12/17/2019 10:00 a.m. - lcpud.orgDec 17, 2019 · Page 2 The Board may meet in Executive Session for the purpose of discussing matters as authorized by RCW 42.30.110(1) such as, but

COMMISSION MEETING

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P U D ’s C h e h a l i s A u d i t o r i u m

AGENDA

Public Utility District No. 1 of Lewis County

Date | Time 12/17/2019 10:00 AM | Meeting called by Commissioner Kostick

Location 345 NW Pacific Avenue, Chehalis, WA 98532

Item # Item Owner

1 Call to Order President

2 Changes/Additions to Agenda President

3 Public Comments (Limit to 3 minutes per person) Public

4 Approval of Consent Agenda

(All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine, and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired by any member of the Commission, that item will be removed from the Consent Agenda and placed on the Business Agenda by request.)

a) Minutes of December 3, 2019 commission meeting; and b) Cowlitz Falls Project and Electric System vouchers

Davis

5 Business Agenda

a) Task Order 20-01, SCADA b) 100 Series Policies

a) First b) Roden

6 Other Business

Break (5 Minutes)

7 Management Report

8 Meeting Reports

9 Adjournment

***9:00 a.m. Workshop Agenda

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The Board may meet in Executive Session for the purpose of discussing matters as authorized by RCW 42.30.110(1) such as, but not limited to: the sale or acquisition of real estate, reviewing negotiations on the performance of a publicly bid contract, receiving and evaluating complaints or charges against an officer or employee, evaluating the qualifications of an applicant or performance of an employee, and/or consulting with legal counsel on litigation or potential litigation.

Announcement of Executive Session

The regular meeting will recess so that the Commissioners, _____and _____ enter into an Executive Session for ____ (____) minutes until _____ a.m. as authorized by RCW 42.30.110(1) section _____:

(a) To consider matters affecting national security;

(b) To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price;

(c) To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public;

(d) To review negotiations on the performance of publicly bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs;

(e) To consider, in the case of an export trading company, financial and commercial information supplied by private persons to the export trading company;

(f) To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge;

(g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public;

(h) To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public;

(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency.

This subsection (1)(i) does not permit a governing body to hold an executive session solely because an attorney representing the agency is present. For purposes of this subsection (1)(i), "potential litigation" means matters protected by RPC 1.6 or RCW 5.60.060(2)(a) concerning:

(i) Litigation that has been specifically threatened to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party;

(ii) Litigation that the agency reasonably believes may be commenced by or against the agency, the governing body, or a member acting in an official capacity; or

(iii) Litigation or legal risks of a proposed action or current practice that the agency has identified when public discussion of the litigation or legal risks is likely to result in an adverse legal or financial consequence to the agency.

http://app.leg.wa.gov/RCW/default.aspx?cite=42.30.140




CALENDAR OF MEETINGS1 2 / 1 7 / 2 0 1 9 - 0 4 / 2 3 / 2 0 2 0

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1 12/5/2019 2:01 PMStacy Davis

December 17, 2019 Tuesday9:00 AM - 9:50 AM Copy: COMM: Commission Workshop -- Chehalis Auditorium

10:00 AM - 12:00 PM Copy: COMM: Commission Meeting -- Chehalis Auditorium

December 18, 2019 Wednesday1:00 PM - 2:00 PM Audit Exit Review

December 24, 2019 TuesdayAll Day Christmas Eve -- United States

2:00 PM - 5:00 PM Office Closure

December 25, 2019 WednesdayAll Day Office Closed-Christmas

December 31, 2019 TuesdayAll Day New Year's Eve -- United States

January 1, 2020 WednesdayAll Day New Year's Day -- United States

All Day Office Closed

January 7, 2020 Tuesday9:00 AM - 10:00 AM Commission Workshop -- PUD"s Chehalis Auditorium

10:00 AM - 12:00 PM Commission Meeting -- PUD's Chehalis Auditorium


January 13, 2020 Monday11:30 AM - 12:30 PM Chamber Meeting -- O'Blarney's in Centralia

January 15, 2020 Wednesday12:00 AM - 12:00 AM WPUDA Meetings -- Olympia

January 16, 2020 ThursdayAll Day WPUDA Meetings -- Olympia

Please See Above

January 17, 2020 Friday12:00 AM - 12:00 AM WPUDA Meetings -- Olympia

Please See Above

January 20, 2020 MondayAll Day Martin Luther King Day -- United States

All Day Office Closed

January 21, 2020 Tuesday9:00 AM - 10:00 AM Commission Workshop -- PUD's Chehalis Auditorium


January 22, 2020 Wednesday12:00 AM - 12:00 AM ENW Meetings -- Olympia

January 23, 2020 Thursday12:00 AM - 12:00 AM ENW Meetings -- Olympia

Please See Above


February 4, 2020 Tuesday9:00 AM - 10:00 AM Commission Workshop -- PUD"s Chehalis Auditorium


February 10, 2020 Monday11:30 AM - 12:30 PM Chamber Meeting -- O'Blarney's in Centralia

February 12, 2020 Wednesday12:00 AM - 12:00 AM WPUDA Meetings -- Olympia

February 13, 2020 ThursdayAll Day WPUDA Meetings -- Olympia

Please See Above

February 14, 2020 Friday12:00 AM - 12:00 AM WPUDA Meetings -- Olympia

Please See Above

February 17, 2020 MondayAll Day Office Closed

All Day Presidents' Day -- United States

February 18, 2020 Tuesday9:00 AM - 10:00 AM Commission Workshop -- PUD's Chehalis Auditorium


February 24, 2020 Monday12:00 AM - 12:00 AM APPA Legislative Rally -- WA DC


February 24, 2020 Continued Monday February 25, 2020 TuesdayAll Day APPA Legislative Rally -- WA DC

Please See Above

February 26, 2020 Wednesday12:00 AM - 12:00 AM APPA Legislative Rally -- WA DC

Please See Above

All Day ENW Meeting-tentative -- Tri-Cities

March 3, 2020 Tuesday9:00 AM - 10:00 AM Commission Workshop -- PUD's Morton Auditorium

10:00 AM - 12:00 PM Commission Meeting -- PUD's Morton Auditorium

March 9, 2020 Monday11:30 AM - 12:30 PM Chamber Meeting -- O'Blarney's in Centralia

March 17, 2020 TuesdayAll Day Saint Patrick's Day -- United States

9:00 AM - 10:00 AM Commission Workshop -- PUD's Chehalis Auditorium


March 18, 2020 Wednesday12:00 AM - 12:00 AM WPUDA Meetings -- Olympia

March 19, 2020 ThursdayAll Day WPUDA Meetings -- Olympia

Please See Above


March 20, 2020 Friday12:00 AM - 12:00 AM WPUDA Meetings -- Olympia

Please See Above

March 24, 2020 Tuesday12:00 AM - 12:00 AM ENW Meetings -- Tri-Cities

All Day ENW Participants Review Board -- Tri-Cities

March 25, 2020 WednesdayAll Day ENW Meetings -- Tri-Cities

Please See Above

March 26, 2020 Thursday12:00 AM - 12:00 AM ENW Meetings -- Tri-Cities

Please See Above

April 7, 2020 Tuesday9:00 AM - 10:00 AM Commission Workshop -- PUD"s Chehalis Auditorium


April 12, 2020 SundayAll Day Easter Day -- United States

April 13, 2020 Monday11:30 AM - 12:30 PM Chamber Meeting -- O'Blarney's in Centralia

April 15, 2020 Wednesday12:00 AM - 12:00 AM WPUDA Meetings -- TBD

All Day Tax Day -- United States


April 16, 2020 ThursdayAll Day WPUDA Meetings -- TBD

Please See Above

April 17, 2020 Friday12:00 AM - 12:00 AM WPUDA Meetings -- TBD

Please See Above

April 21, 2020 Tuesday9:00 AM - 10:00 AM Commission Workshop -- PUD's Chehalis Auditorium


April 22, 2020 Wednesday12:00 AM - 12:00 AM ENW Meetings -- Tri-Cities

April 23, 2020 Thursday12:00 AM - 12:00 AM ENW Meetings -- Tri-Cities

Please See Above

CHANGES/ADDITIONS TO THE AGENDA

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PUBLIC COMMENTM e m b e r s o f t h e p u b l i c w i l l h a v e a n o p p o r t u n i t y t o s p e a k d u r i n g t h e o p e n p u b l i c m e e t i n g . P l e a s e l i m i t i n d i v i d u a l t o a m a x i m u m o f t h r e e ( 3 ) m i n u t e s .

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CONSENT AGENDA

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CONSENT AGENDA

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine, and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired by any member of the Commission, that item will be removed from the Consent Agenda and placed on the Business Agenda by request.

a) Minutes

b) Vouchers

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Approval of Minutes• Recommendation to approve the Minutes of the

December 3, 2019 meeting.

MINUTES OF THE MEETING OF COMMISSIONERS

December 3, 2019

The regular meeting of the Commissioners of Public Utility District No. 1 of Lewis

County was held in the Chehalis Office of the District on the above date at 10:00 a.m.

Those present were Ben Kostick, President; Tim Cournyer, Vice President, and Ed

Rothlin, Secretary. Also present were Chris Roden, Manager; Brad Ford, CFO/Treasurer; Doug

Streeter, Controller/Auditor; and Stacy Davis, Executive Assistant. Additional attendees

included: Jeff Baine, IS/Telecommunication Manager; Bryan Watt, Operations Manager;

Jennifer Bush, Customer Service Manager; Joe First, Generation Manager; Lora Provolt, HR

Manager; Matt Samuelson, Power Supply Manager; Jeff Shupe, Engineering Manager; Adam

Hart, System Dispatcher; Jordan Miller, Engineer Technician; Bonnie Brown, Systems Analyst;

and Allen Unzelman, Attorney.

Commissioner Cournyer moved to approve the Consent Agenda as presented. The

motion was seconded by Commissioner Rothlin. The Consent Agenda consisted of:

a) Minutes of the November 19, 2019 Commission meeting; and

b) Electric Service vouchers numbered 183866 to and including 184031 totaling

$3,554,139.83 and Cowlitz Falls Project vouchers numbered 33301 to and including

33341 totaling $100,954.21.

Commissioner Kostick supported the motion and it carried unanimously.

Resolution No. 2864, “A Resolution Revising and Restating the Present Rate Schedules

of the District and Rescinding Resolution No. 2827” was presented for its second and final

reading. Commissioner Rothlin moved to approve Resolution No. 2864 as presented. The

motion was seconded by Commissioner Cournyer. Following discussion, Commissioner Kostick

supported the motion and it carried unanimously.

Resolution No. 2865, “A Resolution Adjusting the Compensation of Christopher Roden,

Manager of Public Utility District No. 1 of Lewis County, Washington” was presented.

Commissioner Cournyer moved to approve Resolution No. 2865 as presented. The motion was

seconded by Commissioner Rothlin. Commissioner Kostick supported the motion and it carried

unanimously.

Ms. Provolt presented a recommendation to approve the First Addendum to General

Manager Employment Agreement based on the direction of the Commissioners and approval of

Resolution No. 2865. Following discussion, Commissioner Rothlin moved to approve the first

addendum to General Manager Employment Agreement as presented. The motion was seconded

by Commissioner Cournyer. Commissioner Kostick supported the motion and it carried

unanimously.

Resolution No. 2866, “A Resolution Declaring Certain Vehicles Surplus and Authorizing

Their Disposal” was presented. Mr. Watt provided details pertaining to the vehicles, auction

costs and auction processes. Commissioner Cournyer moved to approve Resolution No. 2866 as

presented. The motion was seconded by Commissioner Rothlin. Following discussion,

Commissioner Kostick supported the motion and it carried unanimously.

Mr. Roden stated that commissioner appointments for the Public Utility District No. 1 of

Lewis County Board of Commissioners for 2020 need to be reviewed and vacancies filled.

Commissioners Kostick, Cournyer, and Rothlin reviewed the appointment for the District,

Washington Public Utility Association (WPUDA), Public Utilities Risk Management System

(PURMS), Public Power Council (PPC), Northwest Public Power Association (NWPPA),

American Public Power Association (APPA) and Energy Northwest (ENW). Following

discussion, Commissioner Rothlin moved to approve the 2020 appointments as follows:

• Public Utility District No. 1 of Lewis County Board of Commissioners

President Ben M. Kostick

Vice President Tim Cournyer

Secretary Ed Rothlin

• Washington PUD Association (WPUDA)

Representative Ben M. Kostick

Alternate Tim Cournyer

• Public Utilities Risk Management System (PURMS)

Representative Ed Rothlin

Alternate Ben M. Kostick

Second Alternate Tim Cournyer

Employee Delegate Kim Burdette

• Public Power Council (PPC)

Representative Ben M. Kostick

Alternate Tim Cournyer

Second Alternate Ed Rothlin

• Northwest Public Power Association (NWPPA)

Voting Delegate Tim Cournyer

Alternate Delegate Ed Rothlin

• American Public Power Association (APPA)

Voting Delegate Ben M. Kostick

Alternate Delegate Tim Cournyer

• American Public Power Association (APPA) – Legislative and Resolutions

Committee

Voting Delegate Ben M. Kostick


• Energy Northwest (ENW)

Voting Delegate Ed Rothlin


The motion was seconded by Commissioner Cournyer. Following discussion, Commissioner

Kostick supported the motion and it carried unanimously.

Mr. Watt and Mr. Shupe provided introductions of new employees: Adam Hart, System

Dispatcher and Jordan Miller, Engineer Technician. Mr. Hart and Mr. Miller provided a brief

description of their work histories. Commissioners Kostick welcomed them to the PUD.

Mr. Roden announced the District has purchased radio spots regarding outage preparation

in time for the upcoming storm season. Mr. Roden noted the District is working on a District

owned LED streetlight conversion grant application through the TransAlta Transitional Board

Grant program. Mr. Watt stated District staff has conducted a street light audit in preparation of

the conversion to LED streetlights. Mr. Roden further noted the Washington State Department

of Transportation has placed a pause on the grant opportunities for electric vehicle charging

stations.

Ms. Bush reported the changes the District implemented in the Project Share program

administered through Community Action Council earlier have been positive and allow more

customers to qualify for the funds. Mr. Samuelson reported the Energy Services department

evaluated the energy services loan program and will be recommending changes to the program

including increasing the loan fee and reduce amount of the incentive by the amount of the loan

fee.

Mr. Roden noted he will be presenting the Administrative Policies for review in the

future in addition to a few new policies. Mr. Baine announced that the District received the

Community Economic Revitalization Board grant for fiber planning. Mr. Watt announced that

the District will be participating in the Chehalis Santa Parade and invited all to attend.

There being no further business, Commissioner Cournyer moved to adjourn. The motion

was seconded by Commissioner Rothlin. Commissioner Kostick supported the motion and it

carried unanimously.

_________________________

Ben M. Kostick, President

ATTEST:

_________________________

Tim Cournyer, Vice President

_________________________

Ed Rothlin, Secretary

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Approval of Vouchers• Recommendation to approve the Electric System and

Cowlitz Falls Vouchers

Type of Payment Starting # Ending # Amount

ES:

Customer Refunds 184032 - 184044 2,043.82$ Accounts Payable 184045 - 184092 137,180.25$ Voided Check 184065 - (2,727.68)$ Payroll 184093 - 184104 544,463.36$

Power Supply 184105 - 184109 150,273.92$

Customer Refunds 184110 - 184124 4,698.50$

Accounts Payable 184125 - 184213 3,785,645.15$

Voided Check 184160 - (147,463.51)$ Accounts Payable 184214 - 184215 147,463.51$

Total ES Vouchers 184032 - 184215 4,621,577.32$

CF:

Accounts Payable 33342 - 33345 30,797.67$

Payroll (Benefits) 33346 - 33353 13,853.88$

Accounts Payable 33354 33372 13,036.47$

Total CF Vouchers 33342 - 33372 57,688.02$

______________________________________________

Doug Streeter, Auditor

Reviewed by: Approved by:

____________________________________

Chris Roden, General Manager

PAYMENT APPROVALDecember 17, 2019

The vouchers presented on this Payment Approval Report for approval by the Board of Commissioners have been audited and certifiedby the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims by officers and employees have beencertified as required by RCW 42.24.090.

Tim Cournyer, Vice-President

Ed Rothlin, Secretary

______________________________________________

______________________________________________

______________________________________________

I, the undersigned Auditor of Public Utility District No. 1 of Lewis County, do hereby certify under penalty of perjury that the materials have been furnished, the servicesrendered, or the labor performed as described, or that any advance payment is due and payable pursuant to a contract or is available as an option for full or partialfulfillment of a contractual obligation, and that the claims identified in this report are just, due and unpaid obligations against the District and that I am authorized toauthenticate and certify to said claims.

Ben Kostick, President

System: 12/5/2019 1:05:22 PM Lewis County PUD Page: 1User Date: 12/5/2019 COMPUTER CHECK REGISTER User ID: taylorm Payables Management

I the undersigned, do hereby certify under penalty of perjury, that the materials have been furnished, the services rendered or the labor performed as described herein, and that the claim is a just, due and unpaid obligation against Public Utility District No. One of Lewis County, and that I am authorized to authenticate and certify to said claim.

AUDITOR________________________________________

Receipt of the below material or service is hereby acknowledged and payment approved by:

MANAGER________________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

--------------------------------------------------------------------------------------------------------------------------------- Batch ID: REF 120519 Audit Trail Code: PMCHK00002192 Batch Comment: Posting Date: 12/5/2019

Checkbook ID: ES_WARR

* Voided Checks

Check Number Date Payment Number Vendor ID Check Name Amount --------------------------------------------------------------------------------------------------------------------------------- 184032 12/5/2019 0053873 103210 CLAUDE F BATCHELOR $52.96 184033 12/5/2019 0053874 107171 MICHAEL N MARSHALL $850.00 184034 12/5/2019 0053875 125809 JENNIE S FRENCH $102.76 184035 12/5/2019 0053876 128992 ALICIA RUEDAS BAUTISTA $83.40 184036 12/5/2019 0053877 152832 TABITHA L BALDWIN $15.73 184037 12/5/2019 0053878 155861 WILLIAM D BARNETT $18.52 184038 12/5/2019 0053879 156474 CAITLIN C FELCH $39.11 184039 12/5/2019 0053880 162844 CORINNA N SCHOONOVER $96.94 184040 12/5/2019 0053881 164715 DEAN T DAWKINS $155.87 184041 12/5/2019 0053882 167344 JAKE J CURRY $311.09 184042 12/5/2019 0053883 167375 TODD A DAVIDSON $152.31 184043 12/5/2019 0053884 167843 LEE SIMMONS $108.50 --------------------- Total Checks: 12 Checks Total: $1,987.19 =====================

System: 12/9/2019 8:20:40 AM Lewis County PUD Page: 1User Date: 12/9/2019 COMPUTER CHECK REGISTER User ID: taylorm Payables Management


AUDITOR________________________________________


MANAGER________________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

--------------------------------------------------------------------------------------------------------------------------------- Batch ID: ES 121019 Audit Trail Code: PMCHK00002194 Batch Comment: Posting Date: 12/10/2019


* Voided Checks

Check Number Date Payment Number Vendor ID Check Name Amount --------------------------------------------------------------------------------------------------------------------------------- 184045 12/10/2019 0054042 10087 SCOTT'S HEATING & AIR CONDITIO $4,600.00 184046 12/10/2019 0054043 10092 NORTHWEST HEATING & COOLING $4,600.00 184047 12/10/2019 0054044 10294 FARWEST LINE SPECIALTIES LLC $1,354.11 184048 12/10/2019 0054045 10302 VERIZON $103.06 184049 12/10/2019 0054046 10328 JEFFREY M BAINE $296.78 184050 12/10/2019 0054047 10335 DAMIAN W HERNANDEZ $75.00 184051 12/10/2019 0054048 10346 PRECISION PRINTING INC $212.14 184052 12/10/2019 0054049 10373 MACS AUTO SUPPLY $76.35 184053 12/10/2019 0054050 10377 ALLIED ELECTRONICS INC $267.19 184054 12/10/2019 0054051 10587 DEX MEDIA WEST INC. $75.54 184055 12/10/2019 0054052 10789 BONNIE L BROWN $40.00 184056 12/10/2019 0054053 10849 TOLEDO EXCAVATING & DUMPTRUCK $8,085.00 184057 12/10/2019 0054054 10935 DAVID J ALUMBAUGH $127.00 184058 12/10/2019 0054055 11013 CHEHALIS SHEET METAL & ROOFING $800.00 184059 12/10/2019 0054056 11024 RICOH USA INC. $182.83 184060 12/10/2019 0054057 11119 THE CHRONICLE $169.00 184061 12/10/2019 0054058 11121 THE FARM STORE INC. $41.10 184062 12/10/2019 0054059 11156 COLUMBIA BANK (EXCISE TAX-ACH) $111.03 184063 12/10/2019 0054060 11172 GRAINGER INC. $48.69 184064 12/10/2019 0054061 11182 WAGNER-SMITH EQUIPMENT CO INC. $217.79 184065 12/10/2019 0054062 11194 COLUMBIA BANK (ITRON) $2,727.68 184066 12/10/2019 0054063 11209 MARVIN D KELLER $40.00 184067 12/10/2019 0054064 11371 CENTURYLINK INC. $570.21 184068 12/10/2019 0054065 11423 WESCO DISTRIBUTION INCORPORATE $686.61 184069 12/10/2019 0054066 11440 AMERICOOL HEATING AND A/C LLC $3,000.00 184070 12/10/2019 0054067 11751 BRYAN WATT $75.00 184071 12/10/2019 0054068 11767 TYNDALE ENTERPRISES INC. $181.43 184072 12/10/2019 0054069 11939 SOLLOS ENERGY $1,206.73 184073 12/10/2019 0054070 11946 RIGHT SYSTEMS INC $228.52 184074 12/10/2019 0054071 11947 COLUMBIA BANK (PGE) $5,894.07 184075 12/10/2019 0054072 20050 COLUMBIA BANK (EBMS) $86,643.67 184076 12/10/2019 0054073 20164 COMCAST CORPORATION $65.66 184077 12/10/2019 0054074 20261 INSUL-PROS INSULATION & LANDSC $2,343.61 184078 12/10/2019 0054075 20294 MATT SAMUELSON $287.68 184079 12/10/2019 0054076 20462 TOTAL BATTERY & AUTOMOTIVE SUP $108.35


* Voided Checks

Check Number Date Payment Number Vendor ID Check Name Amount --------------------------------------------------------------------------------------------------------------------------------- 184080 12/10/2019 0054077 20500 TIMOTHY D COURNYER $34.80 184081 12/10/2019 0054078 20652 VERONICA COLULA $75.00 184082 12/10/2019 0054079 20963 TARESA ROBERTSON $286.06 184083 12/10/2019 0054080 20971 US CELLULAR (CHQ) $206.46 184084 12/10/2019 0054081 20987 APPLE ELECTRIC INC $2,876.10 184085 12/10/2019 0054082 21103 BRENT KNOTT $500.00 184086 12/10/2019 0054083 21168 BOBBY BURGER $500.00 184087 12/10/2019 0054084 21181 VICKIE ALRIGHT $3,780.00 184088 12/10/2019 0054085 21182 THOMAS GLUCK $600.00 184089 12/10/2019 0054086 21183 CHAD RUPPRECHT $600.00 184090 12/10/2019 0054087 21184 BRITTANY GALL $280.00 184091 12/10/2019 0054088 21185 KRISTINA SORENSEN $500.00 184092 12/10/2019 0054089 21186 LYNDON COOK $1,400.00 --------------------- Total Checks: 48 Checks Total: $137,180.25 =====================



AUDITOR________________________________________


MANAGER________________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

--------------------------------------------------------------------------------------------------------------------------------- Batch ID: ES 121319PR Audit Trail Code: PMCHK00002196 Batch Comment: Posting Date: 12/13/2019


* Voided Checks

Check Number Date Payment Number Vendor ID Check Name Amount --------------------------------------------------------------------------------------------------------------------------------- 184093 12/13/2019 0054101 11306 A PAYROLL, LEWIS COUNTY PUD $308,163.46 184094 12/13/2019 0054099 10178 COLUMBIA BANK (DCP) $11,746.00 184095 12/13/2019 0054104 11415 COLUMBIA BANK (DRS) $84,377.57 184096 12/13/2019 0054096 10037 COLUMBIA BANK (OSE) $280.15 184097 12/13/2019 0054094 10034 COLUMBIA BANK (PAYROLL TAXES) $111,124.83 184098 12/13/2019 0054105 20917 COLUMBIA BANK (PFML) $1,452.39 184099 12/13/2019 0054100 11056 HRA VEBA TRUST $14,713.90 184100 12/13/2019 0054095 10036 IBEW LOCAL NO 77 $7,763.55 184101 12/13/2019 0054097 10038 LEWIS COUNTY P.U.D. $3,615.00 184102 12/13/2019 0054102 11327 THE PACIFIC UNDERWRITERS CORPO $26.00 184103 12/13/2019 0054098 10039 UNITED WAY $275.00 184104 12/13/2019 0054103 11411 WA STATE - DEPT OF LABOR & IND $925.51 --------------------- Total Checks: 12 Checks Total: $544,463.36 =====================



AUDITOR________________________________________


MANAGER________________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________



* Voided Checks

Check Number Date Payment Number Vendor ID Check Name Amount --------------------------------------------------------------------------------------------------------------------------------- 184105 12/11/2019 0054114 11613 COLUMBIA BANK (EDF) $21,638.40 184106 12/11/2019 0054115 11640 COLUMBIA BANK (TEA) $96,119.12 184107 12/11/2019 0054116 11828 COLUMBIA BANK (MACQUARIE ENERG $15,783.90 184108 12/11/2019 0054117 11907 COLUMBIA BANK (CITIGROUP ENERG $12,825.60 184109 12/11/2019 0054118 20172 COLUMBIA BANK (MORGAN STANLEY) $3,906.90 --------------------- Total Checks: 5 Checks Total: $150,273.92 =====================



AUDITOR________________________________________


MANAGER________________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

--------------------------------------------------------------------------------------------------------------------------------- Batch ID: REF 121219 Audit Trail Code: PMCHK00002199 Batch Comment: Posting Date: 12/12/2019


* Voided Checks

Check Number Date Payment Number Vendor ID Check Name Amount --------------------------------------------------------------------------------------------------------------------------------- 184110 12/12/2019 0054119 105222 DAVID J ARTHURS $16.59 184111 12/12/2019 0054120 112064 ALAN DITTRICK $151.25 184112 12/12/2019 0054121 112116 KATHLEEN F DURHAM $184.00 184113 12/12/2019 0054122 114757 RON E NOWLEN $600.00 184114 12/12/2019 0054123 119721 ROBERT A TUCKER $237.87 184115 12/12/2019 0054124 126611 HOODOO RECREATION SERVICES $192.54 184116 12/12/2019 0054125 128827 NOAH Z SPRINGER $2,000.00 184117 12/12/2019 0054126 129855 BEATRICE L DUNCAN $26.08 184118 12/12/2019 0054127 131758 MARK W SPRAGUE $83.72 184119 12/12/2019 0054128 149664 STEPHANIE M SEIBEL $162.43 184120 12/12/2019 0054129 161884 THOMAS C HOWARD $59.65 184121 12/12/2019 0054130 163444 YONKOTE 1 LLC $339.13 184122 12/12/2019 0054131 164553 TIFFANY J M POWERS $182.79 184123 12/12/2019 0054132 165381 CATHERINE J CONLEY $249.61 184124 12/12/2019 0054133 168973 JEANA J PEARCE $212.84 --------------------- Total Checks: 15 Checks Total: $4,698.50 =====================



AUDITOR________________________________________


MANAGER________________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________



* Voided Checks

Check Number Date Payment Number Vendor ID Check Name Amount --------------------------------------------------------------------------------------------------------------------------------- 184125 12/17/2019 0054134 10071 CENEX FLEETCARD INC. $48.28 184126 12/17/2019 0054135 10087 SCOTT'S HEATING & AIR CONDITIO $9,200.00 184127 12/17/2019 0054136 10131 RAINIER CONNECT $2,270.10 184128 12/17/2019 0054137 10145 AT&T CORP $51.28 184129 12/17/2019 0054138 10218 INDUSTRIAL FABRICATION & TESTI $1,078.00 184130 12/17/2019 0054139 10227 KLICKITAT PUD NO. 1 $13,528.21 184131 12/17/2019 0054140 10229 ANIXTER INC. $160.68 184132 12/17/2019 0054141 10302 VERIZON $2,770.38 184133 12/17/2019 0054142 10316 INDUSTRIAL SPECIALTIES INC. $618.97 184134 12/17/2019 0054143 10328 JEFFREY M BAINE $141.06 184135 12/17/2019 0054144 10367 VANDER STOEP REMUND & BLINKS $11,250.00 184136 12/17/2019 0054145 10373 MACS AUTO SUPPLY $95.44 184137 12/17/2019 0054146 10375 ARAMARK UNIFORM SERVICES INC. $241.63 184138 12/17/2019 0054147 10402 DPI LEGAL & CLASSIFIED PUBLISH $35.00 184139 12/17/2019 0054148 10422 ALTEC INDUSTRIES $4,046.25 184140 12/17/2019 0054149 10472 CDW GOVERNMENT INC $4,632.86 184141 12/17/2019 0054150 10707 ARCHBRIGHT INC $3,130.00 184142 12/17/2019 0054151 10770 STAPLES ADVANTAGE $1,886.24 184143 12/17/2019 0054152 10793 BEN M KOSTICK $886.60 184144 12/17/2019 0054153 10841 MARKET STREET ACE HARDWARE $23.78 184145 12/17/2019 0054154 10849 TOLEDO EXCAVATING & DUMPTRUCK $5,551.70 184146 12/17/2019 0054155 10900 WHITE CREEK WIND I LLC $301,620.00 184147 12/17/2019 0054156 10903 CORENNE A MOSES $88.16 184148 12/17/2019 0054157 10935 DAVID J ALUMBAUGH $502.40 184149 12/17/2019 0054158 10980 CITY OF CHEHALIS $50.00 184150 12/17/2019 0054159 10982 CITY OF CHEHALIS $2,727.46 184151 12/17/2019 0054160 10992 CAPITAL BUSINESS MACHINES INC. $536.74 184152 12/17/2019 0054161 11013 CHEHALIS SHEET METAL & ROOFING $1,000.00 184153 12/17/2019 0054162 11018 JENNIFER E BUSH $203.16 184154 12/17/2019 0054163 11022 WILSON PARTS CORPORATION $237.84 184155 12/17/2019 0054164 11024 RICOH USA INC. $8,784.00 184156 12/17/2019 0054165 11051 CITY TREASURER $16,567.00 184157 12/17/2019 0054166 11121 THE FARM STORE INC. $38.82 184158 12/17/2019 0054167 11135 EES CONSULTING INC. $1,799.99 184159 12/17/2019 0054168 11137 EUBANKS $4,846.99


* Voided Checks

Check Number Date Payment Number Vendor ID Check Name Amount --------------------------------------------------------------------------------------------------------------------------------- 184160 12/17/2019 0054169 11147 COLUMBIA BANK (ENERGY NW WIRE) $147,463.51 184161 12/17/2019 0054170 11149 COLUMBIA BANK (POWER-BPA WIRE) $2,653,202.00 184162 12/17/2019 0054171 11150 FERGUSON ENTERPRISES INC. $145.43 184163 12/17/2019 0054172 11172 GRAINGER INC. $341.35 184164 12/17/2019 0054173 11182 WAGNER-SMITH EQUIPMENT CO INC. $870.48 184165 12/17/2019 0054174 11188 INDUSTRIAL HEARING SERVICE INC $1,650.00 184166 12/17/2019 0054175 11194 ITRON $2,727.68 184167 12/17/2019 0054176 11217 LEWIS COUNTY CHEMICAL INC. $46.57 184168 12/17/2019 0054177 11218 LEWIS COUNTY AUDITOR $631.00 184169 12/17/2019 0054178 11264 MALLORY SAFETY & SUPPLY LLC $299.15 184170 12/17/2019 0054179 11270 MARSH MUNDORF PRATT SULLIVAN & $1,674.18 184171 12/17/2019 0054180 11276 MORTON MEDICAL CENTER PLLC $150.00 184172 12/17/2019 0054181 11284 NORTHWEST HOME CENTER INC. $111.44 184173 12/17/2019 0054182 11298 PACIFIC SCALE CO INC. $299.68 184174 12/17/2019 0054183 11307 POSTMASTER $200.00 184175 12/17/2019 0054184 11353 STANLEY OIL COMPANY INC. $7,250.69 184176 12/17/2019 0054185 11366 SERVICE SAW/ WORKWEARS INC. $99.44 184177 12/17/2019 0054186 11377 TOLEDO TELEPHONE CO INC. $33.75 184178 12/17/2019 0054187 11399 UTILITIES UNDERGROUND LOCATION $314.76 184179 12/17/2019 0054188 11406 VAN CLEVE FORD INC. $106.60 184180 12/17/2019 0054189 11418 WASHINGTON PUD ASSOCIATION $8,876.00 184181 12/17/2019 0054190 11440 AMERICOOL HEATING AND A/C LLC $1,900.00 184182 12/17/2019 0054191 11450 GORDON THOMAS HONEYWELL GOVERN $3,810.32 184183 12/17/2019 0054192 11459 COLUMBIA BANK (TRANS-BPA WIRE) $442,109.00 184184 12/17/2019 0054193 11584 LOWER COLUMBIA OCCUPATIONAL HE $88.50 184185 12/17/2019 0054194 11748 APRIL TOUPS $98.60 184186 12/17/2019 0054195 11971 RITE AID PHARMACY $256.00 184187 12/17/2019 0054196 20017 TRAVIS KINNEY $40.00 184188 12/17/2019 0054197 20042 MILLS HEATING AND COOLING $800.00 184189 12/17/2019 0054198 20050 COLUMBIA BANK (EBMS) $16,259.30 184190 12/17/2019 0054199 20102 MCMILLEN LLC $8,699.00 184191 12/17/2019 0054200 20159 EASTSIDE SAW & SALES INC $110.47 184192 12/17/2019 0054201 20234 FUTURA SYSTEMS INC $4,219.35 184193 12/17/2019 0054202 20389 USIC LOCATING SERVICES LLC $3,288.10 184194 12/17/2019 0054203 20519 L & E BOTTLING CO INC $38.95 184195 12/17/2019 0054204 20544 HUB INTERNATIONAL NORTHWEST LL $75.00 184196 12/17/2019 0054205 20574 ONLINE INFORMATION SERVICES IN $532.32 184197 12/17/2019 0054206 20650 COLUMBIA BANK (ECONFIRM LLC) $18.00 184198 12/17/2019 0054207 20682 EASTON UTILITIES COMMISSION $1,512.00 184199 12/17/2019 0054208 20688 BEN TERNAN $1,923.00 184200 12/17/2019 0054209 20727 PLATT ELECTRIC SUPPLY $1,645.07 184201 12/17/2019 0054210 20906 CABBROS CLEANING SERVICE LLC $5,160.00 184202 12/17/2019 0054211 20918 CHR CREATIVE LLC $1,058.20 184203 12/17/2019 0054212 20952 BROOKHOUSE PROFESSIONAL SERVIC $1,125.00 184204 12/17/2019 0054213 20993 WRIGHT TREE SERVICE INC $22,988.20 184205 12/17/2019 0054214 20999 BENJAMIN HUFF $123.46 184206 12/17/2019 0054215 21050 PIONEER UTILITY RESOURCES INC $190.00 184207 12/17/2019 0054216 21078 ED SCHLECHT $57.00 184208 12/17/2019 0054217 21079 PACIFIC POWER GROUP LLC $327.41 184209 12/17/2019 0054218 21189 CULVER COMPANY $869.47 184210 12/17/2019 0054219 21190 ANNA CLAYTON $744.60 184211 12/17/2019 0054220 21191 ANDREA SCHIERMAN $800.00 184212 12/17/2019 0054221 21192 JOHN MCKENZIE $3,194.00 184213 12/17/2019 0054222 21193 EVALINE SCHOOL DISTRICT $34,442.10 --------------------- Total Checks: 89 Checks Total: $3,785,645.15 =====================



AUDITOR________________________________________


MANAGER________________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________



* Voided Checks

Check Number Date Payment Number Vendor ID Check Name Amount --------------------------------------------------------------------------------------------------------------------------------- 184214 12/17/2019 0054260 11147 COLUMBIA BANK (ENERGY NW WIRE) $33,738.00 184215 12/17/2019 0054261 11147 COLUMBIA BANK (ENERGY NW WIRE) $113,725.51 --------------------- Total Checks: 2 Checks Total: $147,463.51 =====================



AUDITOR________________________________________


MANAGER________________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

--------------------------------------------------------------------------------------------------------------------------------- Batch ID: CF 121019 Audit Trail Code: PMCHK00002195 Batch Comment: Posting Date: 12/10/2019

Checkbook ID: CF_ WARRANT

* Voided Checks

Check Number Date Payment Number Vendor ID Check Name Amount --------------------------------------------------------------------------------------------------------------------------------- 033342 12/10/2019 0054090 11371 CENTURYLINK INC. $642.87 033343 12/10/2019 0054091 11874 WAVE BROADBAND $98.63 033344 12/10/2019 0054092 20050 COLUMBIA BANK (EBMS) $1,803.53 033345 12/10/2019 0054093 20482 AMETEK POWER INSTRUMENTS $28,252.64 --------------------- Total Checks: 4 Checks Total: $30,797.67 =====================



AUDITOR________________________________________


MANAGER________________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

--------------------------------------------------------------------------------------------------------------------------------- Batch ID: CF 121319PR Audit Trail Code: PMCHK00002197 Batch Comment: Posting Date: 12/13/2019


* Voided Checks

Check Number Date Payment Number Vendor ID Check Name Amount --------------------------------------------------------------------------------------------------------------------------------- 033346 12/13/2019 0054109 10178 COLUMBIA BANK (DCP) $1,520.50 033347 12/13/2019 0054112 11415 COLUMBIA BANK (DRS) $9,916.68 033348 12/13/2019 0054113 20917 COLUMBIA BANK (PFML) $172.80 033349 12/13/2019 0054110 11056 HRA VEBA TRUST $1,668.51 033350 12/13/2019 0054106 10036 IBEW LOCAL NO 77 $350.23 033351 12/13/2019 0054107 10038 LEWIS COUNTY P.U.D. $90.00 033352 12/13/2019 0054108 10039 UNITED WAY $30.00 033353 12/13/2019 0054111 11411 WA STATE - DEPT OF LABOR & IND $105.16 --------------------- Total Checks: 8 Checks Total: $13,853.88 =====================



AUDITOR________________________________________


MANAGER________________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

COMMISSIONER___________________________________

--------------------------------------------------------------------------------------------------------------------------------- Batch ID: CF 121719 Audit Trail Code: PMCHK00002201 Batch Comment: Posting Date: 12/17/2019


* Voided Checks

Check Number Date Payment Number Vendor ID Check Name Amount --------------------------------------------------------------------------------------------------------------------------------- 033354 12/17/2019 0054241 10131 RAINIER CONNECT $215.25 033355 12/17/2019 0054242 10152 LEWIS COUNTY PUBLIC HEALTH $168.00 033356 12/17/2019 0054243 10302 VERIZON $538.56 033357 12/17/2019 0054244 10346 PRECISION PRINTING INC $91.97 033358 12/17/2019 0054245 10770 STAPLES ADVANTAGE $262.36 033359 12/17/2019 0054246 11020 WHITE PASS GARBAGE $1,149.93 033360 12/17/2019 0054247 11034 MOUNTAIN MIST $3.23 033361 12/17/2019 0054248 11169 GOEBEL SEPTIC TANK SERVICE INC $177.00 033362 12/17/2019 0054249 11172 GRAINGER INC. $954.62 033363 12/17/2019 0054250 11217 LEWIS COUNTY CHEMICAL INC. $43.39 033364 12/17/2019 0054251 11284 NORTHWEST HOME CENTER INC. $39.72 033365 12/17/2019 0054252 11353 STANLEY OIL COMPANY INC. $2,341.18 033366 12/17/2019 0054253 11366 SERVICE SAW/ WORKWEARS INC. $125.87 033367 12/17/2019 0054254 20050 COLUMBIA BANK (EBMS) $2,196.31 033368 12/17/2019 0054255 20102 MCMILLEN LLC $2,118.75 033369 12/17/2019 0054256 20682 EASTON UTILITIES COMMISSION $1,086.75 033370 12/17/2019 0054257 20790 BUFFALO INDUSTRIES LLC $457.27 033371 12/17/2019 0054258 21013 CAMPGROUND AUTOMATION SYSTEMS $109.00 033372 12/17/2019 0054259 21187 H2E INC $957.31 --------------------- Total Checks: 19 Checks Total: $13,036.47 =====================

BUSINESS AGENDA

Add a footer 10

BUSINESS AGENDA

a) Task Order 20-01-SCADA

b) 100 Series Policies

Add a footer 12

Task Order 20-01-SCADA• Recommendation to approve Task Order No. 20-01 between the

District and Systems Interface in the amount of $900,000.

PO BOX 330, CHEHALIS, WA 98532 T (360) 748-9261 U WWW.LCPUD.ORG

Public Utility District No. 1 of Lewis County

Memorandum

Date: December 6, 2019

To: Commissioners

From: Joe First

CC: Chris Roden

I recommend approval of Task Order 20-01 to Systems Interface for the Cowlitz Falls

SCADA system. The task order will include Systems Interface designing the SCADA

control system, developing the HMI operator computer screens, providing manuals,

providing construction drawings, as-built drawings, and commissioning of the new

system. Task Order 20-01 is for $900,000. Total project cost is $1,700,000. The work

will be completed in FY 2020.

1

Engineering Consulting Services Agreement – Systems Interface Inc. / Lewis County PUD

Attachment A

TASK ORDER NO. 20-01, REV. 0

SCADA Replacement Project

TO

ENGINEERING CONSULTING SERVICES AGREEMENT

Systems Interface Inc. (ENGINEER) agrees to perform for Lewis County Public Utility District (OWNER)

the Consulting Services described below for the Project identified below. The services shall be performed in

accordance with the provisions of the Master Consulting Services Agreement (“Agreement”) dated

September 13, 2016, between OWNER and ENGINEER.

Is this a Revised Task Order? N

1. PROJECT:

Cowlitz Falls Hydroelectric Project – SCADA Replacement Project

2. SCOPE OF WORK:

The Scope of Work for Task Order 20-01, SCADA Replacement Project at Cowlitz Falls Hydroelectric

includes:

1. Design

a. Design the controls system

b. Create logic diagrams

c. Create layout and electrical drawings for construction

d. Develop the HMI screens

e. Develop the historian

2. Testing and Commissioning

a. Functional testing of SCADA system

b. Deliver material to Cowlitz Falls

c. Commissioning of the SCADA system

d. Provide SCADA O & M manuals

e. Provide as-built drawings

f. Provide training

2


A description of the work effort under each work task is presented in the following paragraphs.

Task 1: Establish project schedule and confirm project scope

This task includes collaboration between System Interface staff and Lewis County PUD to confirm the scope

of activities and deliverables and to establish a mutually acceptable timeline for the execution of the tasks

described herein.

The preliminary timeline will provide detail for the initial 90 days with high-level tasking for subsequent

activities. We expect the schedule to progressively elaborate as the project progresses, incorporating

additional expectations regarding more finite tasks, assignments, durations, and dependencies.

Deliverables:

• Updated Task Order with confirmed project scope

• Project schedule

Assumptions:

• Once established, the project schedule will be maintained by Lewis County PUD resources in a

format and location accessible by all parties.

Task 2: Perform project management and associated communication

This task includes activities intended to provide structure to the project and promote effective

communication between parties.

1. Meetings: Parties will conduct status meetings on a regular basis, currently assumed to occur every

two weeks. Meetings will be conducted remotely via internet conferencing (platform to be

determined). Every third meeting will occur onsite at Systems Interface offices or at Cowlitz Falls

Project. The agenda will be prepared by Lewis County PUD with input from System Interface.

2. Project Portal: Parties will utilize Zoho Projects as a central repository for communication. The

Web address for the project is noted below. Lewis County PUD will administer the portal and

provide access to System Interface staff as requested. The portal will be the home to the following

communication and project management vehicles.

a. Project Schedule

b. Tasks

c. Shared Documents

Link: https://projects.brookhouseps.com/portal/brookhouseps#dashboard/1160738000000844083.

Deliverables:

• Regular meeting schedule

Assumptions:

• Systems Interface and Lewis County PUD will be available for regular meetings

Task 3: Design Control System

Design control system for the generating units and water allocation as described in design documents

provided to Systems Interface by Lewis County PUD.

Deliverables:

• Develop control system to control the units, control water allocation, alarming, and monitoring.

https://projects.brookhouseps.com/portal/brookhouseps#dashboard/1160738000000844083

3


Assumptions:

• Lewis County PUD provides adequate information to Systems Interface to develop system.

Task 4: [ Create Logic Diagrams

Create logic diagrams for all control schemes.

Deliverables:

• Provide logic diagrams for all control schemes in the SCADA system.

Task 5: Create Layout and Electric Drawings for Construction

Create layout and electric drawings for construction. This will include a material list.

Deliverables:

• Layout and electric drawings for construction

• Material list

Task 6: Develop HMI Screens

Create HMI screens for the plant control system. Work with Lewis County PUD to develop HMI screens

that the operator will use to monitor and control the plant.

Deliverables:

• Provide HMI screens for the plant control system

Assumptions:

• Lewis County PUD will provide the required information to Systems Interface that will allow the

development of the HMI screens.

Task 7: Develop the Historian

Create the historian to contain the historical data and provide for displaying and trending of each data point.

Deliverables:

• Provide historian for archiving, displaying, and trending data.

Assumptions:

• Lewis County PUD will provide the required information to Systems Interface to develop the

historian

Task 8: Functional Test of the SCADA System

Conduct functional acceptance testing (FAT) of the SCADA system at Systems Interface facilities. The test

will confirm the SCADA system is functioning properly and ready for use in the production environment.

Testing will be conducted according to a FAT test plan developed by System Interfaces in collaboration with

LCPUD.

Functional issues will be logged according to severity as described below:

1. Severity 1 - Prevents critical process from functioning properly. This includes non-reproducible

issues that prevents a critical process from functioning. There is no workaround.

4


2. Severity 2 - Prevents non-critical process from functioning. A data-related issue that cannot be

recreated. An acceptable short-term work around exists.

3. Severity 3 - Prevents or impedes lower impact non-critical processes. A lower impact LCPUD-

specific issue related to a customization for LCPUD.

4. Severity 4 - Usability, Training/How-To, or documentation issues. Any issue that has a non-intrusive

long-term work around.

Deliverables:

• Provide a test plan two weeks prior to the testing.

• FAT test plan to include:

o General timeline to guide test execution.

o Any instructions, logistics, or other guidance needed to identify, log, and resolve defects.

o Outline of activities and process areas to be tested

• Conduct a functional test of the SCADA system at system interface facilities. The test will be

witnessed by Lewis County PUD personnel. Projected to take 14-21 days.

• Resolution of any Severity 1 or Severity 2 functional issues.

Assumptions:

• Lewis County PUD personnel will be available for the functional test.

• Functional issues will be logged according to test plan guidance.

• The following pre-requisites have been completed prior to start of Functional Acceptance Testing:

o All development and configuration work are completed, operational, and available for

testing in the test environment.

o The network environment has been staged to replicate the production environment.

o Data and test scenarios have been staged as necessary to support scripted testing.

• Testing will be conducted until all high severity (Severity 1 or 2) functional issues have been

resolved to the satisfaction of LCPUD.

Task 9: Deliver Material to Cowlitz Falls

Deliver material to Cowlitz Falls.

Deliverables: Deliver material to Cowlitz Falls including panels, control equipment, and network equipment.

• Provide a list of material delivered.

Task 10: Installation Oversight

Provide installation oversight of the SCADA system onsite at Cowlitz Falls.

Deliverables:

• Provide oversight of installation of equipment at Cowlitz Falls. Provide Systems Interface employee

at regular intervals to provide oversight of the installation of the SCADA equipment.

Task 11: Commission the SCADA System

Conduct commissioning of the SCADA system onsite at Cowlitz Falls.

Deliverables:

• Commissioning the SCADA system at Cowlitz Falls. Provide onsite System Interface employee to

conduct commissioning and oversee work activities.

5


• Provide commissioning plan two weeks prior to onsite commissioning of the SCADA system.

Task 12: Provide SCADA O&M Manuals

Provide SCADA O & M manuals.

Deliverables:

• Provide SCADA manuals that include all materials, drawings, logic diagrams, description of all

control schemes, “how to” section that describes how to use each action. An electronic copy and one

hard copy of all documents shall be provided.

Task 13: Provide As-Built Drawings

Provide as-built drawings. An electronic copy in AutoCAD format and one hard copy of each drawing shall

be provided.

Deliverables:

• Provide ss-built drawings including layout, electrical, and logic diagrams.

Task 14: Provide Training

Provide four days of onsite training on the Cowlitz Falls SCADA system.

Deliverables:

• Provide System Interface employee to conduct four days of onsite training on the Cowlitz Falls

SCADA system.

• Lewis County PUD will have five operators and three staff that will attend training.

• Provide training outline four weeks prior to training. Outline should indicate topics to be addressed,

course materials required, and requirements for the training environment.

3. BUDGET:

Compensation for the proper performance of the Consulting Services under this Task Order (or Revised Task

Order) is set forth in Appendix A-1 (Compensation), attached hereto and incorporated herein by reference.

Task Order not to exceed $900,000.

4. START DATE:

December 17, 2019

5. TIME OF PERFORMANCE:

Project schedule is attached.

5. SPECIAL TERMS AND CONDITIONS:

None

6


7. KEY PERSONNEL:

Joe First, Lewis County PUD

Joe Brookhouse, Brookhouse Professional Services

Matt Davis, Systems Interface

Kevin Griggs, Systems Interface

Bartley Hallinan, Systems Interface

Tom Johnston, Systems Interface

_______________________________________________________________________________________

OWNER and ENGINEER have executed this Task Order or Revised Task Order, ENGINEER is directed to

proceed with the Consulting Services set out in this Task Order.

OWNER (Lewis County PUD) ENGINEER (System Interface Inc.)

_______________________________________ ______________________________________

Signature Signature

_______________________________________ ______________________________________

Name (Printed or Typed) Name (Printed or Typed)

_______________________________________ ______________________________________

Date Date

7


Attachment B

ENGINEER’S COMPENSATION SCHEDULE

Personnel Rates:

Other Cost:

Cowlitz Falls 2020 Budget

Engineering Labor Rate Persons Hours per day Days per Week Weeks Total

145 3 7 5 50 $761,250.00

Shop Labor 85 Hours

Server Cabinet 85 1 40 $3,400.00

Floor 5 - RTU1 replacement 85 1 160 $13,600.00

Floor 1 - RTU2 replacement 85 1 110 $9,350.00

Two Floor 2 RTD Cabinets 85 1 160 $13,600.00

Hours

Drafting Labor 75 1 240 $18,000.00

Labor Total: $819,200.00

software

windows server licenses $10,000.00

Material

Rittal Enclosures:

Floor 5 - RTU1 replacement $6,500.00

Server Cabinet $2,000.00

Floor 1 - RTU2 replacement $4,333.00

Two Floor 2 RTD Cabinets $2,200.00

RTD Transmitters $21,600.00

(4) Fiber Transceivers $360.00

(2) 7-Slot Racks $1,300.00

(1) 1756-IB16I $725.00

(1) 1756-OB16I $930.00

(5) 24VDC Pwr Supplies $800.00

Slot Fillers $500.00

Fuses $100.00

Fuse Blocks $500.00

Circuit Breakers $500.00

Relays $250.00

Terminal Blocks $1,500.00

Wire $1,000.00

Wire Labels $250.00

Contigency 15% $6,750.00

Subtotal $52,098.00

20% Material Markup $10,419.60

Material Total $62,517.60

Grand Total $891,717.60

Add a footer 13

100 Series Policies

Page 1 of 173

Public Utility District No. 1

of Lewis County

Handbook of

Policies

Table of Contents

100-Administration

Auditorium Use Policy ................................................................................................................. 4

Social Media Policy ..................................................................................................................... 7

Civil Responsibilities Policy ....................................................................................................... 11

Communication Policy ............................................................................................................... 13

Credit Card Policy for Employees.............................................................................................. 15

Designation of Acting Secretary of the Board of Commissioners ............................................... 20

Personal Leave Donation Policy ............................................................................................... 20

Information Technology Policy .................................................................................................. 22

Employee Recognition Program Policy ..................................................................................... 24

Financial Policy ......................................................................................................................... 26

Investment Policy ...................................................................................................................... 30

Issuance of Warrants ................................................................................................................ 37

Logo Wear Policy ...................................................................................................................... 39

Post Issuance Compliance Policy ............................................................................................. 41

Records Retention Policy .......................................................................................................... 46

Travel Policy ............................................................................................................................. 49

Scan and Toss Policy................................................................................................................ 57

Use of District PUD Property Policy .......................................................................................... 60

200-Compliance Disability Accommodation Policy ............................................................................................... 62

Purchasing Policy ..................................................................................................................... 63

District’s Agent To Receive Claims for Damages ...................................................................... 68

Drug and Alcohol Policy ............................................................................................................ 70

Equal Employment Opportunity (EEO) Policy ........................................................................... 72

Family Medical Leave Act (FMLA) Policy .................................................................................. 73

Health Insurance Portability and Accountability Act (HIPAA) Policy .......................................... 78

Identity Theft Prevention Policy ................................................................................................. 80

Drug and Alcohol Testing Policy ............................................................................................... 83

Military Leave Policy ................................................................................................................. 88

New And Increased Large Load Policy (NAILL) ........................................................................ 90

Power Supply Risk Management Policy .................................................................................... 92

Public Records Disclosure Policy .............................................................................................. 94

Regularly Scheduled Commission Meetings ........................................................................... 109

Reporting Improper Governmental Action (Whistleblower) Policy............................................ 111

Seat Belt Usage Policy ............................................................................................................ 114

Customer Privacy Policy ......................................................................................................... 116

300-Conduct

Disciplinary Policy ................................................................................................................... 121

Employment of Relatives and Personal Relationships in the Workplace ................................. 123

Non-Discrimination and Anti-Harassment Policy ..................................................................... 125

Smoking Free Workplace Policy ............................................................................................. 127

Workplace Violence Policy ...................................................................................................... 128

400-Energy Service

Energy Efficiency Loan Policy ................................................................................................. 130

Customer Service Policy ......................................................................................................... 131

Line Extension Policy .............................................................................................................. 138

Miscellaneous Charges for Customers .................................................................................... 141

Tree Trimming Policy .............................................................................................................. 144

500-Labor Relations & Benefits

Cell Phone and Wireless Devices Use Policy .......................................................................... 147

Compensation Policy .............................................................................................................. 149

Employee Benefits Policy ........................................................................................................ 152

Employee Categories Policy ................................................................................................... 154

Employee Pay Policy .............................................................................................................. 157

Holidays .................................................................................................................................. 159

Personal and Supplemental Leave Policy ............................................................................... 162

Unpaid Leave of Absence Policy ............................................................................................. 166

600-Safety

Accident Prevention Policy ...................................................................................................... 168

Arc Flash Resistant Policy ...................................................................................................... 170

Emergency and Critical Incident Policy ................................................................................... 172

OTHER BUSINESS

Add a footer 14

MANAGEMENT REPORTS

OCTOBER 2019

- October temp - 1st 1/2 cooler, 3rd 1/4 warmer, last 1/4 cooler - Total Operating Expenses $668k or 9.9% over budget.- Operating revenues $560k or 10.7% over budget. - Power expenses $120k or 2.7% over budget.- Retail revenues $579k or 11.9% over budget - Capital $23k over budget.- Wholesale revenues $5k or 3.5% under budget. - Net margins B4 debt & cap $59k over budget.- Other revenues $14k or 7.2% under budget - timing. - Net margins $82k over budget.- Customer contributions $25k over budget.

0

1000000

2000000

3000000

4000000

5000000

6000000

OCT Retail Sales - $

Actual Budget

0

50000

100000

150000

200000

Resale White Creek Total

OCT Wholesale Sales - $

Actual Budget

0

1000000

2000000

3000000

4000000

5000000

OCT Power Expenses - $

Actual Budget

-1750000

-1500000

-1250000

-1000000

-750000

-500000

-250000

0Net Margin B4 Debt & Cap Net Margin

OCT Margins - $

Actual Budget

YTD OCTOBER 2019

- Erratic weather during the first ten months of 2019. - Total Operating Expenses $3.8m or 6.0% over budget.- Operating revenues $2.9m or 4.6% over budget. - Power expenses $3.5m or 8.7% over budget.- Retail revenues $2.9m or 5.1% over budget - Feb storm $792k and north rock wall $546k.- Wholesale revenues $430k or 10.7% under budget. - Capital $566k under budget.- Other revenues $426k or 21.4% over budget - timing & JE. - Net margins B4 debt & cap $499k under budget.- Customer contributions $294k over budget. - Net margins $67k over budget.

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JAN FEB MAR APR MAY JUN JUL AUG SEP OCT

Retail Sales - $

Budget Actual

-200000

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Wholesale Sales - $

Budget Actual

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Power Expenses - $

Budget Actual

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-5000000

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Net Margin - $

Budget Actual

YTD OCTOBER 2019

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YTD OCT Retail Sales - $

Actual Budget

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YTD OCT Retail Sales - MWh

Actual Budget

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YTD OCT Wholesale Sales - $

Actual Budget

0

10000000

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YTD OCT Power Expenses - $

Actual Budget

0

2000000

4000000

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8000000

10000000

Net Margin B4 Debt & Cap Net Margin

YTD OCT Margins - $

Actual Budget

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Fiber Rev Fiber Exp

YTD OCT Fiber - $

Actual Budget

MEETING REPORTSC o m m i s s i o n e r s , M a n a g e r , a n d / o r M a n a g e m e n t T e a m w i l l p r o v i d e r e p o r t s o f m e e t i n g s t h a t t h e y p a r t i c i p a t e d i n o r a r e p e r t i n e n t t o t h e o p e r a t i o n o f t h e D i s t r i c t .

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Thank You.Chris Roden, General Manager

800 562-5612

[email protected]

www.lcpud.org