Scope of Work (SoW)Final Evaluation of

Inclusive Community Development and School for All (IDEAL) Project

A. BACKGROUND

Save the Children is an international non-profit organization that focuses on the fulfillment of children's rights. Save the Children was first established in May 1919 in the UK and to date has 28 offices and operations in more than 120 countries worldwide. In 1976, Save the Children signed a Memorandum of Understanding (MoU) with the Ministry of Social Affairs of the Republic of Indonesia, followed by the operation of Save the Children in Indonesia. Currently Save the Children that transformed into Yayasan Sayangi Tunas Cilik (YSTC) in Indonesia are working in 12 provinces with a variety of program areas, including Early Childhood Education and Elementary Education, Health and Sanitation, Improved Livelihoods, Child Protection and Disaster Risk Reduction.

The government reported that there is 532,130 Children with Disabilities (CwD)1 across Indonesia and the capacity to response covers less than 20,000 CwD2 during six years (2010-2015). West Java is the second province with high number of CwD in Indonesia. With the wide, varieties, and remote geographical area have given West Java significant challenges on improving the quality of life of the CwDs and their families. Almost all data on CwDs has shown the increase number of CwDs each year. 3

Poor economic situation multiplies social barriers for CwDs. Official government data4 reported that 33% of CwD live in families earning less than USD 2 a day (70% boys, 30% girls). CwD are more likely to experience poor health, yet they have limited access to adequate nutrition, clean water, and health services. In addition, misconceptions around disabilities often lead to discrimination and exclusion of people with disabilities in the society. In particular, the Ministry of Education recently estimated that 70% of school-aged CwD are not participating in formal education. The number of CwD is under-estimated and potentially increasing – World Health Organization (WHO)5 estimates that as many as 10-15% of Indonesia's population is disabled, and that an estimated 4.2 million of them are children.

IDEAL project is a next phase of Family Based Care for Indonesian Children with Disability project which was implemented in the same areas. The previous project has been successful in achieving its objectives and contributed to improved capacity of caretakers in taking care of children with disabilities. There were noticeable improvements for 1,304 children in at least three out of four development domains (physical, cognitive, social, and emotional). The project also contributed to increased access of CwD to quality education and as many as 728 of 1 Central Bureau Statistic, 20122 Directorate of Child Welfare, 2015: 873 CWD (2010), 1720(2011). 1750(2012), 1800(2013) plus additional budget for 6000 CWD, 2100 (2014) and 2603(2015)3 Laporan tahunan program pendidikan inklusi (Jakarta: Kementerian Pendidikan Nasional,

2011). h. 664 www.data.go.id 5 UNICEF, 2014; Human Development Report 2013

out of school CWD (significantly more than initial target of 500) have been enrolled in school.

Access of children and their families to Community Based Rehabilitation (CBR) services was facilitated in 194 villages (initial target 150) and all CBRs services conducted at least one regular community based rehabilitation services during the past three months. Approximately 156,000 children either received messages on key CwD issues or were engaged in campaigns. Also, the project has supported the West Java Province to be the champion in Inclusive Education (IE). Due to those good achievement by the end of the project, the project has continued to give support to children with disabilities in second phase.In this phase, IDEAL project is targeting their work on increasing the access to quality inclusive education for all children particularly for CwD in order to attain their rights to education and protection which is aligned with the project’s goal: increased access to quality inclusive education for children with disabilities to attain their right to education and protection.

The project start from January 2016 until December 2018 and have been implementing in 7 areas: Bandung District, West Bandung District, Garut District, Bandung Municipal, Cimahi Municipal, Tasikmalaya District, and Tasikmalaya Municipal.

In the project implementation, many stakeholders are involving. Three mains of project’s component; children and their family, community in general and school have been involving in project Golden Triangle Approach. Through collaboration with relevant ministries and district government units, project empowering CBR and community members on Community Based Child Protection (CBCP) and empowering family on good parenting particularly for CwD. Project have developed Inclusive Education principle and training module continue with delivered Inclusive Education training for school principal/vice principal, school supervisor and teacher. Some Disable People Organizations (DPO) also involving in the advocacy and campaign activity.

At the last year, specific objectives, indicators and its achievement of this project is describe in the table below:

Intermediate Objective (IO) and Indicator Target Achievement

IO 1. To strengthen West Java Provincial Government and its 7 District Government to ensure provision of rights to education and protection of CWDs in West Java1.1. # of targeted schools develop and implement action plan in line with the national/provincial minimum standard of inclusive education through budget allocated by government

20 238

1.2. # of teachers trained and practicing IE as per national standards in 20 schools 850 8391.3. # CWD enrolled in primary schools and junior high schools in the 7 targeted sub districts 1600 14791.4. # CWD with improved cognitive, physical, social and emotional development areas (at least in one of the domains) and improved learning outcomes

1280 2101

IO 2. Government in strengthening systematic integrated community support for CWDs through Community Based Rehabilitation (CBR) & Family Forum (FF)2.1. # of family forums received budget allocation from government 12 162.2. # of communities in 7 districts in which CBR and FF has better linked with Posyandu as community based integrated basic social services 12 292.3. % of violence against children cases identified/reported/responded by trained community cadres (data on CWDs will be maintained separate) 65% 100%

(208 cases)

IO 3. Increase awareness on Inclusive Education and Family Based Care (FBC) for CWDs through promoting best practices at local and national level3.1. # of children (including CWD) and parents of CWDs (fathers and mothers) actively participated in campaign events that facilitated by project

15600 11045

3.2. # of additional district governments taking concrete actions to promote IE 6 33.3. # of CBR that implemented their developed advocacy plan on Inclusive Education and CWD rights 6 53IO 4. Strengthen civil society to promote the rights of CWDs particularly the rights to education and protection

4.1. # of civil society network in the project districts to ensure the rights of CWDs 6 9

4.2. Dissemination of national government regulation (UU) on CWDs as part of Indonesia’s ratification of UNCRPD conducted in targeted districts. 7 7

In the last year, project intend to conduct a final evaluation to have an analysis whether the implemented strategies and delivered interventions/inputs have contributed to the achievement of the project’s goal. Some data collection regarding to this final evaluation will be conducted through child-led data collection (CLDC) method. CLDC is about children/young people doing research about their lives and things that are important to them.This is also to ensure the children’s participation rights as stated in Article 12, UNCRC: “State parties shall assure to the child who is capable of forming his or her own views the right to express those views freely in all matters affecting the child, the views of the child being given due weight in accordance with the age and maturity of the child”.This acknowledge that children is a social actor who have rights to participate in the decision making process for the things are important to them.

As we all may know that accountability is one of our organization’s values, including getting the children’s voices/perspectives into our project cycle. But actually CLDC is broader than as just for the sake of accountability.

B. MAIN OBJECTIVE

Project final evaluation aims to:1. Analyze the effectiveness, efficiency, relevance of the project’s strategy and

interventions in order to achieve the project’s goal, impact and sustainability2. Analyze the implementation of inclusive education principles in project’s

participating schools based on child perspective3. Analyze the CBCP system and services delivering for CwD by CBR based on

child perspective4. Analyze the correlation of project regarding to our Theory of Change focusing

on how the change effected in the lives of CwD from child perspective

In general, as the child-rights based organization, we also would like to have an analysis of the project implementation through the child participatory way and fulfilled the children rights appropriately based on their needs.

C. SCHEDULEThe consultancy is expected to start on mid of September 2018 and to be completed by 1st week of December 2018.

Detail timeline as in table below:No Activity September October November December

w1 w2 w3 w4 w1 w2 w3 w4 w1 w2 w3 w4 w1 w2 w3 w41 Advertise2 Candidat consultant selection3 Selection children by consultant4 Develop data collection tool5 Tool field test6 Finalize the tool7 Field data collection8 Data analyze9 Report writing

10 Finalize the report

D. EVALUATOR TEAM RESPONSIBILITIES

The evaluator team shall carry out the following activities:Activity 1 – Desk study Study available data from project such as beneficiary database, report and

other related project documents, including project documentation on lessons learned

Identify and propose research questions which include those will be answered through child-led data collection - some questions will remain ‘open’ and undefined until the child researchers have been identified

Map out various options for child friendly data collection and methods, including options that take into account ability, gender, literacy, etc.

Define steps what will be taken to meet each of the 9 basic requirements for meaningful children’s participation

Activity 2 – Select children to be evaluator team member Consult with YSTC team in the process recruitment of children Invite the children based on the required criteria with child

participation principles Ensure children’s involvement in the research team is voluntary and

inclusive. Steps taken to allow children to self-identify or be nominated by other children.

Activity 3 – Train selected children, sampling and develop data collection tool Train selected children on basic research methods and skills Facilitate children to develop child friendly data collection tools including

questions for questionnaires and media /kit to make data collecting and probing ease for children.

Facilitate children to do purposive sampling of group respondent/informant Conduct field test data collection using the developed tools Undertake risk assessment for child researchers and implement child

safeguarding policies and procedures Record all the process of CLDC, from the recruitment until the children

present their findings and recommendations as the material for development of CLDC guidance and video documentation

Activity 4 – Facilitate field data collection and data analyze Facilitate children to conduct data collection in the field Facilitate children to analyze the collected data (this activity will come

up with draft report in children’s version which is contain the collected data, analysis and recommendations/ suggestions).

Facilitate children to present their findings, analysis and recommendations to have project’s stakeholders clarifications

Analyze research findings including those done by the children for report writing purposes. Ongoing follow up/debriefs with children with regards to any

concerns they have regarding the methods, safety and security issues

Activity 5 – Report writing and dissemination the final evaluation result Present the first draft of report to YTSC to obtain input from YTSC team prior

finalization of report Translate and interpret children’s report in to English and write down in the

final evaluation report Write the report that contain of analysis of each objectives of this evaluation,

project learning and recommendations Share draft report with child researchers to ensure they are satisfied with the

analysis and presentation Develop presentation media (i.e.: powerpoint presentation) based on the

result of the evaluation. Dissemination the final evaluation result both to internal and external YSTC

based on request. Develop and share children friendly/accessible version of the report with

children who participated in the evaluation/project. Share key learnings and future improvements with children

E. DELIVERABLES1) Final instrument for the final evaluation including analysis matrix plan2) Ethical clearance and government permit to conduct research/study3) Self-assessment using evaluation check list with score not less than

80%4) Field manuals for children to conduct data collection; 5) Field implementation plan with protocols and safeguarding for children

and supervisors;

i. Electronic results for questionnaire and in-depth interview data collection, include audio and video recording for focus group discussion and key informant interviews

ii. Digital copy of dataiii. Copies of all notes and documents from the data collection process

6) Two printed and electronic copies (on 2 CDs/DVDs) of the final report in Indonesian and English using YSTC formats (following evaluation checklist provided by YSTC), to include: i. Executive Summaryii. Backgroundiii. Methodologyiv. Objectivesv. Results presented in narrative and descriptivevi. Lessons Learnedvii. Conclusion viii. Recommendationix. Annexes material

7) Child friendly/accessible summary of report8) Electronic copies of final presentation9) Power point presentation for initial and final presentation10) Child Led Research/Data Collection Guidance based on the field

experience (could be part of the whole final evaluation report) both in text/photo format and video documentation.

SELECTION CRITERIA OF EVALUATOR TEAM

Core Competencies People Skills: Ability to work independently and as a team player who

demonstrates leadership and ability to facilitate child-led research regarding to inclusive education and children with disability issue.

Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders.

Integrity: Works with trustworthiness and integrity and has a clear commitment to YSTC core values and humanitarian principles.

Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.

Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.

Work style: Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.

Knowledge and skills: Knowledge of current best practice in participatory assessment, design monitoring and evaluation. Can use all relevant computer technology

Have experiences, preferably within YSTC working area.

Technical Competencies

Proven expertise in managing and facilitating child-led research in the past 3 years.

Proven as professional firm with expertise in designing and conducting social research, assessment, monitoring and evaluation more specifically in education, and child protection theme in Indonesia context using qualitative and quantitative methodology (portfolio) at minimum in the past 3 years.

Ability to adapt tools and methodologies to ensure accessibility and an inclusive approach, taking into account ability, literacy, gender and other factors.

Comfortable interacting with all segments of the affected population and used to be work with children in research activities

Ability to interact clearly and effectively with government and non-governmental partners and other organizations

Ability to write a comprehensible report with good data presentation (qualitative and quantitative) and highlighting outcomes of the program intervention that could be used as a lesson learnt to move forward and performs better for the communities.

Consultant team MUST have competencies and experience in Education (Basic Education), School Based Management System, and Design Research. All these competencies and experiences are mandatory to be reflected on research team’s CV.

Proposal Requirementsa. Language

All documents related to this tender shall be in English and all costs shall be expressed in IDR.

b. FormatProposals may be submitted electronically. All pieces to the proposal must be labeled clearly. Acceptable formats include Microsoft Word, Microsoft Excel, and PDF. The applicant may fax the signed cover page.

c. Page SetupThe document should be on A4, single-spaced with one-inch margins, and 12-point font with times new roman

d. LengthThe proposal should not exceed 20 pages. The technical section may not exceed 10 pages. The suggested breakdown is as follows: cover page (1pg.); organizational profile, institutional capacity (4pgs.); Technical Section (10pgs.); and, Cost Narrative (5pgs.).

e. There is no limit on the length of spreadsheets associated with the cost estimates or on any annexes.

f. Annex Materialg. Appropriate annex material may include: Curriculum Vitae of key

personnel, organizational profile (or other supplemental material to the information in the body of the proposal), copies of reports, and letters of support.

Proposal ContentsApplicants MUST address the following areas in their proposals:a. Institutional Capacity/institution reference. Consultant firm must

submit related experiences according to the requested research by YSTC.

b. Applicants must present in narrative format a description of their: (i) company profile (supplemental material may be placed in the annex);

(ii) organizational capacity to conduct the scope of work; (iii) previous experience conducting similar work; (iv) training capacity; and (v) letters of support (attached in the annex).

c. Technical Proposald. In the technical section, applicants should describe their approach to

the following: (i) research method and implementation; (ii) sampling design and its justification; (iii) enumerator and supervisor training; (iv) fieldwork; (v) data processing; and (vi) quality data assurance/ methodology to check the error data; (vii) data analysis; (viii) technology used for data entry & analysis; (ix) timeline & Person in Charge and role for each activity

Cost estimatesApplicants must provide a detailed financial proposal that covers the following items and includes a narrative on the assumptions behind their estimates:a) Salaries. Includes personnel for technical assistance, data collection,

data entry and analysis (e.g. staff, interviewers, supervisors and drivers).

b) Daily costs for lodging, meals, and incidental expenses during training and during fieldwork; mode of transportation; vehicle rental; gas (breakdown items)

c) Printing. Includes survey questionnaires, interview guides, and final reports.

d) Communications (e.g. telephone, fax)e) Supplies. Includes paper, pens, and other materials for fieldwork.f) Training costs.

Evaluationg) Review Team

YSTC team will review and evaluate proposals received on their technical merit and cost estimates.

h) Review CriteriaYSTC team will evaluate proposals based on the following general criteria: institutional capacity/institutional credentials; technical proposal; comprehensiveness – demonstrating a complete understanding of the SOW and all aspects of the technical design; and cost estimates; – assessing cost estimates against the implementation plan.

Terms and Conditions of Solicitation

Period of ValidityThe proposal shall be valid for a period of 50 days, starting from the submission date. Notice of Non-Binding SolicitationYSTC reserves the right to reject any and all bids received in response to this solicitation, and is in no way bound to accept any proposal. Additionally, we reserve the right to negotiate the substance of the finalists’ proposals, as well as the option of accepting partial components of a proposal if appropriate. Quantities provided are estimates only at this time and will be subject to change.

ConfidentialityAll information provided as part of this solicitation is considered confidential. In the event that any information is inappropriately released, YSTC will seek appropriate remedies as allowed. Proposals, discussions, and all information received in response to this solicitation will be held as strictly confidential, except where noted otherwise. NotificationPrior to the expiration of the validity of the proposal, YSTC shall notify in writing the successful company that submitted the highest-scoring proposal and will invite them for contract negotiations. YSTC reserves the right to invite the second ranking company for parallel negotiations.

Right to Final NegotiationsYSTC reserves the option to negotiate final costs and final scope of work, as well as reserves the option to limit or include third parties at YSTC’s sole and full discretion in such negotiations.  Upon failure to reach agreement on the contents of the contract as stipulated in this document, YSTC has the right to terminate the negotiations and invite the next best-rated company for negotiations.

CommunicationAll communication regarding this solicitation shall be directed to appropriate parties at YSTC. Contacting third parties involved in the project, the review panel, or any other party may be considered a conflict of interest, and could result in proposal disqualification.

AcceptanceAward of a proposal does not imply acceptance of its terms and conditions. YSTC reserves the option to negotiate on the final terms and conditions

Term of PaymentPayment is paid 15% upon fixed and agreed methodology and tools; 45% upon satisfactory draft of report; and 40% upon acceptance and satisfactory of all final deliverables. All of cost that caused by the implementation of this activities such as transportation and hotel will be covered by the consultant.

SUBMISSION OF PROPOSALSend an electronic copy of your proposal to: Procurement.indonesia@savethechildren.org with a Subject: FINAL EVALUATION IDEAL PROJECT - <your company name> The latest date: 12 September 2018, before 5 pm Jakarta Time.