Manage Your Emails & Save Time

www.thetimedoctor.co.uk

Email is a fantastic tool for business, but if we’re not careful it can easily become one of the biggest time

draining tasks we do!

Like everything else, it is important we manage the way we use our email so we are using our time effectively and not spending hours traipsing through email after

email.

So how to do you prevent yourself getting lost in checking and responding to emails?

Try these email management tips from The Time Doctor

Are You a Slave to the ‘Ping’?

Checking emails every time you hear a ‘ping!’ on any of your devices is not a good use of your time; it takes you away from the work you are currently doing, which can

have an effect for the rest of the day.

Give yourself a time in the day to check your emails and stick to it. It can be 10 minutes in the morning, at lunch and in the afternoon, or it could be 30 minutes at the

start or end of the day.

Whatever you decide, stick to your new schedule.

De-clutter your inbox

How many emails do you have in your inbox?

If it is not empty at the end of the day you have to many.

Set up a filing system consisting of the following files

named as follows:

@To Do, @To Read and @Waiting For Response

De-clutter your inbox

The reason for using the @ symbol is to ensure the

folders are always at the top of your personal

folders list.

As emails arrive, decide what you are going to do

with them, if they can’t be dealt with quickly, they

need to be filed in one of your folders so that they

can be dealt with in dedicated time.

Manage multiple email accounts

It’s rare within business now that we only use one email

address, so to keep managing them all as easily as

possible try to keep your emails directed to one place

e.g. an Outlook or Google account.

This way you will be able to manage all of your emails

from one account, saving you time going back and

forward checking different pages.

Use email for what it’s good at

Email isn’t the answer to everything, people use email

for a lot of things it really wasn't meant to do, allocating

tasks to do, sending invoices, answering support

requests and questions all via email.

 If you do this then you should know that all of these

things are better handled outside of email. There are

better solutions, which can be easily found by searching

the internet

Four Top Tips to keep in Mind

Be the boss - don't let your email control your life.

Use it the way it was intended - and use other tools to handle the jobs email isn't good at.

Keep everything put away - just like your house, clutter accumulates, so keep your inbox clean.

Get organized - multiple email addresses might be necessary, but multiple inboxes are not.

 

Master these simple concepts, and you'll be well

on your way to getting rid of email overwhelm

for good.

.Thank you for watching

http://www.thetimedoctor.co.uk/20-top-tips/

If you have found this useful and would like some more tips on time management click on the link

below to get ‘The Time Doctors’ latest free booklet