1. Board Convenes 1.1 Call to Order and Roll Call the Regular …dept.clcillinois.edu/pre/board/20180828_Minutes.pdf · 2018-10-01 · Minutes of the Regular Meeting of the Board

Minutes of the Regular Meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held at the College of Lake County, Board Room - C213, 19351 West Washington

Street, Grayslake, Illinois on August 28, 2018 at 6:00 p.m.

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1. Board Convenes the Regular Meeting

1.1 Call to Order and Roll Call The meeting was called to order at 6:07 p.m. by Vice Chair Finger. Trustees Present: Dr. Finger, Dr. Griffin, Ms. Howland, Mrs. Oilschlager, Ms. Shroka, and Mr. Stanton. Trustees Absent: Mr. Anderson, Mr. Burns-Student Trustee. Others Present: Dr. Suddick, President; Ms. Fay, Executive Director for Human Resources; Mr. Gotsch, Vice President for Administrative Affairs; Mr. Harden, Chief of Staff; Ms. Hlavin, Vice President for Student Development; Dr. O’Brien, Interim Vice President for Educational Affairs; Ms. Senase, Executive Assistant to the President/Recording Secretary; Mr. Riley and Ms. Locallo, Legal Counsel at Robbins Schwartz; Officer Nichols; and other guests. Vice Chair Finger provided an update about Student Trustee, Kirk Burns. Mr. Burns is doing well, but still has a long road ahead to make a full recovery from his accident in June. As a result, he has resigned from his position as Student Trustee to focus fully on his education and recovery. The Board thanked him for his service and looks forward to welcoming a new Student Trustee at an upcoming board meeting. Vice Chair Finger made the following announcements regarding the agenda: • The meeting agenda, on the second page, under item 9.2, should read “Acceptance

of the Illinois Community College Board’s Adult Education and Family Literacy Grant (p. 88),” omitting the phrase “(State Funding Portion)”.

• Agenda Item 7.2, Resolution Approving and Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report, on page 39, in the third paragraph, the date noted should be “October 2018” (not “October 20018”).

• Agenda Item 11.1 - Terminations, page 92, was held for Closed Meeting discussion.

• A Closed Meeting was requested under the Illinois Compiled Statutes 5 ILCS 120, Section 2 c (1) and Section 2 c (2). Action was taken after the Closed Meeting.

1.2 Approval of the Agenda It was moved by Oilschlager and seconded by Griffin for approval of the agenda as amended under item 9.2. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried.



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1.3 Appointment of Ethics Officer and Establishment of Salary It was moved by Oilschlager and seconded by Shroka to appoint Sue Fay, Executive Director for Human Resources, as the Ethics Officer of the Board of Trustees with zero dollars as salary, effective August 28, 2018. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried.

2. Approval of Minutes

2.1 Regular Meeting of June 26, 2018 It was moved by Oilschlager and seconded by Shroka for approval of the Regular Meeting minutes of June 26, 2018 as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Ayes: Finger, Howland, Oilschlager, Shroka Nays: None Abstain: Griffin, Stanton The vote being (4) Ayes, (0) Nays, and (2) Abstentions, the Vice Chair declared the motion carried. 2.2 Closed Meeting of June 26, 2018 It was moved by Oilschlager and seconded by Shroka for approval of the Closed Meeting minutes of June 26, 2018 as presented and made a part of the official minutes. Upon roll call, the vote was as follows: Ayes: Finger, Howland, Oilschlager, Shroka Nays: None Abstain: Griffin, Stanton The vote being (4) Ayes, (0) Nays, and (2) Abstentions, the Vice Chair declared the motion carried.

3. Receipt of Notices, Communications, Hearings, and Petitions

Vice Chair Finger announced that this was the point in the meeting reserved for those in the audience to address the Board. Mr. John Wasik, Lake County Board candidate for District 6 and community member, thanked Trustees for their efforts to make the College of Lake County a leader in sustainability. Mr. Wasik will endorse any efforts that CLC may have in the future for the renewable energy grid and would like to help in these efforts.

4. Chair’s Report 4.1 Retirement Resolutions Vice Chair Finger announced one retiree to recognize at this meeting, Allen Smith, Jr., Faculty for the Heating and Air Conditioning Engineer Technology Department.



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Trustee Oilschlager presented Mr. Smith with his resolution. It was moved by Griffin, seconded by Finger and unanimously adopted to accept this resolution as part of the official minutes. Mr. Smith thanked the Board for their support. Vice Chair Finger announced three additional retirees who were unable to attend the meeting: • Carole Ewing, Director for Professional Development in the Workforce and

Professional Development Institute. • Carol Haug, Administrative Assistant for the Center for International Education. • Dan Dainton, Instructor for Computer Information Technology. Although Mr.

Dainton was not present, he sent sentiments to the Trustees, thanking everyone for giving him support, friendship, and career satisfaction over the past few years.

It was moved by Griffin, seconded by Howland and unanimously adopted to accept these resolutions as part of the official minutes. 4.2 Special Resolution A special resolution was presented to Barbara Richardson, who was one of CLC’s first employees and a Foundation Board member for many years. Ms. Richardson is celebrating her 90th birthday, and in honor of that occasion, the Board recognized her contributions to CLC. Vice Chair Finger read Ms. Richardson’s resolution. It was moved by Oilschlager, seconded by Howland and unanimously adopted to accept this resolution as part of the official minutes. 4.3 Student Trustee Report Mr. Burns provided a written report in his absence that highlighted the following events: • The college held its first Quick Start event at all three campuses, designed for new

students who are interested in attending CLC. Nearly 200 student registered for the fall semester as a result.

• The African American Outreach and Success Committee introduced a new student success program called Academic, Purpose and Preparation for Success (APPS) Blueprint Program. This program is designed to advance equity and support student success. Currently, 48 students are signed up for the program and 30 mentors have applied.

• The Latino Outreach and Success Committee will continue their Exito (Success) Program this year, which has resulted in higher retention rates for Latino students since the pilot project launched in 2015.

• Student Development launched its first Welcome Weeks. This two-week event is a way to welcome students to CLC and provide resources.



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Board Activities and News • Chair Anderson attended the ICCTA Executive Committee retreat in Moline, IL. • Congratulations to Trustee Oilschlager who will receive the 2018 Central Regional

Trustee Leadership Award at the Association of Community College Trustees (ACCT) Leadership Congress in October.

• Vice Chair Finger attended a reception in Waukegan to welcome President Suddick. The reception was organized by 20 community groups. Attendees’ excitement at the event revealed that President Suddick has already made an impact in Lake County.

• Trustees received a letter from Roycaelee Wood, Lake County Regional Superintendent of Schools, to inform CLC that they sold the fitness equipment (disposal items) they received from CLC because they did not have adequate space to house the equipment. The items were sold for $2,400, which the Regional Office of Education is donating back to the CLC Foundation for scholarships.

• Administration requested to hold a Committee of the Whole (COTW) meeting on September 25, immediately before the Regular Board Meeting. This meeting is to share information in preparation for the strategic planning process. All Trustees present confirmed their availability to attend a COTW meeting at 4:00 p.m.

Trustee Oilschlager shared that she is honored and humbled to be recognized by her peers with the Leadership Award. Accomplishments achieved as a Trustee are due to a lot of people working hard together as a team. Illinois Community College Trustee Association (ICCTA) Report Trustee Oilschlager reported that there has not been a meeting since June 2018. The next meeting is in September, and the hot topic is the new legislation regarding the three percent rule in SURS fees. This concludes the Vice Chair’s report.

5. President’s Report President Suddick shared the following good news and updates from the college: • Shared the “Lakeshore Commitment” that was promoted this fall, which was a

guarantee to maintain 30 general education courses regardless of class size. Although overall CLC and Lakeshore Campus (LSC) enrollment is slightly down for all credit courses, there has been an 80 percent increase in enrollment since promoting the LSC commitment.

• The Library was open for the start of the fall semester. There was a quick turnaround with this renovated area. Thank you to everyone who accomplished the reopening of the Library on time.

• CLC is on Sierra Magazine’s list of Cool Schools. Not many two-year schools made it on the list. CLC is officially listed in the 2018 Sustainable Campus Index as number 8 in the category of Associate Colleges in North America.

• There is a new CLC online page on the website that shares teaching strategies with faculty. An “Understanding Online Learning /tutorial” for students is being created.



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• Green Tag parking spaces on Sunpivot Circle will have new signs for “Visitor” parking. On board meeting days, these spaces will be blocked for Trustee parking.

• The Science Building opening is scheduled for September 26 from 4-6 pm. • Vice Chair Finger was recognized for her service to Grayslake as the

Superintendent for Grayslake Community High School District 127. She received a key to the Village of Grayslake.

• Chair Anderson will participate on a legal counsel panel at the ACCT Leadership Congress in October.

• CLC was invited to the Governor’s Cabinet meeting on September 6 to present on the transitional math program.

Trustee Griffin requested a future report on enrollment trends over the last five years and the financial impact on the college. The report should also include the programs that have seen a decline in enrollment. Trustees discussed the hiring of a Promise Program Coordinator to manage new program components. This position was approved as part of the FY2019 budget. President Suddick stated that the Promise Program components will be addressed in an assessment to the Board at the September Committee of the Whole meeting. Mr. Peterson, Executive Director of the Foundation, will provide a Promise Program presentation at a future meeting. This concluded the President’s report.

6. Approval of Board Policies and Objectives

6.1 Policy 702 – Investment of College Funds – Revised – First Reading (pp. 1-10) There were no edits provided by Trustees, and no action was taken on this first reading. 6.2 Policy 911 – Use of College Facilities – Revised – First Reading (pp. 11-14) A typo on the introduction page for Policy 911, page 11, was noted. This will be corrected for the second reading. No action was taken on this first reading. 6.3 Policy 930 – Post Retirement Incentive – Non-Bargaining Unit Employees – Revised – First Reading (pp. 15-17) There were no edits provided by Trustees, and no action was taken on this first reading.

7. Approval of Financials

7.1 Resolution Approving Reimbursement of Travel, Meal and Lodging Expenses (p. 19) It was moved by Howland and seconded by Stanton for approval of this Resolution as presented.



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Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried. 7.2 Resolution Approving and Ratifying Bills, Authorizing Budget Transfers and Accepting Monthly Financial Report (pp. 20-48) It was moved by Howland and seconded by Stanton for approval of this Resolution amending page 39, in the third paragraph, “October 2018” (not “October 20018”). Administration provided CLC’s review procedures of employee procurement card charges, and provided an explanation for the four percent of budgeted expenditures in the Operating Funds Financial Highlights on page 39. Mr. Gotsch confirmed that the college also oversees the investments for the College Foundation with PFM Asset Management, LLC. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried. 7.3 Authorization for Transfer of Remaining Illinois Capital Development Board (CDB) Technology Building Trust Funds to Capital Project Funds (pp. 49-50) It was moved by Howland and seconded by Stanton for approval of this Resolution as presented. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried.

8. Approval of Purchasing

8.1 Biddable Items • Professional Services for Workforce and Professional Development Institute

(pp. 51-52) • Community Programming Independent Contractors (pp. 55-56) • Event Planning Services – 50th Anniversary (pp. 57-58) • Advisors for Small Business Development Center (pp. 57-58) • Annual Data Cabling Rebid (Foresite Electric, Inc.) (pp. 59-60) • Employment Services (Express Employment Professionals) (pp. 61-62) • Custodial Supplies (Warehouse Direct Inc.) (p. 63) • E Building Renovation (HAPP Builders, Inc.) (pp. 64-65)



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It was moved by Howland and seconded by Shroka for approval of Biddable Items as presented. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried. 8.1 Biddable Items (Continued)

• Fire Hydrant Replacement (Mark Meade Excavators, Inc.) (p. 66) • Ratify Purchase, Delivery and Installation of Haas Laboratory Equipment

(HAAS Factory Outlet) (p. 67) • Ratify Purchase, Delivery and Installation of Hexagon Coordinate Measuring

Machine (Hexagon Metrology, Inc.) (p. 68) • Ratify Annual Audio/Visual Purchase and Installation (SKC Communications

Products, LLC) (p. 69) • Library Renovations (Boller Construction Co., Inc.) (p. 70)

It was moved by Shroka and seconded by Howland for approval of Biddable Items as presented. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried. 8.2 Non-Biddable Items

• Ratify Temporary Employment Services (Robert Half International, Inc.) (p. 71)

• Ratify International Student Health Coverage (Lewer Agency, Inc.) (p. 72) • Annual Server Purchase Security Camera Buildout (Hewlett Packard) (pp. 73-

74) • Annual Computer Equipment Purchase (Hewlett Packard) (pp. 75-76) • Scheduling Software and Support Services (CollegeNet, Inc.) (p. 77)

It was moved by Shroka and seconded by Howland for approval of Non-Biddable Items as presented. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried.



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8.2 Non-Biddable Items (Continued) • Annual Networking Equipment Purchase / Security Camera Buildout (CDW)

(pp. 78-79) • Networking Equipment – Library (CDW) (p. 80) • Ratify Applicant Tracking System (PeopleAdmin, Inc.) (pp. 81-82) • Engineering Services for Library (Affiliated Engineers, Inc.) (p. 83)

It was moved by Howland and seconded by Shroka for approval of Non-Biddable Items as presented. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried. 8.2 Non-Biddable Items (Continued)

• Ratify Lobbyist Services (p. 84) It was moved by Howland and seconded by Stanton for approval of Non-Biddable Item as presented. Upon roll call, the vote was as follows: Ayes: Finger, Howland, Stanton Nays: Griffin, Oilschlager, Shroka The vote being (3) Ayes and (3) Nays, the Vice Chair declared the motion failed. 8.3 Disposal (pp. 85-86) It was moved by Howland and seconded by Stanton for approval of Disposal Items as presented. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried.

9. Approval of Contracts and Grants

9.1 Acceptance of the Illinois Community College Board’s Career and Technical Education Perkins Postsecondary Program Grant (p. 87) It was moved by Griffin and seconded by Oilschlager to accept this grant as presented. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried.



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9.2 Acceptance of the Illinois Community College Board’s Adult Education and Family Literacy Grant (p. 88) It was moved by Griffin and seconded by Oilschlager to accept this grant as presented. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried.

10. Approval of Programs

There were no programs submitted for approval at this meeting.

11. Approval of Human Resources Recommendations

11.1 Resignations, Retirements, Retirement - Revised Date Request, and Terminations (pp. 89-92) It was moved by Griffin and seconded by Howland for approval of Resignations (p. 89), Retirements (p. 90), and Retirement – Revised Date Request (p. 91) as presented. Terminations (p. 92) were held for Closed Meeting discussion. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried. 11.2 Position Additions, Reclassifications, Reorganizations, Deletions and Vacant Positions (pp. 93-103) It was moved by Griffin and seconded by Shroka for approval of these positions as presented. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried. 11.3 Full-Time Employment (pp. 104-109)

• Probationary New – Classified Staff • Probationary New – Classified Staff – FOP Union • Probationary New – Classified Staff – LCFT Union • Probationary New – Specialist Staff • Interim Administrative Assignments

It was moved by Griffin and seconded by Stanton for approval of Full-Time Employment as presented.



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Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried. 11.4 Promotions and Transfers (pp. 110-111) It was moved by Stanton and seconded by Griffin for approval of Promotions and Transfers as presented. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried. 11.5 Employment Contracts

• FY2019 Full-Time Administrative, Professional and Specialist Personnel (pp. 112-116)

It was moved by Griffin and seconded by Oilschlager for approval of Employment Contracts as presented. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried. 11.6 Staff Benefits There were no staff benefits submitted for approval at this meeting.

12. Closed Meeting It was moved by Oilschlager and seconded by Griffin to enter into a Closed Meeting at 7:20 p.m. under the Illinois Compiled Statutes 5ILCS 120 Section 2 c (1) “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body...” and Section 2 c (2) “Collective negotiating matters between the public body and its employees…” Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried. A brief recess was taken before the Closed Meeting began.



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13. Other Matters for Information, Discussion, or Action

Agenda Item held for Closed Meeting Discussion 11.1 Terminations (p. 92) It was moved by Griffin and seconded by Howland for approval of Terminations as presented. Upon roll call, the vote was as follows: Ayes: Finger, Griffin, Howland, Oilschlager, Shroka, Stanton Nays: None The vote being (6) Ayes and (0) Nays, the Vice Chair declared the motion carried.

14. Adjournment It was moved by Griffin, seconded by Howland, and unanimously carried that the meeting be adjourned at 9:31 p.m.

___________________________ ____________________________ Catherine M. Finger, Vice Chair Barbara D. Oilschlager, Secretary

Documents

1. Board Convenes 1.1 Call to Order and Roll Call the Regular …dept.clcillinois.edu/pre/board/20180828_Minutes.pdf · 2018-10-01 · Minutes of the Regular Meeting of the Board