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NIH Public Access PolicySHAUNA AYRES
APRIL, 2016
WHAT IS THE NIH PUBLIC ACCESS POLICY?
PUBLIC ACCESS to results of
PUBLIC-FUNDEDresearch
SCIENTIFIC ADVANCEMENT
How does the NIH Public Access Policy affect my work?
Compliance FundingNON-
compliance
Delays in review & funding
Increases in administrative
oversight, work, &
frustration
Detrimental to current research &
future program
USER ACCOUNTS NEEDED
eRAcommons
My NCBI
NIH
All systems are designed to link.
This makes it easier for researchers to communicate progress, publications, and
funding.
When & How to Comply with the NIH Public Access Policy
Preparing a manuscript
•Determine need to comply
Submitting to journals
•Determine submission method
Accepted for publication
•Add publication to “My NCBI”
Reporting to NIH
•Include NIHMSID or PMCID
After publication
•Ensure PMCID is assigned
•Verify correct funding
•Maintain “My Bibliography”
Determining need to complyDo I need to comply with the NIH Public Access Policy?
All faculty,
researchers, &
students
Determining if a publication needs to comply?
If your manuscript meets all 3 requirements, you must comply.
Peer-reviewed
Published after April 7, 2008
NIH funded (full or partial)
PMCID vs. PMID vs. NIHMSID
PMCID
NIHMSID
PMID
PMCID
NIHMSID
PMID
Submission methods for obtaining an PMCID
A B
C DMethods
A. Journal submits final article to PMC
B. Publisher submits final article to PMC
C. Author self-submits publication to NIHMS
D. Publisher submits final article to NIHMS, authorcompletes approval steps
Method A
Journal submits final article to PMC (free service)
◦ Check to see if journal offers this service.
◦ The author must inform the journal the article needs to be submitted to PubMed Central.
◦ The author is still responsible for ensuring a PMCID is assigned WITHIN 3 MONTHS OF PUBLICATION.
Method B
Publisher submits final article to PMC (fee-based service provided on an article by article basis by some journals)
◦ Check to see if the journal/publisher offers this service and the cost.
◦ The author must inform the journal/publisher the article needs to be submitted to PubMed Central.
◦ The author is still responsible for ensuring a PMCID is assigned WITHIN 3 MONTHS OF PUBLICATION.
NOTE: You are NOT required to pay journals to submit articles to PubMed Central. You can do it yourself for free (METHOD C).
Method CAuthor self-submits publication to NIHMS (free service)
◦ The author must inform the journal/publisher the article needs to be submitted to PubMed Central.
◦ The author, or delegated person, submits the final peer reviewed manuscript (NOT the journal’s final version of the publication) to NIHMS.
◦ The reviewer completes the initial approval step upon submission and an NIHMSID will be assigned. THIS MUST BE COMPLETED WITHIN 3 MONTHS OF PUBLICATION.
◦ After 4-6 weeks of processing, the author/reviewer will complete a final review.
◦ A PMCID will be assigned to the publication and appear in the PubMed citation for the publication.
◦ NOTE: Include NIHMSID numbers in citations for NIH progress reports and grant applications to demonstrate compliance.
Submitting to NIHMS
Method DPublisher submits final peer reviewed manuscript to NIHMS, author completes approval steps
◦ The author must inform the journal/publisher the article needs to be submitted to PubMed Central.
◦ The publisher submits final peer reviewed manuscript files to NIHMS. THIS MUST BE COMPLETED WITHIN 3 MONTHS OF PUBLICATION.
◦ The author is still responsible for managing NIHMS submissions (online) and ensuring PMCIDs are assigned.
◦ After 4-6 weeks of processing, the author/reviewer will complete a final review.
◦ A PMCID will be assigned to the publication and appear in the PubMed citation for the publication.
◦ NOTE: Include NIHMSID numbers in citations for NIH progress reports and grant applications to demonstrate compliance.
Summary of Steps by Method
A B
C DMethods
CITATIONSLastname FI, Lastname FI, (list all authors in same format). Publication title. Journal. YYYY; Vol: pp. PMCID: PMC#######.
WHAT IS MY BIBIOLOGRAPHY?
It will HELP you: • Keep a comprehensive list of publications• Track publication compliance• Get funding
Managing My Bibliography
Automatically adds publications by you (My bibliography) with NIHMS & PMCID numbers
Automatically adds others’ publications associated with your grants (Other citations) with NIHMS & PMCID numbers
Organize it how it makes sense to you. There is not wrong way, except not doing it.
Compliance status
NON-COMPLIANT
IN-PROCESS
COMPLIANT
UNKNOWN
N/A COMPLIANCE NOT REQUIRED
EDIT STATUSWalks through prompts
to determine if compliance is needed.
ADD/DELETE AWARDSYou can do this with any
compliance status.
Collapsing Citations
Make an identical copy and My NCBI will combine (collapse) them.
You will need additional support if you want to delete citations with these symbols
Creating a BioSketch in SciENcv
o Within My NCBI (which is linked to eRA commons.
o Pulls information from eRA commons for you.
o Fill out form and select publications and awards to include. This another reason why to maintain My Bibliography.
o Get a URL or export file.
eRAcommons
My NCBI
NIH
More InformationShauna Ayres [email protected] or [email protected]
UNC-CH HSL--Ask a Librarian: http://asklib.hsl.unc.edu/
NIH Public Access Policy homepage: https://publicaccess.nih.gov/
