Manuscript submissionsin support of the

NIH Public Access PolicyRebecca Wilson and Bart Trawick

National Center for Biotechnology InformationMLA 2007

http://nihms.nih.gov

What is the NIH Public Access Policy?•Effective May 2, 2005

•Submit final, peer-reviewed manuscripts accepted for publication

•Supported, in whole or in part, with direct costs from NIH

•Not covered: book chapters, editorials, reviews, or conference proceedings

Benefits of Public Access

•Archive

•Advance Science

•Access

Who can submit?

Entry to the system

•NIH Login

•eRA Login

•My NCBI Login (not authenticated)

http://nihms.nih.gov

Corresponding PIs•PI = Principal Investigator

•Contributor of NIH funding to the research

•One PI designated as corresponding PI

•Corresponding PI is responsible for

- 1) approving the submitted materials

- 2) approving the final, PMC version

What to submit

•Journal name

•Manuscript title

•NIH funding source(s)

•Manuscript files (including supplemental materials)

Designate Journal

•System has list of all PubMed Journals

• Journals not indexed by NLM can be added

•No submission required for manuscripts accepted for publication by PMC-participating journals

NIH funding

•Only include NIH support

• Intramural projects (Z01-XXX...)

•Contact the NIHMS Help Desk to:

- Add NIH contracts

- Designate support as NIH official duty

- Add a support mechanism (grant, project, etc) not found in the system

Upload files

•Submit what was accepted by the journal

•Many formats are permissible

•Multiple files are fine

• Include supplemental files

•No password-protected files

Third party submitters are now done

Approve submission

•Log in via authenticated route

•Review PDF Receipt

•Choose embargo

•Submission statement

Corresponding PIs are now done with step 1

What happens next?

•Files are converted to XML by external contractors

•NIHMS staff carefully reviews converted materials

•Submission is associated with a PubMed citation

Step 2: approve the PMC version

•Corresponding PI is notified via email

•Corrections may be requested

•Necessary for inclusion to PMC

•Embargo period begins at the date of final print publication

Help resources

•Submission tutorials available at NIHMS<http://www.nihms.nih.gov/web-help>

•FAQs on Public Access Policy and NIHMS<http://publicaccess.nih.gov/policy.htm>

•NIHMS Help Desk<http://www.nihms.nih.gov>

Questions?