EXIT

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UNSUREEXIT

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ARE YOU A LARGE EMPLOYER?

WHEN DO THE IRS REPORTSNEED TO BE FILED?

COMPLIANCECOUNTY

Compliance County

Welcome to

STOP

STOP

CONSTRUCTION AHEAD

WHO ISELIGIBLE FORCOVERAGE?

SLOW

MERGE

WHAT IRS FORMS ARE REQUIRED?

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MERGE

FULL-TIME EMPLOYEE: On average, I work 30 hours per week every month. I must be offered coverage!

PART-TIME EMPLOYEE: In general, I work less than 30 hours per week every month. My employer does not need to offer me coverage.

SEASONAL EMPLOYEE: As a seasonal worker, I normally work six months or less in a single year. My employer does not need to offer me coverage.

VARIABLE EMPLOYEE: Based on the conditions of my start date or my position, my employer cannot figure out whether or not I am expected to work an average of at least 30 hours per week. My coverage eligibility is dependent upon my average hours in the measurement period.

Determined large employer status

Monitored full-time status for

variable-hour employees

Evaluated and modeled plan

affordability

Offered insurance coverage to

a percentage of all full-time

employees

Completed and submitted

required IRS forms

1095-C: A document provided to each employee that shows a month-by-month view of what coverage the employer offered. All employees receive this information whether or not coverage was accepted.

This also lists, if any, what safe harbors the employer elected.

1094-C: A cumulative record of the 1095-C’s that were issued to employees. This file is submitted either electronically or via mail to the IRS to show compliance of PPACA.

Submitting 1095-C’s and 1094-C’s is optional for calendar year 2014 and mandatory for 2015. Key dates for 2015 include: January 31, 2016: All employees receive their

1095-C

February 28, 2016: The 1094-C form is mailed to the IRS

March 31, 2016: If more than 250 1095-C’s are issued, the 1094-C must be submitted electronically to the IRS

I’m a variable employee! Which way do I go?

I’m a full-time employee!

I’m a part-time employee! I’m a seasonal

employee!

A large employer is any company that employs or more full-time individuals. A company may also be considered a large employer if it employs a combination of full-time and part-time employees that is equivalent to at least 50.

Patient Protection and Affordable Care Act (PPACA) Compliance

Paving Your Way to Understanding IRS Reporting Requirements

The Patient Protection and Affordable Care Act (PPACA) aims to ensure all Americans have access to quality and affordable healthcare. Under the PPACA, employers are required to offer all full-time

employees insurance coverage. This provision is called Employer Shared Responsibility.

HOW CAN YOU PAVE THE WAY TO SUCCESSFUL COMPLIANCE?

THE QUICK SUMMARY: Employer Shared Responsibility requires large employers to offer an affordable health plan that provides minimum value to a percentage all full-time employees.

AFFORDABLE: Minimum, essential insurance coverage that does not exceed 9.5 percent of income.

How is income determined? By utilizing a combination of any of the following three safe harbors: Box 1 of W-2 wages, Federal Poverty Level and Employee Rate

THE ROAD TO

Compliance County

Checklist

View Paylocity’s video on FTE Count.

50

View Paylocity’s Hours Analysis Report video to learn more.

View Paylocity’s Plan Affordability Report video.

www.paylocity.com