10/14/2015 200+ Keyboard Shortcuts for Excel 2007

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Excel 2007 Shortcuts  Uploaded by bernd, updated on 11/28/2014 by Abhishek1989Platform: Windows/ English

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Table of Contents:1. Navigating in Worksheets and Selecting Cells2. Format Cells3. Function keys in Excel 20074. CTRL Combinations in Excel 20075. Smart‐Art Graphics: Work with shapes6. Smart‐Art Graphics : Work with Text7. Microsoft Clip Organizer main8. Work with the Excel Ribbon9.

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A wiki‐style reference database for keyboard shortcuts

10/14/2015 200+ Keyboard Shortcuts for Excel 2007

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1. Navigating in Worksheets and Selecting Cells

Ctrl + Shift + [ + ]

Insert a new row or column﴾after the current row isselected withshift + space , or column is

selected with ctrl + space

arrow left , arrow right ,

arrow up , arrow downMove one cell up, down,left, or right in a worksheet.

Ctrl + Arrow Keys Moves to the edge of thecurrent data region

Shift + Arrow Keys Extends the selection ofcells by one cell.

Ctrl + Shift + Arrow Keys

Extends the selection ofcells to the last nonblankcell in the same column orrow as the active cell, or ifthe next cell is blank,extends the selection to thenext nonblank cell

Backspace

Deletes one character tothe left in the Formula Bar.Also clears the content ofthe active cell. In cellediting mode, it deletes thecharacter to the left of theinsertion point

Delete

Removes the cell contents﴾data and formulas﴿ fromselected cells withoutaffecting cell formats orcomments. In cell editing

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mode, it deletes thecharacter to the right of theinsertion point.

End

Moves to the cell in thelower‐right corner of thewindow when SCROLLLOCK is turned on. Alsoselects the last commandon the menu when a menuor submenu is visible.

Ctrl + End

Moves to the last cell on aworksheet, in the lowestused row of the rightmostused column. If the cursor isin the formula bar,CTRL+END moves thecursor to the end of the text

Ctrl + Shift + end inworksheet

Extends the selection ofcells to the last used cell onthe worksheet ﴾lower‐rightcorner﴿.

Ctrl + Shift + end informula bar

Selects all text in theformula bar from the cursorposition to the end—thisdoes not affect the heightof the formula bar.

Enter Completes a cell entry andselects the cell below

Shift + Enter Completes a cell entry andselects the cell above.

Ctrl + Enter Completes a cell entry andstays in the same cell

Alt + Enter Starts a new line in thesame cell

Esc

Cancels an entry in the cellor Formula Bar. Closes anopen menu or submenu,dialog box, or messagewindow. It also closes fullscreen mode when thismode has been applied,and returns to normalscreen mode to display theRibbon and status baragain.

Home

Moves to the beginning ofa row in a worksheet.Moves to the cell in theupper‐left corner of thewindow when scroll lock isturned on. Selects the first

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command on the menuwhen a menu or submenuis visible.

Ctrl + Home Moves to the beginning ofa worksheet.

Ctrl + Shift + HomeExtends the selection ofcells to the beginning of theworksheet

Page Down Moves one screen down ina worksheet.

Alt + Page Down Moves one screen to theright in a worksheet.

Ctrl + Page Down Moves to the next sheet ina workbook.

Ctrl + Shift + Page Down Selects the current and nextsheet in a workbook

Page Up Moves one screen up in aworksheet.

Alt + Page Up Moves one screen to theleft in a worksheet.

Ctrl + Page Up Moves to the previoussheet in a workbook.

Ctrl + Shift + Page UpSelects the current andprevious sheet in aworkbook

Space

In a dialog box, performsthe action for the selectedbutton, or selects or clears acheck box.

Ctrl + Space Selects an entire column ina worksheet.

Shift + Space Selects an entire row in aworksheet.

Ctrl + Shift + Space Selects the entireworksheet.

Tab

Moves one cell to the rightin a worksheet. Movesbetween unlocked cells in aprotected worksheet.Moves to the next option oroption group in a dialogbox.

Shift + Tab

Moves to the previous cellin a worksheet or theprevious option in a dialogbox.

Ctrl + Tab Switches to the next tab indialog box

Ctrl + Shift + Tab Switches to the previous

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tab in a dialog box.

2. Format Cells

Ctrl + 1 Format cells dialog.

Ctrl + b ﴾or

ctrl + 2 ﴿Apply or remove bold formatting.

Ctrl + i ﴾or

ctrl + 3 ﴿Apply or remove italic formatting.

Ctrl + u ﴾or

ctrl + 4 ﴿Apply or remove an underline.

Ctrl + 5 Apply or remove strikethroughformatting.

Ctrl + Shift + & Apply the outline border.

Ctrl + Shift + _﴾underscore﴿

Remove outline borders.

Ctrl + Shift + F

Display the Format Cells with FontsTab active. Press tab 3x to get tofont‐size. Used to bectrl + shift + p , but that seems just

get to the Font Tab in 2010.

Alt + '﴾apostrophe /single quote﴿

Display the Style dialog box.

F4 Repeat previous formatting oncurrent cell

3. Function keys in Excel 2007

F1 Displays the Microsoft OfficeExcel Help task pane.

Ctrl + F1Displays or hides the Ribbon, acomponent of the MicrosoftOffice Fluent user interface.

Alt + F1 Creates a chart of the data inthe current range.

Alt + Shift + F1 Inserts a new worksheet.

F2

Edits the active cell andpositions the insertion point atthe end of the cell contents. Italso moves the insertion pointinto the Formula Bar when

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editing in a cell is turned off.

Shift + F2 Adds or edits a cell comment.

Ctrl + F2 Displays the Print Previewwindow.

F3 Displays the Paste Name dialogbox.

Ctrl + F3 Display the Name Manager,create new names.

Shift + F3 Displays the Insert Functiondialog box.

F4 Repeats the last command oraction, if possible.

Ctrl + F4 Closes the selected workbookwindow.

F5 Displays the Go To dialog box.

Ctrl + F5Restores the window size ofthe selected workbookwindow.

F6

Switches between theworksheet, Ribbon, task pane,and Zoom controls. In aworksheet that has been split﴾View menu, Manage ThisWindow, Freeze Panes, SplitWindow command﴿, F6includes the split panes whenswitching between panes andthe Ribbon area.

Shift + F6Switches between theworksheet, Zoom controls, taskpane, and Ribbon.

Ctrl + F6Switches to the next workbookwindow when more than oneworkbook window is open.

F7

Displays the Spelling dialogbox to check spelling in theactive worksheet or selectedrange.

Ctrl + F7

Performs the Move commandon the workbook window whenit is not maximized. Use thearrow keys to move thewindow, and when finishedpress ENTER, or ESC to cancel.

F8

Turns extend mode on or off.In extend mode, ExtendedSelection appears in the statusline, and the arrow keys extend

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the selection.

Shift + F8

Enables you to add anonadjacent cell or range to aselection of cells by using thearrow keys.

Ctrl + F8

Performs the Size command﴾on the Control menu for theworkbook window﴿ when aworkbook is not maximized.

Alt + F8Displays the Macro dialog boxto create, run, edit, or delete amacro.

F9 Calculates all worksheets in allopen workbooks.

Shift + F9 Calculates the activeworksheet.

Ctrl + Alt + F9

calculates all worksheets in allopen workbooks, regardless ofwhether they have changedsince the last calculation.

Ctrl + Alt + Shift + F9

Rechecks dependent formulas,and then calculates all cells inall open workbooks, includingcells not marked as needing tobe calculated.

Ctrl + F9 Minimizes a workbook windowto an icon.

F10 Turns key tips on or off.

Shift + F10 Displays the shortcut menu fora selected item.

Alt + Shift + F10

Displays the menu or messagefor a smart tag. If more thanone smart tag is present, itswitches to the next smart tagand displays its menu ormessage.

Ctrl + F10 Maximizes or restores theselected workbook window.

F11 Creates a chart of the data inthe current range.

Shift + F11 Inserts a new worksheet.

Alt + F11

Opens the Microsoft VisualBasic Editor, in which you cancreate a macro by using VisualBasic for Applications ﴾VBA﴿.

F12 Displays the Save As dialogbox.

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4. CTRL Combinations in Excel 2007

Ctrl + Shift + ﴾ Unhides any hidden rows withinthe selection.

Ctrl + Shift + ﴿ Unhides any hidden columnswithin the selection.

Ctrl + Shift + & Applies the outline border to theselected cells.

Ctrl + Shift + _ Removes the outline border fromthe selected cells.

Ctrl + Shift + ~ Applies the General numberformat.

Ctrl + Shift + $Applies the Currency format withtwo decimal places ﴾negativenumbers in parentheses﴿.

Ctrl + Shift + % Applies the Percentage format withno decimal places.

Ctrl + Shift + ^ Applies the Exponential numberformat with two decimal places.

Ctrl + Shift + # Applies the Date format with theday, month, and year.

Ctrl + Shift + @ Applies the Time format with thehour and minute, and AM or PM.

Ctrl + Shift + !

Applies the Number format withtwo decimal places, thousandsseparator, and minus sign ﴾‐﴿ fornegative values.

Ctrl + Shift + *

Selects the current region aroundthe active cell ﴾the data areaenclosed by blank rows and blankcolumns﴿. In a PivotTable, it selectsthe entire PivotTable report.

Ctrl + Shift + : Enters the current time.

Ctrl + Shift + "Copies the value from the cellabove the active cell into the cellor the Formula Bar.

Ctrl + Shift + [ + ] Displays the Insert dialog box toinsert blank cells.

Ctrl + ‐ Displays the Delete dialog box todelete the selected cells.

Ctrl + ; Enters the current date.

Ctrl + `Alternates between displaying cellvalues and displaying formulas inthe worksheet.

Ctrl + '

Copies a formula from the cellabove the active cell into the cell

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or the Formula Bar.

Ctrl + 1 Displays the Format Cells dialogbox.

Ctrl + 2 Applies or removes boldformatting.

Ctrl + 3 Applies or removes italicformatting.

Ctrl + 4 Applies or removes underlining.

Ctrl + 5 Applies or removes strikethrough.

Ctrl + 6Alternates between hiding objects,displaying objects, and displayingplaceholders for objects.

Ctrl + 8 Displays or hides the outlinesymbols.

Ctrl + 9 Hides the selected rows.

Ctrl + 0 ﴾zero﴿ Hides the selected columns.

Ctrl + A

Selects the entire worksheet. If theworksheet contains data, CTRL+Aselects the current region. PressingCTRL+A a second time selects thecurrent region and its summaryrows. Pressing CTRL+A a third timeselects the entire worksheet.

Ctrl + Shift + A

Inserts the argument names andparentheses when the insertionpoint is to the right of a functionname in a formula.

Ctrl + B Applies or removes boldformatting.

Ctrl + C Copies the selected cells.

Ctrl + C Followed by another CTRL+Cdisplays the Clipboard.

Ctrl + D

Uses the Fill Down command tocopy the contents and format ofthe topmost cell of a selectedrange into the cells below.

Ctrl + FDisplays the Find and Replacedialog box, with the Find tabselected.

Ctrl + Shift + F Opens the Format Cells dialog boxwith the Font tab selected.

Ctrl + G Displays the Go To dialog box.

Ctrl + HDisplays the Find and Replacedialog box, with the Replace tab

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selected.

Ctrl + I Applies or removes italicformatting.

Ctrl + K

Displays the Insert Hyperlinkdialog box for new hyperlinks orthe Edit Hyperlink dialog box forselected existing hyperlinks.

Ctrl + N Creates a new, blank workbook.

Ctrl + O Displays the Open dialog box toopen or find a file.

Ctrl + Shift + O Selects all cells that containcomments.

Ctrl + P Displays the Print dialog box.

Ctrl + Shift + P Opens the Format Cells dialog boxwith the Font tab selected.

Ctrl + R

Uses the Fill Right command tocopy the contents and format ofthe leftmost cell of a selectedrange into the cells to the right.

Ctrl + S Saves the active file with its currentfile name, location, and file format.

Ctrl + T Displays the Create Table dialogbox.

Ctrl + U Applies or removes underlining.

Ctrl + Shift + U Switches between expanding andcollapsing of the formula bar.

Ctrl + V

Inserts the contents of theClipboard at the insertion pointand replaces any selection.Available only after you have cut orcopied an object, text, or cellcontents.

Ctrl + Alt + V

Displays the Paste Special dialogbox. Available only after you havecut or copied an object, text, or cellcontents on a worksheet or inanother program.

Ctrl + W Closes the selected workbookwindow.

Ctrl + X Cuts the selected cells.

Ctrl + Y Repeats the last command oraction, if possible.

Ctrl + ZUses the Undo command toreverse the last command or todelete the last entry that youtyped.

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Ctrl + Shift + Z

Uses the Undo or Redo commandto reverse or restore the lastautomatic correction whenAutoCorrect Smart Tags aredisplayed.

5. Smart‐Art Graphics: Work with shapes

Tab Select the next element in aSmartArt graphic.

Shift + Tab Select the previous elementin a SmartArt graphic.

Ctrl + A Select all shapes.

Esc Remove focus from theselected shape.

Arrow Up Nudge the selected shapeup.

Arrow Down Nudge the selected shapedown.

Arrow Left Nudge the selected shapeleft.

Arrow Right Nudge the selected shaperight.

Enter / F2 Edit text in the selectedshape.

Delete / Backspace Delete the selected shape.

Ctrl + X / Shift + Delete Cut the selected shape.

Ctrl + C Copy the selected shape.

Ctrl + V Paste the contents of theClipboard.

Ctrl + Z Undo the last action.

Shift + Arrow RightEnlarge the selected shapehorizontally. Add ctrl formoving pixel‐by‐pixel.

Shift + Arrow LeftReduce the selected shapehorizontally. Add ctrl formoving pixel‐by‐pixel.

Shift + Arrow UpEnlarge the selected shapevertically. Add ctrl formoving pixel‐by‐pixel.

Shift + Arrow DownReduce the selected shapevertically. Add ctrl formoving pixel‐by‐pixel.

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▲ up

Alt + Arrow RightRotate the selected shape tothe right. Add ctrl formoving pixel‐by‐pixel.

Alt + Arrow LeftRotate the selected shape tothe left. Add ctrl for movingpixel‐by‐pixel.

6. Smart‐Art Graphics : Work with Text

Arrow Left Move one character to theleft.

Arrow Right Move one character to theright.

Arrow Up Move up one line.

Arrow Down Move down one line.

Ctrl + Arrow Left Move one word to the left.

Ctrl + Arrow Right Move one word to the right.

Ctrl + Arrow Up Move one paragraph up.

Ctrl + Arrow Down Move one paragraph down.

End Move to the end of a line.

Home Move to the beginning of aline.

Ctrl + End Move to the end of a textbox.

Ctrl + Home Move to the beginning of atext box.

Ctrl + X Cut selected text.

Ctrl + C Copy selected text.

Ctrl + V Paste selected text.

Ctrl + Z Undo the last action.

Backspace Delete one character to theleft.

Ctrl + Backspace Delete one word to the left.

Delete Delete one character to theright.

Ctrl + Delete Delete one word to theright.

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▲ up

Alt + Shift + Arrow Right Promote the selected text.

Alt + Shift + Arrow Left Demote the selected text.

7. Microsoft Clip Organizer main

Ctrl + Arrow Left / Ctrl + Arrow Right

Move forwardor backwardone word in theSearch text box.

Alt + CDisplays theCollection Listtask pane.

Alt + SDisplays theSearch taskpane.

Alt + H Open Help.

Arrow Keys

Move left andright, up anddown, amongcollections orclips.

Shift + Arrow Keys

Selectadditional clipsafter one cliphas beenselected.

Ctrl + ASelect all clipson the currentpage.

Ctrl + C

Copy ﴾select aclip and move itto theclipboard﴿.

Ctrl + V

Paste ﴾pastefrom theclipboard toClip Organizer﴿.

Delete Delete selectedclip or category.

Home

Move to thebeginning of arow and selectthe first item.

End

Move to theend of a rowand select thelast item.

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▲ up

Shift + F10

Display ashortcut menufor a collection,clip, or link﴾same as rightclick﴿.

Esc Exit a dialogbox.

tab and shift + Tab

Shift focusforward andbackwardbetweendifferent areasof a dialog box.

Alt + SpaceOpen theshortcut menuof a dialog box.

8. Work with the Excel Ribbon

Alt / F10

Select the active tab of the Ribbonand activate the access keys. . Presseither of these keys again to moveback to the document and cancelthe access keys.

Alt / f10 toselect the activetab , and then

arrow left

/ Arrow Right

Move to another tab of the Ribbon.

Ctrl + F1 Minimize or restore the Ribbon.

Shift + F10 Display the shortcut menu for theselected command.

F6

Move the focus to select eitherActive tab of the Ribbon, ViewStatus bar at bottom of the windowor document

Alt / f10 , and

then tab

/ Shift + Tab

Move the focus to each command inthe Ribbon, forward or backward.

arrow down ,

arrow up ,

arrow left ,

/ Arrow Right

Move down, up, left, or right amongthe items in the Ribbon.

Space / Enter Activate the selected command or

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▲ up

control in the Ribbon.

Space / Enter Open the selected menu or galleryin the Ribbon.

EnterActivate a command or control inthe Ribbon so you can modify avalue.

EnterFinish modifying a value in a controlin the Ribbon, and move focus backto the document.

F1

Get help on the selected commandor control in the Ribbon. ﴾If no Helptopic is associated with the selectedcommand, the Help table ofcontents for that program is showninstead.﴿

9.

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