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Simplicity of NDAs: Contents & Best Practices

Breakout Session # E07

Robert E. Jones, Government Contracts & Accounting Expert, Left Brain Professionals Inc.

Date: Tuesday, July 28, 2015

Time: 2:30 PM – 3:45 PM

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Positive Share

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Safety Check

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Disclaimer

I am not an attorney.This presentation is a list of best

practices from my personal experience. Nothing is construed

as legal advice. Please consult your attorney for assistance with

your specific needs.

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Poll

• Do you have written agreements?

• Do you mark and identify protected information?

• Do you track the information shared?

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What is an NDA?

• Non-Disclosure Agreement• aka PIA or Confidentiality

Agreement

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When You Need an NDA

• Anytime you plan to share confidential, proprietary, or sensitive data

• As we discuss scope later, you will see the need for multiple NDAs

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With Whom?

• Employees• Contractors• Vendors• Customers• Professionals & Consultants

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Why You Need an NDA

• To define the relationship or transaction

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What it Does

• Protects or Prohibits Further Sharing of Information– Customer or Supplier Lists– Employee Names & Organizational

Charts– Trade Secrets, BoMs, drawings– Marketing Information– Financial Information

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What It Doesn’t Do

• An NDA does not physically stop someone from using or sharing the info outside the terms of the agreement.

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Takeaway #1

• Keep it simple!

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What to Include

• Typical Clauses– Definition of data– Contacts– Warranty & Indemnity

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What to Include

• Important Clauses– Period of disclosure– Period of protection– Scope– Use & License

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What Not to Include

• 1 page or 5 pages?

• Focus on simplicity!

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Takeaway #2

• Keep it in perspective!

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Scope

• Broad and generic or specific?

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Takeaway #3

• Keep a log!

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Track Agreements

• Keep a list of agreements by:– Name/Division/Office– Scope/Program/Project– Expiration Date– Protection Period

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Track Information Shared

• The number one area companies fail is not tracking the information shared.

• If you cannot prove what was shared or when, how can you file a claim in court?

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Protection

• Can you really control the information?

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Separate or Combined?

• Do I need a separate document?

• Can I simply include non-disclosure as a clause in my contract?

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Resources

• www.leftbrainpro.com/wc15• Password: Dallas

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Contact Information

• Robert E. Jones

– Left Brain Professionals Inc.– Robert@leftbrainpro.com – www.leftbrainpro.com

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