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Using Google Calendar & Google Forms to Organize
Anything
Lori Y. LeeZanesville City [email protected] @llee_zanesvillehttp://goo.gl/B0HpL
Overview
•Zanesville's use of Google Calendars & Google Forms
•Creating a Google Calendar•Creating a Google Form•Using both to Organize Anything
Zanesville Use of Calendar & Forms
• Used in Media Center o Requests for Media Center Visitso Requests for Laptop Cartso Calendars for both
• Check out our Webpageo http://www.zanesville.k12.oh.us/domain/100
Creating a Calendar
1. Once in Google Account, choose Calendar
2. My Calendars select the arrow to find Create a New Calendar
• Name the Calendar
• Make sure to specify the correct time zone
Setting up a Calendar
• On right side click the Gear
• Select Calendar Settings
Calendar Settings
• Many personalizations can be madeo Date & time formato Default meeting lengtho Default calendar viewo Viewing weather
Adding Events
• Click and drag on your calendar screen.
• Use the Create Event link.
• Create from your calendar list.
• Use the Quick Add link.
Publish a Calendar
What is a Google Form?
• A tool to build questionnaires or surveys
• Responses are recorded in a spreadsheet
• Notifications can be activated for immediate response
Creating a Google Form
• Go to Drive• Create• Choose Form
1. Name your form
2. Choose a Question TypeTextParagraph TextMultiple ChoiceCheckboxesChoose from a listScale Grid
3. Type question
4. Is it a Required Question
5. Edit/Copy/Delete Question
Creating a Google FormView an example of a Live Form
http://goo.gl/vTW4T
View the gathered datahttp://goo.gl/wuefs
Setting Form Notification
1. Under Tools go to Notification Rules
2. Decide how you want to be notified
3. When a form is submitted
4. When to receive an email
Publish a Google Form• Several places to find Link to Embed
o Spreadsheet side go to Form then to Embed form into Web page
o Spreadsheet side go to Form then to Edit Form
At the bottom on the form will be a link address to publish form
At top click More Actions for Embed
Google Form Refreshed
Google Form Refreshed Features • Forms now allows users to collaborate with others
in real-time• Multiple users can work on the same form
simultaneously• Unlike the previous version, forms are no longer
tied to a specific spreadsheet. • Responses are collected and stored only in the
form• If owners prefer to see the data in a spreadsheet,
they can specify a destination spreadsheet for the data at any time.