Panthers RFC 310

TRU - Mississauga Blues 305

TRU - Toronto Saracens RFC 305 x

TRU - Markham Irish Canadian Rugby Club 298 x x

EORU - Ottawa Indians RFC 282

EORU - Ottawa Irish RC 282

NRU - Highland RFC 277

NRU - Waterloo County RFC 276 x x

TRU - Toronto Scottish RFC 266 x x

NRU - Burlington Centaurs RFC 257

TRU - Toronto Nomads RFC 242

EORU - Bytown Blues RFC 241

TRU - Lindsay RFC 238

TRU - Brampton RFC 220 x

TRU - Belleville Bulldogs RFC 217

NRU - Hamilton Hornets RFC 207

SWR - Bruce County Barbarians RFC 200

NRU - Stoney Creek RFC 195 x

TRU - Barrie RFC 192 x

EORU - Brockville Privateers RFC 165

TRU - Georgian Bay Titans RFC 154

SWR - London St.George's RFC 148 x

EORU - Ottawa Beavers-Banshees RFC 131

TRU - Cobourg Saxons RFC 122

NRU - Niagara Wasps RFC 110 x

TRU - Vaughan Yeoman Rugby Club 110

SWR - Sarnia Saints RFC 107 x

TRU - North Halton Highlanders RFC 105

TRU - Toronto Dragons RFC 101

SWR - Windsor Rogues RFC 100

NRU - Norfolk County 92

SWR - Kent Havoc RFC 83


RUGBY ONTARIO MEMBERSHIP

BY THIRDS

Club Total Registrants Mashall Club OWL ClubTRU - Buccaneers RC 79

ORUR - Toronto Rugby Referees 71

TRU - Bay Street RFC 57

TRU - Yeomen Lions 57 x

TRU - Brock RFC 56

NRU - Wilmot Warthogs RFC 55

NRU - Stratford Black Swans RFC 53

EORU - UOV Lumberjacks RC 52

EORU - Napanee RFC 51

EORU - Ottawa Senators Old Boys 51

TRU - Muddy York RFC 49

TRU - North Simcoe Dingos RFC 48

EORU - Cornwall Crusaders RC 43

EORU - The Coven WRFC 38

TRU - Etobicoke Invictus RFC 37

ORUR - Niagara Referees Society 33

EORU - Ottawa Wolves RFC 32

EORU - Lanark Highlanders RFC 31

NRU - Badgers Rugby Club 31

NRU - Grimsby Gentlemen RFC 30

ORUR - Eastern Ontario Referees 29

TRU - Sudbury Stones RFC 24

NRU - St. Catharines Tigers 23

TRU - Toronto Lions RFC 6

NRU - Niagara Old Boys 1

TRU - Chambrays RC 1

TRU -‐ The Gentleman’s Inner Toronto Selects 1


2012 REGISTRATION DATA(BY GENDER)

Category Female Male TotalBoard of Directors 63 234 297Coach 65 299 364Players 2975 7924 10899Referee 30 209 239Grand Total 3133 8666 11799

Category Female Male TotalU06 to U12 Non-Contact 223 840 1063U12 Mixed Contact 59 354 413U12 Boys Contact 1 15 16Junior Flag Rugby 7 7Inner City Rugby 22 107 129U14 Boys 7 590 597U15 Girls 287 0 287U16 Boys 1213 1213U18 Boys / Girls 1029 1219 2248U20 Men 117 117Senior 1126 3044 4170Masters 103 1032-Week Trials/Winter Training 221 315 536Total 2975 7924 10899

By Gender by Playing Category

By Gender by Registration Category

Footnote: based on 2012 data as at Nov 15 and not reconiled with Rugby Canada

!

!

ADDITIO

NAL(IN

FORM

ATION(

�Program�Administration�Manual�–�Appendix�B��

�

�

2013�Club�Membership�Renewal�Form�� Name�of�Club:� ��

Club�Mailing�Address:� ��

City:� � Postal�Code:� ��

Club�Phone�#:� (��)��Ͳ� Website: ��Location�of�Home��Field:�

�

Club�Executive�Details�[If�possible,�please�provide�an�eͲversion�to�[email protected].��Unless�otherwise�notified,�all�

communications�will�be�sent�to�the�President�with�copies�to�the�Secretary�&�Treasurer.��

Name� Position� Contact�Phone�#� Contact�Email�Address�� President� (��)��Ͳ� �� ViceͲPresident� (��)��Ͳ� �� Secretary� (��)��Ͳ� �� Treasurer� (��)��Ͳ�� Fixtures� (��)��Ͳ�� Child�Protection�

Officer*�(��)��Ͳ� �

� � � �� *�only�for�clubs�running�ageͲgrade�programs��Please�note,�that�all�voting�members�of�the�Club�Executive�must�be�listed�or�the�Club’s�Directors�and�Officers�(D&O)�insurance�policy�may�be�invalidated��Originals�or�copies�of�the�following�governance�documents�are�in�the�possession�of�a�designated�member�of�the�Club�Executive:��

x The�Emergency�Action�Plan�approved�by�the�Executive�for�the�2012�or�updated�for�the�2013�season�x The�current�ByͲLaws�and/or�Constitution�x The�articles�of�incorporation�x The�2012�Corporation�Profile�Report�or�the�equivalent�certificate�

�Program�Administration�Manual�–�Appendix�B��

�

x The�approved�minutes�of�the�Club’s�last�Annual�General�Meeting��We�hereby�certify�that�the�above�information�is�accurate��

� � � � � � �President� � Date� � Executive�Member� � Date�

��The�deadline�to�submit�this�Form�and�the�$150.00�annual�membership�fee�to�Rugby�

Ontario,�307�–�3�Concorde�Gate,�Toronto,�Ontario�M3C�3N7�in�person�or��by�firstͲclass�mail�is�January�31,�2013.��Submissions�received�after�this�date�will�be�

returned�and�the�club�will�be�required�to�apply�for�membership�as�specified�in�Section�3.01�of�the�ByͲlaws�

��This�fee�includes�the�$100.00�Club�D&O�Insurance�policy�fee�that�Rugby�Ontario�collects�and�pays�to�Rugby�Canada.��It�will�be�refunded�if�all�of�the�Club’s�Executive�members�are�registered�in�other�roles�within�the�Club�for�the�2013�season�(starting�

May�1st�2013)�

Policy�on�Accounts�Receivable��

�

DEFINITION: Accounts Receivable (AR) is money owed by customers (clubs, associations, members of clubs or associations, individuals or corporations etc.) to Rugby Ontario in exchange for goods or services that have been ordered or provided, but not yet paid for.

Receivables usually come in the form of operating lines of credit and are usually due when the good or service has been provided.

SCOPE: This policy governs the administration of the sale on account (accounts receivable) of goods or services through the Rugby Ontario central office in Toronto.

Background: Rugby Ontario accounts receivable are created through a variety of transactions such as registration services, league and tournament fees, representative program participation, educational activities, game and discipline related fines and penalties, and the sale of goods and merchandise to name a few.

Given that Rugby Ontario is a not-for-profit organization that operates at or near breakeven and is a substantially member financed organization of limited financial means it is important to collect its accounts receivable in a timely and efficient manner it is also important to ensure that accounts are paid in a timely manner to ensure that in the case of members delinquent AR do not impede their ability to speak and vote at general meetings.

Given that purchasing goods or services on account is a privilege extended to customers and a convenience to both the customer and to Rugby Ontario, however that privilege may be withdrawn or modified for a customer or customers at the discretion of the Executive Director of Rugby Ontario.

Policy: Each category of good and service offered by Rugby Ontario must include a statement on the applicable refund policy if any, as well as the terms of payment. This statement may be on the website, registration form or other prominent location. This policy recognizes that many goods and services provided by Rugby Ontario, by there very nature may not be refundable.

Unless otherwise stated all accounts receivable will be considered to be due at the earlier of (1) the date of order, or (2) date of receipt or delivery by the customer. The single exception to this is the payment schedules that are used by the Rugby Ontario representative programs and these payment schedules will be addressed by a separate policy.

Where payment has not been made at the time of the time of order or receipt an invoice will be considered to have been issued.

The customer will have 30 days from the invoice date to pay the account in full

When an account has been due for 30 calendar days the account will be considered late, and an interest charge of 2% will be applied to the outstanding balance. An updated invoice will be issued by email or mail as deemed appropriate.

Until a balance has been paid in full, every 30 days interest at the above rate will be applied to the outstanding balance and a revised invoice will be issued.

When an account has a full or partial balance owing for 60 calendar days the account will be considered delinquent

1) The minimum charge for a delinquent account is the greater of the applicable interest charge or $25

2) The customers privilege of purchasing goods or services on account is suspended 3) Any customer balance that becomes greater than 90 days old must be referred to the Board at

that time

Outstanding customer balances may be dealt with through remedies provided by the Rugby Ontario bylaws or the account may be referred to an outside collections agency Communication to Board: The Executive Director will publish a monthly list of accounts receivable over 30 days old to the Rugby Ontario board, within 10 business days of the beginning of each month. If there are no accounts that are overdue then the ED will publish a note to that effect to the customer: where the customer is a member or association, the invoice will be sent to the email or postal address of record at the time of membership application or as subsequently updated. Monitoring that email address is the responsibility of the customer. ��Dispute Resolution: ��The�following�will�apply�until�a�unified�appeal�process�has�been�developed� Any dispute with regards to AR must be submitted in writing within 30 days of the original invoice, after 30 days the AR will be considered accepted. The first level of dispute resolution is to the executive director, as most invoices are issued by staff or program directors,

INSURANCE PROGRAM BROKERMarsh Canada Limited161 Bay Street, Suite 1400 Toronto, ON M5J 2S4Andrew Gibbs - Client [email protected] 868 7249Melissa Stacey - Client [email protected] 868 7247

For claims information, please contact:General Liability Claims

Please send only third party liability claims to Bob Kreasul at Rugby Canada.

Personal Accident Claims

Email: [email protected]

Toll-Free: 1 877 772 7797 | Fax: 416 368 0641

Travel Accident Claims

www.internationalsos.com

24 hours a day, 7 days a week (call collect where available)

Philadelphia: +1 215 942 8226

Singapore: +65 6338 7800

Sydney: +61 2 9372 2468

London: +44 20 8762 8008

This document is not intended to be taken as advice regarding any individual situation and should not be relied upon as such. The information contained herein is based on sources we believe reliable, but we make no representation or warranty as to its accuracy. Marsh shall have no obligation to update this publication and shall have no liability to you or any other party arising out of this publication or any matter contained herein. Marsh makes no representation or warranty concerning the application of policy wordings or the financial condition or solvency of insurers or re-insurers. Marsh makes no assurances regarding the availability, cost, or terms of insurance coverage.

Marsh is one of the Marsh & McLennan Companies, together with Guy Carpenter, Mercer, and Oliver Wyman.

Copyright 2010-2012 Marsh Canada Limited and its licensors.

All rights reserved. www.marsh.ca | www.marsh.com

USDG-3486 (C100507TB): 2012/04/24

Administered by:Marsh Canada Limited

RUGBY CANADA2012 INSURANCE PROGRAM

Underwritten by:

NATIONAL OFFICE 30 East Beaver Creek Rd., Suite 110 Richmond Hill, ON L4B 1J2 Bob Kreasul Tel.: 905 707 8998 ext. 237 Fax: 905 707 9707 Cell: 905 243 7711 [email protected] www.rugbycanada.ca

OPTIONAL BUY!UPSMembers who wish to purchase additional coverage or increase current coverage can do so for an additional premium under the Rugby Canada program:

A)Paralysis Benefit Minors: $100,000 to $500,000 - $48.00 Others: $250,000 to $500,000 - $30.00B) Accidental Medical - $25,000 Minors: $3.50 Others: $7.00

Summary of Benefits is provided under Accident Medical when the Buy-Up Option is used:

$50/hour, $5,000 per injury private duty nurse $5,000 ground ambulance $25,000 air ambulance Rental of wheelchair, iron lung, or other

durable equipment Prescription drugs and medicines (except in

the Province of Quebec) Hearing aids, crutches, splints, casts, trusses,

and braces excluding replacement thereof

Please visit the Rugby Canada website and complete an application for additional coverage.

INSURANCE PROGRAMWho is Insured? - All active members, employees, officers, directors, officials, referees, players, coaches, managers, volunteers, and auxiliary workers when entered in the Rugby Canada database.

Activities Covered - Sanctioned or authorized activities, and events such as games, practices, tournaments, training, clinics, seminars, tours, fundraisers, etc. within your sport discipline. For a complete list of sanctioned activities, please refer to the Sanctioned Guidelines on Rugby Canada’s website or contact your Provincial Union.

SPORTS LIABILITY INSURANCEWHY LIABILITY INSURANCE?Because no matter how careful you are, accidents happen, and you can be sued by anyone who claims injury or damages resulting from your activities. You may not be liable, but you will need to be defended in court. A liability policy will pay for this defense as well as any costs awarded against you. In short, liability insurance gives you peace of mind.

The policy will pay those sums that the insured becomes legally obligated to pay as compensatory damages because of bodily injury to or damage to property of others such as participants, spectators, property of lessors, and others resulting from your operations only. Coverage includes your participants’ liability.

The following are the limits provided under the policy:

$5,000,000 each occurrence; and $50,000 deductible.

Including the following extensions: Premises, property, and operations; Products and completed operations; Blanket contractual; Personal injury (libel and slander); Employees, members, and volunteers as

additional insureds; Cross liability; Non-owned automobile; and Tenants legal liability - $5,000,000.

SEXUAL ABUSE/HARASSMENT This coverage has been included in your liability policy and provides protection for members who become legally obligated to pay damages and supplementary payments because of bodily injury or personal injury arising out of accounts of, resulting from or relating to any actual or threatened abuse.

DIRECTORS AND OFFICERS INSURANCEDirectors and officers (D&O) may be sued for actual or alleged errors or omissions while performing their duties as officials of the organization. D&O insurance will pay those sums the organization/club, directors and officers, become legally obligated to pay as compensatory damages because of a wrongful act.

TRAVEL COVERAGEMembers have travel coverage under the Rugby Canada Program. This coverage will apply while on sanctioned tours.

WORLDWIDE TRAVEL COVERAGE (Outside of Canada) - $1,000,000

Please complete a travel application and tour out form found on Rugby Canada’s website and submit it via email to your provincial union for approval and forwarding to [email protected] along with your tour approval letter.

SPORT ACCIDENT INSURANCEThe company will pay the amount specified in the Table of Losses if an insured sustains a loss stated therein resulting from an injury, provided that the loss occurs within 365 days of the accident causing the loss.

If more than one loss is sustained as a result of an accident, only the largest benefit shall be payable.

TABLE OF LOSSESLife .......................................................... $25,000

Both Hands or Both Feet.......................... $25,000

Entire Sight of Both Eyes ......................... $25,000

One Hand and One Foot .......................... $25,000

One Hand and Entire Sight of One Eye .... $25,000

One Foot or One Foot and Entire Sight of One Eye ............................................... $25,000

Speech and Hearing in Both Ears ............. $25,000

One Arm or One Leg ................................ $25,000

One Hand or One Foot ............................ $18,750

Entire Sight of One Eye ............................ $25,000

Speech or Hearing in Both Ears ............... $18,750

Thumb and Index Finger of Same Hand .....$ 8,333

Hearing in One Ear .................................. $16,666

Four Fingers of Same Hand ........................$ 8,333

All Toes of Same Foot .................................$6,250

Use of Both Arms or Both Hands .............. $25,000

Use of One Hand or One Foot .................. $18,750

Use of One Arm or One Leg ..................... $20,000

Brain Death ............................................. $25,000

PARALYSIS BENEFITS

This benefit is payable should an insured person become a quadriplegic, paraplegic, or hemiplegic as a result of an injury while participating in a sanctioned Rugby Canada activity.

Minor Members ..................................... $100,000

All Others ............................................... $250,000

AGGREGATE LIMIT PER ACCIDENT ! $2,500,000The aggregate is the maximum the company will pay out for any one accident.

Documents

2012 Annual General Meeting - Amazon Web Servicessportlomo-userupload.s3.amazonaws.com/uploaded/galleries/13555... · Rugby Ontario Special General Meeting 2012 31st 2012 in time