CCDA Newsletter October 2014 page 1

Contents

Committee list & contact details

President’s Report

Vale Annie Hay

September competition champions

Club News, Classifieds

November competition entry form

COMMITTEE Club Contact: admin@ccdressage.org

President: Claire Heenan 02 4384 5973 beancl@supernerd.com.au

Vice President: Karen Jessup 02 4332 2740 jessupka@ozemail.com.au

Secretary: Tina Armstrong 02 4353 3245 admin@ccdressage.org

Treasurer: Dallas Sharvell 02 4329 6425 dsharvell@bigpond.com

Competition Secretary: Lisa MacDonald 0401 329 026 compsec@ccdressage.org

Points Score Secretary: Kate Cathers 02 4362 1414 katecathers52@gmail.com

Judges Coordinator Lisa MacDonald 0401 329 026 compsec@ccdressage.org

Newsletter Editor: Chelsea Hastings 02 4355 1271 chelsea@ccdressage.org

Membership Records: Melanie Conditsis 02 4365 0397 melanieconditsis@hotmail.com

Roster Coordinator Eva Wright 02 4367 6052 hermiswright@hotmail.com

Website Coordinator Lisa MacDonald 0401 329 026 compsec@ccdressage.org

Penciller Coordinator Chelsea Hastings 0402030795 chelsea@ccdressage.org

Clinic Coordinator Libby Sauer aph.horses@gmail.com

Scoring Shed Coordinator Cindy Kelly 0409 722 233 cindy@austra.net

Trophy/Prize Coordinator Eva Wright 02 4367 6052 hermiswright@hotmail.com

Public Officer: Michel Oakley 02 4362 2601 micheloakley@bigpond.com.au

Committee Members: Jane Stanford

Wendy Paxton

Traci Sherlock

Katherine Brownlee

02 4374 1588

02 4372 1179

info@sporthorse.biz

wendypax@tpg.com.au

traci.sherlock3@det.nsw.edu.au

Meeting Dates Competition Dates Other Activities

General Meeting

Wednesday @ 7:30pm

5th November

16th November

Andrew Mclean Clinic

15th – 16th December

0Cen Central Coast Dressage Association

October 2014 Newsletter

CCDA Newsletter October 2014 page 2

Presidents Report

We had a fabulous competition at the end of September. The sun shone and the competitors were smiling. Again we clashed

with a lot of competitions, but the quality and enough quantity was present to make a great day. A smooth running comp was

had by all – the volunteers who made the day happen did a terrific job and I do not recall hearing any complaints or issues crop

up at all. Well done!

Now for the last competition of the year in November. This is the last chance for club members to accumulate 2 hours of

volunteer time – making you eligible for Horse of the Year Prizes and club performance medallions. If you have not volunteered

for 2 hours and want to or are unsure if you have met the requirements this year (it is amazing how the year flies by and that

volunteering you did was actually last calendar year!), please contact the club and we will confirm your status or slot you in for a

volunteering positive in the November comp. Volunteering does actually require people to go out of their way – eg come to the

comp a bit early or leave a bit later than you would normally have done when you were not helping. We can provide a stable for

your horse while you help and also a gift voucher to soften the pain a bit – it is so good, it is almost not ‘volunteering’ at all…. As

usual, point scores are hotly contested - do not miss out on a technicality.

CCDA held their AGM in early September with three new committee members joining the group – welcome to Traci Sherlock,

Libby Sauer and Katherine Brownlee. Unfortunately, I could not make the AGM myself, but I am really looking forward to

working with these ladies in the future. I would also like to thank the committee members for continuing to support the club.

They do a superb job. Check out the minutes in this newsletter to see what has changed.

Happy riding,

Claire

CCDA President

Vale Annie Hay

Anne Hay was a founding member of Central Coast Dressage Inc and passed away suddenly on Sunday 31st August 2014. Even

though Anne and her husband Ian (“Swampy”) moved away to live in the Hunter some years ago she always took an interest in

the Club and many of its member’s, and looked forward to coming to our annual presentation nights to catch up with old

friends. Anne devoted much of her life to the study and training of classical dressage and trained a number of horses to FEI.

Anne was a well-known competitor around our region and in Sydney in years gone by. After developing leukaemia Anne’s riding

was slightly curtailed but she made sure any extra energy she had was put into riding and care of her beloved ponies. Wherever

you are now Annie, I hope you are able to ride the perfect dressage test.

Your friend Karen Jessup

Anne riding Wally at

Tarsha Hammonds

CCDA Newsletter October 2014 page 3

September competition

Preliminary Champion Weltferne

Novice Champion Mr Farenheit

Elementary Champion Raseel R

Medium Champion Southern Son

Advanced Champion AEA Fortunaro

FEI Small Tour Champion HV Ballando

Pony (Pre-Nov) Champion Teeona Charlie Brown

Pony (Elem-FEI) Champion Baringa First Class

Clockwise from top: Emma Mason and Poker Face, Heath Ryan and

Raseel R, Michel Oakley and Diplomat, The hard working scorers, Emily

Warren and Rossolini, Alison Cala and First Ambition

CCDA Newsletter October 2014 page 4

What’s NewsMembership only $10 Find a copy of the membership form this newsletter and on the website. Benefits include discounted entry fees, eligibility for HOTY and free classifieds on our website and in the newsletter. We have changed our fee structure to a $10 flat rate for both junior and senior members. There is no longer a family membership. If you wish to compete in Closed Restricted classes, you must be a member of the CCDA so join today!

Thank you helpers Thank you to everyone who helped out at the September competition. We literally could not do it without you. Thanks goes to: Kate Cathers, Michelle Powell, Mykaela Cornish, Pia Cartwright, Traci Sherlock, Chelsea Hastings, Jacky McDougall, Prue Rowland, Lyn Darlington, Emily Warren, Prue Rowland, Sue Barrett, Pip Cooper, Dallas Sharvell, Lisa MacDonald, Keira Linde, Melanie Conditsis, Wendy Paxton, Michel Oakley, Bree Tillitzki, Anna Roper, Alex McKee, Claire Heenan, Bill Barrett and Cindy Kelly.

‘Like’ us on Facebook For updates and reminders on competition closing dates, draw publication and result postings go to Facebook and

‘Like’ us. We have now reached over 430 likes!

Newsletter and website advertising Classifieds Members – Free

Non- members - $5.00 Half page (up to 2 photos) $15.00 (including 2 month placement on CCDA website)

Full page (up to 4 photos)

$25.00 (including 2 month placement on CCDA website)

Welcome new members At CCDA we would like to extend our warmest welcome to the following new members: Karen Mackenzie Smith

Deborah Thompson, Amy Clunes, Ashleigh Compton, Eve Borbilas and Bronte Buttel.

Rach

CCDA Newsletter October 2014 page 5

CCDA Newsletter October 2014 page 6

CENTRAL COAST DRESSAGE ASSOCIATION

ANNUAL GENERAL MEETING MINUTES Held on Wednesday 3rd September 2014

At Ourimbah RSL Club

Started @7.30 pm

1. Attendees – Karen Jessup, Tina Armstrong, Chelsea Hastings, Eva Wright, Sue Barrett, Bill Barrett, Dallas Sharvell, Jane Stanford, Lisa MacDonald, Traci Sherlock, Katherine Brownlee, Wendy Paxton, Cindy

Kelly, Michel Oakley

2. Apologies – Claire Heenan, Melanie Conditsis

3. Annual Reports Presidents Report 2013-14

CCDA have again held 4 competitions in the last AGM year (as with last year, our March competition was cancelled

due to rain). Competitions have been well attended with some new faces showing up beside the regular and well

known ones. This is the first full year of having been under the new EA competition structure and competitors are

still getting used to it. CCDA has concerned itself with determining the best arrangement for competitors wanting

qualifications and club members wanting to head out to their local competition. The new EA system solidly pushes

competitors away from joining clubs. This may be convenient for the EA, but is lousy for clubs, competitors having

a sense of belonging, plus club administration and competition organisation. Although if competitors were more

willing to volunteer on the day, some of these issues would be less of a problem. The committee always welcomes

feedback from the club membership – so we know what is working for you and what you wish for in your club –

please talk to us.

Throughout the year we had many of our club members star in the wider competitive circuit. There are many to

name (and I apologise if I miss any) and notables were Revelwood stud – Amanda & David Shoobridge on many of

their horses (and pony), Brianna Cartwright, Gina Montgomery, Michel Oakley, Anna Lockwood & Caitlin Neale. Well

done!

The club remains on solid financial footing. We will be reassessing the competition, membership and fees structure

for the upcoming year at this AGM. We always plan to keep the club well founded and forward looking, as well as

working for our membership.

This next year will sit under the new EA requirements for Hendra Virus challenges. We have calculated that the club

competitions do not meet the risk assessment for mandating Hendra vaccination – however we would like to see

competitors coming from Hendra endemic areas seriously consider vaccination prior to travelling to competitions.

I would like to thank the serving committee for their dedication to making this club a success. I formally recognise

and am grateful for their contribution to doing what can be a tough job and doing it well. Without these volunteers,

this club would not be viable. Some of our committee are stepping down from the committee or the roles they have

held for some time and as such, we do need new people interested in taking on minor club roles for the next year.

Thank you.

Claire Heenan

Moved: Tina Armstrong Seconded: Dallas Sharvell

CCDA Newsletter October 2014 page 7

Treasurers Report for AGM September 2014

Financial Year Ending 30th June 2014

Reconciled Balance @ 30th June 2014 (Operating account) $ 6,097.39

Reconciled Balance @ 30th June 2014 (Term Deposit A/C 0161) $ 9,856.20

Note: Term Deposit matured 31st July, 2014

Reconciled Balance @ 30th June 2014 (Term Deposit A/C 1892) $10,000.00

Note: Term Deposit matured 20th November, 2014

For the Period July 2013 to June 2014

Total Income $22,793.22

Total Expenses $24,471.44

Net Loss $ 1,678.22

General Comments

At the beginning of the year being July 2013 showed the financial year started off well with a $4,500.00 profit due to

good levels of Entries and no one off annual expenses.

The Financial reports (attached) for the period 1st July 2013 to 30th June 2014 show CCDA income and expenses for

the year. During the last financial year the Club was face with a number one off annual expenses, such as ribbons,

trophies, printing costs and website subscriptions. As well as the expensive cost for the venue hire, judges,

volunteers and catering. Therefore, overall financial result is a decline compared to previous financial year

achievement and may be a direct result of the economic times.

CCDA may need to look at raising entry fees for their classes due to expenses of holding competitions. Items below

for discussion are as follows:

1. Judges $ 5,612.61 2. Volunteers Gifts $ 1,187.48 3. Catering $ 2,039.65 4. Venue Hire $ 7,732.00 5. Ribbons/Trophies $ 4,565.34

Total $21,137.08

Overall CCDA is still in a great financial position having a total of $25,953.59 in both a working bank account and

term deposit accounts.

Moved: Michel Oakley Seconded: Cindy Kelly

CCDA Newsletter October 2014 page 8

4. Nomination of Returning Officer: Bill Barrett

Nominations for 2014-2015

Election of Officers

POSITION NOMINEE NOMINATED BY SECONDED BY

President Claire Heenan Karen Jessup Dallas Sharvell

Vice President Karen Jessup Michel Oakley Eva Wright

Secretary Tina Armstrong Karen Jessup Dallas Sharvell

Treasurer Dallas Sharvell Tina Armstrong Chelsea Hastings

Competition Secretary Lisa MacDonald Dallas Sharvell Wendy Paxton

Points Score Secretary Kate Cathers Michel Oakley Dallas Sharvell

Judges Coordinator Lisa MacDonald Lisa MacDonald Michel Oakley

Roster Coordinator Eva Wright Dallas Sharvell Sue Barrett

Membership Secretary Melanie Conditsis Lisa MacDonald Tina Armstrong

Penciller Coordinator Chelsea Hastings Chelsea Hastings Karen Jessup

POSITION

Score Shed Coordinator Cindy Kelly Cindy Kelly Tina Armstrong

Trophy Coordinator Eva Wright Eva Wright Sue Barrett

Website Coordinator Lisa MacDonald Karen Jessup Dallas Sharvell

Clinic Coordinator Libby Sauer Chelsea Hastings Dallas Sharvell

Public Officer Michel Oakley Michel Oakley Karen Jessup

Newsletter Editor Chelsea Hastings Karen Jessup Tina Armstrong

Committee Persons

“ “ Traci Sherlock Traci Sherlock Dallas Sharvell

“ “ Jane Stanford Tina Armstrong Chelsea Hastings

Wendy Paxton Wendy Paxton Cindy Kelly

Katherine Brownlee Katherine Brownlee Dallas Sharvell

5. Club Membership and test entry pricing? $30 Closed Restricted, $35 Competitive, $10 membership, $5

member discount, Committee member 1 test free $30 value Moved: Michel Oakley Seconded: Wendy Paxton (unanimously carried).

CCDA Newsletter October 2014 page 9

6. Types of tests to be offered eg CR, Amateur etc.? CR, Competitive, Pony, Junior with placing to 6th place in all tests. No trophies except at the Championships and

for HOTY

Moved: Eva Wright Seconded: Karen Jessup

7. Horse of the Year by placing or %? Points to remain by placing however to 10th place, 10 points for first place through to 1 point for 10th place. Best amateur owner / rider award for HOTY: committees choice.

Moved: Wendy Paxton Seconded: Cindy Kelly (unanimously carried)

8. Catering ideas? Leave as is. 9. Competition Secretary fee? $600 per year ($100 per competition, $200 for Championships). Back pay to

November 2012, $1000.00 owing, $200.00 has been paid. Moved: Wendy Paxton Seconded: Tina Armstrong

10. Donations, RDA and Cycle for Ben? Amounts? $250 to be donated to each. Moved: Michel Oakley Seconded: Eva Wright (unanimously carried)

Meeting finished 8.45pm

……………………………………………………………………………………………………………………………

General Meeting Started at 8.46pm

Confirmation of the Previous Minutes: Moved: Chelsea Hastings Seconded: Cindy Kelly

Business arising-

Clinics: Andrew McLean 25th & 26th September.

Competition 28th September - First aid officers Sue and Bill Barrett .Dallas organizing helpers.

Safety – Dallas will remind Valda to trim trees in entry.

New computer: Dallas to buy second hand computer from Central Coast Computers for $425 plus cost of a cable

Moved: Chelsea Hastings Seconded :Wendy Paxton

Sponsorship: Lisa to ask Craig what he is offering re: Barastoc.

Best amateur owner / rider award for HOTY: Committees choice. Lisa to work out criteria.

Secretary Report

Correspondence in

Ourimbah RSL: require a letter of application for us to continue as part of the Club’s grant program for 2015

EA NSW: Certificate of Affiliation

Correspondence out

EA NSW: Email to Louise enquiring as to when can we expect 2015 dates to be finalized.

Moved: Dallas Sharvell Seconded: Cindy Kelly

CCDA Newsletter October 2014 page 10

Treasurers Report

August 2014

Reconciled Balance @ 31st July 2014 (Operating account) $ 6,418.25

Reconciled Balance @ 31st July 2014 (Term Deposit A/C 0161) $ 9,856.20

Note: Term Deposit matured 31st July, 2014

Reconciled Balance @ 31st July 2014 (Term Deposit A/C 1892) $10,000.00

Note: Term Deposit matured 20th November, 2014

Period July to August 2014

Total Income $4,781.50

Total Cost $4,460.64

Net Profit $ 320.86

Competition – AUGUST 2014

The competition from a financial perspective was successful considering some of the expenses incurred.

Judges $ 1,522.50

Catering $ 388.14

Competition Venue Cost $ 1,500.00

General Comments

At the beginning of the year at July 2014 showed the financial year started off with slight loss however, after the first

competition of the "Financial Year" CCDA has made a small profit due to good levels of Entries at our August

competition. CCDA bank account still needs to be reconciled for the month of August, as there have been deposits

processed as well as a few cheques cleared.

CCDA financial position as at 2nd September 2014 is $27,724.81 in total over the three bank accounts.

The overall financial result is an outstanding achievement in acknowledgement of the economic times.

Moved: Karen Jessup Seconded: Cindy Kelly

4. Membership Report- currently 103 members.

General Business

Competition 16th November 2014

i. Tests? Preliminary to GP including Inter A Closing date: 3 weeks prior. ii. Safety officers?

iv. Newsletter Deadline date – 1 week after competition.

Meeting Closed 9.00 pm Next meeting 22nd October 2014

CCDA Newsletter October 2014 page 11

CENTRAL COAST DRESSAGE ASSOCIATION INC. ENTRY FORM: Official / Associate Dressage Competition

VENUE: Il Cadore Indoor Equestrian Centre

Cnr Wisemans Ferry & Konda Rds, Somersby

EVENT DATE: Sunday 16th

November 2014

ENTRIES CLOSE: Mail received on 29th

October 2014

Class Class

1.1 Preliminary OPEN /JNR / PNY Closed Restricted 4.1 Medium OPEN /PNY Competitive

1.2** Preliminary OPEN / PNY Competitive 4.2 Medium OPEN / PNY Competitive

1.2#** Preliminary OPEN /JNR / PNY Closed Restricted 5.1 Advanced OPEN /PNY Competitive

2.1** Novice OPEN/ PNY Competitive 5.2 Advanced OPEN /PNY Competitive

2.1#** Novice OPEN /JNR / PNY Closed Restricted PSG Prix St George OPEN / PNY Competitive

2.2 Novice OPEN / PNY Competitive Inter I Intermediate I OPEN / PNY Competitive

3.1 Elementary OPEN /PNY Competitive Inter A Prix St George OPEN / PNY Competitive

3.2 Elementary OPEN / PNY Competitive Inter II Intermediate I OPEN / PNY Competitive

Important: Must be CCDA Members to enter Closed Restricted classes GP Grand Prix OPEN / PNY Competitive

PNY = Pony class option JNR = Junior class option # Classes not eligible for level Champion

At least two entries/class needed for club points to be awarded for JNR or PNY.

NOTE: Can only enter ONE sub-class (e.g. Open, Pony OR Junior)

** Riders only permitted to enter either Closed Restricted or Competitive 2.1/1.1 class not both.

EFA Sticker or fill in details:

Rider Name……………………………………………… Rider EFA No:…………..………

Owner Name:…………………………………………… Owner EFA No:………………..

Horse Name:……………………………………………………………………………………

Horse EFA No:……………………… ………….......……Bridle No:………………………

Address:………………………………………………………………………………………..

Suburb:………………………………………………………………Post Code: …………

Tel:………………………………………………..…..Mob:…………………..………………

Email:……………………………………………………………………………………………

Pony? Y / N

Junior? Y /N

……………….

Grading Level

……………..

Tests

…..….

………

………

Cost

……..

.……

…….

HC?

Y / N

HC Tests?

EFA Sticker or fill in details:

Rider Name……………………………………………… Rider EFA No:…………..………

Owner Name:……………………………………………Owner EFA No:………………..

Horse Name:……………………………………………………………………………………

Horse EFA No:……………………… ………….......……. Bridle No:………………………

Address:………………………………………………………………………………………..

Suburb:………………………………………………………………Post Code: ……………

Tel:………………………………………………..…..Mob:…………………..………………

Email:…………………………………………………………………………………………

Pony? Y / N

Junior Y /N

………………..

Grading Level

……………..

Tests

…..….

………

………

Cost

…….

……

………

HC?

Y / N

HC Tests?

Tests Competitive Closed Ground fee (per competitor) $10 $

Non Members:

CCDA Members:

$32.00

$27.00

$25.00 Stabling: Day stall $10.00 No:…….. $

NB: All stables must be cleaned by user or subsequent

cleaning fee will apply. Riders stabling overnight (no shavings

incl) will not be able to use arenas before the comp.

Overnight stable $25.00 No:…….. $

Total Cost $

I am prepared to pencil / score / judge / general duties Preference will be given to those willing to help. YES / NO

I have filled in my name, address, phone number, bridle no. & enclosed a signed disclaimer form. YES / NO

ENTRIES WILL NOT BE ACCEPTED UNLESS ACCOMPANIED BY SIGNED DISCLAIMER FORM, and

ESSENTIAL INFORMATION (EA numbers etc) are complete and payment amount sufficient.

Neither the Organising Committee of any competition to which these rules apply nor the EA accepts any

liability for any accident, damage, injury or illness to horses, owners, riders, grounds, spectators or any other

person or property whatsoever

ENTRIES: Accepted in date order. No phone entries or late entries.

Maximum 2 horses per rider, no more than 4 tests per day, no more than 3 tests per horse.

To compete in Competitive (Official classes), horse, rider and owner must be fully EA registered.

Send entries to:

CCDA Inc,

56 Shirley St

Ourimbah 2258

Cheques made payable to:

Central Coast Dressage

Association

Entries now accepted

online via:

www.nominate.com.au

CCDA Newsletter October 2014 page 12

To compete in Closed Restricted, riders must be a member of CCDA. Membership is $10 per annum – see form on website.

For a horse to be eligible for inclusion in the CCDA points score, the owner of the horse must be a member of CCDA.

This event will be held in accordance with the rules of the EA.

DRAW: A copy of the draw will be sent if a stamped self-addressed long envelope is included (Draw will also be published on

www.ccdressage.org).

SCRATCHINGS: Should be advised asap, to allow a replacement from the reserve list to ride. Scratching after the closing date will not

receive a credit unless a replacement from the reserve list can be found or supported by vet or doctor’s certificate.

ENQUIRIES: Lisa MacDonald on compsec@ccdressage.org or 0401 329 026 (before 8:30pm).

EQUESTRIAN FEDERATION OF AUSTRALIA LTD (EFA) DISCLAIMER STATEMENT

CLUB NAME CENTRAL COAST DRESSAGE ASSOCIATION INC

CLUB ADDRESS Il Cadore Equestrian Centre, Cnr Wisemans Ferry & Konda Rd,, Somersby

EVENT (hereafter referred to as “EVENT(S)”) Competitive/ Closed Restricted COMPETITON 16th November 2014

I acknowledge and agree as a condition of participating that neither the club/coach, participants, EFA and its state bodies or any

subdivision thereof, officials, volunteers, medical personnel, any persons, promoters, sponsors, advertisers, owners and lessees of

premises used to conduct the EVENT(S), shall be under any liability for my death or any bodily injury, loss or damage which may be

sustained or incurred by me, as a result of participation in or being present at the event, except in regard to any rights I may have arising

under the Trade Practices Act 1974.

I acknowledge that equestrian activities are dangerous and that accidents causing death, bodily injury, disability and property damage, can,

and do happen

BY SIGNING HEREUNDER I CONFIRM HAVING READ AND UNDERSTOOD THE CONTENTS OF THIS DISCLAIMER.

NAME (Block letters) SIGNED DATED

COMPETITOR 1

……………………………………………………………… ……………………………… …………………

NAME (Block letters) SIGNED DATED

COMPETITOR 2

……………………………………………………… …................................. …….…………

PARENT/GUARDIAN CONSENT FOR UNDER 18 YEAR OLD PARTICIPANTS

I, ………………………………………………….. being the parent/guardian of the above named,

……………………………………………………………………………………………….. confirm that I have read the whole of this document

and have taken all necessary actions to ensure I am aware of the activity which the above named, will be asked to participate in and

consent to him/her participating. In doing so, I acknowledge that equestrian activities are dangerous and that accidents causing death,

bodily injury, disability and property damage can and do happen. I agree that neither the club/coach, participants, EFA and its state bodies

or any subdivision thereof, officials, volunteers, medical personnel, any persons promoters, sponsors, advertisers, owners and lessees of

premises used to conduct the EVENT(S) shall be under any liability whatsoever for the death or any bodily injury, loss or damage which

may be suffered or incurred by the above named or by me in or being present at the Event except for any rights the above named or I may

have arising under the Trade Practices Act 1974 (Cth) (or similar State legislation).

BY SIGNING HEREUNDER I CONFIRM HAVING READ AND UNDERSTOOD THE CONTENTS OF THIS DISCLAIMER.