eAccounting

Contents

Basic EDI dataflow in Russia

eAccounting for HR and Payroll

eAccounting in a Cloud

Presentation contents:

Basic EDI Process Flow

Legally required documents:

Act of acceptance of services

Way-bill

VAT Invoice

Unified form

Other (business) documents:

Purchase Order

Conformation of Purchase Order

Dispatch notification

Delivery Conformation, etc.

Types of documents for EDI

Basic EDI Process Flow

Direct data exchange

Other (business) documents only

Types of data exchange for EDI

Supplier

Company

Supplier

EDI Service

Provider

Exchange through EDI Service Provider

Legally required documents

(Other business documents)

Company

Basic EDI Process Flow for legally required documents

Company

Tax Office

EDI Service

Provider

Supplier

Provider of

Electronic Signatures e

Accountant Database

ee

e

e

Problems of usage of official e-signature systems

Need to obtain signatures and update software

Document date evidence

Need of same EDI service provider

Problems for usage of legally required documents

HR and Payroll in electronic accounting

Expense Reimbursement Systems

Business Trip Management

Private Lounge for employees

Outsourced Accounting Services

Etc

HR and Payroll in eAccounting

HR and Payroll in electronic accounting

Expense reimbursement systems

Web-based

Interface

Accounting

system Interface

Accounting

Database

Inputs Data to

accounting database

through web-based

interface

Verifies and Approves

the Data entered to

accounting database

Verifies and Posts the Data in accounting

system by standard tools, based on the

data, input through web-based interface

User

Controller

Accountant

HR and Payroll in electonic accounting

Private Lounge for Employees

• Solves the issue of secure access to the employee’s information through a Web interface, as well as the creation of various reports based on information stored in HR & Payroll system.

• Allows an employee to have online (web) access to personal salary information 24x7 with high security level.

• Provides access e.g. to detailed slips and salary calculations, certificates, personal info.

Electronic payroll slips to employees automatically / on demand Accumulated Unused vacations info Request of needed certificates Personal HR info

HR and Payroll in electronic accounting

Business Trips Management Business trip Requests Management of approval process Business Trip Card Managing of lifecycle of business trip, flexible notifications during lifecycle for:

- Initiator - Employee that goes to the business trip - Accountant (for corresponding calculation of allowances) - HR service (for printing of related business trip documents) - Secretary (for prompt ordering of tickets and hotels)

Management of documents template, automated generation of documents - Order for the business trip - Business trip certificate - Business trip task

Managing of attachments Generation of business trip reports:

- Business trip report, prepared by employee - Expense reimbursement report, filled by employee, attaching scans of receipts,

tickets, etc. Electronic library of business trips Management of user rights

HR and Payroll in electonic accounting

Outsourced Payroll Services

Enters additional information to the data base (business-trips, seek-leaves, other irregular compensations

Updates database functional in case of legislation changes or additional client requests for reports

Verifies of documents to comply with legislation; checking legislation for changes

Checks and amending irregular compensations; checking legislation for changes

Verification of data

Calculates salary and other compensations calculations

Checks salary calculation results: amounts and taxes

Prepares salary sheets

Checks final results Sending reports to the client

Cloud concept for eAccounting

Moving IT infrastructure into cloud

Ownership of hardware Installation of software

Using SaaS (Software as a Service)

No Ownership of hardware No Installation of software

Two types of cloud concepts

Cloud concept for eAccounting

Company

Tax Office

EDI Service

Provider

Supplier

Outsourced Accountant

e

e

e

eDatabase

(SaaS)

Thank you