2nd Forum Quarterly Meeting 201317th June, Abu Dhabi

Progress Report 2013

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Welcome

Welcome SpeechHuda Al Houqani

DirectorAbu Dhabi Sustainability Group

Welcome

Welcome SpeechKahsif Azeem

Head of Operations Business PlanningADNEC

AgendaTime

(Duration)

Topic Details Presenter

8:45-09:00 (15’)

  Registration  

09:00-09:15 (15’)

Opening Session

Welcome Note   Welcome Note from ADNEC (TBC)

Huda Al Houqani, ADSG Director  Khaled Al Hashmi, Chief Operations Officer

09:15-09:45 (30’) 

Knowledge Sharing focusing on Sustainability Reporting

An Overview of the capacity building programme, includes: objectives, approach and achievements Dialogue / Q&A

Emmanuel Perakis, Capacity Building Trainer

09:45-10:30(45’)  

Showcasing three new sustainability reports from ADSG members

Speaker 1: Etisalat (15’) 

Ahmed bin Ali, Senior Vice President for Corporate Communications

Speaker 2: Emirates Foundation (15’) 

Basima Al Mesbahi, Senior Analyst

Research & AdvocacySpeaker 3: Aramex (15’) 

Dima Al Ashram, Sustainability Leader

10:30-11:00(30’) 

Discussion on Sustainability Reporting

A facilitated structured discussion. Questions to be considered could include the following:a- what were the key objectives your organisation wanted to achieve with the production of this report? b- What were the major challenges you overcame to produce your report?c- How will this report help your organisation to become more sustainable? d- Do you plan to continue to produce sustainability reports in the future and if not why not? If yes, then what additional support would you need from ADSG? 

Emmanuel Perakis, Capacity Building Trainer & Speakers   

AgendaTime

(Duration)

Topic Details Presenter

11:00-11:30(30’) 

Coffee Break

11:30-12:00(30’) 

Operational Meeting 

1- Review and update on action points from the last meeting (15’) 

Dialogue / Q&A

Huda Al Houqani, ADSG Director   

2- Adoption of the 2013/14 action plan (15’) Dialogue / Q&A

TBC

12:00-12:15(15’) 

ADSG Facilitation & Coordination Team 

Demonstrate the roles and responsibilities of the new ADSG Facilitation and Coordination team and the nomination process. (20’) Dialogue / Q&A

Huda Al Houqani, ADSG Director

12:15-12:35 (20’)

GRI Conference Update from the GRI Conference and a discussion on the future aspirations relating to sustainability reporting for ADSG members including a view on the possible adoption of the G4 Guidelines Dialogue / Q&A

Emmanuel Perakis, Capacity Building Trainer  

12:35-12:50 (15’)

Communication Task Force

Update from the ADSG Communications Task Force (CTF). Dialogue / Q&A

Sandra Anani, Communication Advisor, ADSG

12:50 ClosureCelebration of 5th ADSG Anniversary and Lunch

Meeting Objectives

• Knowledge Sharing focusing on Sustainability Reporting

• Progress review

• Seek input and feedback on activities and future direction

Capacity Building & Reporting

• Emmanuel Perakis – Stream

• Ahmed bin Ali – Etisalat

• Basima Al Mesbahi – Emirates Foundation

• Dima Al Ashram - Aramex

Review

MOM from Last FQM held on 3rd

April 2013

2013/14 Action PlanNo

ADSG Strategic Goals Objectives Actions for 2013/14 Action Lead and Priority Activites Deliverables Date Stakeholders ProgressPriority to ADSG

Comments

1

Raise Awareness and Understanding of

Sustainability Management and Reporting Principles and

Practices

High level of awareness and understanding of sustainability amongst government, private and not for profit organisations

Web Portal Revision (Operational) SA Assess status and

confer with members and EAD IT

Status report and improvement proposal

end May

G H

Launch 1st Survey for member feedback and input into ADSG programmes (Operational)

SA Analyse findings from

surveyReport May

G HFirst Survey is complete and second one will be at the end of the year

Launch ADSG Journal (Operational) SAConcept, structure, data capture, production and

publicationPublished Journal

early May21st July

21st October21st January

G H

Develop Communications strategy and Plan (2013/14) with member input and approval (Strategic)

SA see task force see task force see task forceG H

2Facilitate the Adoption of

Sustainability Management and Reporting Practices

Best practices of sustainability management and reporting adopted amongst government, private and not for profit organisations

Develop 2014 Capacity Building Programme (Operational)

VS (3)

Review existing programme. Agree 2013/14 programme

objectives. Carry out gap analysis. Plan

2014/14 objectives and programme.

Analysis. Scorecard. Report. Draft Brochure

May (Analysis) June (Scorecard). December (Report and Brochure)

G H

Run 2 Training Courses for new members (O) Stream see brochure see brochure September A M

Run 2 Awareness Courses for Senior Management (O)

Streamsee brochure see brochure

Jnune and September A L

Run 4 Theme Workshops (O) Stream see brochure see brochure 2 in November R H

Run 4 Support Workshops (O) Streamsee brochure see brochure

June and September and November A H

Provide 1 on 1 support for reporting by members (O) Streamsee brochure see brochure

June and September and November A M

3

Provide a Forum for Experience Sharing and

Learning About Sustainability Principles and Practices

Experience shared amongst government, private and not for profit organisations.

Plan and run quarterly Hiwar sessions (Operational) SA Branding and

communication. Event coordination.

HIWAR Q1,2,3,4Q2 July

Q3 OctoberQ3 December

Q2,3,4

G H

Re-launch Communications team and develop ADSG communications plan for 2013 and longer term strategy (Operational)

SA

Team mobilisation, communications needs assessment, plan for 2013/14, strategy and

commence implementation

Team charter. Team meetings.

Communication Needs Assessment. Plan 2013.

Plan 2014. Strategy.

1st meeting end May

G H

Plan and run quartely FQMs (Operational) SA

Set dates, develop agendas, agree content

and speakers, event logistics and invites,

manage event

Knowledge sharing agenda. Q2 FQM

Late May End June

OctoberDecember

2,3 and 4? G H

Additional Topics

• New Facilitation & Coordination Team

• GRI G4

Communications Task Force

Invitation to join the CTF were sent out on: 17 April, 2013

Representatives from the following organisations have joined the CTF:• Zayed Higher Organisation• Emirates Foundation• Department of Transport• Masdar• Musanada• DLA Piper• UPC• Al Dar• EAD• ADSG

The first meeting took place on: 29 May

Communications Task Force

Feedback from Members’ Survey

Communications Task Force

Agenda of the First Meeting covered:

• Introduction

• Feedback on current ADSG communication

(review of the ADSG portal and eJournal)

• Objectives (internal & external)

• Proposed communication management approach

• AOB

Communications Task Force

Portal: 

1. Feedback from CTF regarding the Portal, complete. 

2. Please provide information on how you want to use

the portal (function, information). Complete.

3. Please provide feedback regarding the

Portal Development Plan. 

4. Include the number of ADSG members visibly on

portal. 

5. Include external useful resources.

Communications Task Force

Journal: 

1.Editing the submissions. 

2.Articles written specifically for the ADSG Journal

(using the provided forms). 

3. Decision regarding the name of the journal.

Communications Planning & strategy: 

• Social Media will be included in the ADSG Comms Plan. 

• Currently ADSG has: twitter account 

• (@ADSG_Comms)

Communications Task Force

AOB 

1.CTF to Develop criteria for conferences

and sponsorships. 

2.Members to include links to ADSG Portal

and Journal. 

3.Communications for ADSW.

Communications Task Force

ADSG eJournal: next issue due out 21 July, 

Deadline for submissions: 1 July

Please contact: communication@adsg.ae for more

information

Communications Task Force

Currently under progress:• Draft Terms of Reference (to follow, by 30 June) 

• Draft Communications Strategy & Plan (to follow,

by 30 June) 

• Draft criteria for ASDG engagement with future

conferences (speaking or sponsoring) and

events. 

• Social Media: currently ADSG has: twitter

account  (@ADSG_Comms), and hope to expand

the website to include an ADSG blog with

potentially regular blogs from members and guest

sustainability experts. 

Communications Task Force

Portal Development

Communications Task Force

Feedback from ADSG Members

Thank you

Closure

Celebration of 5th ADSG Anniversary and Lunch