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Monthly Web Chat with Calvin O’Driscoll
November 8, 2012
Agenda
• GoToMeeting housekeeping
• Overview of Accounts Payable
• Demonstration of Accounts Payable
• Q & A
Housekeeping
• During the Webinar, all attendees will be muted and placed in listen only mode. This is to eliminate issues with background noise, which causes feedback to all callers.
• If you have a question, please enter it in the chat window and I will answer promptly during the Q&A session.
Accounts Payable
Vendor Configuration Notes:
• You can establish multiple vendor group types to speed up the task of adding vendor records.
• Vendor functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.
Accounts Payable
Vendor Configuration Process:
• Open accounts payable / AP vendors / vendor groups.
• On group tab: enter group code, description, account set, terms code, bank code, and payment code.
• On invoicing tab: enter distribute by option, enter duplicate invoice checking option, enter tax group, and enter tax reporting option.
• Enter additional information optional fields tabs if applicable.
• Click save.
Accounts Payable
Vendor Configuration Process:
• Open accounts payable / AP vendors / vendors.
• On address tab: enter vendor number, name, group code, and address details.
• On processing tab: enter account set, terms code, bank code, payment code, delivery method, check language, and additional detail if required.
• On invoicing tab: enter distribute by option, enter duplicate invoice checking option, tax group, and additional details if required.
• Enter additional information on contact, comments, and optional fields tabs if applicable.
• Click save.
Accounts Payable
Accounts Payable Notes:
• You can use accounts payable to process invoices, debit notes, credit notes, payments and reverse payments.
• Accounts payable is integrated with general ledger.
• Accounts payable functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.
Accounts Payable
AP Invoice Process:
• Open accounts payable / AP transactions/ invoice batch list.
• Click new to create new batch or click open add transactions to an existing batch.
• Enter batch description, entry description, vendor number, document type (invoice), date, document number, document total, and GL account.
• Enter optional data in document, taxes, terms and optional fields sections .
• Click add.
• Post batch to update vendor account and general ledger.
Accounts Payable
AP Credit Note Process:
• Open accounts payable / AP transactions/ invoice batch list.
• Click new to create new batch or click open add transactions to an existing batch.
• Enter batch description, entry description, vendor number, document type (credit note), date, document number, apply-to document, document total, and GL account.
• Enter optional data in document, taxes, terms and optional fields sections .
• Click add.
• Post batch to update vendor account and general ledger.
Accounts Payable
AP Payment Process:
• Open accounts payable / AP transactions/ AP payment batch list.
• Click new to create new batch or click open to add transactions to an existing batch.
• Enter batch description, batch date, bank, entry description, transaction type, date, vendor number, payment code, and click go button, and select documents for payment.
• Enter optional data if applicable.
• Click add, and print cheque form if required.
• Post batch to update vendor account and general ledger.
Accounts Payable
AP Reverse Payment Process:
• Open common services / Bank transactions / Reverse Transactions.
• Select bank code, source application (AP), enter reason, date, vendor number, and cheque/payment number.
• Click post.
Accounts Payable
Additional Notes:
• Common transaction reports: posting journals, posting errors, vednor transactions, aged payables.
• Drilldown functionality in accounts payable, and general ledger.
• AP sub ledger should be reconciled with control account on a regular basis.
Q & A
Contact Details: Calvin O’Driscoll, ERP Manager
(709) 726 – 8347 ext. 419 [email protected]
For support:
