Gap Analysis &

Improvement Tactics for

your EH&S program

Onsite Support Service:

What do you need help with to stay in

compliance?

Meet Your Moderator:

Sasha Laferte

1. All lines are muted, use the chat panel for tech

issues.

2. Unanswered questions will be answered on

Twitter after the webinar.

3. Webinar recording and slides will be emailed to

you tomorrow morning.

Share With the Audience

Meet Your PresenterMike AlbertOnsite Support Services Manager, New England

malbert@triumvirate.com

www.linkedin.com/in/michaelalbert1

• Triumvirate for 6 ½ years

• Completed multiple gap analysis for

different size sites

• Manage multiple onsite teams at large

and small Institutions

• Insight through EH&S programs

• Program growth through knowledge in

EPA and state agencies

• Leader and Inovative services manager

for Triumvirate’s Onsite Support

Programs

Triumvirate’s helpful hints to

knowing your program better.

Gap Analysis and Improvement

Tactics. Understand compliance; save

time and money.

Our Key Message

It is great to know your

strengths, but it is better to

know your weakness…

and then fix them!

What Will You Learn?

What can this analysis offer for my company?

I think I am doing great! Why do I need this?

Top Talent = Top Results

If there is something I am missing, is it hard to

fix?

How many times do you run into a

roadblock and need external

sources to help you out?

1) Never – I can do it myself

2) 1-2 times a month

3) 1-2 times a week

4) Daily

5) All the time

Benefits of Gap Analysis

Overview

Find the Gaps

The Budget

Immediate Tactics

Where do I stand?

Find the Gaps

The Budget

Immediate Tactics

Start With the Basics• What do I currently do to stay in

compliance?

• Who does it?

• How is it documented?

• How often do I check it make sure it is done?

• Is there a reminder that can be used?

• Does it need to be done?

Common Program Gaps

Waste

Inventory

Permits

Safety of People’s Environment

Emergency Response and Contingency Plan

Common Compliance Gaps

Waste

Inventory

Permits

Safety of People’s Environment

Emergency Response and Contingency Plan

Helpful Tip

Actually look at all

documents that you need,

don’t assume they exist

because you think or were

told…

Other Common Issues

Reactive or Proactive

Team or White Knight

Given a sinking ship?

Given an aircraft carrier?

Who do you call?

The Budget

Find the Gaps

The Budget

Immediate Tactics

It does cost

money to be in

compliance but

it doesn’t have

to break the

bank

Safety of People’s

Environment

• Time and effort to assess all

potentially dangerous

environments

• ‘Exposure’

• Overall safety and security of

the site

• Equipment or Engineering

control failure

• Proper Administrative and

PPE compliance

Costs of Plans and

Permits• Time, effort = $ or $$$

• Knowledge and

Experience

• Costs for submittals,

renewals

• Full understanding of

site

Helpful tip – proving by

experience or knowledge from a

fellow experience will help get

‘smaller’ numbers passed

through the budget

Cost of Inventory, Waste and Compliance

Inventory costs

money to complete

What comes in must go

out

HAP report

Other Cost Factors• Size of your institution or

site

• What is in place already

• What you need to know

more about

• How often you scratch your

head and wonder, what if…

Cost Savings With a Strong Program

Fines and newspaper articles hurt more:• The U.S. EPA, the U.S. Department of

Justice, and the State of Ohio a Clean Water Act settlement…to resolve claims that untreated sewer discharges were released into the Ottawa River during wet weather.

• The U.S. EPA announced a West Virginia-based metal recycler, has agreed to implement extensive, company-wide safeguards to prevent future accidental releases of hazardous chemicals from its facilities, resolving alleged Clean Air Act violations (CAA) stemming from an explosion at the company’s W. Va. facility that killed three people.

• Fined $205,000 for Hazardous Waste Violations

Immediate Tactics to Help Solve Problems

Find the Gaps

The Budget

Immediate Tactics

Case Study Example• A simple conversation with a large

Biotech company…• Who, what, where, how…

• “Environmental Resource”• You don’t have…what about…

• Outcomes:• SAA and CAA program

• All signs/labels/storage up to date

• Designed proper CAA’s for the entire site

• Designed safe procedures for moving waste across a very large campus

Quick and Easy Improvements

Implement Regular Site

Walks

Processes People are Completing

Unmarked Containers

Trash Receptacles

Outside Grounds

Public Interaction

Continue to Review

and Update…

• Permits and Plans

• Emergency

Procedures

• Clean Air Act

• Clean Water Act

• Standard Operating

Procedure’s

• Blood Born Pathogens

• Safety Protocol’s

Agencies and Regulations

to Consider

Case Study• You get an unexpected

call from your…

• Local State Agency

• Coming in to inspect

tomorrow and want to

review the previous

inspection

• Let’s check

• Main Accumulation

Storage Area’s

• Satellite Accumulation

Area’s

• Paperwork for disposal

• Sewer discharge permit

• Air permits (generators)

Case Study• Outcomes from a smaller

community based company

• Chance to follow up with over generating of waste from a 3 month period (refile, make clear, report when project was completed)

• Updated and documented some SAA issues (very common)

• Buttoned up and cleaned up Universal Waste area

• Scheduled work and follow up with missing discharge sampling reports

Case Study 3: Onsite Program

1) When an onsite program is in place1) Up to date with your program

2) Feel confident about inspection (Still initial

shock)

3) Focus on what needs to be done

2) Passed inspection!

3) 180 degree change from years prior1) Minor issues found

2) Everything documented and fixed before

follow up

3) Learned for the future

Case Study 3: Outcomes

OutcomesPassed inspection!

Know your local state agency representative

A chance to impress this person

Follow up items included

• Fixing some SAA’s

• Adjusting CAA storage arrangement to

better communicate hazards

• Posting extra signs in the CAA

• Making a plan to fix a generator and

emissions issue

Helpful Tip

Be honest with

yourself!

4 Most Common Issues

Summary

Find the Gaps

The Budget

Immediate Tactics

Action PlanObserve and make changes to

some immediate issues that improves your program

Take the survey

Reach out for more resources when you hit a roadblock

Do you need some sort of customized Onsite Support

Program?

Fully Integrated Onsite Support Program

1) Why is Triumvirate efficient, effective

and innovative?

2) What makes our people unique and

top notch?

3) Why we make the biggest

difference as a partner in your

compliance world.

Want to dig deeper into Triumvirate’s Fully

Integrated Onsite Program Opportunities?

Question

and

Answer?

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