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August 23 session SharePoint is transforming the way organizations are connecting their people, business processes, and enterprise-wide information. In this exclusive two-part series on 23 & 25 August, led by SharePoint MVP Randy Williams, IT managers and SharePoint users will walk away with the blueprint they need to ensure they can successfully deploy SharePoint to meet their specific business needs. In this session, don't miss Randy Williams give a high-level overview of SharePoint and how to utilize the platform for not only managing documents and business processes, but also ushering about true enterprise collaboration.
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About your speaker
20 years in ITdeveloper, consultant, trainer, author
At AvePointEvangelist, Architect
Three-time SharePoint MVPLived in Singapore in 2009-2010Currently based in San Diego, California
Today’s agenda
Part 1 (2:00 - 3:10)Introduction & OverviewBetter Team CollaborationA better way to manage documentsImproving everyday business processes
Q&A / Break / Social (3:10 - 3:30)Part 2 (3:30 - 4:40)
Sharing ideas, feedback and experiencesFinding what you needMaking information available to the right people at the right timeMaking better and faster decisions
Closing Remarks / Q&A / Social (4:40 - 5:00)
Common challenges
Transforming data into knowledgeRetaining knowledgeCollaborating effectivelyIncreasing accountability and efficiencyMaking better, faster decisionsAligning operational and tactical duties with strategic plan
How can I prioritize and react to the ever-increasing volume of communications and be more productive?
Information Overload
How can I get a global organization to coordinate across boundaries?Global/Distributed Customers, Partners, and Teams
How can I integrate my communications and collaboration networking infrastructures?
Disparate, Complex Networks
How can I leverage existing enterprise infrastructure and the Internetto lower communications costs?
High Cost of Communications and Collaboration
The Workplace Today
5
Business and IT Often Have Different Priorities
BusinessConnecting people across boundariesRetaining and accessing knowledgeMaximizing productivity and innovationAttracting and retaining talent
ITCostManageabilityIntegration and compatibilityScalability and extensibilitySecurity and compliance
6
QWho has used SharePoint?
Collaboration
How Do Organizations Collaborate Today?
Issues & Limitations?
Phone
Face-to-Face
File Shares Paper-based
Messaging
Fax
Consumer Social Networks
9
Better Solutions are needed….
Lack of framework for future development
Inconsistent user experience
Isolated islands of information
The cost of supporting multiple applications
Difficulty providing access for external users
A lack of integrated security
Users who are unable to see the business value
What SharePoint IS…
“A Browser Based Collaboration Platform”
Browser Based
• A web-based application - access information anywhere with just a browser
Collaboration
• Support information workers globally with central, easily accessible, information
Platform • Extensible and customizable• Tightly integrated with Office
What SharePoint DOES…
SharePoint in Plain English: http://www.youtube.com/watch?v=s12Jb5Z2xaE
Secure, Cost-Effective Collaboration
Collaborate securely across products, technologies, and organizational boundaries.
TeamDivision Enterprise
Extranet
Internet
Business Applications (SAP, data warehouse, custom, etc.)
Individual
Overview of Collaboration Features
Libraries
Lists
Sites
DEMO
Collaboration in Action
A better way to manage documents
Document management frustrations
I can’t find the document!Which file is the most recent?How am I going to merge all this together?Messy file sharesI can’t access the file
SecurityLocationDevice
No way to undo editing mistakesOops, I didn’t mean to delete *that* file
Overview of Document Management
MetadataVersioningCheck-in/outApproval and publishingCo-authoringPolicies
Recognizing document lifecycle
Birth(Creation)
Life(Use)
Death(Dispositio
n)
DEMO
Document management
Improving business processes
Process Challenges
Low efficiencyLow accountabilityNothing documented / different interpretationsResolving cultural issuesHow to get off paper-based forms?Lack of tools to pull everything togetherAttempts to solve with just technology often fail
Automating routine processes
Electronic formsWorkflowWorking with external systems
DEMO
Electronic forms with workflow
Ready for a break?
Q&A
Sharing ideas, feedback and experiences
Harnessing the power of social
“Our staff is our most important asset”Capturing tacit knowledgeBlogs aren’t just for the geeksRating contentUsing tags and notesTearing down walls Building communities
Supports phonetic name lookup and
Wildcards
Organization browsing
Recentcontent
Filter by focus,
expertise, etc
Finding People
Creating community knowledge
Rich media embedded Tag-cloud
navigation
Content rating
Comments and
presence
Rich blogging experience
DEMO
Getting value from social experience
Finding what you need
Where does knowledge live?
Docu
ment
s Data
base
s
The c
lou
d
Our
bra
ins
What can SharePoint index?
SharePoint contentDocuments and People
File serversExchange public foldersLotus NotesInternal and external web sitesOther databases (line of business systems)
Ways to search
DEMO
Enterprise search
Making information available
“”
SharePoint is the glue that binds all of your other systems together
Randy’s SharePoint Definition
Types of portals
Intranet
Extranet
Internet-
Facing
Personal
Magic Quadrant for Horizontal Portals
Intranet portal
Extranet portal
Internet-facing portal
A few other examples…
http://www.wssdemo.com/livepivot
Personal portal
DEMO
Publishing content
Making better and faster decisions
SP10047
Decision making features
Dashboards with KPIsExcel Services for online data analysisReport Center
Visio Services for visualizationPulling in data from external systems
Increasing insight
Data Slicers
Interactive
PivotTables
Dashboards and heat
maps
Effective data analysis and decision-making with Excel Services
Real-time updates with connectivity
to any data source
User Interaction with shapes,
graphics, and hyperlinks
Visualize data – creating knowledge
Real-time, visual data
Visio diagrams within a browser
DEMO
Business insights
Register today and learn about these exciting topics:• Office 365: Does it Work in a Leap Year?• To BLOB or Not to Blob? Storage Optimization Demystified• Without Boundaries: Building SharePoint for Real Global
Collaboration• Application Lifecycle Management: A Cautionary Tale• The Truth Behind SharePoint Recovery and Availability:
Meeting you SLAs• Automating and Provisioning Change Management
Or visit www.avepoint.com for more information
Mark your calendars
Tracks
Q&ARandy [email protected]
