MS Project 2010 Training

- Vinit Kumar Singh

Welcome and Introduction

Welcome, we have assembled to learn to use MS Project 2010 from effort estimations to planning.

Templates

Templates would provide examples for almost all kind of plans, so its good to go through those first.

Import & Export

You can import tasks from Excel and Word.You can also simply copy the list and

paste in MPP.You need to map the fields between excel

and MPP to import the tasks.You can similarly export to pdf, excel etc.

Defining project information

Date would automatically start from today for Project plan, which can be changed as needed.

You can change things using proect>project information tool.

Start date should only be provided, let MPP decide the end date.

Defining project calendar

Either new calendar can be made or existing can be changed using Project>Change Working time.

Either holidays can be accommodated using Exceptions, or overtime can be added using Work weeks tab

Tasks, Inactive tasks & Summary tasks

Manually and auto scheduled taskWith manual task, we can put any text

instead of durationTasks can be organized using Summary

tasks.We can also have recurring tasks, if need

be.A non-budgeted task can be made

inactive

Milestone

Milestone represents a work accomplished like customer acceptance etc., milestone do not have any duration.

Summary tasks

Either new calendar can be made or existing can be changed using Project>Change Working time.

Either holidays can be accommodated using Exceptions, or overtime can be added using Work weeks tab

WBS Codes, Show\Hide summary

Each task can be associated with a WBS (work breakdown structure) code.

We can define our own WBS codes.Highest WBS code should be added as

project code in the SEPITS for tracking.Summary tasks can be shown and hidden

from Gant chart tools>Format>Summary tasks checkbox

Link tasks

Tasks can be linked to have dependency between them

Resources

All resources can be seen at View>Resource sheet

Resources work availability should be set in maximum unit column e.g. 70% of leads.

Also cost of resources can be put here.Resources could be work, cost or material.Resources normally gets added automatically

but its not a good way. If you want new resources not to be added to the resource pool automatically, open, file>options>advanced and deselect add new resources and tasks check box

Duration, work and units

Duration = Work \ units E.g. if resource works for 50% units then task of 40 hrs is calculated

to 80 hrs by MPP Thus, 80 hours = 40 hours \ 50%

Work = Duration X Units E.g. If we enter task duration for 5 days at 40% resource usage, MPP

would give output of 16 hours Thus, 2 days = 5 days X 40%

Units = work \ duration E.g. MPP calculates units if work is provided 40 hrs and duration

160hrs. Thus, 0.25 = 40 hours \ 160 hours

Resource over-allocations

If hours assigned are higher than the maximum available time for a resource, over-allocation occurs.

Resource over-allocations can be analyzed using resource usage and resource sheet.

In resource usage view, all over allocated resources can be filtered.

It can be fixed using task inspector, team planner etc.

Resource assignments modifications

Whenever resource assignments are changed, MPP will trigger to select one of the three options. We need to click the correct option, as per our requirement there.

Team planner

Using team planner, one can assign tasks to users using drag and drop.

This can also be used to fix over-allocations of resources.

Timeline

Timeline can be viewed at View>timeline.We can add milestones on timeline and

then copy that on email for providing visual treat to client.

Master & Sub projects

One can create multiple project plans and then to analyze across the projects, one can create master plan and then add all projects plan as sub projects to that.

Leveling resources

Resources can be leveled, however it can dangerously change the whole if whole project leveling is requested. Leveling delays and splits tasks to remove over-allocations.

For that leveling should be done small portion of plan.

Baselined, scheduled and actual

Plan can be baselined from Project>Set baseline. There could be 11 baselines for a plan.

Scheduled is current plan, that may be same or changed per the progress going on.

Also actual can be used for inputting actual values, and then when required variance reports can be generated.

Project Status & Reports

Project > Project information >statisticsView > tables > variance etcProject > reports > overview > summaryUsing other text based and visual reports

More information

http://office.microsoft.com/en-us/project-help/

http://www.microsoft.com/project/en/us/default.aspx

http://www.profsr.com/msproject/msproj01.htm

http://blogs.msdn.com/b/project/

Thank You!