NIH Public Access Policy

NIH Public Access PolicySHAUNA AYRES

APRIL, 2016

WHAT IS THE NIH PUBLIC ACCESS POLICY?

PUBLIC ACCESS to results of

PUBLIC-FUNDEDresearch

SCIENTIFIC ADVANCEMENT

How does the NIH Public Access Policy affect my work?

Compliance FundingNON-

compliance

Delays in review & funding

Increases in administrative

oversight, work, &

frustration

Detrimental to current research &

future program

USER ACCOUNTS NEEDED

eRAcommons

My NCBI

NIH

All systems are designed to link.

This makes it easier for researchers to communicate progress, publications, and

funding.

When & How to Comply with the NIH Public Access Policy

Preparing a manuscript

•Determine need to comply

Submitting to journals

•Determine submission method

Accepted for publication

•Add publication to “My NCBI”

Reporting to NIH

•Include NIHMSID or PMCID

After publication

•Ensure PMCID is assigned

•Verify correct funding

•Maintain “My Bibliography”

Determining need to complyDo I need to comply with the NIH Public Access Policy?

All faculty,

researchers, &

students

Determining if a publication needs to comply?

If your manuscript meets all 3 requirements, you must comply.

Peer-reviewed

Published after April 7, 2008

NIH funded (full or partial)

PMCID vs. PMID vs. NIHMSID

PMCID

NIHMSID

PMID

PMCID

NIHMSID

PMID

Submission methods for obtaining an PMCID

A B

C DMethods

A. Journal submits final article to PMC

B. Publisher submits final article to PMC

C. Author self-submits publication to NIHMS

D. Publisher submits final article to NIHMS, authorcompletes approval steps

Method A

Journal submits final article to PMC (free service)

◦ Check to see if journal offers this service.

◦ The author must inform the journal the article needs to be submitted to PubMed Central.

◦ The author is still responsible for ensuring a PMCID is assigned WITHIN 3 MONTHS OF PUBLICATION.

Method B

Publisher submits final article to PMC (fee-based service provided on an article by article basis by some journals)

◦ Check to see if the journal/publisher offers this service and the cost.

◦ The author must inform the journal/publisher the article needs to be submitted to PubMed Central.

◦ The author is still responsible for ensuring a PMCID is assigned WITHIN 3 MONTHS OF PUBLICATION.

NOTE: You are NOT required to pay journals to submit articles to PubMed Central. You can do it yourself for free (METHOD C).

Method CAuthor self-submits publication to NIHMS (free service)

◦ The author must inform the journal/publisher the article needs to be submitted to PubMed Central.

◦ The author, or delegated person, submits the final peer reviewed manuscript (NOT the journal’s final version of the publication) to NIHMS.

◦ The reviewer completes the initial approval step upon submission and an NIHMSID will be assigned. THIS MUST BE COMPLETED WITHIN 3 MONTHS OF PUBLICATION.

◦ After 4-6 weeks of processing, the author/reviewer will complete a final review.

◦ A PMCID will be assigned to the publication and appear in the PubMed citation for the publication.

◦ NOTE: Include NIHMSID numbers in citations for NIH progress reports and grant applications to demonstrate compliance.

Submitting to NIHMS

Method DPublisher submits final peer reviewed manuscript to NIHMS, author completes approval steps

◦ The author must inform the journal/publisher the article needs to be submitted to PubMed Central.

◦ The publisher submits final peer reviewed manuscript files to NIHMS. THIS MUST BE COMPLETED WITHIN 3 MONTHS OF PUBLICATION.

◦ The author is still responsible for managing NIHMS submissions (online) and ensuring PMCIDs are assigned.

◦ After 4-6 weeks of processing, the author/reviewer will complete a final review.

◦ A PMCID will be assigned to the publication and appear in the PubMed citation for the publication.

◦ NOTE: Include NIHMSID numbers in citations for NIH progress reports and grant applications to demonstrate compliance.

Summary of Steps by Method

A B

C DMethods

CITATIONSLastname FI, Lastname FI, (list all authors in same format). Publication title. Journal. YYYY; Vol: pp. PMCID: PMC#######.

WHAT IS MY BIBIOLOGRAPHY?

It will HELP you: • Keep a comprehensive list of publications• Track publication compliance• Get funding

Managing My Bibliography

Automatically adds publications by you (My bibliography) with NIHMS & PMCID numbers

Automatically adds others’ publications associated with your grants (Other citations) with NIHMS & PMCID numbers

Organize it how it makes sense to you. There is not wrong way, except not doing it.

Compliance status

NON-COMPLIANT

IN-PROCESS

COMPLIANT

UNKNOWN

N/A COMPLIANCE NOT REQUIRED

EDIT STATUSWalks through prompts

to determine if compliance is needed.

ADD/DELETE AWARDSYou can do this with any

compliance status.

Collapsing Citations

Make an identical copy and My NCBI will combine (collapse) them.

You will need additional support if you want to delete citations with these symbols

Creating a BioSketch in SciENcv

o Within My NCBI (which is linked to eRA commons.

o Pulls information from eRA commons for you.

o Fill out form and select publications and awards to include. This another reason why to maintain My Bibliography.

o Get a URL or export file.

eRAcommons

My NCBI

NIH

More InformationShauna Ayres slayres2008@gmail.com or shaunala@live.unc.edu801-708-1794

UNC-CH HSL--Ask a Librarian: http://asklib.hsl.unc.edu/

NIH Public Access Policy homepage: https://publicaccess.nih.gov/