Zimbra Administration Module - iGovPhil...

Zimbra Administration Module

Government-Wide Email System

What is GovMail?

A secure e-mail service to government agencies using unique agency names with the gov.ph suffix hosted in a central server for added security. This government mail or Govmail service will minimize, if not eliminate, the use of free web-based email services offered by third-party providers, such as Google and Yahoo, for official communications. It will give government offices and personnel a credible online identity, especially when communicating with the public.

GovMail Services

Zimbra

XMPP

FileSender

Zimbra

Key benefits• Full-featured email, calendar, address book,

briefcase, and tasks

• Rich and consistent Web user experience• Simple and powerful Web-based

administration• Secure/Multipurpose Internet Mail Extensions

for digital signatures and email encryption

Zimbra

• Support for a variety of mobile devices (tablets and smartphones)

• Extensible with Zimlets for adding additional features

Zimbra Mail

Zimbra Mail

• New Message

• Sent

• Drafts

• Junk

• Trash

• Reply, Reply all, Forward, Delete, Spam

Address Book

Address Book

• New Contact

• Contacts

• Distribution List

• Email Contacts

• Trash

Calendar

Calendar

• New Appointment

• Calendar

• Trash

Tasks

Tasks

• New Task

• Tasks

• Trash

Briefcase

Briefcase

• Briefcase

• Trash

• Upload a file, Download, Edit, Delete

Preferences

Preferences

• General• Accounts• Mail• Filters• Signatures• Out of Office• Trusted Addresses/Domains

Preferences

• Address Book• Calendar• Sharing• Notifications• Import/Export• Shortcuts• Zimlets

XMPP

• Extensible Messaging and Presence Protocol

• Instant Messaging

• Real Time

• Client for Instant Messaging are JWChat, Pidgin, and Jappix

• Server for Instant Messaging is Ejabberd

JWChat

Web-based XMPP client. Written using AJAX technology, it relies on JavaScript and HTML at the client-side only. It supports basic Jabber instant messaging, roster management

JWChat

• Web-based

• Javascript-based

• Free/Open Source Software

• Roster

• Group Chat

Instant Messaging: JWChat

• Login Page

JWChat

• Chat Window

JWChat

• Buddylist

Pidgin

• Pidgin is a chat program which lets you log in to accounts on multiple chat networks simultaneously

• Pidgin runs on Windows, Linux, and other UNIX OS

• Free and open source

• http://www.pidgin.im/download/

Pidgin

• Real-time chat

• Multiple accounts

• Group chat

• Desktop application - Windows, Linux, MacOS (Adium)

• Free/Open Source Software

Pidgin

Buddylist

Pidgin

• Chat window

Jappix

• Real-time chat

• Web-based

• Javascript-based

• Free/Open Source Software

• Roster

• Group Chat

Jappix

• Login

Jappix

• Chat

FileSender

• Will be used to send files that can't be attached to GovMail due to the 25MB attachment limit

• Web-based, HTML5 interface

• Can also send vouchers to non-government personnel

FileSender

• Initial page

FileSender

• Login

FileSender

• Sending a File

GovMail Administration

• Administrator Responsibilities– Create, modify and delete account information

– Change password– Change the status of an account– Create, update and delete distribution lists

GovMail Administration

• User account administration– Login to Zimbra Mail

– Go to agency domain:https:// ne.zimbra.gov.ph:9071/zimbraAdmin

• Login using credentials– admin01– admin01123[4]5

GovMail Administration

• How to Manage an Account– With a valid Login Credentials

• Home > Manage Accounts [click]

GovMail Administration

• How to create, update, delete an account– Create Account

• Go to Home > Add Account > General Information

GovMail Administration

• Create an Account (cont.)– Go to Home > Add Account > Next [click]

Contact InformationAliases

GovMail Administration

• Create an Account (cont.)– Go to Home > Add Account > Next [click]

Member OfForwarding

GovMail Administration

• Update an Account – Account Name [right click or click gear icon]

• Edit [click]

GovMail Administration

• Delete an Account– Account Name [right click or click gear icon]

• Delete [pop-up window]

GovMail Administration

• How to change user password– Change Password [right click or click gear icon]

GovMail Administration

• Change Password (cont.)– Account Name [pop-up window]

GovMail Administration

• Change Account Status– [Active, Pending, Maintenance, Locked, Closed]

GovMail Administration

• Distribution List– Is a group of email addresses contained in a list with a

common email address.

– When users send to a distribution list, they are sending the message to everyone whose address is included in the list.

• govmail@icto.gov.ph (distribution list name)– liezl.dytioco@icto.gov.ph– robin.padilla@icto.gov.ph

• pki@icto.gov.ph (distribution list name)– mj.ramos@icto.gov.ph– cyrus.bermejo@icto.gov.ph

GovMail Administration

• Creating a Distribution List– Manage > Distribution Lists > Gear Icon

GovMail Administration

• Managing access to Distribution Lists– Who can View Members of a Distribution List

– Who can Send to a Distribution List

GovMail Administration

• Updating a Distribution List– Manage > Distribution Lists > Edit [right-click]

enroll a member

remove a member

GovMail Administration

• Deleting a Distribution List– Manage > Distribution Lists > Delete [right click]

right click to delete pop-uppop-up click Gear Icon to delete