UW Managed Print Services

MPSMEASURE / MANAGE / SAVE

Katy Folk-Way, Creative Communications, kfolk@uw.eduCarla Helm, Procurement Services, chelm@uw.edu

MPS website: http://f2.washington.edu/mps/home

History

• Initial “Printopia” Lean Team formed in 2010 to address challenges:

• Numerous suppliers/invoice problems• 1,600 copiers/16,000 printers• No standardization• Unmanaged devices• Paper reduction mandate from state• Obsolete toner cartridges • Energy costs

• RFP issued 2012• Contract awarded to Ricoh Feb. 2013

UW Goals

• Reduce number of devices on campus

• Reduce environmental impact

• “Hard” cost savings by leveraging UW’s volume

• “Soft” cost savings by simplifying process

• Strategic relationship with single supplier

• Campus-wide program

How the Program Works• Contact MPS team MPS website• Set up time to perform assessment of

printing/copying environment Gather data

• Ricoh sends proposal based on assessment• Dept reviews proposal • Dept signs order form (4 year term)• “Cost per copy” program – no more leases• Bill monthly through ISD process (no p.o.)

Benefits to Campus Departments• Lower cost over traditional lease (25% savings)• Standardized models• Ricoh manages devices• No more obsolete toner cartridges• Simpler process – no P.O. needed!• Fewer devices to manage (consolidation)• Improved data security• Flexibility to make changes if situation changes

Progress Made• MPS Website

• Intake process through website

• Billing process through MPS – no need to create PO’s

• 50+ department assessments completed

• 180 devices placed

• Measurable “hard” cost savings of 30%

Before…

After...

ResourcesMPS website: http://f2.washington.edu/mps/

Contacts:• MPS Team email: uwmps@uw.edu phone: 206-543-3233 • Carla Helm, Contract Manager chelm@uw.edu phone: 206-543-8056 • Armand Bulaoro, MPS Administrator, almond@uw.edu phone: 206-543-3233• Becky Monette, Ricoh Account Executive,

becky.monette@ricoh-usa.com phone: 253-686-1459