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PRELIMINARY INFORMATION as received up to March 22, 2004
regarding points of the AGENDA for the 10th General Assembly of IFToMM, April 3, 2004, Tianjin, Chinameeting Room at Tianyu Hotel (IFToMM Congress site); time: 16.00
Agenda1. Opening Kenneth J. Waldron (IFToMM President)2. Nomination of the Recorder for the Minutes of the General Assembly3. Nomination of the Credential Committee4. Apologies for Absence5. Agreement of the Agenda6. Agreement of the Minutes of the 9-th General Assembly7. Report of Kenneth J. Waldron (President 2000-2007)8. Report of Tatu Leinonen (Secretary General 2000-2003)9. Report of Marco Ceccarelli (Secretary General 2004-2007)10. Report of the 11-th IFToMM World Congress on MMS11. Report of Jorge Angeles, Chair of the Constitution Committee12. Report of Robert Bicker (Treasurer 2000-2003). Approval of the Budget13. Report of Joe Rooney (Treasurer 2004-2007). Approval of the Budget14. Election of new Members and Changes in Membership15. Report of Jorge Angeles, Chair of the Nominating Committee and results of Postal Ballot for
Election of the Executive Council 16. Report of Terry Shoup, Chair of the Committee for Honours and Awards
Presentation of Honorary Membership Presentation of Dedicated Service Awards Presentation of Award of Merit
17. Election of the Constitution Committee18. Election of the Nominating Committee19. Election of the Committee for Honours and Awards20. Date and place of the 12-th IFToMM World Congress on MMS21. Other business
INFORMATIVE APPENDICESAPPENDIX n.1: Addresses of the Chairs of the National or Territory Organization IFToMM membersAPPENDIX n.2: IFToMM Constitution and ByLaws – approved 1999 with additional informationAPPENDIX n.3: Minutes of the 9-th General Assembly APPENDIX n.4: Report of Kenneth J. Waldron (President 2000-2007)APPENDIX n.5: Report of Tatu Leinonen (Secretary General 2000-2003)APPENDIX n.6: Report of Marco Ceccarelli (Secretary General 2004-2007)APPENDIX n.7: Report of the 11-th IFToMM World Congress on MMSAPPENDIX n.8: Report of Jorge Angeles, Chair of the Constitution CommitteeAPPENDIX n.9: Report of Robert Bicker (Treasurer 2000-2003). Approval of the Budget APPENDIX n.10: Report of Joseph Rooney (Treasurer 2004-2007). Approval of the BudgetAPPENDIX n.11: Candidates for the new Membership in IFToMM – Changes in the MembershipsAPPENDIX n.12: Report of Jorge Angeles, Chair of the Nominating Committee and results of Postal Ballot for Election of the Executive CouncilAPPENDIX n.13: Report of Terry Shoup, Chair of the Committee for Honours and Awards
Presentation of Honorary Membership Presentation of Dedicated Service Awards Presentation of Award of Merit
APPENDIX n.14: Proposals for the 12th World Congress in 2007APPENDIX n.15: Other business, additional information and requestsAPPENDIX n.16: Agenda for 10-th General Assembly sent by prof Leinonen on November 12, 2002
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APPENDIX n.1: Addresses of the Chairs of the National or Territory Organization IFToMM members
Prof. Sarkissyan, Yuri L. State Eng. Univ. of ArmeniaTerian Street 105375009 YerevanARMENIA Fax: +374 2 151068 [email protected] [email protected]
Prof. Andrew Samuel Department of Mechanical and Manufacturing EngineeringThe University of Melbourne AustraliaParkville 3052, VictoriaAUSTRALIATel: +61 3 9344 6752/4276Fax: +61 3 9347 8784 [email protected]
prof. Manfred HustyInstitute for Engineering MathematicsGeometry and Computer ScienceUniversity of InnsbruckTechnikerstr. 13 A-6020 Innsbruck, [email protected] Prof. Alizade, Rasim I. Azerbaijan Technical University Dept. Theory Machines and Mechanisms H. Javid Ave. 25 370602 Bacu REPUBLIC OF AZERBAIJAN Tel. +994 12 38 33 73, 39 12 16Fax: +994 12 38 32 80 [email protected]
Prof. Berestnev, Oleg V. National Academy of Sciences BelarusInstitute of Machine Reliability12 Academicheskaya St.220072 MinskREPUBLIC BELARUS Tel. +375 017 284 27 53Fax: +375 17 284 24 09 [email protected] [email protected]
Prof. De Schutter, Joris Dept. of Mechanical Eng. Katholieke Universiteit Leuven Celestijnenlaan 300B B-3001 Leuven BELGIUM Tel. +32 16 322479Fax: +32 16 322987 [email protected]
prof João Carlos Mendes Carvalho Universidade Federal de Uberlândia, Departamento de Engenharia Mecânica38400-902 Uberlândia –MG, BRAZILFax:+55-34-3239 [email protected]
Prof. Minchev, Nikolaj Technical University of SofiaDepartment of Theory of Machines and Mechanisms1756 SofiaBULGARIA Fax: +359 68 67 [email protected]
Prof. Professor Ron P. Podhorodeski,Dept. of Mech. Eng., Univ. of VictoriaP.O. Box 3055Victoria, BC, CANADA V8W 3P6Tel: +1 250 721-8696Fax.: +1 250 721-6051CANADA [email protected]
Prof. Huang, Tian Department of Mechatronical EngineeringTianjin UniversityTianjin 300072P. R. CHINACHINA-BEIJING Tel: +86 22 2740 1009 (Office) +86 22 2332 0448 (Home)Fax: +86 22 2740 1009 +86 22 2740 3434 [email protected]
Dr. Dein ShawDepartment of Power Mechanical EngineeringNational Tsing Hua UniversityHsinchu 30043, TAIWAN, R.O.C. CHINA-TAIPEI tel: 886(3)574-2604 fax: 886(3)[email protected]
prof. Milenko StegicFaculty of Mechanical Engineering and Naval ArchitectureUniversity of ZagrebIvana Lucica 5, p.p. 102HR-10002 ZagrebCROATIA Phone: ++38516168135Fax:[email protected]
Ing. Jaromir Horacek DrSc.Institute of ThermomechanicsAcademy of Sciences of the Czech RepublicDolejskova 5182 00 Prague 8CZECH REPUBLIC Phone: +420 266 053 125 Fax: +420 286 584 [email protected]
Professor Erno KeskinenBox 589FIN-33101 TampereFINLANDTel: +358 3 3115 2306Fax: +358 3 3115 2307Mobile: +358 40 730 9557 [email protected]
Jean-Pierre MERLET, Directeur de Recherche INRIAINRIA Sophia Antipolis2004, route des LuciolesBP 9306902 Sophia-Antipolis [email protected]
Prof. Davitashvili, Nodar Georgian Technical UniversityKostava str. 77380075 TbilisiGEORGIA Tel.: 099532 305597; 099532 366102;Fax: 099532 536186. [email protected] [email protected]
Prof. Dr.-Ing. Burkhard CorvesR.-W. Technische Hochschule AachenEilfschornsteinstrasse 18D 52056 AachenGERMANY Tel. +49 241 80 95553Fax: +49 241 80 92263 [email protected]
Prof. Chondros, Thomas B. Mechanical Engineering Dept.University of Patras265 00 PatrasGREECE Tel. +30 61 997263Fax: +30 61 997744 [email protected]
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Prof. Filemon, Elisabeth Budapest University of Technology and EconomicsDepartment of Applied MechanicsBudapest, Pf. 91.Muegyetem rkp. 3H 1521 HUNGARY Tel: +36 1 4631367 or 4631369Fax: +36 1 4633471 [email protected]
Prof. Rao, B. V. A. Department of Applied MechanicsAero. Engineering BlockIndia Institute of TechnologyMadras 600036INDIA Tel. +91 44 41 52 65, 41 56 [email protected]
Prof. Moshe ShohamDirector, Robotics LaboratoryDepartment of Mechanical EngineeringTechnion - Israel Institute of TechnologyTechnion City, Haifa 32000ISRAELTel: +972 4 8293264Fax: +972 4 [email protected]
Prof. Rossi, Aldo Universita di Padova-- DIMEGVia Venezia, 35 131 PadovaITALY Tel. +39 49 828 6820Fax: +39 0 49 827 6816 [email protected]
Prof. Miura, Hirofumi Dept. of Mechanical Systems Engr.Kogakuin University1-24-2 Nishi Shijuku - Shinjuku-kuTokyo 163-8677JAPAN Tel. +81 3 3342 1211 ext. 2445Fax: +81 3 3340 0108 [email protected]
Prof. Baigunchekov, Zhumadil Zh. Kazakh-British Technical University59 Tole Bi StreetAlmaty 480091REPUBLIC OF KAZAKHSTAN [email protected]
Prof. Lee, Chong-Won Dept. of Mechanical Engr.KAIST 373-1, Guseong-dong,Yuseong-gu, Daejeon 305-701KOREA Tel. +82 42 869 3016Fax: +82 42 869 8220 [email protected].
Prof.Vytautas OstaseviciusVice Rector for ResearchKaunas University of TechnologyK.Donelaicio St.73-417LITHUANIA Tel. +370 37 30 00 03, 32 40 13Fax: +370 37 30 00 08Cell: +370 698 125 88 [email protected]
Prof.Emilija Vetadzokoska Sts. Cyril and Methodius UniversityFaculty of Mechanical EngineeringKarpos II bb. PO. Box 464 2000, SkopjeMACEDONIA Tel. +389 2 363374 Fax.:+389 2 362298 [email protected]
Prof. Lopez-Cajun, Carlos S. Universidad Autonoma de QueretaroFacultad de IngenieriaRio Moctezuma s/n76800 San Juan del Rio, Qro.MEXICO Tel. +52-(427)274 1244Fax: +52-(427)274 1244 [email protected] Prof. Avdai, Chilkhaahavun Mongolian Technical University Ulan-Bator, P. B. 496 210646 Ulan-BatorMONGOLIA Tel. +976 24121 [email protected]
Prof. Klein-Breteler, A. J. University of Technology DelftFaculty OCP/Mechanical Engineering Mekelweg 2 2628 CD Delft THE NETHERLANDS Tel. +31 15 278 31 30 Fax: +31 15 278 1397 [email protected]
Prof. Sivertsen, Ole I. Dept. of Machine Designand Materials TechnologyNorwegian University of Scienceand Technology (NTNU)N-7034 TrondheimNORWAY Tel. +47-73 592541Fax: +47-73 594129 [email protected] [email protected]
Dr. Hasan, S. A. The Institution of Engineers of PakistanI. E. P. Building177/2, Liaquat BarracksKarachi 75530PAKISTAN Tel. +92 21 778 0233Fax: +92 21 778 2718 [email protected] [email protected]
Prof. Jozef WojnarowskiSilesian University of Technologyul. Konarskiego 18A44-100 GliwicePOLAND tel./ fax. +48 32 237 [email protected]
Prof. Paun Antonescu Universitatea Politehnica Bucure_tiCatedra de Teoria Mecanismelor _i RobociSplaiul Independencei nr. 31377206 BUCURE^TIROMANIATel: + 40 1 410 45 85 ext [email protected] [email protected]
Prof. Bessonov, Arkady P. Mechanical Engineering Research Inst., RASRAS, Russian Academy of ScienceM. Kharitonyevski, 4101990 Moscow RUSSIA Tel. +7 095 923 0234Fax: +7 095 200 [email protected] [email protected]
Dr Lin Wei Manager, Mechatronics GroupSingapore Institute of Manufacturing Technology71 Nanyang DriveSINGAPORE 638075Tel: (+65) 6793-8254Fax: (+65) [email protected] [email protected]
Dr. Oravsky, Vladimir Institute of Materials and Machine MechanicsSlovak Academy of SciencesRacianska 75831 02 Bratislava 3SLOVAK REPUBLIC Tel. +421-7-49 268 228Fax: +421-7-44 253 301 [email protected]
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Prof. Janetic, Igor Faculty of Mechanical EngineeringUniversity of LjubljanaMurnikova 261000 LjubljanaSLOVENIA Tel. +386 61 218 566Fax: +386 61 218 [email protected]
Prof. Nieto Nieto, Justo Universidad PolitecnicaApartado de Correos 2201246022 ValenciaSPAIN Tel. +34 6 38 77 100Fax: +34 6 38 77 [email protected]
Prof. Dr. Schweitzer, Gerhard Lindenbergstrasse 18 ACH-8700 KuesnachtSWITZERLAND Tel. +41-1-910 94 [email protected]
Rector Silin, Radomir Technical University of Podillia11, Institutskaya str.Khmelnitskiy 280016UKRAINE Tel. +380 3822 28076Fax: +380 3822 23265 [email protected]
Dr Robert (Bob) BickerSchool of Mechanical & Systems Eng,University of Newcastle upon Tyne,England, NE1 7RU, UNITED KINGDOM Tel: ++44 191 222 6219 Fax: ++44 191 222 [email protected]
Prof. Constantinos Mavroidis, Department of Mechanical, Industrial and Manufacturing Engineering375 Snell Engineering CenterNortheastern University360 Huntington AvenueBoston MA 02115
USATel: 617/373-4121Fax: 617/[email protected]
Prof. Thien Phuc, Nguyen Hanoi University of TechnologyDai hoc Bach khoa HanoiDai Co Niet, Hanoi224 DoicanVIETNAM Tel. +84 4 8692207Fax: +84 4 8681099 [email protected] [email protected]
Prof. Zivkovic, Zivota Universitet u NisuMasinski Fakultet u NisuBeogradka 1418000 NisuREP. OF SERBIA AND MONTENEGRO Fax: +381 18 52 780 [email protected]
Cassino, 18 February 2004
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APPENDIX n.2: IFToMM Constitution and ByLaws – approved 1999 with additional information 2004Attached please find a file.
APPENDIX n.3: Minutes of the 9-th General Assembly Attached please find a file.
APPENDIX n.4: Report of Kenneth J. Waldron (President 2000-2007)
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APPENDIX n.5: Report of Tatu Leinonen (Secretary General 2000-2003)The period 2000 – 2003The IFToMM 9th General Assembly was arranged on June 23, 1999 in Oulu, Finland. Chief Delegate from 37 member committées were present and 8 absent.
Election of the Executive council for the term, January 1, 2000 through December 31, 2003 happened in the meeting. The new Executive council was as follows.OfficersPresident K.J. Waldron (USA)Vicepresident J-C. Guinot (France)Secretary General T. Leinonen (Finland)Treasurer R. Bicker (U.K.)MembersM. Hiller (Germany)T. Huang (China-Beijing)T. Kedzior (Poland)H. Miura (Japan)A. Rovetta (Italy) G. Stepan (Hungary)
The new Constitution and Nomination Committees were elected asConstitution Committee (2000 – 2003):
Jorge Angeles (Chair)Huirong Meng (China-Beijing)Ladislav Pust (Czech Republic)J.S. Rao (India)Terry Shoup (USA)
Nominating Committee (2000 – 2003):Jorge Angeles (Chair)Joseph Davidson (USA)Elizabeth Filemon (Hungary)Hong Sen Yan (China-Taipei).
The Reports of activities of the Secretary General are presented here during the four one year periodsThe period June 1999 to May 2000
The Minutes of the 32nd Executive Council Meeting were written and, after apporval by the President, distributed together with all appendices to the members of Executive Council, Chairmen of Permanent Commissions, Technical Committees and IFToMM Member Committees.
- About the decisions of EC were also informed in IFToMM Newsletter Vol. 8-1 and in Internet.
- The main effort during this period was in the Tenth IFToMM World Congress, June 20 - 24, 1999 in Oulu, Finland. The congress was very successful with 500 persons present.
- The IFToMM Ballot regarding changes to Constitutions and By-Laws was sent to member committees. Twenty four answers were got which were all favour for changes.
- The Executive Council meeting was informed in Minutes of the 32nd Meeting sent to the members on August 31, 1999. The final Invitation to EC Meeting in Zakopane on July 2, 2000 was sent on December 10, 1999.
- SG Tatu Leinonen visited in four member committees in Asia. In January he visited in Tianjin China hosted by Professor Zhang Ce, in February in Taejon Korea hosted by Professor Lee Chong-Won, in March in Hanoi Vietnam hosted by Professor Nguyen Thien Phuc and in April in Ulan Bator Mongolia hosted by professor Ch. Avdai.
- Mongolian IFToMM Committee published this year Symbols and Appreviations by replacing French terms in Mongolian language in original in IFToMM Commission A Standards for Terminology (J. of MMT, vol. 26, No 5, 1999).
The period June 2000 to May 2001
- The Minutes of the 33rd Executive Council Meeting were written and, after approval by the President, distributed together with all appendices to the members of Executive Council, Chairmen of Permanent Commissions, Tehnical Committees and IFToMM Member Committees.
- About the decisions of EC were also informed in IFToMM Newsletter Vol 9-1 in Internet.
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- The Executive Council meeting was informed in Minutes of the 33rd Meeting sent to the members on November 27, 2000. The Invitation to EC Meeting in Milan on July 6 - 7, 2001 was sent on February 10, 2001.
- SG Tatu Leinonen visited in three member committees in America and Europe. In June he visited in Kaunas, Lithuania, in July in Warsaw, Poland and in August in Montreal, Canada.
The period June 2001 to May 2002
- The Minutes of the 34th Executive Council Meeting were written and, after apporval by the President, distributed together with all appendices to the members of Executive Council, Chairmen of Permanent Commissions, Technical Committees and IFToMM Member Committees.
- About the decisions of EC were also informed in IFToMM Newsletter Vo10-1 and in Internet.
- The Executive Council meeting was informed in Minutes of the 34th Meeting sent to the members on November 20, 2001. The Invitation to EC Meeting in Udine on July 5 - 6, 2002 was sent on January 23, 2002.
- SG Tatu Leinonen visited in October, 2001 in Minsk where the member committee of Belarus was a host.
- SG Tatu Leinonen has been a member of program or scientific steering committee in the following conferences or symposiums:
1. The 11th World Congress of IFToMM2. IFToMM Reliability Symposium October, 16 - 17, 2001 in Minsk, Belarus3. Vibroengineering -2001, October 15 - 16, 2001 in Kaunas, Lithuania
4. TMCE 2002 Symposium, April 22 - 26, 2002 in Wuhan, P.R. China5. MuSME 2002, September 12 - 15, 2002 in Mexico City, Mexico
The period June 2002 to May 2003
- The Minutes of the 35th Executive Council Meeting were written and, after approval by the President, distributed together with all appendices to the members of Executive Council, Chairmen of Permanent Commissions, Technical Committees and IFToMM Member Committees.
- About the decisions of EC were also informed in IFToMM Newsletter Vol11-1 and in Internet.
- The Executive Council meeting was informed in Minutes of the 35th Meeting sent to the members on November 12, 2002. The Invitation to EC Meeting in Chicago on August 30 - 31 was sent on May 27, 2003.
- IFToMM World Congress, General Assembly, and Executive Council Meeting was supposed to be on April 2 - 4, 2003 in Tianjin, P.R. China, but because of SARS epidemy they are posponed to April 1 - 4, 2004.
-- SG Tatu Leinonen has been a member of program or scientific steering committee in the following conferences or symposiums:
1. The 11th World Congress of IFToMM2. MuSME 2002, September 12 - 15, 2002 in Mexico City, Mexico3. International Conference “Vibroengineering -2002”, October 18 - 19, 2002, Kaunas, Lithuania4. OST-Symposium, June 5 - 6, 2003 in Oulu, Finland
Because of postponement of the IFToMM General Assembly for election by postal ballot of new Executive Council to the period 1.1.2004 – 31.12.2007 was needed. The election by Postal Ballot happened on 4.8. – 5.10.2003.
The results of IFToMM EC election by postal-ballot 4.8. – 5.10.2003 are as follows:President K. J. Waldron 24Vice-President Tian Huang 25SG. M. Ceccarelli 25Treasurer J. Rooney 25M. Hiller 25T. Ionescu 23K. Kedzior 25C.S. López-Cajun 25H. Miura 24J. Travelyan 25 Ion Visa 1
25 IFToMM Member Committees returned the ballot until October 5, 2003. The prosentage of voting was 55,56 %.
Tatu Leinonen (Secretary General of IFToMM)7
APPENDIX n.6: Report of Marco Ceccarelli (Secretary General 2004-2007)
REPORT OF ANNUAL ACTIVITY January – March 2004
1- PRELIMINARY ACTIVITYAfter the results of the postal ballot for the election of the new IFToMM Executive Council, prof Ceccarelli has carried out the following activity:October 2003 – visit in Bucharest and meeting with the Chair of IFToMM Romania Prof. Paun Antonescu and the new elected member of EC dr. Theodor IonescuNovember 2003 – visit in Paris and meeting with the Past IFToMM Vice-President, prof JeanClaude Guinot; visit of UNI, Universidad Nacional de Ingenieria de Lima and promotion of IFToMM to get a letter for candidature of Perù IFToMM membership; meeting with prof Manfred Husty, Chair of IFToMM Austria, Dr Robert Bicker, Chair of IFToMM UK, and prof. Joao Carlos Carvalho, Chair of IFToMM Brazil. December 2003 – visit in Ciudad de Mexico and meeting with the Chair of IFToMM Mexico and new elected member of EC, Prof.Carlos Lopez-Cajùn; meeting with the President of the Mexican Association for Mechanical Engineering.During those meetings, discussions and opinion exchanges have been carried out in order to outline the future of IFToMM activity. Since December 2003 prof Ceccarelli has started e-mail contacts with all IFToMM officers, namely the Chairs of IFToMM members, the Chairs of TCs and PCs, the Chairs of GA Commissions, the Editors of IFToMM journals, and the members of the Executive Council, also with the aim to update the list of addresses and facilitate contacts and information exchanges.In agreement with the task given the EC at the 2003 meeting, prof Ceccarelli has contacted several persons all around the world for the position of Chairman of the PC for Education with the aim to revitalize that PC.
2- DISCUSSION OF RECENT ACTIVITIES Through the e-mail contacts, prof Ceccarelli has stimulated opinion exchange and information mainly on the three subjects:1- cultural ownership of IFToMM Journals2 - procedure of appointment of the Editors and Editorial Boards of the IFToMM Journals3 - updating the appointment of the current Editors and Editorial boards of the four current issued IFToMM Journals.At the moment there are four IFToMM journals, namely MECHANISM AND MACHINE THEORY, JOURNAL OF APPLIED MECHANICS, JOURNAL OF GEARING AND TRANSMISSIONS, ELECTRONIC JOURNAL ON COMPUTATIONAL KINEMATICS. The last two journals are journals of the TC for Gearing and TC for Computational Kinematics, respectively.Prof Ceccarelli has exchanged opinion and work plans with the President of IFToMM prof Waldron for a suitable programming of the next meetings of EC and GA, and future activity of IFToMM.Prof Ceccarelli has also prepared an issue of IFToMM Constitution with additional information regarding with aspects of history and characterization of IFToMM (Enclosure n.1). This issue has been circulated by e-mail and it will be distributed the meeting of EC and GA. He also advised some changes in the Constitution (Enclosure n.2) that has been discussed by the IFToMM officers by e-mail. He has prepared preliminary information for the meeting of EC and GA by collecting information from IFToMM Officers regarding the points of the Agendas. In order to facilitate information and give a common frame, he has prepared and suggested the use of forms for the reports of PCS and TCs (Enclosure n.3), a form for nominations of representative of IFToMM Members in the PCs and Tcs, (Enclosure n.5), and a form for the candidature of hosting the IFToMM world congress 2007 (Enclosure n.4). These forms have been discussed with few IFToMM officers only, before to send them by e-mail, since there has not been time and opportunity to discuss the format of them in a collegial way. Hopefully the forms will be revised at the meeting of EC.
3- MEETINGS AND VISITSIn January 2004 prof Ceccarelli has met prof Manfred Husty, Chair of IFToMM Austria, and prof Karl Wolhart at University of Graz. In February 2004 in Madrid, he has visited prof Vicente Dias, President of the Spanish Association of Mechanical Engineering, and prof Emilio Bautista and they have discussed the possibility to link IFToMM with FeIBIM and also some projects to reinvigorate the activity of Spain IFToMM member.During 2004, Prof Ceccarelli will receive several colleagues at LARM: Laboratory of Robotics and Mechatronics for technical visits and he will take advantage of these visits to have short meeting with opinion exchange and planning of activity. He will be available also for visiting IFToMM officers also with the aim to have personal contacts and receive information for future plans of IFToMM activity.
4- CONFERENCE EVENTSProf Ceccarelli has been invited to some conference events for the 2004 (in Germany, Czech Republic, Spain) with the aim to represent IFToMM at those events, by taking advantage of his participation for technical presentations.
6- FUTURE PLANNED ACTIVITIESProf Ceccarelli, in his capacity of IFToMM Secretary-General, will plan activity in directing discussion and opinion exchange, preferably by e-mail, on the many aspects of IFToMM activity that will be pointed out by situations and/or by IFToMM officers. He also will help circulation information on IFToMM activity. He will prepare and publish the minutes of the meeting of the IFToMM Executive Council. He will be also available for help for the minutes of the General Assembly. He will send copies of those minutes to the IFToMM officers and IFToMM archive too.Date: 18 February 2004
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ENCLOSURE N.1 – IFToMM Constitution and ByLaws with additional information for General assembly 2004ADDITIONAL INFORMATION for General Assembly in 2004(See Enclosed Constitution and ByLaws 199 with additional information for GA 2004)
ENCLOSURE N.2 – Proposed changes for IFToMM Constitution and ByLaws
CHANGES FOR THE IFTOMM CONSTITUTION AND BY-LAWSPROPOSED BYProf. Marco CeccarelliIFToMM Secretary General (2004-2007)LARM: Laboratory of Robotics and MechatronicsDiMSAT, University of CassinoVia Di Biasio 43 - 03043 Cassino (Fr), ItalyPh. +39-0776-2993663 fax +39-0776-2993711e-mail: [email protected] webpage http://webuser.unicas.it/weblarm/larmindex.htmlIFToMM webpage: http://www.caip.rutgers.edu/IFTOMM/
PROPOSED CHANGE n.1Add in Appendix I at the end:Final approval of IFToMM support and/or auspicious will be decided by the Executive Council.MOTIVATION:The activity and congress events of IFToMM Community are under the responsibility of IFToMM Executive Council, as stated in Art. 5.1 of the Constitution. In addition, the auspicious and/or support will be recorded in the minutes of the meetings of Executive Council.
PROPOSED CHANGE n.2Add an item at Art. 3.1 of Statutes:E. Individual associate members: individuals from national or territorial organizations that are IFToMM members.MOTIVATION:The establishment of individual membership will bring more participation of individuals in the IFToMM activity. In addition, the individual membership will contribute to enlarge the IFToMM Community and awareness of it.
PROPOSED CHANGE n.3Add a point n.1.6 in By-Laws:1.6 Individual associate members can get benefit of any activity that is organized by IFToMM but they have no dues and no vote in the General AssemblyMOTIVATION:The Federation nature of IFToMM will be preserved. The benefits for an individual associate member could be stated as reduced subscription fee for conference events that are supported and/or under auspicious of IFToMM. An additional benefit can be organized in giving reduced subscription fee for IFToMM Journals.
PROPOSED CHANGE n.4Add the text at the end of n.5.1 in By-Laws:The unit of subscription fee for individual associate members in U.S. dollars is determined by the General Assembly.MOTIVATION:The individual membership must be ruled by a subscription fee, that will bring more finance for IFToMM activity.
PROPOSED CHANGE n.5Add the text in 3.7 in By-Laws:The Chairs of all PC and TC, and Editors of IFToMM journalsMOTIVATION:Great visibility of IFToMM activity is achieved by IFToMM journals. The Editors have significant responsibility and positions in the IFToMM Community. Therefore, it is convenient that the Editors will take part at the meeting of the Executive Council to report directly on the Journal activity and to get aware of the policy that is decided at the meeting of Executive Council and at the General Assembly.
PROPOSED CHANGE n.6Add the text in 3.10 in By-Laws:The editorial activity is run by IFToMM journals, namely Mechanism and Machine Theory (MMT), Journal of Applied Mechanics (JAM), Journal of Gearing and Transmissions (JGT), Electronic Journal on Computational Kinematics (EJCK). The Editors are appointed by Executive Council. An Editor shall not serve no more than two terms consecutively. Associate Editors are nominated by the Editors and are appointed by the Executive Council to serve no more than two terms. The term of
office for Editorial Boards of IFToMM Journals is four years, starting two years after January in which the Executive Council takes office. The Editorial Boards is of composed of at least three Associate Editors.MOTIVATION:Since the importance of the IFToMM Journals, it is convenient to treat the Editorial Boards like a Technical Committee. Thus, the establishment of an IFToMM journal will be stated at By-Laws level as an important activity of IFToMM and it is convenient to rule the Editorial Boards like a Technical Committee.
PROPOSED CHANGE n.7Add Appendix IV with the following text:APPENDIX IV – IFToMM officers over the timeWith the above-mentioned Tables.MOTIVATION:This information recognizes the persons who have been IFToMM Officers and completes a characterization of IFToMM and its activity
PROPOSED CHANGE n.8Add t Appendix V with the following text:APPENDIX V – IFToMM World CongressesYear Host Country1965 Varna, Bulgaria1969 Zakopane, Poland1971 Kupari, Yugoslavia1975 NewCastleuponTyne, U.K.1979 Montreal, Canada1983 New Delhi, India1987 Seville, Spain1991 Prague, Czech Republik1995 Milan, Italy1999 Oulu, FinlandMOTIVATION:This information keep memory of the IFToMM World Congresses and completes a characterization of IFToMM and its activity
PROPOSED CHANGE n.9Add Appendix VI with the following text:APPENDIX VI – Subscription feeVI.1 Subscription fee for IFToMM membership of national or territorial organizationsAmount that has been approved by the last IFToMM General Assembly in 1999: 250 U.S. $VI.2 Subscription fee for IFToMM membership of for individual associate membersAmount that has been approved by the last IFToMM General Assembly in 2003: ???? U.S. $MOTIVATION:The individual membership must be ruled by a subscription fee, that will bring more finance for IFToMM activity. The quote should be at a low level like for example 30 U.S. $ per year.
PROPOSED CHANGE n.10Add Appendix VII with the following text:APPENDIX VII- IFToMM Honours and AwardsVII.1 RecipientsLiving Honorary Members of IFToMM F.R.E. Crossley (USA)F. Freudenstein (USA)K.V. Frolov(Russia)Ishlinski (Russia)Manaval (Spain)J. Oderfeld (Poland)T. Pantelic (Yugoslavia)J. Phillips (Australia)Tondl (Czech Republic)B. Roth (USA)Past recipients of the IFToMM Dedicated Service Awards are:Prof. Karl Wohlhart (Austria), 1999Prof. P. A. Lebedev (Russia), 1999Prof. G. Bogelsack (Germany), 1999Prof. L. Pust (Czech Republik), 1999Past recipients of the IFToMM the award of Merit are:There are currently no past recipients since it was established in 2002.VII.2 Manual for nominee procedure
To be proposed by the Commission for Awards and HonoursMOTIVATION:This information recognizes main IFToMM personalities and completes a characterization of IFToMM and its activity
PROPOSED CHANGE n.11Add Appendix VIII with the following text:APPENDIX VIII – Honour Roll of Donators of IFToMMYear/name/ content of donationNo entry up to 1999MOTIVATION:This information recognizes the donators of IFToMM.
PROPOSED CHANGE n.12Add Appendix IX with the following text:APPENDIX IX – Logo of IFToMM in blue colour
MOTIVATION:This information states the official logo of IFToMM.
PROPOSED CHANGE n.13Add Appendix X with the following text:APPENDIX X – The IFToMM SongThe following text has been written during the Foundation in 1969
MOTIVATION:This information gives the text of the official song as it has been approved during the Foundation Acts of IFToMM in 1969.Cassino, January 7, 2004Marco Ceccarelli
ENCLOSURE N.3 – Form for the reports of PCs and TCs
IFToMM Permanent Commission / Technical Committee for……….. name …………………….Webpage address………………….
REPORT OF ANNUAL ACTIVITY July 2003 – March 2004
1- MEMBERSHIP CHANGESNew members have been nominated. The list of the members (at least five persons according to ByLaws n.3.8 is in the Enclosure n.1 of the attached Report.
2- DISCUSSION OF RECENT ACTIVITIES …… write information
3- MEETINGS AND VISITS…… write information
4-RESEARCH JOINT COLLABORATIONS AND EXCHANGES…… write information
5- CONFERENCE EVENTS…… write information
6- FUTURE PLANNED ACTIVITIES…… write main plans
7- BUDGET: 2004 REPORT AND REQUEST FOR 2005…… write main plans
8- OTHER RELEVANT INFORMATION …… write information
The above information are reported in detail in the enclosed Annual PC/TC Report, and will be posted on the PC/TC webpage.
Signature of Chair……………………..
Date: …………….
Name, address, and e-mail of the ChairRECOMMENDATION: please complete this report form in one page only.RECOMMENDATION: please design a PC/TC logo which has a similar form to the one shown above on the left corner.ENCLOSURE n.1: The list of the membersPlease write in two columns like in this examplenameinstituionaddressNATION in capital lettersPhone and Fax email: webpage
SAMPLE:prof. Marco CeccarelliLARM: Laboratorio di Robotica e MeccatronicaDiMSAT – Università di CassinoVia Di Biasio 43, 03043 Cassino (Fr),ITALYPhone +39-0776-2993663 o 2993665 Fax +39-0776-2993711 email: [email protected]://webuser.unicas.it/weblarm/larmindex.htm
ENCLOSURE N.4 – Table for nomination of representatives of IFToMM member in PCs, TCs, and GA-Cs
NOMINEES FOR REPRESENTATIVES
OF NATIONAL ORGANIZATION IFToMM MMBERS (name)………………………….
IN THE IFToMM COMMISSIONS AND COMMITTEES
Table B1: IFToMM Permanent Commissions for term 2002-2005Commissions First nominee
(Name and address)Second nominee
(Name and address)Communications --Education
History of MMS
Publications --Standardization of Terminology
Table B2: IFToMM General Assembly Commissions for term 2004-2007Commissions First nominee
(Name and address)Second nominee
(Name and address)Constitution --Nominating ---Honors and Awards --
Table B3: IFToMM Technical Committees for term 2002-2005Committee First nominee
(Name and address)Second nominee
(Name and address)Computational Kinematics
Gearing
Human-machine Systems
Linkages and Cams
Mechatronics
Micromachines
Nonlinear Oscillations
Reliability
Robots and Manipulators
Rotordynamics
Transportation Machinery
Date ……Name of the Chair of IFToMM member …………………..e-mail ……………………..
ENCLOSURE N.5 – Form for the candidature of hosting the IFToMM world congress 2007IFToMM, the International Federation for the Promotion of Mechanism and Machine ScienceWebpage: http://www.caip/rutgers/iftomm/
CANDIDATURE FORM FOR ORGANIZING IFToMM WORLD CONGRESS 2007
1- IFToMM MEMBER PROPONENT……name of the National Organization
2- CONTACT PERSON…..Name, address, and e-mail
3- PROPOSED LOCATION …… write information
4- PROPOSED DATES…… write information
5- FACILITIES AND TRANSPORTATION…… write information
6- HOTEL ACCOMMODATION…… write information
7- PROPOSED REGISTRATION FEE AND REDUCED FEE FOR STUDENTS…… write information
8- SUPPORTING INSTITUTIONS AND ORGANIZATIONS…… write information
9- MEMBERS OF THE NATIONAL ORGANIZING COMMITTEE…… write information
10- PROVISONAL PLAN OF ALL EXPENSES……write information
11- SUM REQUESTED FROM IFToMM FOR FINANCIAL SUPPORT…… write information
12- EXPECTED FINANCIAL RETURN TO IFToMM…… write information
13- CALENDAR OF THE ORGANIZATION…… write information
14- PROPOSED DEADLINES FOR PAPER SUBMISSION AND ACCEPTANCE…… write information
15- PROPOSED REVIEW PROCESS…… write information ….
16- PROPOSED PROCEEDINGS FORMAT…… write information
17- SUPPORTING AND LINKED EVENTS…… write information
18. OTHER RELEVANT INFORMATION…… write information
The above mentioned information are reported in detail in documents that will be distributed to IFToMM Member Chairs under the responsibility of the proponent contact person at the General Assembly during the 2004 IFToMM World Congress.Date: ……………. Signature of the contact person ………………………….RECOMMENDATION: please complete this candidature form in THREE pages only.
APPENDIX n.7: Report of the 11-th IFToMM World Congress on MMS
APPENDIX n.8: Report of Jorge Angeles, Chair of the Constitution Committee
Da: Jorge Angeles [[email protected]]Inviato: venerdì 9 gennaio 2004 14.56A: [email protected]: [email protected]: RE: agenda meeting EC 2004
Marco:
Please find enclosed (NOT ATTACHED!) the report of the Constitution Committee, as submitted to Tatu Leinonen on August 4th, 2003. Not being a Word user, I drafted the report in plain text.Prior to the GA, say by mid February, I will send you an update. Thanks.
Jorge
REPORT OF THE CONSTITUTION COMMITTEESubmitted by Jorge Angeles, ChairAugust 4th, 2003
The Committee Members are recalled:
Prof. Jorge Angeles (Canada), ChairDepartment of Mechanical Engineering &Centre for Intelligent MachinesMcGill University817 Sherbrooke St. W.Montreal, QuebecCANADA H3A 2K6Tel. (514) 398-6315FAX: (514) [email protected]
Prof. Huirong Meng (China-Beijing)Mechanical and Electrical Engineering DepartmentChina University of Mining and TechnologyD 11 Xue Yuan RoadBeijingPEOPLE'S REPUBLIC OF CHINATel. +8610-6233-1377, +8610-6231-3279 (Residence)Fax: [email protected]
Dr. Ladislav Pust (Czech Republic)Institute of ThermomechanicsDoleju skova 5182 00 Praha 8
CZECH REPUBLICTel. (+42 2) 66 41 51 57Fax: (+42 2) 85 84 [email protected]
Prof. J.S. Rao (India)BHEL ChairDepartment of Mechanical EngineeringIndian Institute of TechnologyNew Delhi 110016INDIATel: 91 11 686 7485Fax: 91 11 686 2037Telefax: 91 11 686 2325 (Res)[email protected]
Prof. Terry Shoup (USA)Dean of Engineering & Sobrato Chair of EngineeringSANTA CLARA UNIVERSITYSanta Clara, CA 95053USATel. (408) 554 4600Fax: (408) 554 [email protected]
I proposed a few amendments to the Consitution, that I circulated among all members of the Committee, on July 5th, 2003, while asking them for their feedback within the following three weeks (deadline given was "by july 25th.")Only Prof. Pust sent his feedback. I addressed his suggestions in the reply that I sent to him on Aug. 4, 2003 (for brevity, the original suggestions are not included, but they are understood from the answer; when further explanation is needed, this is provided within brackets):
"1. Mechatronics is an integral part of MMS, as acknowledged by IFToMM via the TC on this multidicsipline. Biomechanics and the environment are not integral parts of MMS, and hence, are good examples of 'other contexts.'
2. 'Mechanism and Machine Science' as a proper name, e.g., in a title, should be capitalized; not in the case at hand, where the phrase appears as a common name [Article 3.1, item C.]
3. This year is NOT an example of an exception calling for a longer term for the EC. Four years is the term we are working on. I already communicated with Prof. Leinonen on the subject of the need of a postal ballot, the aim being to have a new EC on Jan. 1st, 2004 [Prof. Pust wanted to include anexception, providing for an extension to the four-year term of the EC.]
4. Appendix: We dealt with it already. [Prof. Pust wanted to adjoin the description of the Young Delegates Program to the Constitution, which was done once, but the EC decided later that this was not adequate, for the Program is independent of the Consitution]
We also dealt with the issue of providing for EC members who are eligible to a second term and who are Chairs of Member Organizations, and hence, of the General Assembly."
In discussing the last issue above, I went to the files kept from the early work of the Nominating Committee. I found there a message from Prof. Maunder, former IFToMM President and former Chair of the Nominating Committee. Prof. Maunder recommended that the provision taken this time to avoid conflict of interests be included in the Constitution. This recommendation is incorporated in the version submitted to Prof. Leinonen.
The amendments proposed were sent in PDF files to the Secretary General on August 1st, 2003, with the request to submit them to the General Assembly for acceptance within a postal ballot.
In the consultation process, Prof. Meng is the only Committee member who was never reached by E-mail. As the E-mail messages sent to him were returned undelivered, I sent him the same to his fax number included above.So far, Prof. Meng has not acknowledged receipt of this fax either.
With these amendments, the work of the current Constitution Committee is done.
Da: Jorge Angeles [[email protected]]Inviato: domenica 22 febbraio 2004 19.14A: 'marco ceccarelli'Cc: 'Irene Cartier'Oggetto: Constitutional Amendments-The Proposals
Marco:
Please find attached the two files with proposals, yours and the Committee's. I edited yours according to our previous exchanges.However, I did not put the amendments proposed by the Committee in the same form as yours because a) I don't have the time or the staff to do it and b) I don't think it is necessary. Most of the amendments proposed by the Committee are of a corrective nature, to uniform the terminology, for example, or to avoid typos. The amendments proposed by the Committee as submitted to tatu Leinonen in August are highlighted in yellow. There are two new items proposed by myself as a result of our exchanges, and are highlighted in green.
I would have normally sent you the files in PDF, but the version of Word I have at home doesn't allow me to make the conversion without too much hassle. I will bring my own computer with these files in PDF format to present to the General Assembly. Please don't mingle with the Word files because any change after this submission will not be accepted by the Constitution Committee as official. The official proposals are those in PDF that I will bring in my computer.
If you need some help with the files, Irene will be able to help you. FYI I'll be away on Monday & Tuesday.
Sorry for having missed your Feb. 20 deadline and take care.
Jorge
PREAMBLE
Mechanism and Machine Science is concerned with the theory and practice of the geometry, motion, dynamics and control of:
machines
mechanisms
and elements and systems thereof,
together with their application in industry and other contexts, e.g. in biomechanics and the environment. Related processes, such as the conversion and transfer of energy and information, also pertain to this field.
The first World Congress on Mechanisms and Machines was held in September 1965 in Varna, Bulgaria. During that Congress the Bulgarian delegation proposed the founding of an International Federation for the Theory of Machines and Mechanisms. This idea was warmly welcomed by all the delegations, and an International Coordinating Committee for Machines and Mechanisms was created with representatives of twenty countries.
As a result of the four years of work of this Committee, an Inaugural Assembly was held on September 27th, 1969 in Zakopane, Poland, during the Second World Congress for [sic] the Theory of Machines and Mechanisms. At this meeting the International Federation for the Theory of Machines and Mechanisms was legally founded, and its Constitution formally adopted.
The following countries were represented at the Inaugural Assembly: Australia, Bulgaria, Czechoslovakia, German Democratic Republic, Federal Republic of Germany, Hungary, India, Italy, The Netherlands, Norway, Poland, Romania, UK, USA, USSR, and Yugoslavia. To date (2003), IFToMM has forty-four Member Organizations from all over the world.
In the 1996-1999 period, a comprehensive review of the role of IFToMM in light of the technological developments of information technology was conducted. This review is still in progress, but has already led to a few recommendations reached through a quite inclusive consultation process. One recommendation has concerned the name of the Federation. An overwhelming majority recommended the adoption of IFToMM, acronym of the original name of the Federation, as the name itself, if followed by a description whenever needed. Since 2000, the name of the Federation is IFToMM, the International Federation for the Promotion of Mechanism and Machine Science.
CONSTITUTION & BY-LAWS(2003)
CONTENTS
PREAMBLE
STATUTES
Section I - Name and Legal Address..... Section II - Purposes of the Federation..... Section III - Membership..... Section IV - The General Assembly..... Section V - Executive Council..... Section VI - World Congresses and Symposia..... Section VII - Languages..... Section VIII - Finance..... Section IX - General Provisions.....
BY-LAWS
I - Membership..... II - The General Assembly..... III - The Executive Council, Commissions and Committees..... IV - Congresses and Symposia..... V - Finance..... VI - General Provisions.....
Appendix I
A. Objectives of Commissions and Committees..... B. Procedure for the Planning of Conferences by Commissions or Committees.....
Appendix II
Recommendations to the President Regarding the Delegation of Duties.....
IFToMM World Congresses and Past Presidents.....
STATUTES
Section I - Name and Legal Address
Article 1.1
The name of the organization is IFToMM, also referred to herein as the "Federation".
Article 1.2
The mission of IFToMM is the promotion of Mechanism and Machine Science. Whenever appropriate, this shall be stated after the name: IFToMM, The International Federation for the Promotion of Mechanism and Machine Science.
Article 1.3
The legal address of the Federation is that of the permanent address of its Secretary-General.
Section II - Purposes of the Federation
Article 2.1
To promote research and development in the field of Machines and Mechanisms by theoretical and experimental methods, along with their practical application.
Article 2.2
To broaden contacts among persons and organizations of different countries engaged in scientific or engineering work in the field of Machines and Mechanisms, or related sciences.
Article 2.3
To organize the World Congress on Machine and Mechanism Science; to sponsor national, or regional conferences and symposia with international participation.
Article 2.4
To promote the exchange of scientific and engineering information and experts; to assist in the publication of the proceedings of the international congresses and symposia of the Federation, and other special publications.
Article 2.5
To encourage the visits of experts and students between the countries, either as individuals or as teams.
Article 2.6
To assist the developing countries in their work in Mechanism and Machine Science by sponsoring the visits of experts, organizing special courses, and other undertakings.
Article 2.7
To honor eminent researchers, engineers and organizations in the field of Mechanism and Machine Science.
Article 2.8
To establish the necessary relationships with other international organizations and unions whose activities are of interest to the Federation.
Section III - Membership
Article 3.1
Membership in the Federation is in one of the following classes.
o Voting Members:
A. National or territorial organizations, referred to as Member Organizations, of which there can be only one from each territory. By territory is meant a geographical entity with an independent budget and a recognized scientific and engineering activity.
B. International organizations with allied interests.
o Non-Voting Members:
C. Honorary Members: engineers and scientists with international reputations in mechanism and machine science whom the Federation wishes to honor.
D. Temporary Associate Members: A national or territorial organization, especially from a developing country, and of which there can be only one from each territory.
Article 3.2
The national or territorial Member Organization may be a National Council for Mechanism and Machine Science, a National Academy of Sciences, an appropriate scientific or engineering society or institute, or an association thereof.
Article 3.3
Membership in the Federation is incompatible with any use of the activities of IFToMM for political, or commercial purposes.
Section IV - The General Assembly
Article 4.1
The General Assembly is the supreme body of the Federation and determines its policy.
Article 4.2
The General Assembly is composed of:
A. Representatives of Members in classes A and B (see Article 3.1). Each of these Members may send up to five (5) representatives to attend the General Assembly, but only one of these, who is designated Chief Delegate, is entitled to vote. Members of the Executive Council may not act as Chief Delegates.
B. Members in Classes C and D. These have only an advisory voice and are not entitled to vote.
C. Members of the Executive Council. These have no vote, except for the President as Chair of the General Assembly (under the provision of Art. 4.5).
Article 4.3
At least 50 percent plus one of the Members of the Federation entitled to vote, not counting proxies, must be present at a General Assembly to constitute a quorum. A Voting Member unable to take part in the sessions of the General Assembly may authorize another delegate to the General Assembly, who is not a Chief Delegate, to act as its proxy, by addressing a letter to this end to the Secretary-General. The person thus authorized acquires all the rights of a Chief Delegate. No delegate may carry more than one proxy.
Article 4.4
The General Assembly has the right to decide on all matters concerning the Federation. A simple majority of the Voting Members in attendance is required to approve all motions, with the exception of amendments to the Constitution and cases covered by Article 8.6. Amendments to the Constitution require a two-thirds majority of the Voting Members in attendance.
Article 4.5
The President, or the Vice-President in the absence of the President, shall chair the sessions of the General Assembly. The Chair of the General Assembly votes only in the case of a deadlock. At the moment of election of the incoming Executive Council, the Chair is transferred temporarily, and only for this election, to the Chair of the Nominating Committee.
Article 4.6
The sessions of the General Assembly are convened during the World Congresses, or not less than once every four years. Extraordinary sessions of the General Assembly may also be called at the request of not less than one-third of the Voting Members. Such sessions must be convened within one year of the request. The date and place of the sessions of the General Assembly are determined by the Executive Council.
Section V - Executive Council
Article 5.1
The Executive Council is elected to manage the affairs of the Federation between the sessions of the General Assembly. It is composed of:
o the President,
o Vice-President,
o Secretary-General,
o Treasurer, and
o Six ordinary members.
In addition, the immediate Past-President may elect to remain on the Executive Council as a non-voting member for four years immediately after the completion of his or her term as President. Members of the Executive Council must be representatives of Members in Class A (see Article 3.1).
The persons elected to the Executive Council do not sit on the Council as representatives of their Member Organizations, but are charged to attend to the interests of the Federation as a whole. The Executive Council reports on its activities to the General Assembly.
Article 5.2
The Executive Council is elected by the General Assembly for a term of four years. The members of the Executive Council can be re-elected consecutively only once. No Member Organization may have more than one of its members on the Executive Council.
Article 5.3
The Executive Council shall meet at least once each year. A member of the Executive Council who cannot attend a meeting of the Council may designate another member of the Council as his or her proxy by written statement to the Secretary-General. One person may hold only one proxy. Decisions of the Executive Council are valid, provided its session is attended by at least five (5) voting members, not counting the proxies. Decisions are taken by simple majority, and in a case of deadlock the President has the deciding vote.
Article 5.4
In the absence of the President, by virtue of resignation or inability to preside, the Vice-President takes over the functions of the President. In the absence of one of the other officers of the Executive Council (Vice-President, Secretary-General, or Treasurer), by virtue of resignation, or inability to exert his or her office, the Executive Council appoints one of its ordinary members to carry out the functions of the absent officer until the next session of the General Assembly.
Article 5.5
The President represents the Federation officially.
Article 5.6
The obligations of the Secretary-General are: to act as the permanent center for the Federation, to direct the business and conduct all correspondence of the Federation, to convene the General Assembly, to keep and publish the minutes and transactions of the Executive Council and of the General Assembly.
Article 5.7
The Treasurer manages the financial affairs of the Federation, and is accountable to the Executive Council.
Article 5.8
The Executive Council may appoint staff to support its operation.
Article 5.9
The Executive Council may set up Permanent Commissions and Technical Committees, and may appoint experts to report to it on specific questions. Technical Committees may also be established jointly with other International Organizations.
Section VI - World Congresses and Symposia
Article 6.1
World Congresses in Mechanism and Machine Science are held at regular intervals determined by the General Assembly. The host country, or territory of a future congress is determined by the General Assembly.
Article 6.2
At least two years before a World Congress the host Member Organization shall coordinate with the Executive Council such matters as the composition of the Organizing Committee, and the place and date of the Congress. The Chair of the Organizing Committee shall be a citizen of the host country, or territory. Representatives of other Member Organizations may also take part in the Organizing Committee.
Article 6.3
The duties of the Organizing Committee of the World Congress are to prepare and conduct the sessions, and publish Congress reports. The Host-Member takes full financial responsibility. After the publication of the proceedings of its Congress, the Organizing Committee is dissolved.
Article 6.4
Sponsorship by the Federation of national conferences or symposia must be approved by the Executive Council.
Section VII - Languages
Article 7.1
The official languages of IFToMM are English, French, German, and Russian.
The discussions in the General Assembly are held in these languages. All resolutions of the General Assembly are recorded in English.
Article 7.2
The language(s) of the host country, or territory may also be used for presentations and discussions at World Congresses and Symposia.
Section VIII - Finance
Article 8.1
The financial resources of the Federation derive from:
a) entrance fees from new Members; b) annual subscriptions from the Members of the Federation; c) subsidies, gifts, and grants from organizations or individuals.
The Federation shall maintain an Honor Roll on which shall be entered every year the names of organizations, or individuals who have donated gifts, legacies, or other contributions to the Federation.
Article 8.2
The Executive Council is responsible for administering the finances of the Federation. It may also set up a Reserve Fund.
Article 8.3
The operational staff appointed by the Executive Council may receive salaries from the Federation.
Article 8.4
There are seven categories for annual subscription for Voting Members. A territory that asks to join the Federation must specify in its application the category in which it proposes to belong. Admission to the Federation in the desired category is subject to the approval of the General Assembly, upon recommendation of the Secretary-General.
Honorary Members pay no annual subscription.
Article 8.5
A Member may transfer into a category with higher dues at any time, but may transfer into a category with lower dues only with the consent of the General Assembly.
Article 8.6
The financial year shall be the calendar year. Subscriptions are due on the first working day in January of the year to which they relate. If after the end of any year a Member has not paid its subscription, the Treasurer shall issue a warning. A Member that has not paid its subscriptions for more than three (3) consecutive years shall have its voting privileges suspended, and may also be subjected to a loss of other privileges by a simple majority vote, or to a loss of Membership by a two-thirds vote, of the General Assembly.
Article 8.7
The amount of the entrance fee for all classes and categories of Membership is determined by the General Assembly. Honorary Members pay no entrance fee.
Article 8.8
The expenses of the General Assembly are borne by the Federation.
Article 8.9
The Executive Council may render financial assistance to the Organizing Committees of World Congresses, Symposia, and other conferences which it sponsors.
Article 8.10
The Federation is not responsible for debts and expenses incurred by its Member Organizations, or by their delegates, except when authorized by the Executive Council.
Section IX - General Provisions
Article 9.1
If, by way of exception, any major decision is required between meetings of the General Assembly, a postal ballot may be held, and a decision taken on a simple majority of votes cast, provided that at least fifty per cent plus one of the Voting Members have voted. Constitutional reforms and resolutions pursuant to article 8.6 require a two-thirds majority.
The Secretary-General shall be responsible for conducting such postal ballot.
Such a decision shall be considered as if resolved by the General Assembly.
Article 9.2
The General Assembly may, subject to the general provisions of the Constitution, adopt any By-Law it deems necessary to achieve the aims, and govern the activity of the Federation. Such a By-Law shall be established or amended on a simple majority of votes cast by the General Assembly by direct ballot or postal ballot.
Article 9.3
The procedure for the dissolution of the Federation is the same as that for amendments to the Constitution. The Executive Council shall determine the manner of disposal of the properties of the Federation.
BY-LAWS
These By-Laws are written in accordance with Article 9.2 of the Constitution.
I. Membership
No. 1.1
The total number of Honorary Members (Class C) shall not exceed twelve (12), and the number from any one Member Organization shall not exceed three (3).
No. 1.2
Applications for Membership in the Federation are addressed in writing to the Secretary-General. The Executive Council studies the matter and submits its opinion to the General Assembly for a decision based on a simple majority of votes cast by the General Assembly by direct or postal ballot.
No. 1.3
Applications for Membership must be received by the Secretary-General not less than four months before a General Assembly.
No. 1.4
The Executive Council may require an applicant to present letters of recommendation and recognition from a national organization, or from one or more institutes of higher learning in the applicant's own geographical region.
No. 1.5
Applications for Temporary Associate Membership may be submitted to the Executive Council for consideration and approval at any time. This category of Membership: carries no dues, and has no vote in the General Assembly; is granted for no more than four years, renewable only once; and is not available to any organization or group that has previously held regular member status.
Temporary Associate Members are encouraged to participate in the work of the Permanent Commissions and Technical Committees. It is expected that Temporary Associate Membership will lead to the submission of an application for regular Membership in the Federation.
II. The General Assembly
No. 2.1
The name of the Chief Delegate, who is entitled to vote in the General Assembly on behalf of a Member Organization, must be reported to the Secretary-General in writing before each Assembly meets. The General Assembly shall elect from among those present, excluding members of the Executive Council and Chief Delegates, a Recorder to take the Minutes of the General Assembly, and send them in due time to the newly elected Secretary-General.
No. 2.2
The General Assembly shall elect a Constitution Committee for a period of four years starting on the first day of January after its election. The Committee shall be directly responsible to the General Assembly, and shall advise the Federation on constitutional matters.
No. 2.3
The General Assembly shall elect a Nominating Committee for a period of four years starting on the first day of January after its election. The Committee shall be directly responsible to the General Assembly, and shall prepare lists of candidates for election to the Executive Council at the next General Assembly.
III. Executive Council, Commissions and Committees.
No. 3.1
Unless otherwise specified by the General Assembly at the time of election, all the members of the Executive Council take office on the first day of January of the year following their election.
No. 3.2
The Executive Council shall prepare and distribute to all members the agenda for each session of the General Assembly not less than six (6) months before the date fixed for the Assembly.
No. 3.3
The Executive Council shall prepare a draft of a general four-year Budget, together with a brief Treasurer's report on the current financial situation.
Both documents shall be submitted to all Voting Members three (3) months prior to each General Assembly. Approval of the Budget is a required item on the Agenda of every ordinary General Assembly. The Executive Council shall submit annual financial reports by post to all Members. The budget may include a discretionary fund.
No. 3.4
The procedure for the nomination of candidates for the Executive Council is as follows:
At least one year prior to the General Assembly, the Nominating Committee shall distribute to all Members its nominations for the impending election of the Executive Council. The number of nominations shall not be fewer than the vacancies. Members are entitled to make additional nominations.
No. 3.5
When there are several contenders for the same position, the one receiving the greatest number of votes is elected.
No. 3.6
The President shall decide the division of responsibilities and duties among the members of the Executive Council.
No. 3.7
The Chairs of all Permanent Commissions and Technical Committees shall be invited to attend all meetings of the Executive Council as observers, without vote, and to present their reports.
No. 3.8
Many of the operations of the Federation are run by Permanent Commissions, namely,
The Permanent Commission for Communications
The Permanent Commission for Education
The Permanent Commission for the History of Mechanism and Machine Science
The Permanent Commission for Publications
The Permanent Commission for the Standardization of Terminology
and by Technical Committees, namely,
The Technical Committee for Computational Kinematics
The Technical Committee for Gearing
The Technical Committee for Human-Machine Systems
The Technical Committee for Linkages and Cams
The Technical Committee for Mechatronics
The Technical Committee for Micromachines
The Technical Committee for Nonlinear Oscillations
The Technical Committee for Reliability
The Technical Committee for Robotics
The Technical Committee for Rotordynamics
The Technical Committee for Transportation Machinery
No. 3.9
Permanent Commissions and Technical Committees are composed of a Chair, appointed by the Executive Council; and a Secretary and members, nominated by the Chair, and appointed by the Executive Council. A Chair shall not serve more than two terms consecutively, unless the Executive Council deems it necessary.
Every Member Organization may participate in the work of each Permanent Commission or Technical Committee. No Member Organization shall have more than two persons on any one Permanent Commission or Technical Committee. These persons do not sit on the Commissions or Committees as representatives of their Member Organizations.
Every Permanent Commission or Technical Committee shall have at least five members. No one can be a member of more than two Commissions or Committees. The term of office of all Permanent Commissions and Technical Committees is four years, starting two years after the January in which the Executive Council takes office.
No. 3.10
The Nominating Committee is composed of four members, proposed by the current Nominating Committee after consultation with all Member Organizations, and approved by the General Assembly. The Chair of the Nominating Committee is the Past President of the Federation ex officio.
No. 3.11
The Constitution Committee is composed of four members, nominated by the Nominating Committee after consultation with all Member Organizations, and approved by the General Assembly.
IV. Congresses and Symposia
No. 4.1
The regular interval between World Congresses shall be four (4) years.
V. Finance
No. 5.1
The table of units of subscription is the following:
CATEGORY UNITS OF SUBSCRIPTION
I 12
II 10
III 8
IV 6
V 4
VI 2
VII 1
The unit of subscription in U.S. dollars is determined by the General Assembly.
No. 5.2
The Executive Council shall appoint either a legally accredited authority or one of its members to audit the financial accounts of the Federation before their presentation to the General Assembly.
VI. General Provisions
No. 6.1
In the conduct of a postal ballot the counting of votes received shall not take place earlier than two (2) months from the date of mailing of the ballot . This date must be stated on the ballot.
APPENDIX I
A. Objectives of Commissions and Committees
The general goals for the work of the Commissions and Committees are outlined below.
1. The Constitution Committee:
To adapt the Constitution to the present needs of the Federation, as per By-Law 2.2
2. The Nominating Committee:
See By-Law 3.4
3. The Permanent Commission for the Standardization of Terminology:
To write a standard terminology (with definitions) for mechanism and machine science, including terms pertaining to the realization of motion in machines and its control, associated problems in dynamics and kinematics, and in machine components;
to cooperate with other international and national bodies concerned with terminology and related matters.
4. The Permanent Commission for Education:
To promote conferences on teaching, its methodology and new teaching techniques, in mechanism and machine science;
to assist in the temporary placement of students, instructors, and professors in countries other than their own;
to encourage personal exchanges;
to assist UNESCO in finding experts for instruction in developing countries;
to maintain records of exchanges and of long-term visits.
5. The Permanent Commission for Communications:
To publish the IFToMM Newsletter at least once a year;
to maintain and update the IFToMM Web site, which should include:
o the constitution and By-Laws;
o the current issue of the Newsletter (NL);
o at least the past four issues of the NL;
o the addresses of all EC members;
o the addresses of all Chairs and members of Permanent Commissions and Technical Committees;
o the addresses of all Chairs of Member Organizations;
o the list of upcoming IFToMM-sponsored technical meetings and related events;
o any other information of interest to IFToMM; and
o links with the Web sites of Member Organizations.
to maintain and publicize a four-year Calendar of Future Congresses, Conferences and Symposia, generically referred to as technical meetings;
to publish the annual calendar of technical meetings;
to act as liaison among the organizers of technical meetings;
to work closely with all Committees, and to assist organizing Committees in preparing and holding conferences.
6. The Permanent Commission for the History of Mechanism and Machine Science:
to promote the republishing of classical works of reference;
to promote the collection and circulation of material and information in the field of Mechanism and Machine Science;
to maintain the Archive of the Federation;
to promote activities and works in the field of the history of Mechanism and Machine Science.
7. The Permanent Commission for Publications:
to promote the exchange and circulation of scientific and technical works published by or for IFToMM;
to assist in the publication of the proceedings of all IFToMM Conferences;
to provide channels for the publication of significant works in the official IFToMM journal;
to negotiate with publishers and printers the dissemination of IFToMM works, subject to the approval of the Executive Council; and
to ensure the wide circulation of IFToMM publications.
8. Objectives of Technical Committees:
The general goals of the Technical Committees in their respective fields of Mechanism and Machine Science are outlined below:
to define new directions in research and development within their technical area;
to establish contacts between researchers and engineers;
to initiate and develop bases and procedures for modern problems;
to promote the exchange of information;
to organize national and international symposia, conferences, summer schools, etc.
B. Procedure for the Planning of Conferences by Commissions or Committees
Whenever a Permanent Commission or a Technical Committee plans a conference or symposium, three initial steps must be taken:
- plans, date and place must be approved and coordinated by the Permanent Commission for Communications;
- details of financing, especially the amount of initial start-up money needed, the question of whether or not IFToMM will receive income from the enterprise in return for endorsement or sponsorship, and the matter of a registration fee, must be approved by the Treasurer;
- all plans for publication, including those for the publication and continuing sale over the years of the Conference Proceedings must be approved by the Commission for Publications.
When the preliminary plans for a conference or symposium have been thus approved, the Technical Committee or the Permanent Commission either becomes the Organizing Committee of the conference, or appoints one.
The Organizing Committee of every IFToMM-sponsored technical meeting must submit a copy of the meeting proceedings to the Chair of the Permanent Commission for History of Mechanism and Machine Science, who will forward the said proceedings to the Archive of the Federation.
APPENDIX II
Recommendations to the President for the Delegation of Duties
Under By-Law 3.9 the President may assign specific duties to each member of the Executive Council.
Such duties may be the following.
1. To manage the external affairs of the Federation:- to develop and maintain relations with UNESCO and other international organizations,- to provide for affiliation of the Federation with such organizations,- to bring new Members into the Federation.
2. To manage the internal affairs of the Federation: General Assembly, Member Organizations; Permanent Commissions and Technical Committees.
3. To work closely with one or more Permanent Commissions or Technical Committees, and to serve as a liaison between these and the Executive Council.
4. To seek financial support from foundations, industry and organizations, and in particular to underwrite or support exhibitions, conferences, and publications.
CHANGES FOR THE IFTOMM CONSTITUTION AND BY-LAWSPROPOSED BYProf. Marco CeccarelliIFToMM Secretary General (2004-2007)LARM: Laboratory of Robotics and MechatronicsDiMSAT, University of Cassino
Via Di Biasio 43 - 03043 Cassino (Fr), ItalyPh. +39-0776-2993663 fax +39-0776-2993711e-mail: [email protected] webpage http://webuser.unicas.it/weblarm/larmindex.htmlIFToMM webpage: http://www.caip.rutgers.edu/IFTOMM/
1. Add in Appendix I at the end:Final approval of IFToMM sponsorship, with or without financial support, will be decided on by the Executive Council.
Rationale:The activity and congress events of the IFToMM Community are under the responsibility of the IFToMM Executive Council, as stated in Art. 5.1 of the Constitution. In addition, the type of sponsorship will be recorded in the minutes of the meetings of Executive Council.
2. Add an item in Art. 3.1 of the Statutes:E. Individual associate members: individuals from national or territorial regions that are IFToMM Member organization.
Rationale: The establishment of individual membership will bring more participation of individuals in the IFToMM activity. In addition, individual membership will contribute to enlarge the IFToMM Community and the awareness of it.
3. Add one item to the By-Laws:1.6 Individual associate members can benefit from any activity organized by IFToMM, but they have no dues and no vote in the General Assembly
Rationale: The Federative nature of IFToMM will be preserved. The benefits for an individual associate member could be stated as reduced subscription fee for conference events that are sponsored by IFToMM. An additional benefit can be organized in giving a reduced subscription fee for IFToMM journals.
4. Add text at the end of By-Law 5.1:The unit of subscription fee for individual associate members is determined by the General Assembly.
Rationale: Individual memberships must be ruled by a subscription fee, which will bring additional revenue to IFToMM.
5. In By-Law 3.7, include the Editors of all IFToMM journals.
Rationale: A great visibility of IFToMM is achieved through the IFToMM journals. The Editors have significant responsibility and positions in the IFToMM Community. Therefore, it is convenient that the Editors will participate at the meetings of the Executive Council to report directly on journal issues and to become aware of the policies adopted at the meetings of Executive Council and at the General Assembly.
6. Add text to By-Law 3.10:The editorial activity is run by the IFToMM journals, namely, Mechanism and Machine Theory (MMT), the Journal of Applied Mechanics (JAM), the Journal of Gearing and Transmissions (JGT), and the Electronic Journal on Computational Kinematics (EJCK). The Editors are appointed by the Executive Council. An Editor shall not serve more than two consecutive terms. Associate Editors are nominated by the Editor and appointed by the Executive Council to serve no more than two terms. The term of office for Editorial Boards of IFToMM journals is four years, starting two years after the date in which a new Executive Council takes office. The Editorial Boards are composed of at least three Associate Editors.
Rationale: Given the importance of the IFToMM journals, it is convenient to treat the Editorial Boards like a Technical Committee. Thus, the establishment of an IFToMM journal will be stated in the By-Laws as an important IFToMM activity; it is convenient to rule the Editorial Boards at par with the Technical Committees.
7. Add Appendix III with the text:APPENDIX III The IFToMM logotype will be as displayed below:
MOTIVATION:The official IFToMM logotype is the insignia of the federation and should be preserved unchanged until the General Assembly decides otherwise.Cassino, January 7, 2004Marco Ceccarelli
APPENDIX n.9: Report of Robert Bicker (Treasurer 2000-2003). Approval of the Budget
APPENDIX n.10: Report of Joseph Rooney (Treasurer 2004-2007). Approval of the Budget
APPENDIX n.11: Candidates for the new Membership in IFToMM – Changes in the Memberships
APPENDIX n.12: Report of Jorge Angeles, Chair of the Nominating Committee and results of Postal Ballot for Election of the Executive Council
REPORT FROM THE CHAIR OF IFTOMM NOMINATING COMMITTEEJune 14, 2002SUMMARYOnly 19 Member Committees responded to our request for input on therenewal of the EC for 2004-2007. Besides these proposals, there weresix proposals from individuals for Prof. Marco Ceccarelli as EC member.
THE RESULTS OF IFToMM EC ELECTION BY POSTAL-BALLOT 4.8. – 5.10.2003
President K. J. Waldron 23Vice-President Tian Huang 24SG. M. Ceccarelli 24Treasurer J. Rooney 24M. Hiller 24T. Ionescu 22K. Kedzior 24C.S. López-Cajun 24H. Miura 23J. Travelyan 24 Ion Visa 1
24 IFToMM Member Committees returned the ballot until October 5, 2003.The prosentage of voting was 53,30 %.
October 8, 2003Tatu LeinonenSecretary General of IFToMM
APPENDIX n.13: Report of Terry Shoup, Chair of the Committee for Honours and Awards Presentation of Honorary Membership Presentation of Dedicated Service Awards Presentation of Award of Merit
APPENDIX n.14: Proposals for the 12th World Congress in 2007
Candidature form for organizing IFToMM World Congress 2007
1 – IFToMM Member proponent : FRANCEJean-Pierre MERLET, Directeur de Recherche INRIAChair of French CommitteeINRIA Sophia Antipolis - 2004, route des LuciolesBP 9306902 SOPHIA-ANTIPOLIS Cedex FranceEmail: [email protected]
2 – Contact personMarc DAHAN , Directeur de Recherche CNRSTreasurer of French CommitteeInstitut de productique24 rue Alain Savary25000 BESANCON FranceEmail : [email protected]
3 – Proposed location
BESANCON – capital city of Région Franche-Comté in East of France, with a old tradition in mechanical engineering (the famous Jura watchmaker). Centrally located in Europe, Besancon provides an ideal setting for conference and seminars with its title of France's greenest town. This location will ensure at least a very large European audience and hopefully an increase in the industrial audience. From Besancon one can easily access a large number of companies and laboratories for a post-conference tour as well as typical french, swiss and german towns for further sightseeing. Up to now France, although very active in mechanism theory, has never hosted the World Congress.
4 – Proposed dates
two propositions are submitted to the Executive Councila – Sunday June 10 – Thursday June 14, 2007b – Sunday June 17 – Thursday June 21, 2007
5 – Facilities and transportation
2h30 from Paris in TGV – 7 train links a day2h15 from Lyon – 7 train links a day2h30 from Basel airport – 7 train links a day2h30 from Strasbourg station – train every 3 hours (platform for the eastern Europe trains)close to international airports of Geneva (2h00), Basel (1h30) Lyon (2h00) by car
6 – Hotel accomodation
A large range of hotels 2 ** and 3 *** : 1,800 roomsAnd 200 student rooms on campus of the university
7 – Proposed registration fee Delegate : USD 350Accompanying person : USD 300Student : USD 250Fees cover for delegates and students : 4 days meals for Monday to Thursday, the reception of Sunday, the gala dinner of Wednesday, printed proceedings and CD Rom.Fees for accompanying persons cover 4 days meals, 1 reception, 1 gala dinner, the accompanying persons’ program.
8 – Supporting institutions and organizations
Potential supports from French Government (Research and Industry), Franche-Comté region, Doubs department, City of BesanconInstitute of producticsUniversity of Franche-Comté, Engineering course ENSMM
National research institute CNRS, INRIA – French society of Mechanics – IFToMMIndustrial partners : CETIM, ALSTOM, PEUGEOT, CEA…
9 – Members of the national organizing committee
Chair : Prof. Alain Bourjault (ENSMM - Besancon)Co-chairs : Dr Marc Dahan (CNRS - Besancon) and Dr Jean-Pierre Merlet (INRIA – Sophia-Antipolis)Members : J.C. Guinot (Paris VI), C. Bidard (CEA – Paris), M. Fayet (INSA – Lyon),
P. Bidaud (LRP – Paris), P. Wenger (IRCyN-Nantes)…
10 – Provisional plan of all expenses with 600 delegates
expenses : receipts :renting of congress centre : 24,000 expected registration : USD 180,000publications and website : 20,000 meals, coffee breaks : 72,000gala dinner : 36,000 economic & indust. partners grants : USD 50,000souvenir (bag + watch) : 33,000stamps and telephone : 10,000transportation : 5,000 IFToMM support : USD 12,000staff salary : 30,000miscellaneous : 12,000total : USD 242,000 total : USD 242,000
11 – Sum requested from IFToMM for financial support
USD 12,000
12 – Expected financial return to IFToMM
a lot !
13 – Calendar of the organisation
A website for the Congress will be established from January 2005. It will contain the calls for papers, instructions about the complete paper, registration fee, information of accommodation, the latest news…
January 2006 : First Announcement and Call for Papers of IFToMM 2007. Although we will still rely on the chairs of the different member committees to advertize the World Congress we propose to enlarge the announcements to national Mechanical Engineering societies, private companies, students associations...
April 2006 : Second Announcement and Call for Papers will be released by email to all the authors of previous IFToMM manifestations (world congress, Ro’Man’Sy…)
November 2006 : Third Announcement, including the information about accommodation, transportation and registration form.
By January 1, 2007 : Early registration will be completedNotification of the result of the assistance by the Young Delegates Program
By February 28, 2007 : The advanced registration will be completed in order for the paper to be included in the proceedings and CD-ROM
14 – Proposed deadlines for paper submission and acceptance
By July 31, 2006 : Full manuscript reception following the format of the downloadable template to the Organizing Committee
By November 15, 2006 : Notification of acceptance of the full manuscript for review will be sent by email and post together with the reviewers' comments for modification and the Third Announcement, including the information about accommodation, transportation and registration form.
By January 1, 2007 : Deadline for final manuscript reception for the proceedings
15 – Proposed review process
For the submission, both Word and LaTeX templates will be provided to potential authors.
Accepted formats for submission will be PDF (provided that used pdf fonts are all embedded in the file) and Postscript. The complete papers are to be reviewed by technical committees and permanent commissions from August 15, 2006 to November 1, 2006. They will be sent for review by e-mail and the reviewer's comments will be available on-line. Submission of the final version will also be on-line.16 – Proposed proceedings format
CD-Rom proceedings will be available to all participants and printed proceedings on request.
17 – Supporting and linked events
Tours for accompanying people and also post-congress tours will be organized in Switzerland (Lausanne, Geneva), in Lyons, in Jura (Arbois) and in Bourgogne (Beaune, Macon), in Strasbourg and in Paris.Industrial tours and laboratory visits will be organized : Alstom -TGV (Belfort), Peugeot (Sochaux), Schlumberger (Besançon), Augé Découpage (Besançon), INSA University (Lyons), ENSMM laboratories (Besancon), CEA (Paris)…
18 – other relevant information
The Young Delegates Program will be available to provide need based assistance to young scientists and engineers under 35 years of age to participate IFToMM 2007. The funds assist with the registration fees, transportation and hotel costs.The weather is rather mild (from 15 to 25°C)Special meals will be proposed on request : vegetarian, halal, kasher.We suggest to the IFToMM Executive Council putting in place an award for the best paper choosed by each technical committee. We can allocate USD 1,500 for this action (one prize of USD 800, two of USD 350 and a certificate for all authors).
APPENDIX n.14: Proposals for the 12th World Congress in 2007
IFToMM, the International Federation for the Promotion of Mechanism and Machine Science
Webpage: http://www.caip/rutgers/iftomm/
CANDIDATURE FORM FOR ORGANIZING IFToMM WORLD CONGRESS 2007
1- IFToMM MEMBER PROPONENTIFToMM-Mexican Commission
2- CONTACT PERSONProf. Ricardo Chicurel , Chairman of the IFToMM- Mexican
3- PROPOSED LOCATION From the ten IFToMM World Congresses on TMM held so far, and the forthcoming one, only once, such a congress
has been held in America Indeed, the Fifth World Congress on TMM took place on July 8-13, 1979 at Montreal, Canada. Our country, Mexico, where research activities on theory of machines and mechanisms are performed (we have been constantly participating in almost all of the IFToMM World Congresses on TMM as well as other Symposia, Courses, and Workshops), could play an important role for promoting the most important academic event in this field in the world, not only among the IFToMM members, but also among the Latin-American countries. Moreover, our current National Development Program on science and Technology calls for many scholars to be prepared on areas related to design, materials, and manufacturing. Thus, the area of machines and mechanisms is fully involved, and with no doubt, this congress would encourage many young people to engage in this research area. Based on the above, we ask for the 12 th IFToMM World Congress to be held in Guanajuato, Mexico.
Guanajuato (Guanaxhuato “hill of frogs”) is one most beautiful cities in Mexico. Indeed it was a mining town from the 16th century where Spaniards found silver and gold, it is nowadays a place to enjoy. It belongs to a unique kind of cities whose topographic phenomena defied the founding ordenances dictated by Phillip II of Spain, which established regular and rectilinear trace and streets, it was built along narrow twisted street and irregular plazas.
This city, whose weather is rather mild (from 15 to 27°C), is located 350 km northwest of Mexico City and close to Leon, the sixth largest industrial city in Mexico. Moreover, the Universidad of Guanajuato, the host university, was founded in 1744 and has a long tradition and excellence not only in mining, but also in mechanical engineering. .
4- PROPOSED DATESJune 18-22, 2007
5- FACILITIES AND TRANSPORTATIONEven though the Universidad de Guanajuato would be the host University, we have decided that the Convention
Center would be a better place to held all the congress. This convention center is located at a reasonable distance (by bus) from the University. Regarding transportation, Guanajuato airport is the closest airport to Guanajuato. There are many regular flights (40 min flight) from Mexico City, and Los Angeles, Dallas, Chicago, etc. from the United States. By bus, Guanajuato can be reached from Mexico City in about five hours.
6- HOTEL ACCOMMODATIONThere are a wide spread of hotels in the city, ranging from three stars (around US$40.00) to luxury hotels
(US$200.00).
7- PROPOSED REGISTRATION FEE AND REDUCED FEE FOR STUDENTSRegistration fee US$350.00, including proceedings, transportation hotel-congress site, one city sightseeing, coffee
breaks and a gala dinner. The proposed reduced fee for students is of US$100.00 without proceedings nor gala dinner.
8- SUPPORTING INSTITUTIONS AND ORGANIZATIONSAmong the supporting institutions and organization we have:
Mexican Society of Mechanical Engineers (SOMIM)Academy of Engineering (AI, Mexico)National Council of Science and Technology (CONACyT, Mexico)Science and Technology Council for the State of Guanajuato (CONCYTEG)Science and Technology Council for the State of Querétaro (CONCYTEQ)Universidad de GuanajuatoUniversidad Autónoma de QuerétaroUniversidad Nacional Autónoma de MéxicoShoe’s industry association
9- MEMBERS OF THE NATIONAL ORGANIZING COMMITTEERicardo Chicurel Arturo Lara-LópezEduardo AguileraCarlos López-CajúnArmando Ortiz-PradoAlfonso PámanesJosé María Rico-MartínezJuan Carlos Jáuregui-Correa
10- PROVISIONAL PLAN OF ALL EXPENSESInvited guests (for keynote lectures) 15,000.00
Edition of CD and medals awards 2,000.00Printing of: 600 posters, 2500 brochures, 5,000.00Location lease, meals, coffee breaks and gala dinner 95,000.00Materials and diverse items 160,000.00 800 packages for attendants (bags, CD-ROM proceedings), 200 packages for students Paper, copies, phone, fax Mail and courrier
11- SUM REQUESTED FROM IFToMM FOR FINANCIAL SUPPORTThis will be for posters, brochures and hall leasing 25,000.00
12- EXPECTED FINANCIAL RETURN TO IFToMMBased upon the asistance of 800 people 3,000.00
13- CALENDAR OF THE ORGANIZATIONFirst call for papers (including Internet): September 2005Sending of posters and related informations (1500 posters, 2000 brochures) September 2005-February 2006Second call for papers March 2006Abstracts deadline April 16, 2006Reviewer’s sending April 30, 2006Reviewers deadline June 15, 2006Authors notification July 1, 2006Full-length papers August 31, 2006Reviewer’s sending September 15, 2006Reviewers deadline November 15, 2006Authors notification December 15, 2006Final version of full-length papers March 15, 2007File deliver for CD’s burning and proceedings printing March 31, 2007Detailed program and sending to authors and participants April 30, 2007Acknowledgements to host institutions and invited people May 15, 2007Bags and related signals (8 pieces) June 15, 2007Acknowledgements for speakers, attendants and plenary conferences’ speakers June 15, 2007
Students activitiesIndustrial visits, courses pre-congress
14- PROPOSED DEADLINES FOR PAPER SUBMISSION AND ACCEPTANCEAbstracts deadline April 16, 2006Authors notification July 1, 2006Full-length papers August 31, 2006Authors notification December 15, 2006Final version of full-length papers March 15, 2007
15- PROPOSED REVIEW PROCESSThe review process would be the usual one, i.e., through the PC’s
16- PROPOSED PROCEEDINGS FORMATCD-ROM and printed proceedings
17- SUPPORTING AND LINKED EVENTSOn regard the capability for hosting international conferences, it should be noted that MUSME was organized in 2002
with the asistance of about 35 international people.
18. OTHER RELEVANT INFORMATIONTechnical sessions, poster sessions, plenary conferences, round tables: “Industry-University convergences”, “Globalization in the future”, Industrial visits (General Motors, at Silao, Gto., a mine), students’ design contest, Pre-congress courses. Cultural events (“callejoneada”, Guanajuato’s folkloric ballet)
We could expect, at least,150 Participants institututions800 Ponencias (oral sessions and poster)200 students700 Professors and/or researchers100 Industry professionals
…… write information
The above mentioned information are reported in detail in documents that will be distributed to IFToMM Member Chairs under the responsibility of the proponent contact person at the General Assembly during the 2004 IFToMM World Congress.
Date: ……………. Signature of the contact person Ricardo ChicurelRECOMMENDATION: please complete this candidature form in THREE pages only.
APPENDIX n.14: Proposals for the 12th World Congress in 2007
APPENDIX n.15: Other business, additional information and requests
Da: Corves Burkhard [[email protected]]Inviato: martedì 16 marzo 2004 12.37A: marco ceccarelliOggetto: AW: iftomm: report of TCs, PCs, and GACs
Dear Mr. Ceccarelli,
thanks for your e-mail regarding the formalized report form including an item in the report form regarding budget expenditure. As I understand this is only aimed at Chairs of PCs, TCS, and GA Commissions.Therefore as a national IFToMM Chair I am not asked for any activity in this regard. Nevertheless I think it would be helpful that in future national chairs should also give a short report about their activities... and hopefully not require any budget expenditure. Maybe this should be discussed at the GA in Tianjin. Thanks for taking my suggestion into consideration.best regardsB. Corves
Prof. Dr.-Ing. Burkhard J. CorvesInstitut für Getriebetechnik und Maschinendynamik der RWTH Aachen52056 Aachen - Germany; Tel:+49 241 80 955 53 Fax:+49 241 80 922 63E-Mail: [email protected]; http://www.igm.rwth-aachen.de
Da: marco ceccarelli [[email protected]]Inviato: mercoledì 17 marzo 2004 10.41A: Corves BurkhardOggetto: R: iftomm: report of TCs, PCs, and GACs
Dear prof CorvesThank you for your remarksPersonally I agree with you, also because in the past it was tradition to have short report also from IFToMM members. Please be so kind to ask for this report for the future at General Assembly, even with a preliminary message to all IFToMM officers, if you wish. I hope you will also consider carefully the changes in the Constitution that I have proposed for improving transparency and openness of IFToMM. Hopefully they will beaccepted.See you soon in tianjin.Best regards
Marcoprof. Marco Ceccarelli(IFToMM Secretary General 2004-2007)LARM: Laboratory of Robotics and MechatronicsDiMSAT - University of CassinoVia Di Biasio 43, 03043 Cassino (Fr), ItalyPhone +39-0776-2993663 Fax +39-0776-2993711 email: [email protected] webpage:http://webuser.unicas.it/weblarm/larmindex.htmIFToMM webpage: http://www.caip.rutgers.edu/IFTOMM/
APPENDIX n.16: Agenda for 10-th General Assembly sent by prof Leinonen on November 12, 2002
