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Presentation to SIKM Community, February 21, 2012
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Aligning People, Process and Technology in Knowledge Management
SIKM Community Teleconference
February 21, 2012
© Missing Puzzle Piece Consulting, 2012 1
Agenda
• Introduction
• Approach
• Roadmap
• Technologies
• Case Studies
© Missing Puzzle Piece Consulting, 2012 2
Who am I?
• Accountant and IT Management by education
• KM consultant by choice • Chief Chaos Organizer at
Missing Puzzle Piece Consulting, Knoco franchisee
• 4 yrs KM Program Manager in HP
• 8 yrs as consultant to a variety of companies including BMO, HSFO, Kodak, HP, Zenon Environmental, OSC, CIBC
• Based in Toronto
© Missing Puzzle Piece Consulting, 2012 3
Knowledge Management
Definition
• Connecting people to the knowledge they need to do their jobs whether that knowledge is tacit or explicit
© Missing Puzzle Piece Consulting, 2012 4
Approach
© Missing Puzzle Piece Consulting, 2012 5
People
Process Technology
Business-IT Alignment
© Missing Puzzle Piece Consulting, 2012 6
Collect:
•Business Processes
•Information Flows
•Organization Strategy and Plan
•IT Strategy and Plan
Analyze:
•Human, Social, and Intellectual Capital Best Practices
Resolve:
•Policies
•Knowledge & process flows
•Metrics
•Strategic Goals
•Governance
Select technology
Design/ Develop/ Test
Implement
•Change Mgmt
•Processes
•Metrics
Use
Evolve
Knowledge Management Roadmap
© Missing Puzzle Piece Consulting, 2012 7
Which technology to pick?
• What problem are you trying to solve?
• What challenge are you trying to overcome?
© Missing Puzzle Piece Consulting, 2012 8
Categories of KM Technologies
© Missing Puzzle Piece Consulting, 2012 9
Unstructured Knowledge
•Domain Knowledge Wikis
•Blogging
•Communities of Practice
•Collaboration
•Document and Content Management
•Portal
Semi-structured Knowledge
•Lessons Learned Database
•Yellow Pages/ Expertise Location
Structured Knowledge
•Configuration Management Database
Search
Business Intelligence/ Data Warehouse
Co
nte
xt
Organization/ Enterprise
Group/team
Individual
Scan, Map
Capture, Create
Package, Store
Share, Apply
Transform, Innovate
Learning Management/eLearning
ECM Component Content
Management Portal
Records Management
Document Capture
Communities of Practice, Expertise location
Social Media
Adapted from: Knowledge Managements by Despres and Chuvel, Journal of KM, vol 3, no. 2 1999, p119.
Knowledge Management Technology
Collaboration
CRM, Contact Centre, Incident Management/Helpdesk
eDiscovery
Search
© Missing Puzzle Piece Consulting, 2012 10
Enterprise Technologies, Structured and Unstructured Knowledge
© Missing Puzzle Piece Consulting, 2012 11
Business
Intelligence and
Data Warehouse
Customer
Relationship
Management
Contact Centre Incident
Management/
Helpdesk
Learning
Management
System/ eLearning
Expertise Location
Common
business problem
solved
Better decisions
making at all
levels: strategic,
operational, and
tactical
Ensure sales staff
have current
information for
customer
interactions
Standardize and
streamline sales and
marketing processes
Track and analyse
marketing
campaigns
Improve
customer
experience for
service and
support
Improve
customer
loyalty
Reduce cost of
customer
support
Enable IT to quickly
identify and resolve
service outages
Establish a historical
record of service
outages and
incidents as well as
their resolutions for
reuse and analytics
Provide single point
of contact
Tracks IT efforts
and provide
visibility into service
support
Administer and
track employee
training records
Deliver training and
test participant
learning
Locate experts
within the
organization and
enable them to
collaborate
Reduce duplication
of effort
Reduce the threat
of communication
breakdown
Reduce time to find
Subject Matter
Experts (SME’s)
Enterprise Technologies, Unstructured Knowledge
© Missing Puzzle Piece Consulting, 2012 12
Records
Management
Component
Content
Management
Content/
Document
Management
(ECM)
Imaging,
Forms,
Document
Capture
Search Portal Workflow eDiscovery
Common
business
problem
solved
Compliance
Management
Productivity
enhancement
Risk
Management
Improve
document
quality,
consistency, and
standardization
Increase
productivity in
creating content
Streamline
document/cont
ent update
process
Central place to
go for
documents
Improve
accessibility
regardless of
location
Improve
document
lifecycle
management
Increase reuse
of documents/
information
Reduce paper
Reduce storage
costs of paper
Standardize
data collection
(through forms)
Streamline
processes
Improve
information
retrieval
Central place to
go for
information and
access to
systems
Improve
compliance to
processes
Improve
efficiency
through
consistency
and
standardiz-
ation
Improve the
ability to
execute
administrative
and
compliance
processes
consistently
Reduce
process
execution
time
Improve
security of
information
Reduce
litigation
costs
Reduce risk
Social Media and Collaborative Technologies
© Missing Puzzle Piece Consulting, 2012 13
Blogs Micro-
blogging
Social
Networking
Collaboration
Instant
Messaging
Document
Mgmt
Wiki Virtual
Meeting
Community of
Practice
Common
business
problem
solved
Communica-
tion across
functions,
teams,
depts,
stakeholder
groups
Quick,
status-type
communicati
on across
functions,
teams,
departments
, stakeholder
groups
Communica-
tion
Sharing/
finding
expertise
Quick,
immediate
communicat
ion among
colleagues
Everyone
who should
have access
to a
document
has access
Reduces
confusion
caused by
emailing
documents
Sharing
information
Timely
creation and
updating of
information
Everyone
who should
have access
to the
information
has access
Reduces
confusion
caused by
emailing
documents
Sharing
information
Timely
creation and
updating of
information
Facilitating
global/ virtual
teams
Reducing travel
costs
Organizational
learning
Sharing
expertise
Collect:
•Business Processes
•Information Flows
•Organization Strategy and Plan
•IT Strategy and Plan
Analyze:
•Human, Social, and Intellectual Capital Best Practices
Resolve:
•Policies
•Knowledge & process flows
•Metrics
•Strategic Goals
•Governance
Select technology
Design/ Develop/ Test
Implement
•Change Mgmt
•Processes
•Metrics
Use
Evolve
Knowledge Management Roadmap
© Missing Puzzle Piece Consulting, 2012 14
CASE STUDIES
© Missing Puzzle Piece Consulting, 2012 15
Case Studies 1/2
© Missing Puzzle Piece Consulting, 2012 16
Case Study KM Technology KM Implementation Results, if known
Automotive Manufacturer Knowledge Base Successful Improved product quality
Reduced structural costs
Improved time to market
Commercial OTS system provided
functionality, and other requirements
specified
Bovis Lend Lease Hybrid of Expertise
Location and Knowledge
Base
Successful Saved money and mitigated risk
Improved the sales process
Better integration of the company’s global
operations
ConocoPhillips Communities of Practice Successful Functional excellence, including safety,
decreased environmental impact, reduced lost
production
Environmental Company Document Management Unsuccessful and then
successful
Increased number of users using the system
by 50%, saved their million dollar investment
Financial Institution, IT Department Document Management Unsuccessful Lost VP support, project shelved
High Technology Company #1 Enterprise Content
Management
Successful Significant ROI on technology investment,
validated by external 3rd party
6500+ employees participating in knowledge
sharing
Case Studies 2/2
© Missing Puzzle Piece Consulting, 2012 17
Case Study KM Technology KM Implementation Results, if known
High Technology Company #2 Portal Unsuccessful Marketing process aligned with portal design,
but lost management support and not
implemented.
ICICI Bank Enterprise Content
Management
Successful KM processes became the way they worked.
Multinational Fast Moving Consumer
Goods Company
Communities of Practice Successful In the first five years sales in the small retail
sales channel in the 12 emerging markets
trebled, while profits have more than
doubled.
Osler, Hoskin & Harcourt Portal Successful User acceptance of the platform because they
were involved at each step of the process and
a technology was selected that met their
requirements.
Ontario Council of Agencies Serving
Immigrants
Enterprise Content
Management and
Collaboration
In progress Making progress implementing the strategy,
but constrained by resources.
Pharmaceutical Company Portal Unsuccessful Project failed due to alienation of stakeholders
and lack of participation of users.
Professional Services Firm Enterprise Content
Management,
Communities of practice,
CRM
Unsuccessful Project failed because management could not
accept that technology wasn’t the answer,
that people and process needed to be
integrated into the solution.
Thank You!
© Missing Puzzle Piece Consulting, 2012 18