Update to ECAC - 4 th September 2013. 1. IT development and the SMS factor 2. Allocating student...

Update to ECAC - 4th September 2013

1. IT development and the SMS factor

2. Allocating student numbers

3. ELI will be a partnership - principles of use for the system

4. Remaining goals for 2013

ELI project update

The IT pieces of ELI

ELI Web

ECE Serviceswith a SMS

Infohub

ELI Core

ECE Serviceswithout an SMS

SMS

NationalStudentIndex

Sector profile

SMS distribution

ELI web users

Involvement of SMS providers

1.SMS provider workshops held in July and August

2.SMSs collect data for services in different ways

3.Some ELI requirements will already be met by each SMS, but others will need to be built into each SMS

NSN allocation• Allocation to services with an SMS first

• Services without an SMS by spreadsheet in mid-Sept• Next steps: SMS connects directly with National

Student Index• 70,000 numbers have been created

SMS Vendor % of services participating

Infocare 81% (983 services)

APT 95% (1394 services)

FirstBase 75% (187 services)

1: Shared ResponsibilityThe Ministry of Education and services share responsibility for information collected in ELI.

– The Ministry of Education is responsible for using the information for educational research, statistics, and monitoring purposes only.

–The ECE service agrees to take responsibility for information sent through ELI.

2: Accuracy & AccessService provider confirms that data is accurate.

– Services will be able to review all information submitted to ELI through a web-based reporting portal.

– Ministry to report on ‘confirmed’ information only.

3: Clarity on what is required and why

– Ministry will state information requirements clearly.

– Services agree to meet stated requirements.

4: Up-to-date Information

– Services will submit information within the required timeframes.

– Ministry will consult and provide warning of any change to timeframes.

5: Ability to Correct ErrorsInformation may need to be

corrected, this is supported by the ELI system.

– The Ministry will approach the service when an error is identified.

– The service will correct agreed errors.

–The service may correct errors at any time.

6: Limits on ELI Use

– All personal information sent to ELI is subject to the Privacy Act

– Any changes require consultation

– Access to ELI and NSI to be limited to authorised persons

7: Interaction between the services and the Ministry

is improved

ELI Project Goals to December

1.ELI system built on time

2.Training programme designed by mid-October

3.ELI Pilot run in Nov/Dec, SMS vendors ready

4.ELI ‘user manual’ written to be tested

5.Majority of NSNs allocated to children in ECE