ENLISTED DISTRIBUTIONCAPT KENT MILLER

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Agenda

PERS-40 Organization Chart Detailing timeline/challenges Perform to Serve timeline What Detailer's Can/Can't Do Spouse Collocation Failure to OBLISERV Sailor Role Special Assistants / Special Programs PERS-4013

PERS-40 ORGANIZATIONAL CHART

DIRECTOR

ENLISTED

DISTRIBUTION

DIVISION

CAPT MILLER

PERS-40

DEPUTY

DIRECTOR

MR. DODGE

PERS-40B

SEABEE/SEAL

SWCC/EOD

BRANCH

PERS-401

SEABEE

ASSIGNMENTS

SECTION

PERS-401C

SWCC/SEAL/EOD

ASSIGNMENTS

SECTION

PERS-401D

SURFACE

ENGINEERING

BRANCH

PERS-402

NUC POWER

SUBMARINE

BRANCH

PERS-403

ENGINEERING

ASSIGNMENTS

SECTION

PERS-403C

WEAPONS

ASSIGNMENTS

SECTION

PERS-403D

NAVOPS/COB

ASSIGNMENTS

SECTION

PERS-403E

TRAINING

ASSIGNMENTS

SECTION

PERS-403F

AVIATION

BRANCH

PERS-404

AVIONICS

ASSIGNMENTS

SECTION

PERS-404C

AD, AZ, AB, AC, AG, AS, PR

ASSIGNMENTS

SECTION

PERS-404D

AW, AM, AME

ASSIGNMENTS

SECTION

PERS-404E

ADMIN/SUPPLY

DECK/SECURITY

ASSIGNMENTS

SECTION

PERS-405

COMBAT

SYSTEMS

ASSIGNMENTS

SECTION

PERS-406

MEDICAL

ASSIGNMENTS

BRANCH

PERS-407

CRYPTOLOGIC

ASSIGNMENTS

BRANCH

PERS-408

SEA SPECIAL

PROGRAMS

ASSIGNMENTS

BRANCH

PERS-409

PRECOM

PERS-409D

LCS

PERS-409CD

LCAC

PERS-409CD4

RIVERON

PERS-409CD9

DECOM

PERS-409DC

SHORE SPECIAL

PROGRAMS

ASSIGNMENTS

BRANCH

PERS-4010

RECRUITER

ASSIGNMENTS

BRANCH

PERS-4010C

RDC, MEPS, 9999

ASSOGNMENTS

BRANCH

PERS-4010D

DC PLACEMENT

ASSIGNMENTS

BRANCH

PERS-4010F

JOINT, NATO

ASSIGNMENTS

BRANCH

PERS-4010G

A SCHOOL

MANAGEMENT

SECTION

PERS-4010S

FULL TIME

SUPPORT

ASSIGNMENTS

BRANCH

PERS-4012

ENLISTED

READINESS

BRANCH

PERS-4013

READINESS

PERS-4013B

SUPPORT

PERS-4013C

OSA

ASSIGNMENT

BRANCH

PERS-4013GS

NAVY MUSIC

PROGRAM

ASSIGNMENTS

BRANCH

PERS-4014

SPECIAL

ASSISTANTS

BRANCH

PERS-4015

ENTITLEMENTS

PERS-40CC

INCENTIVE PAY

PROGRAMS

PERS-40DD

CMDCM

ASSIGNMENTS

PERS-40FF

AVAILABILITY

MANAGEMENT

PERS-40GG

HUMANITARIAN

ASSIGNMENTS

PERS-40HH

SENIOR

ENLISTED

ADVISOR

QMCM MILLAR

PERS-40GADMIN

OFFICER

LTJG DENSTEDT

PERS-40AO

NECCLCDR

Brancheau

USECAPT

WARNER

NAECDR

GAINES

SWECDR

SCOTT

NIDECDR

MOLE

FREMR.

BARBIER

32 Officers307 Enlisted -- 247 Detailers -- 44 Placement and Readiness -- 16 Special Assistants and Admin Support 69 Civilians

Enlisted Distribution System Overview

TYCOM

MCA-Establishes Priorities

ISIC

4013-Monitors Enlisted Personnel Readiness-Generates Prioritized Requisitions-Represents MCAs for personnel readiness

NPC Detailers-Make selections-Release orders-Negotiate special cases

ASSIGNMENTS

UNIT

CMS/ID

SAILOR-Review record at 12-15months prior to PRD to ensure data is accurate; update preferences -9-7 months view availablereqs and apply

CCC-Review CMS/ID w/Sailors-Assist sailor withCMS/ID Negotiations

PLACEMENT

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If not selected for orders via CMS/ID, needs of the Navy orders are issued

7 mos prior

Sailor, Career Retention Team, and Detailer Engagement

Sailor is about to enter negotiation

window

Sailor applies in CMS/ID via CCC

or Sailor

Sailor in negotiation window

PRD9 mos prior12 mos prior

Sailor Detailed asNeeds of the Navy

Detailing Time Line

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COMMUNICATION IS THE KEY

Detailing Challenges

PCS cost

RequisitionPriority

Sailor’sdesire

Needs ofthe Navy

SpouseCollocation

School quotaavailability

Training costEFMPTS

CareerEnhancement

Evals PRT/BCA

SpecialScreening

CommandInput

PRD Gender

Sea/shoreflow

Pay grade

Billet gap

PRD rollers

AssignmentDecision

AvailableRequisitions

HYTTime onStation

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Perform to Serve (PTS) and Detailing

Ideal application period for personnel who require OBLISERV. Applications should be submitted 12 monthsprior to PRD to allow maximum number of looks prior to Detailing Window.

15 months from

P

RD

12 months from

P

RD 9 m

onths from

PR

D

PR

D

7 months from

P

RD

Commands should conduct Career Development Boards on all personnel who are within 12-15 months of PRD. PTS Applications should be submitted 12 months prior to PRD for those who would be required to OBLISERV for PCS orders.

CMS-ID Detailing Window

All Sailors should be under ordersno later than 6 months prior to PRD

PTS APPLICATION WINDOW6 m

onths from

PR

D

PTS window extends beyond CMS-ID application window

NEEDS OF THE NAVYCMS-ID apply

PTS SELECTION WINDOW

4 months from

P

RD

PTS Quota removed if not under Orders

**PTS/CMS-ID overlap due to detailing window shift from 9-5 months to 9-7 months in OCT 09 (NAVADMIN 249/09)**

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Detailer's Can...

Counsel and Advise Sailors as their advocate Make assignments to valid billets within negotiation window (9-

7 months prior to PRD) Adjust PRD (NAVPERS 1306/7 required) Transfer Sailors up to three months before through four months

after PRD (Per MILPERSMAN 1306-100) Support special programs to include:

– Camp David, White House, SEAL Support, Recruiting, Recruit Division Commander, EO Advisor, SARP, Brig Duty, Instructor Duty, Pre-Comm

– Sailors will not be released to a special program detailer without rating detailer consent.

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Detailer's Can...

Coordinate spouse collocations (1306/7 required from both Sailors 12 months prior to PRD / not always approved).

Make assignments for Sailors returning to full duty from Limited Duty.

Issue "Non-Voluntary" orders to Sailors who enter the Needs of the Navy window.

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Detailer's Don't…

Adjust PRD’s to facilitate negotiation of orders “shopping early/late”

Make pay grade substitutions without PERS 4013 approval

Make assignments to non-existent requisitions

Change manning demand signal (BA or NMP)

Allow “by name” request assignments (not fair to other Sailors)

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Detailer's Don't…

Transfer Sailors to open up EP Eval/Fitrep spots

Transfer Sailors early to fix personality or leadership issues

Send Sailors to schools en route that are not required on the requisition

Break PRD more than -3/+4 Months without approved 1306/7

Spouse Collocation

Assignments will normally be made to fill valid Navy requirements, considering the needs of the military family as well as the manning of the losing and gaining activities. Collocation may not always be possible.

Both people desiring collocation must each submit a request with command endorsement, noting their military couple status and including the name, rank/rate, service of spouse, and number of current dependents. Using NAVPERS 1306/7, Enlisted Personnel Action Request.

Each member must submit a copy of their spouse’s request with their request. Both members must be in agreement that collocation is desired. If not in agreement, each member will be detailed independently of their spouse.

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Spouse Collocation(Continued)

When both members are eligible for sea duty, the spouse with the least amount of sea duty will normally be assigned to sea duty.

Military couples comprised of two first-term members may be involuntarily assigned to simultaneous sea duty.

Collocation and Training. Members requesting training may not be eligible for spouse collocation in conjunction with training assignment, and should request collocation at the conclusion of training.

Members completing training will be assigned to an appropriate tour for the newly acquired skills, which may preclude spouse collocation for the duration of this post-training assignment.

1300-1000 Military Couple and Single Parent Assignment Policy

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Failure to OBLISERV MILPERSMAN 1306-106

What is Failure to OBLISERV? It means a Sailor has not obligated sufficient service required

to accept and/or execute PCS orders. Sailors who fail to OBLISERV and those who submit a

1306/7 to match PRD to EAOS with intent to separate will have their record Flagged by PERS-40BB and will lose their PTS quota.

A Sailor with a flagged record who decides to reenlist, if PTS approved, will be issued “Needs of the Navy” orders without further negotiation.

It is the commands responsibility to send failure to OBLISERV messages PCS orders.

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Sailor Apply (NAVADMIN 249/09) Have realistic expectations; communicate with detailer about

options Submit multiple CMS/ID job applications (up to five) each

month of negotiation window Apply for career enhancing jobs instead of focusing on

location Plan for high year tenure (HYT), retirement, and twilight tour

(if eligible) Request PRD adjustment and/or spouse collocation via 1306/7

12 months prior to PRD

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Sailor Role

Sailor Role (Cont)

Enroll in or update Exceptional Family Member (EFM) Program

Ensure OBLISERV and required screening are completed within 30 days of receiving orders(this MUST happen)

Address medical issues early

Sailor CMS/ID quick start guide found at http://www.npc.navy.mil/Enlisted/CMS/

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Special Assistants Branch (PERS-4015)

Humanitarian Reassignments Early Returns from Overseas Enlisted PCS Budget Operational Unsuitability Determination Incentive Pays (AIP/SDIP) Enlisted PCS Entitlements Enlisted Availabilities Command Master Chief / Command Senior Chief Detailing Twilight tours

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Assignment Incentive Pay (AIP)/Sea Duty Incentive Pay (SDIP)

AIP: Intended to attract volunteers to jobs that have historically been difficult to fill. Used in place of or in conjunction with other incentives such as OTEIP, SDIP, COT.

SDIP: Pilot Incentive Pay Program designed to provide a monetary incentive to specific enlisted

communities with at-sea manning challenges. SDIP-B: Back-To-Back sea tour SDIP-C: Curtail shore duty assignment SDIP-E: Voluntary extension on board current sea duty command. SDIP request procedures vary depending on type of SDIP being requested.

General: NPC website: Single location for all pertinent policies, procedures and guidelines. http://www.public.navy.mil/bupers-npc/career/payandbenefits/Pages/default2.aspx

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Overseas Tour Extension Incentives Program (OTEIP)

General Info: Available to enlisted personnel stationed overseas on type 3, 4 or 6 duty and type 2 duty in Hawaii. Must complete prescribed DOD tour and request an extension of at least 12 months beyond the

DOD tour length or in the case of first term personnel have an assigned PRD which exceeds DOD tour by at least 12 months.

MILPERSMAN article 1306-300 discusses OTEIP eligibility and policy.

OTEIP do’s and don’ts: Do visit Frequently Asked Questions (FAQ) on BOL under the OTEIP link for updated OTEIP

related guidance. Do print out the FAQ sheet and use as a quick reference guide. Do email OTEIP Manager at kirby.denson@navy.mil to request specific FAQ scenarios. Do retain copies of OTEIP related correspondence in the local CCC folder. Don’t submit OTEIP extension requests to NPC which would require member to extend beyond

their current EAOS if PTS approval or High Year Tenure (HYT) is needed.

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Senior Enlisted Academies (SEA)

Navy SEA attendance = less than 50% capacity for the last two years!!!

MILPERSMAN article 1306-925 – Requirements and request process

Navy Resident Senior Enlisted Academy (Newport RI)– 6 week course for MCPO/SCPO/CPO– 7 classes per year with 112 seats per class

Navy Blended Senior Enlisted Academy (Newport RI)– 6 week online blackboard blended with 2 week residency for MCPO/SCPO– 52 seats per class, number of classes depends on enrollment

Air Force Senior NCO Academy (Montgomery AL)– 7 week course for MCPO/SCPO– 5 classes per year with 6 seats per class

Coast Guard Chief Petty Officer Academy (Petaluma CA)– 4 week course for CPO– 9 classes per year with 4 seats per class

Army Sergeants Major Academy (Fort Bliss TX)– 9 month course for MCPO/SCPO– 1 class per year with 7 seats filled by CMDCM Detailer

Special Programs

OSA Recruit Division Commander Recruiting Duty Command Chief / Senior Chief / Master Chief White House Camp David PRECOM LCS MEPS

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Pers-4013 was previously the Enlisted Placement Management Center (EPMAC).

In May 2006, EPMAC was disestablished and merged within NPC, Pers-40. Original decision based on BRAC, expedited by Hurricane Katrina.

Pers-4013 continues to perform most functions previously completed by EPMAC, with a manpower reduction of 55% from its core functional areas.

• Most severely reduced were leadership positions.

PERS-4013 History

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PERS-4013 Major Functions

Perform the enlisted placement function for all Enlisted personnel. Review and approve proposed orders to their next assignment that do not meet order edit criteria.

Manage NMP; load MCA priority requisitions on CMS/ID. Assignment of LIMDU and Pregnant Sailors from sea-duty. Assignment of Sailors interested in OSA. Take management action in conjunction with the appropriate TYCOM

to attain Manning Control Authority desired level of personnel readiness.

Provide solutions on manning issues to the Major Manpower Claimants, Type Commanders, and MCAs.

Help improve the accuracy of command personnel data base (EDVR). Tools used: PERSMARS, EDVR/NEC/DNEC Scrubs

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WartimeRequire-

mentsBillets

Authorized PositionsOnboard

M+1/RQMT

BA

NMPCOB

Required Funded “Expected” “Deck plates”

Need

PaidFor

Your Share

Reality

Manpower-Personnel Balance

SMD/SQMDFMD

AMD EDVR MUSTER

“SPACES” “FACES”

“READINESS GAP”

“FRUSTRATION GAP”

FIT

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Transients32%

Patients, Prisoners

and Holdees [1,289]

3%

Students 65%

TPP&H/Student Pipeline

LIMDUs & DNEC 0054/0055

231,361

Distribution of Navy Wide Enlisted Assets

Of 278,266 total enlisted, 14% (39,775) were non-distributable and 2.6% (7,130) were LIMDU or had DNEC of 0054/0055 on 02 Jun 11.

This is the Individuals

Account less Officer

Candidates

*Note: Sailors who become pregnant while assigned to sea duty are assigned to a special shore tour with the DNEC

0054/0055. On 02 Jun 11, there were 38 sailors in ACC 105 that also had DNEC 0054/0055.

4,510

1,931

25,963

12,523

Billets AuthorizedDistributable 243,214Students 22,078TPP&H 9,123Total 274,415

7,13

0

(Numbers are USN & FTS personnel)

Pregnancies from Sea (DNEC

0054/0055)48%

LIMDU (ACC 105)

52%3,717

3,413Total Distributable – 238,491 (86%)(includes LIMDU and DNEC 0054/0055 whichmake up 3.0% of the distributable manning)

Total Non–Distributable – 39,775 (14%)TPP&H – 13,812 (4%)Students – 25,963 (10%)

ADSW and mobilized reservists are no longer included in numbers.

Date of Data: 02 Jun 11 POC: Pers-4013C 901-874-4562

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Total FY11 Funded ORT Moves by EDD 71,260 Orders at $667.5M

Data current as of 13 JUN 11

FY11 ORT – What Does $667.5M Buy? (Cost Moves by EDD)

FY09/10/11 Lead Time ComparisonMembers Detaching by FY

OPS ENL OPS OFF ROT ENL ROT OFF TRA ENL TRA OFF2009 2.8 2.6 2.8 2.9 1.6 2.22010 2.8 2.9 3.0 3.3 1.5 2.32011 3.5 3.2 3.7 3.4 1.9 2.5

0.0

1.0

2.0

3.0

4.0

5.0

6.0

Lea

d T

ime

(Mo

nth

s)

2009

2010

2011

CNP Lead Time Goals:CONUS = 4 MonthsOverseas = 6 Months

Lead time has significantly increased since April

Data as of 13 Jun 2011 27

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PERS 4013 and CMS/ID

PERS-4013 sets CMS/ID based on business rules, Fleet balance, requisition priority, and MCA directions.

CMS/ID is set following a ratio of rollers to requisitions (not all command vacancies are advertised in CMS/ID)

PERS 4013 control of CMS/ID keeps the assignment function unbiased.

Green Reqs: MCA prioritized requisitions. Red Reqs: Mission critical requisitions as determined by the

MCAs that can be filled by non-voluntary assignments, if required.

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How does it work?

Timeliness:– Monthly requisition cycle which includes 3 days to load (4013), 2 weeks for Sailor

interaction, 5 days for command input, and 1 week for detailer selections. Process for loading:

– PERS-4013 loads the requisitions based upon an automated requisition priority algorithm managed by the Manning Control Authorities (USFF and BUPERS).

– Business rules determine the amount of requisitions to advertise based upon the number of distributable assets in negotiation window (7-9 months prior to PRD).

Sailor interaction:– Sailors can make 5 selections per cycle for each of their 3 cycles (15 total).– Sailors can make their own application, but still use CCC and/or detailer guidance.

Command interface:– Commands can rank from least to most favorable candidate.– Input is one of many which guide detailer action; but all things equal, commands will get

their choice.– Currently used by about 14% of commands.

Detailer Selection:– Choose best candidate for each requisition and post in EAIS.– Process is not complete until orders are written, but this can occur later.– Unfilled requisitions get reprioritized during the next cycle.

WHAT WE NEED FROM YOU

Make sure Sailors have realistic expectations and are educated on the detailing process

Make sure Sailors have security clearances Timely PTS applications Make sure screenings are completed Encourage your Sailors to communicate early and often with

their detailers

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QUESTIONS?

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NPC Customer Service1-866-U-ASK-NPC1-866-827-5672DSN 882-5672