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How onsite technology can improve your ROI
Danny Stevens ceo fielddrive.eu
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The fielddrive platform
• Setup data connection • Design badges • Order credits • Orders hardware • Order consumables • Get support • Get training • Share best practices
Your connection to onsite services
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Still pré-printing badges?
1. IT'S UP TO DATE Live badging synchronizes visitor data in real time
2. IT'S FLEXIBLE Live printing in different colors or designs per category
3. IT'S SUSTAINABLE No more wasted badges for no-shows
4. IT'S FASTER It takes only seven seconds from ticket scan to printed butterfly badge.
5. IT'S CHEAPER No more valuable time wasted before the event.
Here’s 10 reasons not to !
6. IT'S PROFESSIONAL Walk-ins and name changes receive the same quality badge as other visitors
7. IT'S CONNECTED Live badging keeps track of all visitor arrivals. It also gives you a live count of the number of visitors checked in, as well as real-time visitor listings.
8. IT'S SECURE Profile pictures can be printed straight from the registration database for secured access.
9. IT'S AN OPPORTUNITY Large dual-sided butterfly badges provide enough space to include sponsor branding.
10. IT'S LESS STRESSFUL You deserve a good night’s sleep – use your energy for more important things.
take away
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Status Timestamp Field updates*
etouchesID Barcode
Lastname* First name*
email Company*
Job title* Category*
Balance due Status*
Registration questions*
Live data synchronizationA two way connection
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Kiosks
Badgecubes Tablets
4 solutions for live badging1 central platform
Full size registration desks
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Full size badging desks
• Plug and play • 500 guest / hour • Integrated UPS • Direct database connection • Different configurations possible • Tickets, wristband, badges.. • Digital signage included • Fully brand-able • Integrated 256 color led lighting
• No DIY solution, only serviced by partner network or after training.
• Pallet size transport volume.
• High - end events • High volume events with fast
throughput.
• Fully integrated state of the art registration system with NFC, RfiD, badge printing, document printing and digital signage. Combinable as front desk or walk-trough setup.
What is it?
Best for Pro’s Con’s
For a great first impression
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Fully integrated dual registration desk - 500 badges / hour • 11” laptop • 2D barcode scanner • Up to 3 printers • 32” digital display • Programmable LED Backlight • Lanyard holder • Interconnectable as front desk or pass-trough setup • Transportation flight case • UPS battery pack
Full size badging desksPerfection to the smallest detail
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The flexible badge cube
• Plug and play • Easy transports • Fits in car trunk • Flightcase available • Fits on table, extra bottom cube
or leg-set
• No integrated signage • No UPS.
• DIY solution • Fast and easy check-inn and
badging • 1 cube 200 = visitors / Hr
• Compact DIY badge-unit • 40 x 40 x 40 cm • Do it yourself solution • Easy to transport • printer unit (2 types) + scanner +
laptop with badgedrive pre-installed • Plug and play
What is it?
Best for Pro’s Con’s
A flexible DIY solution
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Compact badgecube
• Plug and play • Easy transports • Fits in car trunk • Carry-on hand luggage size • Carrying bag
• No integrated signage • No UPS.
• DIY solution • Fast and easy check-inn and
badging • 1 cube 150 = visitors / Hr
• Compact DIY badge-unit • 40 x 27 x 25 cm • Do it yourself solution • Easy to transport - Carry-on luggage • printer unit (2 types) + scanner +
laptop with badgedrive pre-installed • Plug and play
What is it?
Best for Pro’s Con’s
The carry-on solution
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The badgekiosk
• Great cue - buster • Less staff on peak moments • Different configurations,
printers, tickets, wristbands • Brand-able customizable front • Compact transport volume • Payment units available
• Setup by trained staff only • No DIY solution
• Self check-inn in combination with fixed desks.
• increase volume with less staff. • Fixed settings
• Multifunctional self check - inn or self registration kiosk
• Easy to transport • Different combinations possible
What is it?
Best for Pro’s Con’s
The self service solution
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The badgekiosk
Protection cover KioskThe kiosk fits in 1 pelicase
50 x 50 x 50 cm
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Is self service the new standard?
1. EFFICIENT STAFFING Kiosks allow you to better balance your staff in peak moments.
2. SEEMINGLY LESS QUEUING Delegates have the impression it takes less long, because they are in charge.
3. LESS CHANCE FOR HUMAN ERROR Technology, checks balance due and ticket validation.
4. SPACE SAVING It takes 40 x 40 cm floorspace
5. FLEXIBLE DEPLOYMENT You can move them around, from airport, to hotel, to check-inn to workshops.
6. PEOPLE ARE USED TO IT Self service is everywhere, in banking, retail, travel.. and now in events.
7. DON’T GO THE FULL MONTY Keep in mind that a warm human welcome is important, don’t replace all people by machines, find a good mix of hospitality and technology.
Here’s 7 reasons…take away
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euThe tablet
• Very easy to transports • Connection to badgedrive and
live database.
• Bluetooth printer connections • No Android and IOS version
available … (yet) ;-)
• Check-inn without badge printing
• Check-inn with label printers • Cue busting • Anywhere check-inn
• Tablet guest list check-inn for windows based surface devices.
What is it?
Best for Pro’s Con’s
Check-inn anywhere
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Credit card badge with bio clip size 5,3 x 8,5 cm
printed on evolis primacy
IBTM World - 16 - 19 november 2015
Danny Stevens CEO danny@rocme.eu
Full color medium butterfly badges size 9,7 x 8,6 cm
printed on Epson TMC 3500
Badgetypes
Full color large butterfly badges size 9,7 x 8,6 cm
printed on Epson TMC 3500
The right badge for the right purpose
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Printer units
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Evolis Zenius • Credit card size printer • B/W live print • Full color preprint • Thermo transfert ribbons • 150 registrations / Hr • Standard in fastbadge case • Used for visitor badging up
to 150 visitors / desk
Evolis Primacy • Credit card size printer • B/W live print • Full color preprint • Thermo transfert ribbons • 250 registrations / Hr • Standard in badgedrive unit • Used for visitor badging up to
250 visitors / desk
Epson TMC 3500 • Thermal transfer cartridges • Full color live print • 250 registrations / Hr • Optional in badgedrive unit • Used for visitor badging up
to 250 visitors / desk, tickets printing, personalized programs full color…
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Printer units
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Zebra 430 GD • Ticket and wristband printer • Thermal B/W • 250 registrations / Hr • optional in badgedrive unit • Used for tickets, wristband.
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Live badgingBeware of the 3 pitfalls !
1. STORE DATA LOCALLY Never organize live badging through a web-interface
2. STAY SYNCHRONIZED Make sure all data is stored on each of the local devices
3. BACKUP POWER Power will fail ! - Provide UPS backup system
take away
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Comparison table
DIY Guest / Hr / Unit Butterfly / Creditcard Size Weight
Full size registration desk N 500 B / C 120 x 80 x 90 90 kg
Badgecube Y 250 B / C 40 x 40 x 40 25 kg / 35 kg
Compact badgecube Y 150 C 40 x 25 x 27 9 kg
Kiosk Y 250 B / C 120 x 50 x 50 40 kg
Tablet Y 150 B / C 20 x 15 x 5 1 kg
Make your choice
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Status Timestamp IN
Timestamp OUT Attendance
etouchesID Barcode Session
Workshop Side event
Session data synchronizationKeep track of behaviour
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Barcode scanning
i-beacons
NFC kiosks
Rfid Gates m-beacons
5 solutions for visitor tracing1 central reporting platform
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• Easy tracing • Low cost • Reliable
• No live data • Labour intensive • Slow trough flow
• Workshops • Exhibitor boots
Visitors receives a badge or wristband with a barcode. The barcodes are scanned by the staff with data collectors or bluetooth / wifi / 3G scanners for live presence reporting - Workshops can be scanned IN / OUT for correct certification.
How it works
Best for Pro’s Con’s
Data collectors and barcode appsThe easy solution
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• Fast throughput • Live data • Difficult setup
• 95% reliable • Encodes badges
• Crowdsourcing • Volume reporting • Permanent setup
each visitor receives an RfID Enabled wristband or badge, we setup a range of gates and antenna’s in the event and we can trace the whereabouts of each visitor.
How it works
Best for Pro’s Con’s
RfiD scanningOpen the gates to intelligence
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• Fast throughput • Live data • 100 % Reliable • Easy setup
• Encodes badges • More expensive
• Workshop scanning • Access control • Payments • Info kiosks
each visitor receives NFC wristband or NFC enabled badge. By touching information points or payment terminals we can detect the whereabouts in the event.
How it works
Best for Pro’s Con’s
NFC scanningTouch to check-inn
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• Live data • Simple hardware
• Bluetooth needs to be switched on
• Low reliability • App download
• Crowd control • Push messages • Benchmarking
visitors witch on their smartphone and download the crowddrive or tapcrowd app and log in. The identifier of the smartphone is detected by the i-beacons setup around the event and presence and duration is reported to the server.
How it works
Best for Pro’s Con’s
i-beaconsSwitch on your bluetooth
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• New technology • Live data • Simple hardware • Easy setup
• High cost / visitor • Battery life = 6 months
• Networking • Live radar • Knowledge base • Dietary requirements
each visitor receives a mobile beacon that is linked to his profile on the crowddrive server. Other visitors or a selected group can see all profile data of the people around them by radar function.
How it works
Best for Pro’s Con’s
m - beaconsknowledge on your radar
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Tracing technology5 things to remember?
1. THERE IS SUCH THING AS 1 PERFECT SOLUTION Using the right combined technologies for the objectives is the best solution.
2. BEWARE OF PRIVACY Make sure you have the legal aspects covered, inform your delegates, ask permission or scan anonimously.
3.CENTRALIZE & CONNECT DATA Connect all tracing technologies to the same platform to get 1 central reporting.
4. PUT YOUR OBJECTIVES FIRST Technology is there to serve your objectives, make sure you have your priorities right!
5. USELESS DATA IS WAISTED MONEY Make sure you have a follow-up plan to actually USE the data in your organization. Way to often companies are sitting on valuable information and have no resources or plan for it.
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Tracing technologyThe Big 5 in a nutshell
1. BARCODE SCANNING effective, cheap and easy, but needs more staffing.
2. RFID Good for rough data and crowdsourcing, difficult in setup.
3.NFC Touch to go, quick, reliable and easy setup.
4. i BEACONS Good luck to have your delegates switch on their bluetooth and download the app.
5. m BEACONS Best way to scan, but still expensive.
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Query requests Sessions
Speakers Available seats
Statistics Workshop attendance
Polling results Social channels
Live feeds to digital signageA two way connection
DIGITAL SIGNAGE
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Passive signage Interactive signage
2 Solutions for digital signage1 central platform
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Static displays
• Low cost • Easy setup • Plug and play • central managed
+ -• Wifi dependent • Non interactive
Best for• workshop info • Visitor info • Social wall
How it works
Best for Pro’s Con’s
Visitors can consult event information, posters and social feeds. These displays are passive and are non touch.
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Interactive displays & kiosk
• Live data • Easy setup • stand alone • Plug and play • central managed • Live engagement
+ -• Wifi dependent
Best for• Personal information • Workshop info • Floorplans • e-posters
How it works
Best for Pro’s Con’s
Visitors can find their personal information, program and documentations on interactive touch kiosks in the event. NFC enabled badges or m-beacons connect the visitor to his profile.
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Social walls
• Live data • 1 central social point • Live engagement
• Complex Technical setup • Social media engagement • Collaboration • Gamification
How it works
Best for Pro’s Con’s
Visitors can all social media in one area with interactive setup, live feeds en top engagement level. This feature is fully scaled to the needs of each customer.
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Digital event signage5 things to remember
1. MAKE IT PERSONAL
2. MONETIZE
3. ENGAGE YOUR AUDIENCE
4. CENTRALIZE DATA
5. ENRICH YOUR DATA
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The green book… coming soonPreregister today!
50 pages on how event technology can improve your ROI www.fielddrive.eu/thegreenbook
We will draw 20 free copies from our audience before IMEX ’16
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More questions ?w
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danny@fielddrive.eu
www.fielddrive.eu
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