TIME MANAGEMENT

OBJECTIVES

Recognise signs of chronic disorganisation.

Learn to clear your desk of clutter and create a filing system.

Identify the most common interruptions of working time and ways to eliminate them.

Determine why and where you procrastinate and overcome procrastination.

Apply the practical techniques, concepts, and strategies developed through this program.

A CHALLENGE

Let’s Discuss your definition of

T I M E M A N A G E M E N T.

DEFINITION

Time management refers to a range of skills, tools, and techniques used to

manage time when accomplishing specific tasks, projects and goals. This set

encompasses a wide scope of activities, and these include planning, allocating,

setting goals, delegation, analysis of time spent, monitoring, organizing, scheduling,

and prioritising.

TWO HOURS WASTED PER DAY

Messy desk

Can’t find things

Miss appointments

Unprepared for meetings

Tired/unable to

concentrate

WHY IS IT NECESSARY?

What does “Time” (SELF) Management do for you, your job, your group and/or your organisation?

CONTROLLING THE DEMANDS

Manage the work (use time constructively).

Improve productivity/effectiveness (spend time on results-producing activities).

Let’s look at this thing called,

“Time Management.”

TIME WASTING CULPRITS

What Are The Most Common

Time Wasters, Thieves and

Culprits?

TIME WASTING CULPRITS (1 OF 2)

Telephone Interruptions

Inefficient Delegation

Extended Lunches or

Breaks

Cluttered Work Space

Poorly Run Meetings

Socializing On The Job

Misfiled Information

TIME WASTING CULPRITS (2 OF 2) Poor Planning

Procrastination

Waiting/Delays

Paperwork

Junk Mail

Drop-In Visitors

Not Setting/Sticking to Priorities

TIME/SELF MANAGEMENT

You do not manage time!You do not manage time!

Yourself,

others

and work.

You manage:

HOW TO USE TIME EFFECTIVELY (1 OF 2)

Consolidate Similar Tasks.

Tackle Tough Jobs First.

Delegate And Develop Others.

Learn To Use Idle Time.

Get Control Of The Paper Flow.

Avoid The Cluttered Desk Syndrome.

HOW TO USE TIME EFFECTIVELY (2 OF 2)

Get Started Immediately On Important Tasks.

More Effective Meetings with Clear Goals.

Take Time To Plan.

Learn To Say “No.”

Remember That Now Is The Time To Put It All Together.

THE FOUR-QUADRANT TO DO LIST

1 2

3 4

Important

Not Important

Due Soon

Not Due Soon

Note:- One of the very worst uses of time is to do something very well that need not be done at all . Brian Tracy

Being successful doesn’t make you manage your time well.

Managing your time well makes you successful.

“Don't say you don't have enough Time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo de Vinci, Thomas Jefferson, and Albert Einstein. ”

“ H. Jackson Brown “

The Relationship Between Stress and Time Management

GOALS