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AGENDA
GLTC Board of Directors Meeting Wednesday
April 2, 2014 8:30 AM, GLTC 1301 Kemper Street
1) Public Comment
2) Consideration of Approval:
a) March 5, 2014 minutes
3) Staff Reports: a) February Financial Statements b) February Ridership and Operational Goals c) Capital Projects d) Management Report e) Kemper Street Transfer Center update
4) President’s Report 5) Other Business 6) Adjourn Please call in advance if you are unable to attend the meeting (Natalie Wilkins @ 455.4010 or Karen Walton @ 455.5084). Please bring this packet with you to the meeting. If you need to leave early, please advise the President at the start of the meeting, as we might need to adjust the agenda.
Go Green! Ride Blue! With GLTC Draft Minutes
Greater Lynchburg Transit Company (GLTC) BOARD OF DIRECTORS MEETING
March 5, 2014
A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, March 5, 2014 at the GLTC office, 1301 Kemper Street, Lynchburg, Virginia. Board members attending were: Greg Daniels, Dr. Jim Mundy, Jennifer Martin, Jan Walker, Peggy Whitaker, Kim Payne, Christian DePaul, and Lee Beaumont. Staff members attending were: Karen Walton, Gloria Berkley, Gary Paris, Millie Martin, and Natalie Wilkins. Visitors to the meeting included Gareth McAllister of Wendel, Patrice Strachan of DRPT, and Philipp Gabathuler of Region 2000. Mr. Daniels called the meeting to order at 8:30 a.m. Mr. Daniels asked for public comment. There was no public comment.
Consideration of Approval Mr. Daniels asked for consideration of approval of the minutes of February 5, 2014. Dr. Mundy made a motion to approve the minutes as presented with Mr. Hellewell seconding the motion and the vote was carried. Staff reports
January Financial Statements Ms. Walton provided an update on the January financial statements. She stated that GLTC received additional funding from DRPT in January which has allowed GLTC to almost be out of the red. The fare box revenue is doing very well coming in at $50K YTD over was projected. GLTC expects to be on budget by the end of the fiscal year as we continue to look at efficiencies in service contracts. January Ridership and Operational Goals Fixed route ridership continues to increase on both the City and Liberty University side. Paratransit continues to decrease as most passengers are moving towards fixed route. Preventative maintenance is currently at 100% with less than 4% down time.
Capital Projects Staff is still waiting for the capital funding from FTA. Due to personnel turnover, it has taking longer than expected to get the capital grants approved. Ms. Walton recapped the highlights from the board packet. Mr. Paris mentioned that staff is in the process of installing bus shelters at LSI, The Veterans Administration, and the BB&T bank in Boonsboro. Ms. Walton stated that she is working with the FTA to amend the engineering/design of the O&M facility scope from
30% completion, to include up to the final design. The Certs and Assurances, an FTA requirement, have been pinned by the Attorney and the GM.
Management Report
Ms. Wilkins gave an overview of the Ride with Pride campaign. This campaign is to remind our passengers the importance of having your fare ready and/or enter the front and exit the rear so that the buses will be able to make connections on time, etc. The campaign was based on feedback from our AGM and the Customer Advisory Committee. The City has agreed to assist with helping with the promotion. The CAC is also assisting with the grand opening of the new transfer center. Ms. Walton stated that the CAC is very active in helping GLTC in its marketing efforts.
Ms. Walton stated that staff is currently revising the Winter Weather Policy and Safety & Security Manual. Dr. Mundy stated that there may be a need for GLTC to supply transit to other agencies during inclement weather. Mr. Payne asked how is the decision made to end service? Ms. Walton stated that the AGM is usually out monitor the streets for safety. Mr. DePaul suggested sending out an e-blast and/or text to board members so they will be aware of ceasing service.
Ms. Walton stated that the CVCC U-Pass program is doing extremely well. Both staff and students and students are using GLTC’s bus service.
The Wellness Program is off to a good start. Screenings for employees are on March 11 (7:00 a.m. – 1:00 p.m.) and March 13 (1:00 p.m. –6:00 p.m.)
Staff is working on the Grand Opening and the 40th anniversary. Please send any suggestions to Ms. Walton or Ms. Wilkins.
Kemper Street Update
Hot Dog Vendor- Ms. Walton was unable to find any agencies that have hot dog vendors actually on their property, though a few said that they are on the street close to the facility. She recommends waiting until the road work is complete on the transfer center before we support the vendors for their city license.
Parking Information – Ms. Walton mentioned that she did receive some information from a parking management firm regarding ways of controlling parking in the overflow lot. She will get the information to the Facility Subcommittee members for recommendation.
Vacating the Plaza - Ms. Walton gave an overview of the information she received regarding vacating the Plaza from the city attorney, the city manager, and LU. It was recommended that
their by board action transferring any property currently controlled by GLTC to the Plaza LLC once GLTC vacates for the new transfer center. After discussion, Mr. Payne made a motion to give Mr. Daniels and Ms. Walton the authority to close out the agreement with the Plaza at the proper time. Mr. Hellewell seconded the motion and the vote was carried with Mr. Beaumont abstaining.
Mr. McAllister provided a status report on the new transfer center as printed in the board packet. He stated that the biggest challenge currently is the temporary bus loop and the cobblestone work.
Public Hearing on GLTC Operations and Capital Grants
Ms. Walton provided an overview of the FY15 Operations & Capital Grants Program of Projects. Category: Urbanized Area Designated Recipient/Grantee: Greater Lynchburg Transit Company Project Description: Grant Program 5307, Operating Assistance Amount Requested: $1,979,720
Project Description: Grant Program 5309, Capital Assistance Amount Requested: $24,632,911
Purchases: Operating funding for FY15, construction of a new administration and maintenance facility, installation of 30-40 bus shelters (2) dual purpose invert modules (DPIM) 1 engine for a cutaway bus, 1 heavy duty bus engine, 1 maintenance service vehicle, 2 lift gates and other equipment for service vehicles, and 1 bus mid-life refurbishment.
Mr. Daniels opened the public meeting at 9:01 am to discuss the FY15 Operations & Capital Grant Program of Projects- 5307 and 5309. He asked for any comments. As there were none, Mr. Daniels closed the public hearing for the FY15 Operations & Capital Grant Program of Projects- 5307 and 5309.
As there was no other business, the meeting adjourned at 9:02 a.m.
Secretary/Treasurer
GLTC Board Item Summary
MEETING DATE: 4.2.14 AGENDA ITEM NO.: 3a CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: FY14 Financial Statements – February
SUMMARY: Attached are the financial statements for February. Our expenses are came in under 6% for the month and are tracking on budget for the year. The “Other Salaries & Wages” are tracking low for FR and high for para due to changes we have made in how we are coding their time. YTD our revenue is now tracking equal with the budget due in large part to the extra state funding that we received and farebox revenue coming in well over initial projections. Non-Operating revenue is over projection however this number is one that is hard to budget as most of it has to do with collecting on insurance from non-preventable accidents. Overall our operating revenue and budget are on-line with projections and we should end up the year with no surprises. CONTACT(S): Karen Walton ATTACHMENT(S): February Financial Statements
Greater Lynchburg Transit Company, Inc.Balance Sheet
February FY 2014
FY 2014 FY 2013 Difference
ASSETS
Cash - GLTC -$ 3,057$ (3,057)$ Cash - Capital 257,736 248,890 8,846 Accounts Receivable 100,309 5 100,304 TOTAL CURRENT ASSETS 358,044$ 251,952$ 106,092$
Tangible Property 35,803,470$ 29,123,462$ 6,680,008$ Accumulated Depreciation (10,667,885) (8,693,577) (1,974,308) NET FIXED ASSETS 25,135,585$ 20,429,885$ 4,705,700$
TOTAL ASSETS 25,493,630$ 20,681,836$ 4,811,794$
LIABILITIES AND CAPITAL
Accounts Payable - Miscellaneous 83,919$ -$ 83,919$ TOTAL LIABILITIES 83,919 - 83,919
Capital Stock 5 5$ Accumulated Income/(Loss) Prior Years 20,426,215 19,854,286 571,929 Accumulated Income/(Loss) Current Year 4,983,491 827,545 4,155,946 TOTAL CAPITAL 25,409,711$ 20,681,836$ 4,727,875$
TOTAL LIABILITIES AND CAPITAL 25,493,630$ 20,681,836$ 4,811,794$
Central VA Transit Management Company Inc.Balance SheetFeb FY 2014
FY 2014 FY 2013 Difference %
ASSETS
Cash 548,244$ 622,485$ (74,241)$ -12% Cash - OPEB 57,043 46,000 11,043 24% Working Funds 150 150 - 0% Accounts Receivable 47,374 46,745 629 1% Materials and Fuel 171,081 214,909 (43,828) -20% TOTAL CURRENT ASSETS 823,892$ 930,289$ (106,397)$ -11%
Tangible Property 12,382$ 12,382$ -$ 0% Accumulated Depreciation (12,382) (12,382) - 0% NET FIXED ASSETS -$ -$ -$ N/A
Prepayments 144,293 119,022 25,271 21%
TOTAL ASSETS 968,185$ 1,049,311$ (81,126)$ -8%
LIABILITIES AND CAPITAL
Accounts Payable - Trade 65,479$ 73,624$ (8,146)$ -11% Wages Payable 121,514 115,776 5,738 5% Other Payroll Liabilities 190,649 121,646 69,003 57% Advance Payments 510,658 107,099 403,559 377% TOTAL LIABILITIES 888,300 418,146 470,155 112%
Accumulated Income/(Loss) Prior Years - (74,239) 74,239 -100% Accumulated Income/(Loss) Current Year 79,885 622,070 (542,185) -87% Restricted Reserve - 83,334 (83,334) -100% TOTAL CAPITAL 79,885$ 631,166$ (551,281)$ -87%
TOTAL LIABILITIES AND CAPITAL 968,185$ 1,049,311$ (81,126)$ -8%
GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENTAS OF FEBRUARY 28, 2014
FY2014 FY2014ACTUAL ACTUAL
FEB YTD
REVENUE
Operating Assistance Revenue 418,380$ 3,519,762$ Money Paid to CVTMCI (418,380) (3,519,762) Sale of Equipment & Vehicles - - Federal Grant Revenue 582,558 3,970,748 Money to be Paid to CVTMCI - - Local Grant Revenue 117,196 1,020,331
TOTAL REVENUE 699,754$ 4,991,079$
EXPENSES
Depreciation -$ -$ Repairs - Capital - 7,589$ Other Miscellaneous Expense - - TOTAL EXPENSES -$ 7,589$
NET INCOME/(LOSS) 699,754$ 4,983,491$
CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENTAS OF FEBRUARY 28, 2014
MONTH TO DATE YEAR TO DATE FY2014 FY2014 FY2014 FY2014
FEB FEB % YTD YTD %ACTUAL BUDGET VAR ACTUAL BUDGET VAR
REVENUE
FRT Passenger Revenue 74,913$ 79,180$ -5% 682,526$ 633,440$ 8% DRT Passenger Revenue 5,890 7,744 -24% 53,130 61,948 -14% Contracts (LC Access) 2,476 2,175 12% 17,833 15,222 17% Contracts (CVCC Access) 2,063 - 100% 4,126 - 100% Liberty University Revenue 90,253 107,933 -16% 631,774 755,530 -16% Other Contract Revenue 873 4,067 -79% 10,090 32,533 -69% Non-Operating Revenue 3,278 2,083 57% 46,450 16,667 179% Advertising Revenue 3,412 5,417 -37% 25,106 43,333 -42% City Operating Assistance 99,520 99,520 0% 796,159 796,159 0% County Operating Assistance 4,791 5,690 -16% 38,328 45,521 -16% State Operating Assistance 189,306 115,594 64% 915,968 924,748 -1% Federal Operating Assistance 164,477 153,778 7% 1,315,813 1,230,224 7%
TOTAL REVENUE 641,251$ 583,179$ 10% 4,537,303$ 4,555,327$ 0%
EXPENSES
FIXED ROUTE Operator Labor 120,717$ 109,785$ 10% 1,073,598$ 878,279$ 22% Operator-Overtime 4,879 10,027 -51% 23,406 80,218 -71% Other Salaries & Wages 15,436 18,379 -16% 111,639 147,028 -24% Supervisors-Overtime 1,081 1,350 -20% 9,034 10,800 -16% Fringe Benefits 88,887 85,718 4% 671,494 685,740 -2% TOTAL FIXED ROUTE 231,000$ 225,258$ 3% 1,889,171$ 1,802,066$ 5%
DEMAND RESPONSE Operator Labor 20,745$ 22,419$ -7% 173,527$ 179,353$ -3% Operator-Overtime-PTS 303 458 -34% 1,922 3,667 -48% Other Salaries & Wages 6,809 5,431 25% 60,834 43,450 40% Fringe Benefits 17,400 17,144 1% 130,299 137,148 -5% TOTAL DEMAND RESPONSE 45,258$ 45,452$ 0% 366,582$ 363,618$ 1%
MAINTENANCE Other Salaries & Wages 40,720$ 45,557$ -11% 368,425$ 364,459$ 1% Inspection&Maint,Srvc-Overtime 2,749 1,804 52% 14,306 14,431 -1% Fringe Benefits 27,289 28,573 -4% 211,059 228,580 -8% Fuel & Lubricants 70,668 78,192 -10% 552,299 625,533 -12% Tires & Tubes 3,256 4,012 -19% 38,001 32,097 18% Other Materials & Supplies 13,360 25,642 -48% 204,684 205,132 0% TOTAL MAINTENANCE 158,042$ 183,779$ -14% 1,388,774$ 1,470,233$ -6%
ADMINISTRATION Other Salaries & Wages 14,432$ 17,158$ -16% 136,791$ 137,266$ 0% Fringe Benefits 9,155 11,429 -20% 75,434 91,432 -17% Services 38,374 36,119 6% 304,812 288,951 5% Utilities 10,529 9,750 8% 67,011 78,000 -14% Casualty & Liability Expenses 24,112 25,500 -5% 192,828 204,000 -5% Other Materials & Supplies 1,109 3,341 -67% 14,142 26,725 -47% Miscellaneous 1,687 7,042 -76% 21,872 56,333 -61% TOTAL ADMINISTRATION 99,399$ 110,338$ -10% 812,890$ 882,707$ -8%
TOTAL EXPENSES 533,699$ 564,828$ -6% 4,457,418$ 4,518,624$ -1%
NET INCOME/(LOSS) 107,552$ 18,351$ 486% 79,885$ 36,703$ 118%
CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENTAS OF FEBRUARY 28, 2014
MONTH TO DATE YEAR TO DATE FY2014 FY2013 FY2014 FY2013
FEB FEB % YTD YTD %ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR
REVENUE
FRT Passenger Revenue 74,913$ 82,737$ -9% 682,526$ 667,066$ 2% DRT Passenger Revenue 5,890 6,084$ -3% 53,130 60,457 -12% Contracts (LC Access) 2,476 2,175$ 14% 17,833 15,222 17% Contracts (CVCC Access) 2,063 -$ 100% 4,126 - 100% Liberty University Revenue 90,253 107,933$ -16% 631,774 755,530 -16% Other Contract Revenue 873 3,380$ -74% 10,090 23,609 -57% Non-Operating Revenue 3,278 1,790$ 83% 46,450 15,225 205% Advertising Revenue 3,412 3,388$ 1% 25,106 36,485 -31% City Operating Assistance 99,520 114,105$ -13% 796,159 912,841 -13% County Operating Assistance 4,791 4,791$ 0% 38,328 38,328 0% State Operating Assistance 189,306 119,416$ 59% 915,968 955,325 -4% Federal Operating Assistance 164,477 153,778$ 7% 1,315,813 1,230,223 7%
TOTAL REVENUE 641,251$ 599,575$ 7% 4,537,303$ 4,710,312$ -4%
EXPENSES
FIXED ROUTE Operator Labor 120,717$ 119,246$ 1% 1,073,598$ 858,862$ 25% Operator-Overtime 4,879 29,270 -83% 23,406 157,727 -85% Other Salaries & Wages 15,436 15,130 2% 111,639 132,845 -16% Supervisors-Overtime 1,081 1,118 -3% 9,034 9,512 -5% Fringe Benefits 88,887 68,223 30% 671,494 547,538 23% TOTAL FIXED ROUTE 231,000$ 232,987$ -1% 1,889,171$ 1,706,483$ 11%
DEMAND RESPONSE Operator Labor 20,745$ 18,931$ 10% 173,527$ 161,004$ 8% Operator-Overtime-PTS 303 267 13% 1,922 2,921 -34% Other Salaries & Wages 6,809 6,942 -2% 60,834 51,878 17% Fringe Benefits 17,400 10,515 65% 130,299 101,955 28% TOTAL DEMAND RESPONSE 45,258$ 36,656$ 23% 366,582$ 317,758$ 15%
MAINTENANCE Other Salaries & Wages 40,720$ 43,561$ -7% 368,425$ 362,424$ 2% Inspection&Maint,Srvc-Overtime 2,749 1,977 39% 14,306 14,255 0% Fringe Benefits 27,289 18,310 49% 211,059 177,960 19% Fuel & Lubricants 70,668 74,335 -5% 552,299 560,197 -1% Tires & Tubes 3,256 685 375% 38,001 12,474 205% Other Materials & Supplies 13,360 26,723 -50% 204,684 169,858 21% TOTAL MAINTENANCE 158,042$ 165,591$ -5% 1,388,774$ 1,297,169$ 7%
ADMINISTRATION Other Salaries & Wages 14,432$ 16,643$ -13% 136,791$ 108,807$ 26% Fringe Benefits 9,155 6,971 31% 75,434 51,405 47% Services 38,374 34,700 11% 304,812 267,608 14% Utilities 10,529 13,601 -23% 67,011 69,410 -3% Casualty & Liability Expenses 24,112 24,812 -3% 192,828 198,493 -3% Other Materials & Supplies 1,109 2,121 -48% 14,142 19,126 -26% Miscellaneous 1,687 2,499 -32% 21,872 18,647 17% TOTAL ADMINISTRATION 99,399$ 101,346$ -2% 812,890$ 733,498$ 11%
TOTAL EXPENSES 533,699$ 536,580$ -1% 4,457,418$ 4,054,907$ 10%
Reserve Transfer -$ 4,167$ -100% -$ 33,334$ -100%
NET INCOME/(LOSS) 107,552$ 58,829$ 83% 79,885$ 622,070$ -87%
GLTC Board Item Summary
MEETING DATE: 4.2.14 AGENDA ITEM NO: 3b CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: February Ridership & Operational Goals
SUMMARY: The fixed-route ridership in still increasing on both the LU and the City of Lynchburg side. It was expected that we would show a decrease this month as compared to last month because of the system shut down and the many agency and business shut downs and delays due to weather in February, but that hasn’t been the case. Some possible reasons may be that when the weather is particularly bad, more people will ride rather than bike or walk. In addition, we are seeing a significant increase in the number of CVCC riders due to the new U-Pass program on the City side. Our paratransit ridership continues to decrease at an above average rate. Though our average trip time (less 6 minutes) and length (just under a quarter of a mile) does show a reduction from the previous month, we should hold off on an evaluation as this may again be due to less people riding because of the snow closures. Hopefully this trend will continue. Attachment: February & YTD metrics CONTACT(S): Karen Walton
-25.4%-4.4%
-10.5% -19.8%-11.7% -4.0%
-9.2% -12.9%2.6% -9.5%
-1.8% 18.6%-0.4% -6.3%-0.7% 9.1%
RIDERSHIP Current Prior CurrentPrior Year Year YTD YTD
Current Percent
$5.87$53.32$39.27
Year ChangeCurrent
YTD102,718
10,70115,345
1.43$4.95
$56.88$35.99
1.50$6.25
$60.36$40.25
1.54$6.14
$60.10$39.97
Feb-14
Sunday Service DaysHoliday Service Days
Snow Routes
Revenue Miles FRRevenue Hours FR
Prior Year13,134
1,3592,038
Cost/HourCost/Passenger
Farebox Recovery
Cost/HourCost/Passenger
Revenue MilesRevenue HoursPassenger BoardingsPass Revenue HourCost/Mile
ParatransitFeb-14
Percent
0 0
Weekday Service DaysSaturday Service Days
Fixed Route Current
00
Year
1940
31.04$5.71
$58.93$1.90
239,43179,028
160,403
$49.12$1.32
$6.11
59,313Prior Year
0
204
79,5437,713 7,374
Change
31.836.69
454,71056,325
555,137
-16.7%
-12.2%
68.20
50,1261,641,498
639,4241,002,074
1,792,609682,421
7.0%
-30.5%18.2%
12.4%9.2%
10.8%
54.01
-2.8%8.6%
14.5%7.7%
2.08
Passenger/HourCost/Mile
Passenger BoardingsTotal City TripsLiberty Campus Trips 17.8%
19.8%
85,149188,957
37.17
274,106
11,7501,2001,851
128,04211,14817,619
Percent Change
6.7%1,110,188
19.5%
32.746.16
-18.3%-12.9%
1.7017.0%
-20.8%
16.0%
-18.1%
Percent Change
CurrentYTD YTD
Prior
0
16835
2
16835
2
000
Prior YTD
1.58
GLTC Board Item Summary
MEETING DATE: 4.2.14 AGENDA ITEM NO.: 3c CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: February 2013 Capital Report
SUMMARY: We continue to spend down capital grants for construction and maintenance. Our amendment to VA-95-X110-01 (73009-30) is currently under internal review at FTA. This is the amendment that will change the Eng/Design of the O&M Facility from 30% to up to and including final design. We hope to submit it very shortly. CONTACT(S): Millie Martin and Karen Walton ATTACHMENT(S): Capital Report
GLTC CAPITAL GRANTS
FEDERAL STATE 2/28/2014GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance
VA-95-X110 73009-30 REAL ESTATE APPRAISALS (STP) 4,000$ 800$ 200$ 5,000$ 4,100$ 73009-30 ENG/DESIGN-ADMIN/MAINTENANCE 1,452,000$ 290,400$ 72,600$ 1,815,000$ 1,431,425$ 73011-22 BUY ASSOC CAP MAINT ITEMS 24,000$ 4,800$ 1,200$ 30,000$ 30,000$ 73011-22 BUY REPLACEMENT 35-FT BUS 2,571,840$ 514,368$ 128,592$ 3,214,800$ 777,188$ 73011-23 BUY REPLACEMENT <30 FT BUS 311,501$ 62,300$ 15,576$ 389,377$ 114,096$ 73011-24 BUY <30FT BUS FOR EXPANSION 415,334$ 55,032$ 48,802$ 519,168$ 178,227$
4,778,675$ 927,700$ 266,970$ 5,973,345$ 2,535,036$
VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422$ 99,552$ 84,804$ 921,778$ 552,654$ EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782$ 758,401$ 646,045$ 7,022,228$ 1,090,338$ EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTE 41,069$ 5,544$ 4,723$ 51,336$ 51,336$ EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000$ 2,385$ 2,115$ 22,500$ 7,550$ EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479$ 1,280$ 1,090$ 11,849$ 1,283$ EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440$ 1,251$ 1,109$ 11,800$ 10,406$ EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMEN 6,400$ 848$ 752$ 8,000$ 832$ EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000$ 19,440$ 16,560$ 180,000$ 838$ EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS 36,000$ 4,770$ 4,230$ 45,000$ 45,000$ Revision - new ALI REHABILITATE FARE COLLECTION EQ 12,000$ 2,400$ 600$ 15,000$ -$ EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601$ 11,120$ 2,780$ 69,501$ 64,681$
6,687,193$ 906,991$ 764,808$ 8,358,992$ 1,824,918$
2013/14 CAPITAL 73013-36 REAL ESTATE ACQUISITION 400,000$ 55,000$ 45,000$ 500,000$ PENDINGPENDING 73013-37 ACQUIRE-SUPPORT VEHICLES 56,154$ 7,721$ 6,317$ 70,192$ PENDING
73013-38 ENG/DESIGN ADMIN/MAINTENANCE 191,000$ 26,263$ 21,487$ 238,750$ PENDING73013-42 ACQUIRE-SHOP EQUIPMENT 20,000$ 2,750$ 2,250$ 25,000$ PENDING73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480$ 7,629$ 6,241$ 69,350$ PENDING73013-44 ACQUIRE-ADP SOFTWARE 56,000$ 7,700$ 6,300$ 70,000$ PENDING73013-45 ACQUIRE-MOBILE SURV/SECURITY EQ 56,000$ 7,700$ 6,300$ 70,000$ PENDING73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354$ 8,849$ 7,239$ 80,442$ PENDING73013-40 BUY ASSOC CAP MAINT ITEMS 106,263$ 14,611$ 11,955$ 132,829$ PENDING73013-41 REHAB/REBUILD 40-FT BUS 280,000$ 96,000$ 24,000$ 400,000$ PENDING
REAL ESTATE ACQUISTION 60,000$ 8,250$ 6,750$ 75,000$ PURCHASE SPARE PARTS-ACM 35,120$ 4,829$ 3,951$ 43,900$ PENDINGPURCHASE PASSENGER SHELTERS 86,594$ 11,906$ 9,742$ 108,242$ PENDINGREHABILITATE/REBUILD BUSES (1) 336,000$ 67,200$ 16,800$ 420,000$ PENDINGPURCHASE SUPPORT VEHICLES (1) 29,200$ 4,015$ 3,285$ 36,500$ PENDINGPURCHASE RPLCMT BUS <30FT(3) 350,395$ 70,079$ 17,520$ 437,994$ PENDINGPURCHASE EXPANSION BUS,30FT 116,799$ 16,060$ 13,140$ 145,999$ PENDINGPURCHASE SHOP EQUIPMENT 110,878$ 15,246$ 12,472$ 138,596$ PENDING
2,410,237$ 431,808$ 220,749$ 3,062,794$ PENDING
2015 CAPITAL CONSTRUCT- ADMIN/MAINT FACILIT 22,400,000$ 3,080,000$ 2,520,000$ 28,000,000$ PENDINGPENDING PURCHASE-PASSENGER SHELTERS 44,455$ 6,113$ 5,001$ 55,569$ PENDING
BUY ASSOC CAP MAINT ITEMS 84,000$ 11,550$ 9,450$ 105,000$ PENDINGACQUIRE-SUPPORT VEHICLES 60,735$ 8,351$ 6,833$ 75,919$ PENDINGREHAB/REBUILD BUSES 64,000$ 8,800$ 7,200$ 80,000$ PENDING
22,653,190$ 3,114,814$ 2,548,484$ 28,316,488$ PENDING
Deobligated
GLTC Board Item Summary
MEETING DATE: 3.5.14 AGENDA ITEM NO.: 3d CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Management Report
Marketing for Grand Opening of the Kemper Street Transfer Center and the 40th Anniversary of GLTC is well underway. Here are some of the things that we will do doing to get the word out:
• Television- Press Releases to WSET, WDBJ, WSLS, Good Morning Virginia Appearance, LHOV (one no charge per year for non-profits), TV Schedule on WSET ($2,500)
• Radio - Press Releases to Clear Channel (WJJS, WYYD), Press Releases to Vibe 100, 103.9 Tony Camm, WLLL 9.3 a.m.
• Outdoor- LAMAR Advertising - Two regular billboards @ $750 each, 5th& Park Avenue and 12th& Kemper, One digital billboard on Wards Road @ $500 (can use as a countdown on the transfer center as well as use multiple images, i.e., college student, person w/ bike, senior, single parent).
• Bus Wraps - External Rear of Bus ($85 each), Bike Rack ads ($85 each), Internal signs/posters • Newspaper (Press Releases) - News and Advance, The Burg, Richmond Times Dispatch, Washington
Post, Roanoke Times • Magazines & Other (Press Releases & Social Media) - Mass Transit Magazine, Virginia Transit
Association (VTA), Community Transit Association of America (CTAA), Transit Cooperative Research Program (TCRP), Conference Of Minority Transportation Professionals (COMTO), Metro Magazine, Transit Talent, Women in Transportation (WTS), Facebook, Twitter, website.
• Agencies – Working with the Chamber of Commerce, CVCC, LU, LC and other local agencies that GLTC has a close working relationship
• Ceremony – 40 year rollback on fares (.10c), ribbon cutting with loaded bus pull up, refreshments, giveaways
GLTC is going full steam ahead in its goal to put up 35 shelters within the next 2 years. We just completed two installations at LSI and BBT on Rivermont Ave. The next 10 bus shelter locations are:
• Two at the Veterans Administration, inbound and outbound side - over the next week, pads are poured • Kroger Shopping Center on Boonsboro Road - over next two weeks, pad needs to be poured • Wal-Mart in Madison Heights - Sent letter for permission • Rivermont and Victoria – next week • Park Ave and Campbell- two- three weeks • Fort Ave & Campbell- two to three weeks • Country Place Apts on Lakeside Dr- two to three weeks • Park Ave & Langhorne Road-two -three weeks
• University Inn stop – researching right-of-way now
Wi-Fi on buses – After hearing some board members requesting information, I have asked some of my peers in the transit agency their opinions. I have always heard mixed messages regarding Wi-Fi on buses. Greenville, SC did not have a very good experience the first time they tried it, but with better technology they recently tried again and it is so far proving to be a good experience. Santa Maria, CA reported to me that they had constant issues with the Wi-Fi connectivity, and they wound up having to make it part of the drivers pre-trip inspections. Even then at least one, if not more, of their 15 commuter buses had problems every day which led to increased complaints and mechanic trips out on the streets. Roanoke does it on their commuter Smartway Bus. Most of the agencies that I spoke with use them on their intercity commuter routes, not so much on their city routes. Putting Internet access into moving vehicles does present a challenge. Chief among them is the real problem of trying to provide solid Internet connectivity to moving vehicles. Most people who would use this service typically would find it on their own through a personal tethering device such as an I Phone or I Pad. I personally have attempted to hook up with Amtrak’s Wi-Fi and have quit trying after having it cut out so often. The routers connect to cellular modems that transmit data to cell phone towers. Data transmission rates are slow compared to a stationary wired connection – most transit system limit bandwidth (steaming audio and video). Because of the issues, every transit system that I checked on had a disclaimer on their websites to include: “At any time, this free service may not be available despite the Wi-Fi icon on the Sound Transit vehicles” or some type of “As Is” disclaimers”. The next generation of wireless technology should improve connections reliability and speed. The few smaller systems I have seen with Wi-Fi have a cooperative advertising agreement with a major cellular service provider as it looks like initially outfitting a bus could cost anywhere between $1,000 to $2,000 each. I will try and check with Route Match and see if there is a way of piggy backing on to their GPS system or Verizon to see if we can get an advertising for service trade. CONTACT(S): Karen Walton
GLTC Board Item Summary
MEETING DATE: 4.2.14 AGENDA ITEM NO.: 3e CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Kemper Street Construction update Written summary and financial update are attached. Update on FF&E CONTACT(S): Gareth McAllister, Karen Walton
ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT
140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com
GLTC PROJECT STATUS REPORT AS OF 24 Mar. 2014
1. Current Status :
a. Building:
i. Brick cleaning completed ii. Interior painting continuing iii. Interior ceiling grid installed and borders of tile complete iv. Building exterior caulking completed v. Ceramic tile installed & grouting completed vi. Substrate for building canopy soffit 75%
vii. Canopy soffit material started viii. HVAC system 100% complete with exception of balancing ix. Plumbing and fixtures 90% complete x. Casework 95% complete xi. Fire alarm 90% complete
xii. Elevator cab in place and working
b. Site around building: i. Stone fill in planter benches completed
ii. Cobblestone work continuing iii. Final curb & Gutter and sidewalks in Parking area at main building continuing iv. Canopy guttering and downspouts punch list items to address v. Underground storm drains along Kemper complete vi. Trench drain at overflow parking in place ready for pour
vii. Continuing curb & gutter on 8th street viii. Continuing curb & gutter at Main building on Kemper ix. Site and underground conduit and pedestals 100% x. Glass screens at planters waiting on stone in planters to be installed
2. Next Two Weeks Look-Ahead: a. Still working on opening up Kemper/ Buchannan Streets to get bus loop out of the site work b. Continuing interior work in building c. Wood work/trim carpentry starting d. Main building parking lot e. Fencing at Mary Janes 95% waiting on a gate f. Bus Canopy curb & gutter and fill-prep for sidewalks
Page 2 of 7
3. Possible Cost Impacts Pending:
a. Precast Concrete color change (checking if cost impact) b. Change of view windows for blinds in security office c. Decorative light poles around site ( City of Lynchburg Request) d. Planter benches footing detail to accommodate sloped walkway e. Kemper street curb & gutter re-work (direct result of retaining wall relocation) f. Buchannan curb & gutter re-work (City inspection requirement-curb & gutter to mirror street
profile) g. Power to auto doors and security controllers h. Backflow valves for water line to bus loop and utility building (City inspection)
4. Most important issues that are outstanding on the project: a. Temporary bus loop moved out of the site work. b. Cobblestone work
ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT
140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com
5. Financial Update:
CONTINUATION SHEET AIA DOCUMENT G702AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATON NO. 4.00
Contractor's signed certificatin is attached. APPLICATION DATE: 4/20/2012
In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 4/30/2012
Use Column I on Contracts where variable retainage for line itmes may apply. PURCHASE ORDER NO:
A B C D E F H I
FROM PREVIOUS
APPLICATION (D+E)
THIS PERIOD % of Individual
Line Item
Payout
(Without
Retainage)
% of
Total
Contract
Value
(Original
Bid)
% of Overall
Project Pay
Request
Including
Retainage
(Original Bid)
100 GENERAL COST 319,076 290,985 2,725 0 293,710.00 92.1% 25,366.00 14,685.50 87.45% 4.69% 4.32%
130 PHASE 1 - RR ACCESS ROAD 176,113 176,113 0 176,113.00 100.0% - 8,805.65 95.00% 2.59% 2.59%
160 PHASE 2A & 3 - CANOPY/BUILDING 4,338,339 3,819,253 156,090 0 3,975,343.00 91.6% 362,996.00 229,193.30 86.35% 63.83% 58.49%
585 ELECTRICAL-see attached 649,779 608,523 0 620,182 95.4% 29,597.00 30,426.15 90.76% 9.56% 9.12%
670 CANOPY 135,630 123,040 0 128,679 94.9% 6,951.00 6,152.00 90.34% 2.00% 1.89%
715 SITE 184,294 173,268 0 174,063 94.4% 10,231.00 8,663.40 89.75% 2.71% 2.56%
760 PHASE 2B-KEMPER STREET 261,521 240,206 0 240,206.00 91.8% 21,315.00 12,010.30 87.26% 3.85% 3.53%
820 PHASE 4 - KEMPER ST COBBLES 306,051 7,742.00 15,301.00 - 23,043.00 7.5% 283,008.00 1,152.15 7.15% 4.50% 0.34%
875 PHASE 5 - ADDITIONAL PARKING 610,432 592,836 0 0 592,836.00 97.1% 17,596.00 29,641.80 92.26% 8.98% 8.72%
950 PHASE 6 - BUCHANAN ST/OVERLAYS 135,516 98,564 600 0 99,164.00 73.2% 36,352.00 4,958.20 69.52% 1.99% 1.46%
SUB TOTAL 6,796,827 5,834,222.00 186,375.00 - 6,020,597.00 88.6% 776,230.00 361,348.40 83.26% 100.00% 88.58%
Change
Ordeer %
of
Original
Contract
Sum
1005 CHANGE ORDERS 291,338 290,186 0 0 290,186 99.6% 1,152 14,509 4.29%
GRAND TOTAL 7,088,165 6,124,407.87 186,375.00 - 6,310,782.87 89.0% 777,382.23 375,857.69
GLTC Total Budget Summary
Grand Total Budgeted 8,014,659.63
C.L. Lewis Bid including all Alternates 6,796,827.00
Change Orders Approved 291,338.10
C.L. Lewis Adjusted Contract Sum Total 7,088,165.10
Original Construction Contingency 0.12 986,732.63 % of Contingency
Plus left over from Hazardous Material Abatement (Now Completed) - Change Orders (291,338.10) 29.5%
Balance 695,394.53
Wendel & Wiley Wilson Design & Schedule Changes Based on Revised Project Budget: 85,000.00
(85,000.00)
Balance -
Estimated FF&E Cost: 78,100.00
(Now includes the Automated Vehicle Locator system not previously included) Acutal Cost to date (177,480.00)
Balance (99,380.00)
Estimated Special Inspections Project Cost: 68,000.00
Acutal Cost to date (17,295.45)
Balance 50,704.55
Grand Total Balance 7,734,884.18
BALANCE TO FINISH
(C - G)
RETAINAGE (IF VARIABLE
RATE)
G ITEM NO.
DESCRIPTION OF WORK SCHEDULED VALUE
WORK COMPLETED MATERIALS PRESENTLY
STORED (NOT IN D OR E)
TOTAL COMPLETED AND STORED
TO DATE (D+E+F)
% (G ÷ C)
Page 4 of 7
CHANGE ORDER DETAIL TRACKING
A B C D E F H I
FROM PREVIOUS APPLICATION
(D+E)
THIS PERIOD
COE #1 ASBESTOS ABATEMENT 70,672.00 70,672.00 70,672.00 100.00% - 3,533.60
COE #2 ABATEMENT FLUORESCENT BLUBS & BALLASTS 22,248.00 22,248.00 22,248.00 100.00% - 1,112.40
COE#3 ADDITIONAL ASBESTOS WINDOW ABATEMENT 9,471.00 9,471.00 9,471.00 100.00% - 473.55
COE#5 BACKWATER FLUSH SEWER LINE REPLACEMENT 49,238.00 49,238.00 49,238.00 100.00% - 2,461.90
COE#7UNSUITABLE MATERIALS AT RR CROSSING 34,503.00 34,503.00 34,503.00 100.00% - 1,725.15
COE#8 CHANGE SHOTCRETE-CAST STONE WALLS TO SEGMENTAL BLOCK-126,838.00 (126,838.00) (126,838.00) 100.00% - (6,341.90)
COE#9 ELECTRICAL CHNAGES PER RFI-008 2,175.00 2,175.00 2,175.00 100.00% - 108.75
COE#10 REPAIR OF UG PIPING PER CCTV INSPECTONS 58,629.00 58,629.00 58,629.00 100.00% - 2,931.45
CO3 COE#15 TICKET VENDING MACHINE (OWNER REQUESTED) 57,284.67 - 57,284.00 57,284.00 100.00% 0.67 2,864.20
CO4 COE#13 ADDITIONAL BUS CANOPY LIGHTING 47,648.69 40,920.00 4,347.00 45,267.00 95.00% 2,381.69 2,263.35
COE#11 RFP#003 FINAL QUANTITIES UNIT PRICE STONE RR ACCESS 1,470.69 1,471.00 1,471.00 100.02% (0.31) 73.55
COE#12 - FLOWABEL FILL FOR SEWER LINE 2,159.20 2,159.00 2,159.00 99.99% 0.20 107.95
COE#14 RFP#7 YARD HYDRANT AT STORAGE BUILDING 5,956.18 5,257.00 699.00 5,956.00 100.00% 0.18 297.80
COE#16 ADD CLEAN OUT MARY JANES CAFÉ (CITY COST) 2,873.08 2,873.00 2,873.00 100.00% 0.08 143.65
COE#17 REV KEMPER STREET ALIGNMENT & UNDERCUT 15,432.72 15,433.00 15,433.00 100.00% (0.28) 771.65
COE#18 SEGMENTAL WALL CHANGES 11,100.54 11,101.54 11,101.54 100.01% (1.00) 555.08
COE#20 ADDITIONAL UNSUITABLE MATERIALS RR ACCESS & KEMPER 6,763.33 6,763.33 6,763.33 100.00% - 338.17
COE#24 DELETE SUNSHADES ADD HORIZONTALS W-3 W-10 WINDOWS -2,566.00 - - 0.00% (2,566.00) -
COE#22 REVISIONS TO PRECAST 1,110.00 1,110.00 1,110.00 100.00% - 55.50
COE#23 CONCRETE CURB FOR BRICK 1,884.00 - 1,884.00 1,884.00 100.00% - 94.20
COE#27 BREAK METAL 1,554.00 - 1,554.00 1,554.00 100.00% - 77.70
COE#29 NEMA 3R ENCLOSURE 911.00 - 911.00 911.00 100.00% - 45.55
COE#33 TVM RELOCATION 943.00 - 943.00 943.00 100.00% - 47.15
COE#39 PAYMENTS TO VERIZON AND AEP 6,628.00 - 6,628.00 6,628.00 100.00% - 331.40
COE#40 DOWNSPOUT CONNECTIONS TO STORM 3,461.00 - 3,461.00 3,461.00 100.00% - 173.05
COE#41 WALL CAP AND FENCING 1,703.00 - 852.00 852.00 50.03% 851.00 42.60
COE#45 ADD ORNAMENTAL FENCE 486.00 - - 0.00% 486.00 -
COE#47 RESTAKIING 2,403.00 - 2,403.00 2,403.00 100.00% - 120.15
COE#49 WATER VALVE AND BOXES 514.00 - 514.00 514.00 100.00% - 25.70
COE#50 POWER POLE 1,520.00 - 1,520.00 1,520.00 100.00% - 76.00
TOTALS 291,338.10 206,075.87 84,110.00 0.00 290,185.87 99.60% 1,152.23 14,509.29
G ITEM NO.
DESCRIPTION OF WORK SCHEDULED VALUE
WORK COMPLETED MATERIALS PRESENTLY
STORED (NOT IN
TOTAL COMPLETED
AND STORED TO DATE (D+E+F)
% (G ÷ C)
CO6
CO5
CO1
CO2
BALANCE TO FINISH
(C - G)
RETAINAGE (IF VARIABLE
RATE)
Page 5 of 7
Solar on Bus Loop Canopy Interior Stair Clg. In Place Elevator Installed Floor Polishing
Toilet Fixture Installation
Main Entry Foyer Ceiling Soffit on Main Building Overall Exterior of Main Building
Page 6 of 7
Window Pocket Altered for Lighting
Building Canopy Soffit Window Heads moved to align In Lobby Area
Casework Installed
Page 7 of 7
HC Ramps at Bus Canopy being installed
Glass Wind Screen at Bus Canopy Installed
Decorative Light Pole Conduit & Bases being installed
GLTC BOARD OF DIRECTORS
Lee Beaumont , Secretary-Treasurer 592-3315 [email protected] Liberty University, 1971 University Blvd, Lynchburg, VA Gregory H. Daniels, President 455-3821 [email protected] City of Lynchburg, 900 Church St, Lynchburg, VA 24054 Christian H. DePaul 385-1340 [email protected] Ameriprise Financial Services, 3728 Old Forest Rd, Lynchburg, VA 24502 John “Jack” Hellewell 384-2746 [email protected] 4420 Williams Road, Lynchburg, VA 24503 Jennifer Martin 528-4971 [email protected] Lynchburg Area Center for Independ Living, 500 Alleghany Ave, Ste 520, Lynchburg, VA 24501 James H. Mundy 846-2778 [email protected] Lynchburg Community Action Group, 926 Commerce St, Lynchburg, VA 24504 L. Kimball Payne 455-3990 [email protected] City of Lynchburg, 900 Church St, Lynchburg, VA 24502 Jan Walker 200-7740 [email protected] Centra Health, 1920 Atherholt Rd, Lynchburg, VA 24505 Margaret “Peggy” Whitaker, Vice-President 384-8178 [email protected] 1226 Greenway Ct, Lynchburg, VA
Greg Daniels
Peggy Whitaker
Lee Beaumont
Jennifer Martin
Jack Hellewell
James Mundy Jan Walker Kim Payne
Christian DePaul
Meeting DateTerm date
10/31/2015Term date
10/30/2015Term date
10/31/2015Term date
10/30/2014Term date
10/30/2016Term date
10/30/2014Term date
10/30/2016Term date
10/30/2014Term date
10/30/20161/8/2014 P P P P P P P P A2/5/2014 P P P P P P P P P3/5/2014 P P P P P P P P P
business trips, and emergency work assignments. If you are absent and one of the above events was the reason, please let NatalieWilkens (455-4010 or [email protected]) know so she can indicate the reason on the record.
Greater Lynchburg Transit Company Board of DirectorsATTENDANCE LOG
2014 REGULAR (and special) BOARD MEETINGS("P" present - "A" absent)
Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires appointeesto attend 75% of the yearly meetings. Absences may be excused because of illness, death of family member, unscheduled or unforseen
