Why I Use SharePoint

Why I Use SharePoint?

Randy WilliamsEnterprise Trainer & Evangelist

randy.williams@avepoint.comTwitter: @tweetraw

About your speaker

20 years in ITdeveloper, consultant, trainer, author

At AvePointEvangelist, Architect

Three-time SharePoint MVPLived in Singapore in 2009-2010Currently based in San Diego, California

Today’s agenda

Part 1 (2:00 - 3:10)Introduction & OverviewBetter Team CollaborationA better way to manage documentsImproving everyday business processes

Q&A / Break / Social (3:10 - 3:30)Part 2 (3:30 - 4:40)

Sharing ideas, feedback and experiencesFinding what you needMaking information available to the right people at the right timeMaking better and faster decisions

Closing Remarks / Q&A / Social (4:40 - 5:00)

Common challenges

Transforming data into knowledgeRetaining knowledgeCollaborating effectivelyIncreasing accountability and efficiencyMaking better, faster decisionsAligning operational and tactical duties with strategic plan

How can I prioritize and react to the ever-increasing volume of communications and be more productive?

Information Overload

How can I get a global organization to coordinate across boundaries?Global/Distributed Customers, Partners, and Teams

How can I integrate my communications and collaboration networking infrastructures?

Disparate, Complex Networks

How can I leverage existing enterprise infrastructure and the Internetto lower communications costs?

High Cost of Communications and Collaboration

The Workplace Today

5

Business and IT Often Have Different Priorities

BusinessConnecting people across boundariesRetaining and accessing knowledgeMaximizing productivity and innovationAttracting and retaining talent

ITCostManageabilityIntegration and compatibilityScalability and extensibilitySecurity and compliance

6

QWho has used SharePoint?

Collaboration

How Do Organizations Collaborate Today?

Issues & Limitations?

Phone

Email

Face-to-Face

File Shares Paper-based

Messaging

Fax

Consumer Social Networks

9

Better Solutions are needed….

Lack of framework for future development

Inconsistent user experience

Isolated islands of information

The cost of supporting multiple applications

Difficulty providing access for external users

A lack of integrated security

Users who are unable to see the business value

What SharePoint IS…

“A Browser Based Collaboration Platform”

Browser Based

• A web-based application - access information anywhere with just a browser

Collaboration

• Support information workers globally with central, easily accessible, information

Platform • Extensible and customizable• Tightly integrated with Office

What SharePoint DOES…

SharePoint in Plain English: http://www.youtube.com/watch?v=s12Jb5Z2xaE

Secure, Cost-Effective Collaboration

Collaborate securely across products, technologies, and organizational boundaries.

TeamDivision Enterprise

Extranet

Internet

Business Applications (SAP, data warehouse, custom, etc.)

Individual

Overview of Collaboration Features

Libraries

Lists

Sites

DEMO

Collaboration in Action

A better way to manage documents

Document management frustrations

I can’t find the document!Which file is the most recent?How am I going to merge all this together?Messy file sharesI can’t access the file

SecurityLocationDevice

No way to undo editing mistakesOops, I didn’t mean to delete *that* file

Overview of Document Management

MetadataVersioningCheck-in/outApproval and publishingCo-authoringPolicies

Recognizing document lifecycle

Birth(Creation)

Life(Use)

Death(Dispositio

n)

DEMO

Document management

Improving business processes

Process Challenges

Low efficiencyLow accountabilityNothing documented / different interpretationsResolving cultural issuesHow to get off paper-based forms?Lack of tools to pull everything togetherAttempts to solve with just technology often fail

Automating routine processes

Electronic formsWorkflowWorking with external systems

DEMO

Electronic forms with workflow

Ready for a break?

Q&A

Sharing ideas, feedback and experiences

Harnessing the power of social

“Our staff is our most important asset”Capturing tacit knowledgeBlogs aren’t just for the geeksRating contentUsing tags and notesTearing down walls Building communities

Supports phonetic name lookup and

Wildcards

Organization browsing

Recentcontent

Filter by focus,

expertise, etc

Finding People

Creating community knowledge

Rich media embedded Tag-cloud

navigation

Content rating

Comments and

presence

Rich blogging experience

DEMO

Getting value from social experience

Finding what you need

Where does knowledge live?

Docu

ment

s Data

base

s

The c

lou

d

Our

bra

ins

What can SharePoint index?

SharePoint contentDocuments and People

File serversExchange public foldersLotus NotesInternal and external web sitesOther databases (line of business systems)

Ways to search

DEMO

Enterprise search

Making information available

“”

SharePoint is the glue that binds all of your other systems together

Randy’s SharePoint Definition

Types of portals

Intranet

Extranet

Internet-

Facing

Personal

Magic Quadrant for Horizontal Portals

Intranet portal

Extranet portal

Internet-facing portal

A few other examples…

http://www.wssdemo.com/livepivot

Personal portal

DEMO

Publishing content

Making better and faster decisions

SP10047

Decision making features

Dashboards with KPIsExcel Services for online data analysisReport Center

Visio Services for visualizationPulling in data from external systems

Increasing insight

Data Slicers

Interactive

PivotTables

Dashboards and heat

maps

Effective data analysis and decision-making with Excel Services

Real-time updates with connectivity

to any data source

User Interaction with shapes,

graphics, and hyperlinks

Visualize data – creating knowledge

Real-time, visual data

Visio diagrams within a browser

DEMO

Business insights

Register today and learn about these exciting topics:• Office 365: Does it Work in a Leap Year?• To BLOB or Not to Blob? Storage Optimization Demystified• Without Boundaries: Building SharePoint for Real Global

Collaboration• Application Lifecycle Management: A Cautionary Tale• The Truth Behind SharePoint Recovery and Availability:

Meeting you SLAs• Automating and Provisioning Change Management

Or visit www.avepoint.com for more information

Mark your calendars

Tracks

Q&ARandy Williamsrandy.williams@avepoint.com