P6 analytics

Combining Oracle Primavera P6 with Oracle

BI: A Single Source of Project Truth

Yasser MahmudSenior Director, Product Strategy

Oracle Primavera Global Business UnitAugust 16, 2010

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The following is intended to outline our general product direction. It is intended for information

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© 2010 Oracle Corporation

Agenda

• P6 Analytics What, Who, Why?• P6 Analytics Capabilities• Guided Tour• Q&A

Management Excellence:The Next Competitive Edge

Time

Competitive

Advantage

OPERATIONALEXCELLENCE

MANAGEMENTEXCELLENCE

Cost

Quality

Speed

Smart

Agile

Aligned

Oracle Corporation © 2010 . Confidential 3

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BI Challenges Hindering Management Excellence

• Fragmented Information• Inconsistent Needs• Report-centric• Restricted• Non-Intuitive


Answers 5 key questions:

• What happened?

• What is happening?

• Why did it happen?

• What will happen?

• What do I want to happen?

What is P6 Analytics?

A packaged application for gathering, storing, analyzing, sharing & providing access to project data to help enterprises make better business decisions


• Built on combination of P6 Reporting Database & Oracle Business Intelligence (BI) Suite

• Provides out of the box interactive dashboards

• Delivers a rich metadata layer for ad-hoc report/dashboard creation by business users

What is P6 Analytics?

Project, Activity, and Resource Stars

Operational Data Store (ODS)

Primavera P6 Reporting Database

ETL Process

Primavera P6 Analytics

• Integrated Security• Multidimensional Calculation and

Integration Engine• Intelligent Request Generation &

Optimized Data Access Services

Oracle BI Server

• 80+ prebuilt, interactive dashboard

• Project information model (metadata) for Adhoc analysis

• Custom configured dimensions

Primavera P6 Enterprise Project Portfolio Management

ProactiveDetectionand Alerts

DisconnectedAnalytics

Ad-hoc Analysis

MS OfficePlug-in

Reporting & Publishing

Interactive Dashboards


Primavera P6 Reporting Database is the basis for Primavera P6 Analytics, turning mass amounts of data

into insights.

Link back to Primavera P6 Enterprise Project Portfolio Management from the

Oracle BI EE Plus Reporting Portal to view and update projects and portfolios.

P6 Analytics Turn Insight & Foresight into Action

AnalyzingDrill down, exception reports, root-cause analysis, multidimensional

analysis

ReportingDetailed operational data

Sharing standardized reports

MonitoringDashboards, scorecards and alerts


PMO’s, Project & Resource Managers Uncover root-cause of poorly performing projects Capable of blending project data from multiple sources Resource centric dashboards Historic snapshots and trending Interactive/drillable dashboards (insight into action)

Business Decision Makers (from C-Level on down) Access to PPM data for reporting & management by exception Several consumption/delivery methods (Dashboards, Alerts, MS

Office, Disconnected) Deep analysis in context Alerting on changes in data

IT Managers Centrally managed Mission critical scalability and performance

What Value Does P6 Analytics Provide?


• Business Decision Makers (from C-Level on down)

– What projects should we work on?– How are my dollars and resources aligned to strategy?– What is my organization’s project performance?

• PMO– What projects are in the pipeline?– What are the early warning indicators?– What are the trends over time?– How good are we at PPM governance?– Do we have the skills to execute on our projects?

Who is P6 Analytics For?


• Program/Project Managers– What is causing my project performance and trends?– What areas need my attention?– Is upcoming project work staffed?– Are there over-allocated resources on my project that

could cause delays?

• Resource Managers– What is the utilization of my resources?– What upcoming demand is needed?– How are resources performing my location, department

and role?– What projects are causing my resources to be over-

allocated?

Who is P6 Analytics For?


Smart Office Access Dashboards and Scorecards

Interactive AnalysisDrill anywhere visualization

Published ReportingPage-Oriented, High Volume, Pixel-Perfect

Secure Integration with Microsoft Office Role-based and Personalized

P6 Analytics BenefitsAny Interaction Style


This is no longer about a stack of reports. Guided Analytics drives alignment and actions through the organization by modeling and making accessible discovery

and decision making best practices.

Arcadia Automated System is delayed by 30 days

P6 Analytic Dashboard

P6 Analytics BenefitsLeading Users from Discovery to Action

FPO


P6 Analytics BenefitsDisconnected Analysis * (OBIEE Feature)

The user experience is identical to the connected user. Dashboard and Answers functionality will act identically as if the user were connected to the server.

OracleOperational

OracleDisconnected

Data

Disconnected Metadata & Report Definitions

Web Catalog PresentationMetadata

• Business ModelDisconnected BI Server • Server Cache

• Calculations


The bottom of every Dashboard page has an

“Add to Briefing Book” Link that automatically builds an

electronic briefing book that you carry with you.

Bring along an electronic “Briefing Book” which is a collection of your most important dashboards. Briefing Books are extremely small, and can be delivered daily for

enterprise collaboration.

P6 Analytics BenefitsBriefing Books - “Pack & Go”


Typical Effort & Customization balance

Extension of DW Schema for extension columns, additional

tables, external sources, aggregates, indices, etc.

Extension of ETL for extension columns,

descriptive flexfields, additional tables, external

sources, etc.

Additional derived metrics, custom drill paths, exposing

extensions in physical, logical and presentation layer, etc.

Additional dashboards and reports, guided and conditional

navigations, iBots, etc.

Level of Effort

Degree of Customization

Easy

Moderate

Intermediate

Involved

Dashboards & Reports

OBIEE Metadata

DW Schema

ETL


Build from Scratchwith Traditional BI Tools

Oracle P6 Analytics

Prebuilt Business Adapter for P6

Prebuilt DW design

Role-based dashboards and hundreds of pre-defined metrics

Easy to use, easy to adapt

Weeks or Months

Back-end

ETL andMapping

DW Design

Define Metrics& Dashboards

Back-end

ETL andMapping

DW Design

Define Metrics& Dashboards

Training / Roll-out

Training / Rollout

Quarters or Years

Source: Patricia Seybold Research, Merrill Lynch, Oracle Analysis

Speeds Time To Value and Lowers TCOP6 Analytics

Faster deployment

Lower TCO

Assured business value


GUIDED TOURPrimavera P6 Analytics

• Offers several consumption/delivery methods (Dashboards, Alerts, MS Office, Disconnected)

• Capable of blending project data from multiple sources• Manage by exception– Effectively displays…• Top understaffed projects• Best/Worst performing projects• Status of most strategic projects• Over/Under Allocated resources for next X months• Unstaffed roles for next X months

– Conditional formatting• Cell/text coloring and style

P6 Analytics Complements P6 EPPMKey Differences


• Insight to action– Built-in drill down and navigation to expedite root cause

analysis– Quick analysis through on-screen filtering

• Daily time phased information for trending over time– Drill down from year to quarter, month, week, day with

support for financial period– Period based metrics that don’t exist in P6• CPI, SPI, Variances

• Flexibility to report on multiple financial calendars



• Resource Centric dashboards and views• Deliver resource information in formats that make

sense to each role– Utilization percent for resources and roles– FTEs by time period

• Unique ‘slicing’ capabilities, pivoting, P3 matrix type reporting• Historic snapshots• Complete meta-data layer for ad-hoc analysis by

business users



• Integration with MS Office– Quickly refresh data in Excel and Power Point presentations– Export reports to PDF, PowerPoint, Word, Excel

• Briefing Book– Capture favorite reports and store them with point in time

information along with option to use latest data

• Push/pull information to handhelds– Alerts can be sent to mobile devices– iPhone app for viewing OBI dashboards

• Print/download – HTML, PDF, Excel, PowerPoint



AQ&

APPENDIXPrimavera P6 Analytics

Automatic Delivery of Information

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Automation

Email contains personalized graphic report with navigation

into P6 Analytics


Email Attachements

P6 Analytics dashboard providing further

information on project performance


Dashboards

Click through - guided navigation provides

full analysis


Click Through Navigation

View is automatically filtered on the desired

project/portfolio


Filtered View

Drill into view for more details and email program manager


Drill Down to Project Level Details

Analyze performance for all projects

Briefing book captures ‘point in time’ reports

for later reference


Dashboard View: Performance Trends

Reference previous briefing books to compare against

current data


Data Comparison

Slice portfolios, projects, and programs by

organizational KPIs


Portfolio View: Bubble Chart

Slice information ‘on the fly’ for agile

analysis


On the Fly Analysis

Now lets talk about the Program Manager and see

the email sent from the Executive and continue our

analysis



Email: Executive to PM

‘One click’ navigation guides analysis

process


Single Click for Analysis Process

Root cause analysis by driling down

through project WBS

Act on analysis by navigating into P6


Root Cause Analysis

Navigate in context of project

Project Context Navigation


Find issue and course correct

Issue Resolution


Now lets take a resource centric view of our projects


Alert for upcoming unstaffed work

Alert: Unstaffed Work


See problems before they occur

Navigate from email into P6 Analytics

Issues Identified


Multiple analysis paths –drill into time

or project

Drill Down: Time or Project


Drill into time for granular analysis

Navigate into P6 to perform staffing

Drill Down Options


Analyze and resolve resource over

allocation

Manage Resource Allocation


Analyze by time to identify when over allocation exists

Conditional formatting and display options to

match customers business

Over Allocations Highlighted


Ad-hoc analysis through OBI Answers

Ad-Hoc Analysis


1. Empowers Everyone & Improves Project Success Rate – Every person is provided with relevant, complete information tailored to their role

2. Provide Actionable Intelligence – Provides powerful insight & foresight across project functions in time to influence the business outcome

3. Use Insight to Guide Actions – Lead people to take action based on facts to optimize decisions & actions

Becoming an insight-driven enterprise will drive the next level of project value creation & competitive advantage for organizations.

P6 Analytics Enables an Insight-Driven Enterprise
