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Zimbra Administration Module
Government-Wide Email System
What is GovMail?
A secure e-mail service to government agencies using unique agency names with the gov.ph suffix hosted in a central server for added security. This government mail or Govmail service will minimize, if not eliminate, the use of free web-based email services offered by third-party providers, such as Google and Yahoo, for official communications. It will give government offices and personnel a credible online identity, especially when communicating with the public.
GovMail Services
Zimbra
XMPP
FileSender
Zimbra
Key benefits• Full-featured email, calendar, address book,
briefcase, and tasks
• Rich and consistent Web user experience• Simple and powerful Web-based
administration• Secure/Multipurpose Internet Mail Extensions
for digital signatures and email encryption
Zimbra
• Support for a variety of mobile devices (tablets and smartphones)
• Extensible with Zimlets for adding additional features
Zimbra Mail
Zimbra Mail
• New Message
• Sent
• Drafts
• Junk
• Trash
• Reply, Reply all, Forward, Delete, Spam
Address Book
Address Book
• New Contact
• Contacts
• Distribution List
• Email Contacts
• Trash
Calendar
Calendar
• New Appointment
• Calendar
• Trash
Tasks
Tasks
• New Task
• Tasks
• Trash
Briefcase
Briefcase
• Briefcase
• Trash
• Upload a file, Download, Edit, Delete
Preferences
Preferences
• General• Accounts• Mail• Filters• Signatures• Out of Office• Trusted Addresses/Domains
Preferences
• Address Book• Calendar• Sharing• Notifications• Import/Export• Shortcuts• Zimlets
XMPP
• Extensible Messaging and Presence Protocol
• Instant Messaging
• Real Time
• Client for Instant Messaging are JWChat, Pidgin, and Jappix
• Server for Instant Messaging is Ejabberd
JWChat
Web-based XMPP client. Written using AJAX technology, it relies on JavaScript and HTML at the client-side only. It supports basic Jabber instant messaging, roster management
JWChat
• Web-based
• Javascript-based
• Free/Open Source Software
• Roster
• Group Chat
Instant Messaging: JWChat
• Login Page
JWChat
• Chat Window
JWChat
• Buddylist
Pidgin
• Pidgin is a chat program which lets you log in to accounts on multiple chat networks simultaneously
• Pidgin runs on Windows, Linux, and other UNIX OS
• Free and open source
• http://www.pidgin.im/download/
Pidgin
• Real-time chat
• Multiple accounts
• Group chat
• Desktop application - Windows, Linux, MacOS (Adium)
• Free/Open Source Software
Pidgin
Buddylist
Pidgin
• Chat window
Jappix
• Real-time chat
• Web-based
• Javascript-based
• Free/Open Source Software
• Roster
• Group Chat
Jappix
• Login
Jappix
• Chat
FileSender
• Will be used to send files that can't be attached to GovMail due to the 25MB attachment limit
• Web-based, HTML5 interface
• Can also send vouchers to non-government personnel
FileSender
• Initial page
FileSender
• Login
FileSender
• Sending a File
GovMail Administration
• Administrator Responsibilities– Create, modify and delete account information
– Change password– Change the status of an account– Create, update and delete distribution lists
GovMail Administration
• User account administration– Login to Zimbra Mail
– Go to agency domain:https:// ne.zimbra.gov.ph:9071/zimbraAdmin
• Login using credentials– admin01– admin01123[4]5
GovMail Administration
• How to Manage an Account– With a valid Login Credentials
• Home > Manage Accounts [click]
GovMail Administration
• How to create, update, delete an account– Create Account
• Go to Home > Add Account > General Information
GovMail Administration
• Create an Account (cont.)– Go to Home > Add Account > Next [click]
Contact InformationAliases
GovMail Administration
• Create an Account (cont.)– Go to Home > Add Account > Next [click]
Member OfForwarding
GovMail Administration
• Update an Account – Account Name [right click or click gear icon]
• Edit [click]
GovMail Administration
• Delete an Account– Account Name [right click or click gear icon]
• Delete [pop-up window]
GovMail Administration
• How to change user password– Change Password [right click or click gear icon]
GovMail Administration
• Change Password (cont.)– Account Name [pop-up window]
GovMail Administration
• Change Account Status– [Active, Pending, Maintenance, Locked, Closed]
GovMail Administration
• Distribution List– Is a group of email addresses contained in a list with a
common email address.
– When users send to a distribution list, they are sending the message to everyone whose address is included in the list.
• [email protected] (distribution list name)– [email protected]– [email protected]
• [email protected] (distribution list name)– [email protected]– [email protected]
GovMail Administration
• Creating a Distribution List– Manage > Distribution Lists > Gear Icon
GovMail Administration
• Managing access to Distribution Lists– Who can View Members of a Distribution List
– Who can Send to a Distribution List
GovMail Administration
• Updating a Distribution List– Manage > Distribution Lists > Edit [right-click]
enroll a member
remove a member
GovMail Administration
• Deleting a Distribution List– Manage > Distribution Lists > Delete [right click]
right click to delete pop-uppop-up click Gear Icon to delete