Using Google Calendar & Google Forms to Organize Anything Lori Y. Lee Zanesville City Schools...

Using Google Calendar & Google Forms to Organize

Anything

Lori Y. LeeZanesville City Schoolsllee@zanesville.k12.oh.usTwitter @llee_zanesvillehttp://goo.gl/B0HpL

Overview

•Zanesville's use of Google Calendars & Google Forms

•Creating a Google Calendar•Creating a Google Form•Using both to Organize Anything

Zanesville Use of Calendar & Forms

• Used in Media Center o Requests for Media Center Visitso Requests for Laptop Cartso Calendars for both

• Check out our Webpageo http://www.zanesville.k12.oh.us/domain/100

Creating a Calendar

1. Once in Google Account, choose Calendar

2. My Calendars select the arrow to find Create a New Calendar

• Name the Calendar

• Make sure to specify the correct time zone

Setting up a Calendar

• On right side click the Gear

• Select Calendar Settings

Calendar Settings

• Many personalizations can be madeo Date & time formato Default meeting lengtho Default calendar viewo Viewing weather

Adding Events

• Click and drag on your calendar screen.

• Use the Create Event link.

• Create from your calendar list.

• Use the Quick Add link.

Publish a Calendar

What is a Google Form?

• A tool to build questionnaires or surveys

• Responses are recorded in a spreadsheet

• Notifications can be activated for immediate response

Creating a Google Form

• Go to Drive• Create• Choose Form

1. Name your form

2. Choose a Question TypeTextParagraph TextMultiple ChoiceCheckboxesChoose from a listScale Grid

3. Type question

4. Is it a Required Question

5. Edit/Copy/Delete Question

Creating a Google FormView an example of a Live Form

http://goo.gl/vTW4T

View the gathered datahttp://goo.gl/wuefs

Setting Form Notification

1. Under Tools go to Notification Rules

2. Decide how you want to be notified

3. When a form is submitted

4. When to receive an email

Publish a Google Form• Several places to find Link to Embed

o Spreadsheet side go to Form then to Embed form into Web page

o Spreadsheet side go to Form then to Edit Form

At the bottom on the form will be a link address to publish form

At top click More Actions for Embed

Google Form Refreshed

Google Form Refreshed Features • Forms now allows users to collaborate with others

in real-time• Multiple users can work on the same form

simultaneously• Unlike the previous version, forms are no longer

tied to a specific spreadsheet. • Responses are collected and stored only in the

form• If owners prefer to see the data in a spreadsheet,

they can specify a destination spreadsheet for the data at any time.

Q & A

Feedbackhttp://goo.gl/dAiJm

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