Safety Benchmark Survey 2012Sponsored by: Michael A. Miller, P.E., DirectorCreated by: Jennifer Root, Safety CoordinatorAssisted by: Stephanie Phan & Elaina Spriggs,

Student Assistants

2

Introduction

• The University of Texas at Austin• Facilities Services, Safety Manager• Population: 74,000

– 50,000+ Students– 24,000 Faculty/Staff

• Dept: ~1000 FTE– 800 trades personnel

• 19 million GSF– 150+ buildings– Multiple Campuses

• Growing

3

Purpose for Survey

• Benchmark safety resources of university Facilities Management or Physical Plant (FM/PP) departments

– Safety professionals– Funding

4

Step 1: Create the Survey

http://www.surveymonkey.com/

5

Step 2: Create a Support Webpage

http://www.utexas.edu/facilities/about/SafetySurvey.html

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Step 3: Invite People

• UT System components• Big 12 institutions• AAU member institutions• APPA, CAPPA, TAPPA

listserv• CSHEMA listserv

7

Step 3: Invite People

• UT System components• Big 12 institutions• AAU member institutions• APPA, CAPPA, TAPPA

listserv• CSHEMA listserv

8

Step 3: Invite People

• UT System components• Big 12 institutions• AAU member institutions• APPA, CAPPA, TAPPA

listserv• CSHEMA listserv

9

Step 3: Invite People

• UT System components• Big 12 institutions• AAU member institutions• APPA, CAPPA, TAPPA

listserv• CSHEMA listserv

10

Step 3: Invite People

• UT System components• Big 12 institutions• AAU member institutions• APPA, CAPPA, TAPPA

listserv• CSHEMA listserv

11

Survey Open April 2 - 18

12

Response Rate!

. 179 individual responses

from 146 institutions

!l.l

13

Respondent Demographics

14

Respondent Demographics

Private29%

Public71%

Public vs. Private

15

Respondent Demographics

14% 1%

85%

Institution Type

Community College

2-Year Institution

4-Year Institution

16

Question 1

University Name: ____

Response: 146 university names

17

Question 2

How many employees work in your FM/PP department?

18

0-50 50-100 100-200 200-300 300-400 400-500 >500 0

5

10

15

20

25

30

35

40

11

5 6

1

8

61

1

2

3

4

1

7

8 13

1

1 1

1

1

7

4

22

3

2

1

3

1

1

4

5 7

21

1

FM/PP Department Size: By Carnegie Classifications

SpecializedMedical

Specialized

ResearchVery High

ResearchHigh

Masters

Doctoral/Research

Bacca-laureate

Associate(Two Year)

FM/PP Department Size

Num

ber o

f Res

pond

ents

19

Question 3

What services does your FM/PP department provide to campus?

FacilitiesMaintenance

Landscape

EnergyManagement

Custodial

Skilled Construction& Trades

Locks and Keys

Project Management

Utilities

50% 55% 60% 65% 70% 75% 80% 85% 90% 95% 100%

99%

95%

94%

90%

90%

89%

88%

87%

FM/PP Services Provided to Campus: Percentage of Total ResponsesPercentage of Respondents

20

Recycling

Moving

EquipmentMonitoring

Solid Waste

FleetManagement

Architectual &Engineering

Central Stores

Abatement

AutomotiveMaintenance

50% 55% 60% 65% 70% 75% 80% 85% 90% 95% 100%

81%

78%

75%

68%

64%

58%

56%

55%

55%

FM/PP Services Provided to Campus: Percentage of Total Responses

Percentage of Respondents

21

22

Question 4

Is safety support for FM/PP provided by internal or external safety professionals?

Choices:• Internal (within FM/PP)• External (Campus Safety department)• External (Outside Contractor)• Other (Please specify)

23

Internal FM/PP Safety

Campus Safety Dept.

External Safety Contractor

Internal FM/PP Safety &Campus Safety Dept.

Internal FM/PP Safety &External Safety Contractor

Campus Safety Dept. &External Safety Contractor

Internal FM/PP Safety,Campus Safety Dept., &

External Safety Contractor

No Safety Support

0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50%

34%

37%

1%

14%

2%

3%

3%

5%

Safety Support Type: Percentage of Total Responses

Percentage of Respondents

24

0-50 50-100 100-200 200-300 300-400 400-500 >5000

5

10

15

20

25

30

35

40

3 2 2

231

1

12

1

1

3

2 2

9

11

9

8

17

2

4 5

9

13

12

11

1 23

8

1 2

2

Safety Support Type: By Department Size

Internal FM/PP Safety

Campus Safety Dept.

External Safety Contractor

Internal FM/PP Safety &Campus Safety Dept.

Internal FM/PP Safety &External Safety Contractor

Campus Safety Dept. &External Safety Contractor

Internal FM/PP Safety,Campus Safety Dept., &External Safety Contractor

No Safety Support

FM/PP Department Size

Num

ber o

f Res

pond

ents

25

Question 5

If you selected “Internal” (to question 4):

To which position in your organization do safety professional(s) report?

26

FM/PP Vice President

FM/PP Associate/AssistantVice President

FM/PP Director

FM/PP Associate/AssistantDirector

FM/PP Other

Campus Safety Director

Other Department

0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50%

14%

14%

37%

6%

8%

15%

6%

Internal FM/PP Safety Professional Reports To:Percentage of Total Responses

Percentage of Respondents

27

0-50 50-100 100-200 200-300 300-400 400-500 >500 0

2

4

6

8

10

12

14

16

18

20

1 12

1

3

1

2

1

5

1

1

1

1

1

7

43

4

2

1

8

3

2

4

1

14

5

1

1

2

1

1

1

1

Internal FM/PP Safety Professional Reports To: By Department Size

FM/PP Vice President

FM/PP Associate/AssistantVice President

FM/PP Director

FM/PP Associate/AssistantDirector

FM/PP Other

Campus Safety Director

Other Department

FM/PP Department Size

Num

ber o

f Res

pond

ents

28

Question 6

How many Full-Time Equivalents (FTEs) currently provide safety support solely to your FM/PP department?(Include any safety support personnel who do not work within the FM/PP department.)

Requested FTE numbers for:• Safety Professional • Administrative Support

29

0

0.05 - 0.5

1 - 1.5

2 - 2.5

3 - 3.5

4 - 4.5

5 - 5.5

6+

0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50%

27%

5%

31%

14%

11%

5%

2%

5%

Safety Professionals for FM/PP: Percentage of Total Responses

Percentage of Respondents

Full

Tim

e Eq

uiva

lent

s

30

0-50 50-100 100-200 200-300 300-400 400-500 >5000

5

10

15

20

25

30

35

40

118

11

2 1 14

2

3

1

1

1

11

11 8

2

2 2

9

2

2 7

2

14

3

1

6

1

2

6

1

4

1

2

1

1

1

2

1

1

12

Safety Professionals for FM/PP Safety: By Department Size

6+

5 - 5.5

4 - 4.5

3 - 3.5

2 - 2.5

1 - 1.5

0.05 - 0.5

0

FM/PP Department Size

Num

ber o

f Res

pond

ents

# of FTEs

31

0

0.01 - 0.5

1

2

3

4+

0% 10% 20% 30% 40% 50% 60% 70%

62%

11%

22%

1%

2%

2%

Safety Administrative Support: Percentage of Total Responses

Percentage of Respondents

Full

Tim

e Eq

uiva

lent

s

32

0-50 50-100 100-200 200-300 300-400 400-500 >5000

5

10

15

20

25

30

35

40

17 16

26

63

5

17

2 4

4

1

3

2

11

4

5

24

6

1

1

1

2

2

1

Safety Administrative Support: By Department Size

4+ 3

2 1

0.01 - 0.5 0

FM/PP Department Size

Num

ber o

f Res

pond

ents

# of FTEs

33

Question 7

In your opinion, is current staffing sufficient to meet your FM/PP department’s safety needs?

Choices:• Under Staffed• Sufficiently Staffed• Over Staffed

34

Under Staffed

Sufficiently Staffed

Over Staffed

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

61%

38%

1%

Staff Sufficiency Opinion: Percentage of Total Responses

Percentage of Respondents

35

0-50 50-100 100-200 200-300 300-400 400-500 >5000%

10%

20%

30%

40%

50%

60%

70%

80%

61%

72%

53%

75%

63%

40%

65%

39%

28%

45%

25%

38%

60%

35%

0% 0%3%

0% 0% 0% 0%

Staff Sufficiency Opinion: By Department SizeUnder Staffed Sufficiently Staffed Over Staffed

FM/PP Department Size

Perc

enta

ge o

f Res

pond

ents

36

Question 8

How much is the annual operational budget for your FM/PP safety program (excluding salaries)?

Choices:• Enter a Dollar Amount• Do not have an operational safety budget• Do not know• Prefer not to answer

37

0 - 50 50 - 100 100 - 200 200 - 300 300 - 400 400 - 500 >500$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$20,500 $17,231

$96,300

$11,000 $6,667

$257,000

$109,000

Average Safety Budget(Respondents who provided $ Amount)

FM/PP Department Size

Aver

age

Safe

ty B

udge

t

10 5

2

Note: Number inside bars represents the number of respondents who provided a dollar amount

6 4 3 3

38

Don't have a safety budget

Don't know safety budget

Prefer not to answer

0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50%

45%

24%

8%

Other Safety Budget Responses

Percentage of Respondents

39

Question 9

Does your FM/PP department participate in a wellness program?

Choices: • FM/PP-Specific Wellness Program• Campus Wellness Program• Other / Don’t Know

40

FM/PP-Specific Wellness Program

Campus Wellness Program

FM/PP-Specific and Campus Wellness Program

No Wellness Program

0% 10% 20% 30% 40% 50% 60% 70%

2%

59%

8%

31%

Wellness Program Participation: Percentage of Total Responses

Percentage of Respondents

41

0-50 50-100 100-200 200-300 300-400 400-500 >5000%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

68%

48%53% 50%

88%

70%

50%

6%

11%

13%

10%

19%

3% 8%

Wellness Program Participation: By Department SizeCampus Wellness Program FM/PP-Specific Wellness Program FM/PP-Specific and Campus Wellness Program

FM/PP Department Size

Perc

enta

ge o

f Res

pond

ents

42

Question 10

May we have your contact information?

Response: 133 contact names

43

Summary

• This topic is an area of interest to many institutions

• Safety support is provided to FM/PP in variety of ways

• 61% feel their FM/PP safety program is under-staffed

• 69% do not have or could not specify a dedicated FM/PP safety budget

• 68% participate in a Wellness Program, 11% have a FM/PP-Specific Wellness Program

44

Questions

45

Contact Information

Jennifer Root

Safety Manager

Facilities Services

The University of Texas at Austin

Phone: (512) 471-3292

E-mail: jennifer.root@austin.utexas.edu

46

Thank

you.